PHA 5-Year and U.S. Department of Housing and Urban OMB No. 2577-0226

Annual Plan Development Expires 4/30/2011 Office of Public and Indian Housing

1.0 PHA Information PHA Name: Deerfield Beach Housing Authority PHA Code: FL081 PHA Type: ./Small ./ High Performing D Standard 0 HCV (Section 8) PHA Fiscal Year Beginning: (MM/YYYY): 10/2013

2.0 Inventory (based on ACC units at time ofFY beginning in 1.0 above) Number of PH units: 196 Number ofHCV units: 482

3.0 Submission Type 0 S~Year and Annual Plan D Annual Plan Only D s~ Year Plan Only

4.0 PHA Consortia 0 PHA Consortia: (Check box if submitting a joint Plan and complete table below.)

Program(s) Included in the Programs Not in the No. of Units in Each

Participating PHAs PHA Program Code Consortia Consortia

PH HCV PHAI: PHA2: PHA3:

5.0 5-Year Plan. Complete items 5.1 and 5.2 only at 5-Year Plan update.

5.1 Mission. State the PHA's ~ission for serving the needs of low-income, very low-income, and extremely low income families in the PHA's jurisdiction for the next five years:

Deerfield Beach Housing Authority advocates for and provides quality affordable housing and self-sufficiency programs that improve the quality of life for individuals and families in Deerfield Beach.

5.2 Goals and Objectives. Identify the PHA's quantifiable goals and objectives that will enable the PHA to serve the needs oflow-income and very low-income, and extremely low-income families for the next five years. Include a report on the progress the PHA has made in meeting the goals and objectives described in the previous 5-Year Plan.

DBHA is a High Performer and not required to submit.

PHA Plan Update

(a) Identify all PHA Plan elements that have been revised by the PHA since its last Annual Plan submission:

Changes to the DBHA Administrative Plan for the Housing Choice Voucher program- Attachment A. 6.0

(b) Identify the specific location(s) where the public may obtain copies of the 5-Year and Annual PHA Plan. For a complete list ofPHA Plan elements, see Section 6.0 of the instructions.

The PHA Plan may be obtained by the public at the following locations:

DBHA Administrative Office- 533 S. Dixie Highway, Suite 201, Deerfield Beach, FL 33441 HCV Programs Office- 533 S. Dixie Highway, Suite 101, Deerfield Beach, FL 33441 Stanley Terrace Administrative Office- 412 SW 2"d Street, Deerfield Beach, FL 33441 The Palms of Deerfield Beach Administrative Office- 425 NW 151 Terrace, Deerfield Beach, FL 33441

Hope VI, Mixed Finance Modernization or Development, Demolition and/or Disposition, Conversion of Public Housing, Homeownership Programs, and Project-based Vouchers. Include statements related to these programs as applicable.

7.0 In 2002, the Deerfield Beach Housing Authority established and continues to implement a Housing Choice Voucher Homeownership Program option for its Housing Choice Voucher participants.

In 2012, the Deerfield Beach Housing Authority was awarded the Rental Assistance Demonstration (R.A.D.) conversion for Stanley Terrace Apartments.

8.0 Capital Improvements. Please complete Parts 8.1 through 8.3, as applicable.

Page I of2 form HUD-50075 ( 4/2008)

Capital Fund Program Annual Statement/Performance and Evaluation Report. As part ofthe PHA 5-Year and Annual Plan, annually complete and submit the Capital Fund Program Annual Statement!Peiformance and Evaluation Report, form HUD-50075.1, for each current and

8.1 open CFP grant and CFFP financing.

8,2

8.3

9.0

CFP 2013 Annual Statement- Attachment B. CFP 2013 P & E Reports- Attachment B.

Capital Fund Program Five-Year Action Plan. As part of the submission of the Annual Plan, PHAs must complete and submit the Capital Fund Program Five-Year Action Plan, fonn HUD-50075.2, and subsequent annual updates (on a rolling basis, e.g., drop current year, and add latest year for a five year period). Large capital items must be included in the Five-Year Action Plan.

Attachment B

Capital Fund Financing Program (CFFP). · D Check if the PHA proposes to use any portion of its Capital Fund Program (CFP)/Replacement Housing Factor (RHF) to repay debt incurred to finance capital improvements. N/A Housing Needs. Based on information provided by the applicable Consolidated Plan, information provided by HUD, and other generally available data, make a reasonable effort to identify the housing needs of the low-income, very low-income, and extremely low-income families who reside in the jurisdiction served by the PHA, including elderly families, families with disabilities, and households of various races and ethnic groups, and other families who are on the public housing and Section 8 tenant-based assistance waiting lists. The identification of housing needs must address issues ofaffordability, supply, quality, accessibility, size of units, and location.

DBHA is a High Performer and not required to submit.

Strategy for Addressing Housing Needs. Provide a brief description of the PHA 's strategy for addressing the housing needs of families in the 9.1 jurisdiction and on the waiting list in the upcoming year. Note: Small, Section 8 only, and High Performing PHAs complete only for Annual

Plan submission with the 5-Year Plan.

!0.0

DBHA is a High Performer and not required to submit.

Additional Information. Describe the following, as well as any additional infonnation HUD has requested.

(a) Progress in Meeting Mission and Goals. Provide a brief statement of the PHA's progress in meeting the mission and goals described in the 5-Year Plan.

DBHA is a High Performer and not required to submit.

(b) Significant Amendment and Substantial Deviation/Modification. Provide the PHA's definition of"significant amendment" and "substantial deviation/modification''

Attachment C

11.0 Required Submission for HUD Field Office Review. In addition to the PHA Plan template (HUD-50075), PHAs must submit the following documents. Items (a) through (g) may be submitted with signature by mail or electronically with scanned signatures, but electronic submission is encouraged. Items (h) through (i) must be attached electronically with the PHA Plan. Note: Faxed copies of these documents will not be accepted by the Field Office.

(a) Form HUD-50077, PHA Certifications of Compliance with the PHA Plans and Related Regulations (which includes aJI certifications relating to Civil Rights)

(b) Fonn HUD-50070, Certification for a Drug-Free Workplace (PHAs receiving CFP grants only) (c) Fonn HUD-50071, Certification of Payments to Influence Federal Transactions (PHAs receiving CFP grants only) (d) Form SF-LLL, Disclosure of Lobbying Activities (PHAs receiving CFP grants only) (e) Form SF-LLL-A, Disclosure of Lobbying Activities Continuation Sheet (PHAs receiving CFP grants only) (f) Resident Advisory Board (RAB) comments. Comments received from the RAB must be submitted by the PHA as an attachment to the PHA

Plan. PHAs must also include a narrative describing their analysis of the recommendations and the decisions made on these recommendations. (g) Challenged Elements (h) Form HUD-50075.1, Capital Fund Program Annual Statement/Performance and Evaluation Report (PHAs receiving CFP grants only) (i) Form HUD-50075.2, Capital Fund Program Five-Year Action Plan (PHAs receiving CFP grants only)

Attachment D

Page 2 of2 form HUD-50075 (4/2008)

This information collection is authorized by Section 511 of the Quality Housing and Work Responsibility Act, which added a new section 5A to the U.S. Housing Act of 1937, as amended, which introduced 5-Year and Annual PHA Plans. The 5-Year and Annual PHA plans provide a ready source for interested parties to locate basic PHA policies, rules, and requirements concerning the PHA's operations, programs, and services, and informs HUD, families served by the PHA, and members of the public of the PHA's mission and strategies for serving the needs of low-income and very low-income families. This form is to be used by all PHA types for submission of the 5-Year and Annua1 Plans to HUD. Public reporting burden for this information collection is estimated to average 12.68 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of infonnation. HUD may not collect this infonnation, and respondents are not required to complete this form, unless it displays a currently valid OMB Control Number.

Privacy Act Notice. The United States Department of Housing and Urban Development is authorized to solicit the infonnation requested in this form by virtue of Title 12, U.S. Code, Section 1701 et seq., and regulations promulgated thereunder at Title 12, Code of Federal Regulations. Responses to the collection of information are required to obtain a benefit or to retain a benefit The information requested does not lend itself to confidentiality

Instructions form HUD-50075

Applicability. This form is to be used by all Public Housing Agencies (PHAs) with Fiscal Year beginning April!, 2008 for the submission of their 5-Year and Annual Plan in accordance with 24 CFR Part 903. The previous version may be used only through April30, 2008.

1.0 PHA Information Include the full PHA name, PHA code, PHA type, and PHAFiscal Year Beginning (MM/YYYY).

2.0 Inventory Under each program, enter the number of Annual Contributions Contract (ACC) Public Housing (PH) and Section 8 units (HCV).

3.0 Submission Type Indicate whether this submission is for an Annual and Five Year Plan, Annual Plan only, or 5-Year Plan only.

4.0 PHA Consortia Check box if submitting a Joint PHA Plan and complete the table.

5.0 Five-Year Plan IdentifY the PHA's Mission, Goals and/or Objectives (24 CFR 903.6). Complete only at 5-Year update.

5.1 Mission. A statement of the mission of the public housing agency for serving the needs of low-income, very low-income, and extremely low-income families in the jurisdiction of the PHA during the years covered under the plan.

5.2 Goals and Objectives. Identity quantifiable goals and objectives that will enable the PHA to serve the needs of low income, very low­income, and extremely low-income families.

6.0 PHA Plan Update. In addition to the items captured in the Plan template, PHAs must have the elements listed below readily available to the public. Additionally, a PHA must:

(a) Identity specifically which plan elements have been revised since the PHA 's prior plan submission.

(b) Identity where the 5-Year and Annual Plan may be obtained by the public. At a minimum, PHAs must post PHA Plans, including updates, at each Asset Management Project (AMP) and main office or central off ice of the PHA PHAs are strongly encouraged to post complete PHA Plans on its official website. PHAs are also encouraged to provide each resident council a copy of its 5-Year and Annual Plan.

PHA Plan Elements. (24 CFR 903. 7)

l. Eligibility, Selection and Admissions Policies, including Deconcentration and Wait List Procedures. Describe the PHA's policies that govern resident or tenant eligibility, selection and admission including admission preferences for both public housing and HCV and unit assignment policies for public housing; and procedures for maintaining waiting lists for admission to public housing and address any site-based waiting lists.

Page 1 of3

2. Financial Resources. A statement of financial resources, including a listing by general categories, of the PHA's anticipated resources, such as PHA Operating, Capital and other anticipated Federal resources available to the PHA, as well as tenant rents and other income available to support public housing or tenant-based assistance. The statement also should include the non-Federal sources of funds supporting each Federal program, and state the planned use for the resources.

3. Rent Determination. A statement of the policies of the PHA governing rents charged for public housing and HCV dwelling units.

4. Operation and Management. A statement of the rules, standards, and policies of the PHA governing maintenance management of housing owned, assisted, or operated by the public housing agency (which shaH include measures necessary for the prevention or eradication of pest infestation, including cockroaches), and management of the PHA and programs of the PHA

5. Grievance Procedures. A description of the grievance and infonnal hearing and review procedures that the PHA makes available to its residents and applicants.

6. Designated Housing for Elderly and Disabled Families. With respect to public housing projects owned, assisted, or operated by the PHA, describe any projects (or portions thereof), in the upcoming fiscal year, that the PHA has designated or will apply for designation for occupancy by elderly and disabled families. The description shall include the following infonnation: 1) development name and number; 2) designation type; 3) application status; 4) date the designation was approved, submitted, or planned for submission, and; 5) the number of units affected.

7. Community Service and Self-Sufficiency. A description of: (1) Any programs relating to services and amenities provided or offered to assisted families; (2) Any policies or programs of the PHA for the enhancement of the economic and social self-sufficiency of assisted families, including programs under Section 3 and FSS; (3) How the PHA will comply with the requirements of community service and treatment of income changes resulting from welfare program requirements. (Note: applies to only public housing).

8. Safety and Crime Prevention. For public housing only, describe the PHA's plan for safety and crime prevention to ensure the safety of the public housing residents. The statement must include: (i) A description of the need for measures to ensure the safety of public housing residents; (ii) A description of any crime prevention activities conducted or to be conducted by the PHA; and (iii) A description of the coordination between the PHA and the appropriate police precincts for carrying out crime prevention measures and activities.

Instructions form HUD-50075 (2008)

9. Pets. A statement describing the PHAs policies and requirements pertaining to the ownership of pets in public housing.

10. Civil Rights Certification. A PHA will be considered in compliance with the Civil Rights and AFFH Certification if: it can document that it examines its programs and proposed programs to identifY any impediments to fair housing choice within those programs; addresses those impediments in a reasonable fashion in view of the resources available; works with the local jurisdiction to implement any of the jurisdiction's initiatives to affinnatively further fair housing; and assures that the annual plan is consistent with any applicable Consolidated Plan for its jurisdiction.

11. Fiscal Year Audit. The results of the most recent fiscal year audit for the PHA.

12. Asset Management. A statement of how the agency will carry out its asset management functions with respect to the public housing inventory of the agency, including how the agency will plan for the long-term operating, capital investment, rehabilitation, modernization, disposition, and other needs for such inventory.

13. Violence Against Women Act (VAWA). A description of: 1) Any activities, services, or programs provided or offered by an agency, either directly or in partnership with other service providers, to child or adult victims of domestic violence, dating violence, sexual assault, or stalking; 2) Any activities, services, or programs provided or offered by a PHA that helps child and adult victims of domestic violence, dating violence, sexual assault, or stalking, to obtain or maintain housing; and 3) Any activities, services, or programs provided or offered by a public housing agency to prevent domestic violence, dating violence, sexual assault, and stalking, or to enhance victim safety in assisted families.

7.0 Hope VI, Mixed Finance Modernization or Development, Demolition and/or Disposition, Conversion of Public Housing, Homeownership Programs, and Project-based Vouchers

(a) Hope VI or Mixed Finance Modernization or Development. 1) A description of any housing (including project number (if known) and unit count) for which the PHA will apply for HOPE VI or Mixed Finance Modernization or Development; and 2) A timetable for the submission of applications or proposaJs. The application and approval process for Hope VI, Mixed Finance Modernization or Development, is a separate process. See guidance on HUD's website at: httu://www.hud gov/oftices/pih/programs/ph/hope6/index.cfm

(b) Demolition and/or Disposition. With respect to public housing projects owned by the PHA and subject to ACCs under the Act: (1) A description of any housing (including project number and unit numbers [or addresses]), and the number of affected units along with their sizes and accessibility features) for which the PHA will apply or is currently pending for demolition or disposition; and (2) A timetable for the demolition or disposition. The application and approval process for demolition and/or disposition is a separate process. See guidance on HUD's website at: http://w\VW.hud.gov/offices/pih/ccnters/sac/demo dispo/index.c fin Note: This statement must be submitted to the extent that approved and/or pending demolition and/or disposition has changed.

(c) Conversion of Public Housing. With respect to public housing owned by a PHA: 1) A description ofany building or buildings (including project number and unit count) that the PHA is required to convert to tenant-based assistance or

that the public housing agency plans to voluntarily convert; 2) An analysis of the projects or buildings required to be converted; and 3) A statement of the amount of assistance received under this chapter to be used for rental assistance or other housing assistance in connection with such conversion. See guidance on HUD's website at: htto://www.hud.gov/offices/pih/centers/sac/conversion.cfm

(d) Homeownership. A description of any homeownership (including project number and unit count) administered by the agency or for which the PHA has applied or will apply for approval.

(e) Project-based Vouchers. If the PHA wishes to use the project-based voucher program, a statement of the projected number of project-based units and general locations and how project basing would be consistent with its PHA Plan.

8.0 Capital Improvements. This section provides infonnation on a PHA's Capital Fund Program. With respect to public housing projects owned, assisted, or operated by the public housing agency, a plan describing the capital improvements necessary to ensure long-tenn physical and social viability of the projects must be completed along with the required fonns. Items identified in 8.1 through 8.3, must be signed where directed and transmitted electronically along with the PHA' s Annual Plan submission.

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8.1 Capital Fund Program Annual Statement/Performance and Evaluation Report. PHAs must complete the Capital Fund Program Annual Statement/Performance and Evaluation Report (form HUD-50075.1), for each Capital Fund Program (CFP) to be undertaken with the current year's CFP funds or with CFFP proceeds. Additionally, the fonn shall be used for the following purposes:

(a) To submit the initial budget for a new grant or CFFP;

(b) To report on the Perfonnance and Evaluation Report progress on any open grants previously funded or CFFP; and

(c) To record a budget revision on a previously approved open grant or CFFP, e.g., additions or deletions of work items, modification of budgeted amounts that have been undertaken since the submission of the last Annual Plan. The Capital Fund Program Annual Statement/Perfonnance and Evaluation Report must be submitted annually.

Additionally, PHAs shall complete the Performance and Evaluation Report section (see footnote 2) of the Capital Fund Program Annual Statement/Performance and Evaluation (form HUD-50075.1), at the following times:

1. At the end of the program year; until the program is completed or all funds are expended;

2. When revisions to the Annual Statement are made, which do not require prior HUD approval, (e.g., expenditures for emergency work, revisions resulting from the PHAs application of fungibility); and

3. Upon completion or tennination of the activities funded in a specific capital fund program year.

8.2 Capital Fund Program Five-Year Action Plan

PHAs must submit the Capital Fund Program Five-Year Action Plan (fonn HUD-50075.2) for the entire PHA portfolio for the first year of participation in the CFP and annual update thereafter to eliminate the previous year and to add a new fifth year (rolling basis) so that the fonn always covers the present five-year period beginning with the current year.

8.3 Capital Fund Financing Program (CFFP). Separate, written HUD approval is required if the PHA proposes to pledge any

Instructions form HUD-50075 (2008)

portion of its CFP/RHF funds to repay debt incurred to finance capital improvements. The PHA must identifY in its Annual and 5-year capital plans the amount of the annual payments required to service the debt. The PHA must also submit an annual statement detailing the use of the CFFP proceeds. See guidance on HUD's website at http://www.hud.gov/oftices/pih/programs/ph/capfund/cffp.cfm

9.0 Housing Needs. Provide a statement of the housing needs of families residing in the jurisdiction served by the PHA and the means by which the PHA intends, to the maximum extent practicable, to address those needs. (Note: Standard and Troubled PHAs complete annually; Small and High Perfonners complete only for Annual Plan submitted with the 5-Year Plan).

9.1 Strategy for Addressing Housing Needs. Provide a description of the PHA's strategy for addressing the housing needs of families in the jurisdiction and on the waiting list in the upcoming year. (Note: Standard and Troubled PHAs complete annually; Small and High Performers complete only for Annual Plan submitted with the 5-Year Plan).

10.0 Additional Information. Describe the following, as well as any additional infonnation requested by HUD:

(a) Progress in Meeting Mission and Goals. PHAs must include (i) a statement of the PHAs progress in meeting the mission and goals described in the 5-Year Plan; (ii) the basic criteria the PHA will use for detennining a significant amendment from its 5-year Plan; and a significant amendment or modification to its 5-Year Plan and Annual Plan. (Note: Standard and Troubled PHAs complete annually; Small and High Performers complete only for Annual Plan submitted with the 5-Year Plan).

(b) Significant Amendment and Substantial Deviation/Modification. PHA must provide the definition of"significant amendment" and "substantial deviation/modification". (Note: Standard and Troubled PHAs complete annually; Small and High Performers complete only for Annual Plan submitted with the 5-Year Plan.)

(c) PHAs must include or reference any applicable memorandum of agreement with HUD or any plan to improve performance. (Note: Standard and Troubled PHAs complete annually).

11.0 Required Submission for HUD Field Office Review. In order to be a complete package, PHAs must submit items (a) through (g), with signature by mail or electronically with scanned signatures. Items (h) and (i) shall be submitted electronically as an attachment to the PHA Plan.

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(a) Fonn HUD-50077, PHA Certifications of Compliance with the PHA Plans and Related Regulations

(b) Fonn HUD-50070, Certification for a Drug-Free Workplace (PHAs receiving CFP grants only)

(c) Fonn HUD-50071, Certification of Payments to Influence Federal Transactions (PHAs receiving CFP grants only)

(d) Fonn SF-LLL, Disclosure of Lobbying Activities (PHAs receiving CFP grants only)

(e) Form SF-LLL-A, Disclosure of Lobbying Activities Continuation Sheet (PHAs receiving CFP grants only)

(f) Resident Advisory Board (RAB) comments.

(g) Challenged Elements. Include any element(s) of the PHA Plan that is challenged.

(h) Fonn HUD-50075.1, Capital Fund Program Annual Statement/Petformance and Evaluation Report (Must be attached electronically for PHAs receiving CFP grants only). See instructions in 8.1.

(i) Fonn HUD-50075.2, Capital Fund Program Five-Year Action Plan (Must be attached electronically for PHAs receiving CFP grants only). See instructions in 8.2.

Instructions fonn HUD-50075 (2008)

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Attachment A

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HCV Adminstnltive Plan Changes

. Title Chapter Section CUrrent Policy Proposed Policv

PHA wiB perform a criminal PHA Will peJform a criminal backgro1111d clleck through local law ·background check thi'OU8h local enf<>rcement or the National Crime law enfon:ement or the Tenant PI Information Canter (NaC} for every S,Stem fer every adult housel101d

Eligibility 3 27 adult household member. member-

Mo\oioowith PHA did not have the option of PJ.IA wl U conduc:t its own criminal

Colttlnued performing a criminal background badiground check on fam;Jie• AsSistance and" check on families mc>lllng Into Its moving Into Its jurisdictioo under Protabjflty 10 15 'urisdlc!IM under jJ<lrtabillty. portabifity. Moving with Continued Assistance and -Protabdity 10 All Notice PIH 2008-43 Notice PIH 20:1.2-42 I

At tiM! end ofsix months of zero. I

There was no mention of whether or housing assistance, the HAP Termination of not families receiving zero housing r:ontrsct with automatically

- ceand assistance were entitled to an terminate· and thefamilywiU not -Tenancy 12 1 inftmnal hearing. be entitled to an informal heari'l!o

·~, -----·· ··~~,...,.·- "

HCV Administ~ative'Pian Change. .. 10/16/13

Title Chapter · Section CUrrent Polley Pr:oposed. Policy Reexamiriatibns '11 11-!I.C, . None Upon the reqUeSt of a Family Self-

Page 10 . Suffi~iency program participant that reports an increa~e in inccme, the PHA will con~uct an interim reexamination.

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Propaoed Chances liD HCV (Housing Choia> VOUdlerl-strative Plan

Trtle c:hapter Page Section cutrent PoUcv Proposed Pofocv Biglblllty 3 3 1.8 •. A family alsciindudes two.,. more individuals who are Thts definition no longer apply •.

not related by blood, man1age, adoption, or other operation of law but wl!o either c:an demanstratethat they have lived together pr-vioustv or t:ertlfythat eac:h individual's Income and other resources wiU be available to meet the neGdsoflhefamily.

Eligibility 3 1!; II.B. Family memb.,. who declare cllizenship or notlional Family members whodaim U.S.<itizen$1>1pornatlonal sta1;uo wiD !!!!lim raquired to pmvide adcrotional """"'will req11ire ~ntalion of a birth <:ertlficalle, documenta!kln unleos the PHA MeelVes infrlrmai!an United states pagsport. Certificat<> of NaturaliWion;"" indicating that an lndMdual's lfecklratlon may not be other appropria!l! documentatlo~. aa:umte.

Wafting list and I 4 8 a.c. The PHA will dose the waiting fist When the es1imated The PHA Will dose tile wafting fistwl!en the...timated · TenantSeledian waitinc peri<Jcl for housing ass!staru:e for applicants on waiting period for houSing 8SSI!I>io1ce for applicants on

heist readies 24 months fur the most current the Hst readies 44 m"!!l:hsfurlhe most~urTent applcants. Where lhe PIIA has particUlar preferences or applicants. Where the PHA has particular prefe"""""' fun<fmg crilel'iil !flat require a specific; c:ategary of family, or funding criteria that require a spec:~1ic categorv of the PHA may elect to cantinue to ae<eptappllcations family, the PHA may elect to continUe to accept from those appUQUits whlfe elasing lhe waiting list to appUoations from these appllt:anto while cJosinSthe I

others, waiting list to other.L ·Far a list of local fllel'erellee$, I

refer to Sec:lion 4-IILC:S ... clian Method,

Waiting List and 4 14-16 II .C. Please refertoAppendixA · · Please refer to Appendix B. Tenant selection

!lrlel!ng and 5 13 II.B. The PHA will assign one bed mom for eaeh two persons These·..._uonsno~ apply. vouoru.r within t;he houSehold, except in the folloWing Issuance clreumstanees: (1) Persons of the opposite- (other

than spouses! wiU be allocated separate bedrooms. -{2)Uve-in ardes wlll be allocated a oeparata bodroom. i{3i Fos!erehifdnm.(or'tllasewhopresent!l'lardianshlp

: papers) will be Included in determining unrt size only if they will be> in the unrt fur more than 12 months.

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HtVD-RuchelleHollbs l 6/>2I20l3

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1iUe Chapter Page Section OJrreat Policy Proposed Policy Verification 7 7 IH.C. Tlle!e Is no Pclic:v addressing OOLA (Cost of lMng SSA Rlforma6on in EIV is. used as thlrdi>artv

AdjustmentS) for recertifio:alfans effective January 1, vulfi<ation and will be used to <alculateUle tenant's Febrt~ary 1. Mon:h 1, and April L income. Copy of the beneftt letterls not required,

unless the partli:ipant disputes the SSA Information or 1lle participant stam.d to receille SSA benefits but there is no SSA inf<>nnalicin in the !;J\1 SV$em- PIIA must net send the parlil:ipantto th•SSA ofli12 if fie/she doeo not haw the lnformalfon. The SSA cost of nv;ng adjustmerrtis (COLA) are UDaVailabfa fer · uploadng intD the EIV system until the end of the calendorvear. When processing recertilk:ation. effacllve JllntJaiY 1, february 1, March 1, and AprH 1. -the PHA will! DeU!rmlnethe participant's incumaby applying the COLA in ........ J>ei""'II<!IE' tD tha current verified benefit amount and documeatthe

. participant's file with how the parlil:lpant's income was determ_lned- . . .

Reellamlnation 11 8 I~B- Thete is no policy reslliction. The PHA wlll nat llCI:8ptanyaddlllonsto thefarnUy othEr than by-miB'riaS&, adoption, birth, court-awarded custDdy. crby any operation-of Jaw,

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HGV Dire<tor lludJelle tlobbs a 6/J2/ZI!!J

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Reexamination u u II..C. Families llrl!l""l"iredto report all Ina-eases In earned l'amilies ate required to report all dla.._ in annual incxJme, includlll!l new empklymei>t. Wil:hin.10 lwsiness income, includiic lncrea!ies in eamed income. The . da'l5 of the dab> the change takes effect. (1) Upon the PHA mil conduc:tlntertm reexaminatiGIIS in noquest of a Family Self.&lfllciency program participant aa;onla,.,.; with the HUO Guidebook. that "''JJlb an Increase ii1 income, the PHA will a>nduct an interim $examination. (2) lbe !'HA wJh:onductart interim """"""inatlon forfamilles that qualify for the earned income disalloWance (EID], and ooly when the

. ~ID family's share of rentwlll c:hange as a result of tile increase. 1!1) The PHA wilals<> conduct lntGrim· reexaminations for families 1Aiith seasonal employment. ar zero lru:crne. Definition ofSaa:110nal Employment mrdircrto Nan M. &Associates: Occupation where it is n111'mal fer people to wori< '"""than 12 months per year. For -mple: school employus, agriwlmral·workel"$, or construction trades ·may typically Work fer fewer months, depending on lOcal

. conditions.

Reellaniinatlon u l4 UI.C. The notice to the family wlllllldudethe ft!!!!ual and TiiO! notice to the family will Include the acl)ust«< adjusted lni:Ome amounts that were used to calculate . · Income amounts that were used to calculate the family the family share of the rentartd the housing assistance share of the rent and the housing assistance payment. .payment. The ncJUce also will-ethe p~ures for The notiCe also will state the procedures fer requesting requestill!l•n informal hearing. an informal hearing.

Reexamination 11 12 rt.P. r-he family may not:ilytbe PHA of changes either orally Tlae family must notify the PHA of chan!Je$ in wrttrng. or in writing. If the family protAdes oral notice, the PHA (PHA will not accept anv oral noti-.) may also require the famByto submit the ~111151n writtng.

Generall.asslng 9 l4 I.H. There is no po6cy requiring HAP c:orrtracts for anv PHA requlreu HAP contract for changes In~. . Changes In ownership.

ttC\1 Cfrector HUdlelle Hobbs 3 6/U/?1113

-. -----·---.-.- ---~.-, -----.........-·

OWnen; 13 ll JI.F •. If the new ownerdo .. n<>tagreeto an assignlnerit ohhe Dekning policy because It has already been addressed HAP comracr,. or foils to pi'<I'Ade the necessary ln·Chapter9. · documents, the PHA will terminate the HAP oontract with the old owner.lftlla new ownarwants 1D offer tlla family a mow !ease, and the family o!eots to stay with amtlnued assistance, !hi. PHA wDI prooess the leasing in accordance ..nth the .,ONeies in O.apter9.

Program ln1erity 14. 13 ILO. There is 110PQI~ -rdlngEIV Income Discrepancy EJV lnc:otne biscrepanqReports: If the discrepancy is Reporls. the result CJf PHA-c:av$ed error, PHA must dowment ·

the participant's file wltll choar and concise ncliEs,. indudinc aiY( resolutions and findlrlgs.

Program lnterity 14 9 llD- There is no policy reprdlng EIV Income Dlscn!p;lncy PHA must nollfvthe partldpant oftenant.caused ' Reports for tenant-<auseil emJrS. errorsfGWid In ElV system. For the Investigation of an

Income Discrepancy Report, the PHA must do the fullowing: (l) Review the Jnoome DisaePSIICV Report; (2) Advise the parliefpant·ofthe lnamJe Diserepllftc::y . Report; (3) Obtain third-party verl!leation NJIOfi1D substantiate the income d''"""'P"nc::v; {4) Process a correeti<m to previous HUD-60058 report; (5) NolifV the tenant of the funds due ond Clbfiljation to reimburse the PHA; (6) Resol~ the dlscrepa-repan by entering iroto a repayment agreeml1f!l with the participant.

.

Program 16 48 JX.C. 'n1e PHA will provide o'A!Il'lrs ancl managers wltfl The PHA will prollide owners and lllallagetS wi1h Admh'Hslration information aboutthelr rights ancl obligations under Information aboottheir rights and allllgations under

VAWA (lriOienceAgalnstWomen Act) wlien they begin VAWA wlleli they begin ttleirpartitlpation in the HCV theit plll'1il:lpation in the HCV PI'OV<Irn and at hiast program. .

HCVtlirector Rothelle.HDbbs. 4 6/;12/M3

,. -----·----~ _______ ,.. _____ ·-·-··-·---·

AjpendixA

4-IU.C. SELECTION METHOD

PHAs must describe the method for selecting applicant fimlililli .from the waiting Jist, including the system 00' admission preierence5 tbat 1he PHA will use [24 CFR 982.202(4)].

Local Preferenee5 (24 CFB. 982.20'7; HCV p. 4-16}

PHAs are pennitted to eslabl.lsh local. prefetences, and to give prlorlJ¥ to serving famllles dult meet 1hose cri~. BUD speclflcally mrthorlas and places restrictious on certain types oflocal me&rences. HUD Blso permits 1he PHA to establish other local pre:Cerences, at its discJetion. Any local pref\ll'ences established must be co.usistent with 1he .f'HA pl1111 wid the C011S9lidated plan, and must be based on local housini needs and priorities tliat can b~ documented by genenilly nccepted data sources. ·

PHAPolicy

OfferS from the Deerfield Bench Housing Authority for housing assistance will be taken · ftom the waiting list as fulloWll based on the priority order mi :having the oldest date and ~~~ooh · ·

IDeome Targeting Reqnirllment [24 CFR 982.20l(b )(2)]

HUD requires that extremeiy low-income (ELI) finnilies make up at.least 75% of the fimlilies · i!dmltted to the HCV program during the PHA's fiscal. year. ELI Jiu:ililies are !bose wilh annual incomes at or below 30% ~the area median incom.e. To ensure 1his requirement is met. a PHA m8,y skip non-ELI families on the waiting Hsi: in Order to select an ELI family.

Low incom.e ftunilies admitted to the program that ate "OOIItlnuouidy assisted" llllder the 1937 Housing Allt [:24 CFR 982.4(b)], as well as Jow-income ormcderafe.ln.collle 1\unilies admitted to the program that ate dlsplnced as a teBUlt of the prepayment of the mortgage or vollllllllry temrlnatlon of an insurance contrlwt on eligible low-income housiDg, are not counted for income 1aqjetiDg pl!Iposes [24 CFR9ll2.201(b)(2)(v)J.

PHAPolioy

The PHA will monitor progress in meeting the ELI tequii-Ment dlroughouf: the fiscal year. Extremely low-inoome finnilies will be selected ahead of other eligible fimlilies on. an as-needed basis to ensure the income targeting requirement is met.

I I J

I

j I

Appendix: A

Order of Selection

TiHl PHA system ofpre&rences may select families either aooording to the date and time of applioati.on. or by a random selection prooess [24 CPR 982.207(e)}. When selecting :lilmilies from the waiting list PHAs are required to UHe 1argeted funding to Msist Ollly those families who

. meet lhe specified criteria, and PHAs are not permitted to skip down the wailing list to a family . tbat It cen afford to subsidize when 1here are not sufficient funds to sub•idize the flnnily at the top of1he waiting list [24 CFR 982.204(d) and (e)J.

PHAPo!icy

FlltllilieB will he selected from the waiting list based on the llUgetedfundi:ng or selection preference(s) fur which they qualify, and in llll<lllrdanee with t!Je PHA 's hieraiohy of preferences, if applicable. Within each targeted funding or pnference category, fiunilieH will be selected on a first..amle, first-served ballis according 10 the date and time their complete application is received by the PHA. Documentation will be mainbrined by the PHA as to whether :fiunllies on the list quality for and are inmested in targeted funding. Jf a higher pl11Ced flmilly on the waiting list i~ not qualified oraot hiterested in targeted funding, there will be a notlttion mainlllinl!d so that the PBA does not have to IIBk hi8her placed flmillies each time targeted $elections are made.

Offers from the Deerfield BeliCh Housing Authority for hooslng BSllistanee will be taken from the waiting &t based on the following priority order and having the oldest dati! and time of application: ·

No. Preferenoo Points

1 Preference fur single persom 10 who are elderly, diopiiiCed, home~s. or persons with disabHities. 982.207 (b)(S)

.

2 Applicants who are eligible s fur the demonstration program ofbotll ChildNet l!!ldKids In Distress

3 All others by the oldest date 0 and time ofiwplications.

Page4-15 .

.

AppendixB

4-lli,C. SELECTION METHOD

PHAs must descn"be the method for selecting applicant families from the waiting list, including the sySOOm. of admission preiimmces that the PHA will use [24 CFR 982.202(d)].

LilealPrefeRDW!I [24 CFR !H12.207; HCV p. 4-16)

PHAsare pennitted to establish local preferences, and to give priority to serving flunllies thst meet those criteria. HUD specifieally authorizes and places :restrlof:ions on certain types aflocal prefutences. HUD also pen:ni1s the PHA ID establish other local preferences, at its discretion. Any local }ltderenees established must be COJlsistent with the PHA plan and the consolidated pJan. lind must be based on local housing needs!Dld priorities that can be documented by generaUy accepted data suurces •.

. PHAPolicy

PHA has a local preference ID serve furniliea UDder HEART (Housing, Empowerment, · Achievement. Recovery & Trlmnph) Alliance fur Sustainable Families.

HEART represents an innovative system of care that providea intogmted subsidized housing and a supportive services network that advances fllJllily stability for 51) at-risk families. According tD HEART, approxilnately 414 .children are homeless. The maJority ofthese ehildren (94%), their

· siblings, lind parents are part ofBroward County's population of homeless families ..

Limiting Preferences to People Referred by a P11111iering Orglmlzalton

PHAs may cream a prefeteru:e or limi1ed prefurence llJIOCificldly fur people who are reillrred by a partnering homeless service organizaljon oc oonsortia of organi2ations (for example, an organization that refers people transitioniog ont of a shelli:r, translfiorull housing program, or rapid re-lmusing pro{!llml,). The PHA may not limit the source ofreJmals to 11t1 agency, or consortia that denies its services to members of any lWarally protected olass under tilir housing law, t e. race,. color, religion, national origin, sex, disability, or :finnillat status.

PHAPo!ipy

FHA limits the local preference fur HEART Alliance by issulbg vouchers to only five for :fumll!es who qualify fur 1he program. DBHA may aeeept HEART Alllanee n~l'emlls whUe the waltiag Dst Is dosed.

Verll)illg l'refeRDee Eligibility

If aPHA adopts a preference or limited preference for people experiencing homelessnesil, or for a particular subset of this population, 1he PHA ;may require the individual or family to provide docmnentation to prove·tbat they qualify for the prefelanae, or may rely Qll a parlllerili.g homeless service organization (for example, the HEART A1Hance QJ Colllinuum of Care designated collaborative applicant) to veruy that the individual orfiunily qualifieli for 1he pl.'eftlrence. When a PHA eatabl!shea 11 p!ll'lnership for refim'a!s from a homel.ess rervlce organization, they may allow 1he partnering organization to verliYlhe individual's or family's prefelllllCe. qualificatiou. before the individual or :fumily is refurred to lhe PHA.

·' AppeiidbtB

PHAPoljqy

PHA !elias on HEART Alllii!ICC to vemy thltt the fiunily qualifus for our local preference.

Ineome Targeting Req•lrement [24 CFR 9112.201(b) (2))

HUD req1Jire,s that extremely low-in~e (ELI) fiunilies make up at least 7S% of the families admi.tled.to theHCV progmm during the PHA's fuca!. year. ELI families are those with IIDilllal inoOIDlll! at or below 30"/0 ofthe area medlanlncoine. To ensure this requirement is met, a PHA may skip non-ELI ftunilies ontbcwaitlng list in order to select an ELI fl!mily.

Low_ income fiunilies ~to the program that are"continuouslyassiated" under the 1937 Housing Act [24 CPR 982.4(b)], as we~II u loW-income or moderate-inoome fllllliliea admitted to the progmm that are displmied as a relllllt of the prepaynlllllt of the tnortgage or voluotary tennination of 8ll insurance llllDI:ract on eligible low-income hoosiJig, Me not Qounted for inoome targeting purposes [24 CFR 982.20l(b) (2) (v)]. .

PIIAPoliey

· The PHA wiD monitor ptt>greJJs in JII.I!eUng the BLI reqllirment throughout the fli!CIIl . year. Extremely low-ilioome families will be seleoted ahead of other eligible families OJl

Mas-needed basls to ensure the inoome targeting requiremeJI.t ill met.

Page4-lS

AppMdill: B

Order of Selection

The PHA system of preferences may select iiunlliea eidler ac~ordingto the date md time of application, or by a random selection process {24 CFR 982.207(c)J. Whm seleoting filmllies from the waiting Jist PHAs BI1l required to use Jarpd funding to assist Ol'lly-those fiunilies who meet the specified criteria, ll!ldPHAsarenotpermitled to skipdowntbe waiting list to afllmlly that it catt affurd to subsidize when there are not sufficient funds to subsidize the family at the topofthewaiting list [2'4 CFR.982.204(d) md(e)], ·

PffA.PolWv

Families wiD be selecood from the waiting list based on lhe talgeted li:md.ins or selection preferen,ce(s) fur which they qualify,ll!ldin aceordarule with th.ePHA'shlemrchyof preferences, if applicable. W'rth!n each targeted funding orpreftlrence category, families will be selected on a first· come, fust-11erved basis according to the date and time their

· complete application is received by the PHA. Documentation will be maintained by the PHA as tO whether filmilies on the &t qualify for and are interested iri targeted funding. Jf a higher placed family on the waiting &t i• not qualified wnot inttltested in 1llrl!eted :llmdlng, there will be a nomtlon maintained so that the Pli:A. does not have to ask higher placed families each time targeted .elections are made. ·

Offers from the Deerfield Beech Housing Autbority for housillg assistance will be 1aken from the waitmg list based on the fullowing prlorily order llOd having the oldest date and thneofapplleadon: ·

PreiVrellllO Points Referral from HEART s Alliance Sustainable Families

Page4-16

I

'

Attachment B

Annual Statement/Performance and Evaluation Report Capital Fund Program, Capital Fund Program Replacement Housing Factor and Capital Fnnd Financing Program

Part 1: Summary

PHAName: Grant Type and Number

U.S. Department of Housing arid Urban Development Office ofPubtic and Indian Housing

OMB No. 2577-0226 Expires 4/30/2011

FFY of Grant: Capital Fund Program Grant No: FL4P08160 1-13 R.epJacementHcnlSing Factor Orru~t No: 2014

Deerfield Beach Housing Authorny Date ofCFFP:

Type of Grant 0Reserve for Disasters/Emergencies 0Rev&ed Annual Statement (revision no: ) K]Orlginal Annual Statement

0Performante and. Evaluation Reoort for Period. En dine:: OFioal PeJ"formance and Evalu"ation-ReDort Une Su Devel~meilt Aewuat Total Estimated Cost

I 2 3 4 5 6 7 8

• 10 II 12 13 14 15 16 17 18a ISba

19 20 21 22 23 24 25.

Orlobtal Total non..CFP Funds 1406 ons n1 not exceed 20% oflinc 21 :~ 203,725 1408 Management Improvements 1410 Administration (may not exceed 10% ofline 21) 1411 Audit 1415 Liquidated Dama es 1430 Fees and Costs· 1440 Site A uisition 1450 Site vement 1460 Dwelling Structures 1465.1 Dwelli t No=emlable 1470 Non-dwelli Structures 1475 Non-dwelli :Eauinment 1485 Demolition 1492 Mo ... ing to WOik Demons1ration 1495.1 Relocation Costs 1499Devel entActivities 4

1501 Collareralization or Debt Service . b lhe.PHA 9000 Collateralizaticin. or Debt Service paid Via System of Direct Pavment 1S02 Co (ma not exceed 8% ofllne 20) Amount of Annual Grant: (sum oflines 2· 19) 203.725 Amount ofline 20 Related to LBP Aclivities Amount of.line 20 Related l'O Section 504 Activities Amount ofline 20 Related to Security~ Soft Costs Amount oflioe 20 Related to Secwitv Haul Costs

·Amount ofline 20 Related to Energy Conservation Measures

1 To be completed for d1e Perfonnance and Evaluation Report. 01 To be completed for the Performance and Eva! nation Repo1t or a Revised Annual Statement. 3 PHAs with under 250 units in management may use 100% ofCFP Grants for operations. 4 RHF funds shall be included here.

Rev.ised 2.

Page 1 of6

FFY of Grant Approval:

Total Actual Cost ObJ12ated Expended

formHUD-50075.1 (4/2008)

Annual Statemen11Perfonnance and Evaluation Report Capital Fund Program, Capital Fund Program Replacement Housing Factor and Capital Fund Financing Program

Part I• Summary

U.S. Department ofHousing and Urban Development Office of Public and Indian Housing

Expires 4130/2011

PHAName: Grant Type and Number FFY of Grant~ Capital Fund Program Grant No: FL4P081601-13 Replacement Housing Factor Grant No: 2014

Deerfield Beach Housing Authority DateofCFFP: FFY of Graot ApprovaJ:

Type of Grant i El~riginal Annnal Sbtement 0Reserve for Disasters/Emergencies DR~ised AnuuaJ Statement (re\-ision no: )

Perfonuance and Evaluation Reoort for Period 'Ending: OFi.nal Performance and Evaluation Report Line I SummarY by De\'elopmeot AttoiUlt Total Estimated Cost Total AetuaJ Cost 1

I I Orll!fnal Revised 2 Obti ted Ex nded Signature of Ex«utive Director Date Signature of Public Housing Director Date

-- --- -

Page2 of6 form HUD-50075.1 ( 412008)

Annual Statement/Perfonnance and Evaluation RepoJ1: Capital Fund Program, Capital Fund Program Replacement Housing Factor and Capital Fund Financing Program

Part II: Supporting Pages

U.S. Department of Housing and Urban Development Office of Public and Indian Housing

Expires 4130/2011

Federal FFY of Grant: PHAName: Grant Type and Number

Deerfield Beech Housing Authority Capital Fund Program Grant No: FL4P081601-1 3 CFFP (Yes/No): No 2014 RePlacement Housing Factor Grant No:

Development · General Description of Major Work Development Quantity Total Estimated Cost Number Categories Account No.

Name/PHA-Wide Activities

Original

PHA Wide Operations 1406 1 203,725

1 To be completed for the Performance and Evaluation Report or a Revised Annual Statement. 2 To be completed for the Performance and Evaluation Report.

Page 3 of6

·Revised 1

TotalActnalCost Status of Work

Funds Funds Obligated 2 Exoeuded 2

fonn HUD-50075.1 (412008)

Annual Statement/Performance and Evaluation Report Capital Fund Program, Capital Fund Program Replacement Housing Factor and Capital Fund Financing Program

Part H: Supporting Pages

U.S. Department of Housing and Urban Development Office of Public and Indian Housing

Expires 4/30/2011

PHAName: Grant Type and Number CFFP (Yes/No)o No

Federal FFY of qrant:

Deerfield Beach Housing Authority Capital Ftn><IProgram OrantNoo FL4P081601·13 2014 ReiJlacement"Housing Factor Grant No:

. Development General Description of Major Work Development Quantity Total Estimated Cost Number Categories Accotmt No.

Name!PHA-Wide

.. Activities

Original

--

1 To be completed for the Performance and Evaluation Report or a Revised Annual Statement. 2 To be completed for the Perfortnance and Evaluation Report.

Page4 of6

Revised t

Total Actual Cost Status ofWork

Funds Obligated Funds 2 Exnended 2

-

form HUD-50075.1 ( 4/2008)

Annual Statement/Performance and Evaluation Report . Capital Fund Program, Capital Fund Program Replacement Housing Factor and Capital Fund Financing Program

U.S. Department ofHousing and Urban Development Office of Public and Indian Housing

Expires 4130/2011

Part m: Implementation Schedule for Capital Fund Financing Program

PHAName: Deerfield Beach Housing Aulhority

Federal FFY of Grant: 2014

Development Number All Fund Obligated All Funds Expended Reasons for Revised Target Dates 1

Name/PHA-Wide (Quarter Ending Date) (Quarter Ending Date) Activities

Original Obligation Actual Obligation Original Expenditure Actual Expenditure End Date End Date End Date End Date

PHA Wide 10-1-2015 10-1-2017 Consistent with the Grant ObVExp Dates

.

1 Obligation and expenditure end dated can only be revised with HUD approval pursuant to Sectioo 9j of the U.S. Housing Act of 1937, as amended.

Page5of6 form HUD.o5ll075.1 (4/2008)

Annual Statement/Performance and Evaluation Report Capital Fnnd Program, Capital Fund Program Replacement Housing Factor and Capital Fund Financing Program

U.S. Department of Housing and Urban Development Office of Public and Indian Housing

Expires 4/30/2011

Part ID: Implementation Schedule for Capital Fund FiDancing Program

PHAName: . . Federal FFY of Gr8Ilt: Deerfield Beach Housing Authority 2014

Develnpment Number All Fund Obligated All Fnnds Expended Reasons for Revised Target Dates 1

Name/PHA-Wide (Quarter Endi.>g Date) (Quarter Ending Date} Activities

Original Obligation Actual Obligation Original Expenditure Actual Expenditure End Date End Date End Date End Date

.

.

-···- --· -- -

1 Obligation and expenditure end dated can only be revised with HUD approval pursuant to Section 9j of the U.S. Housing Act of 1937, as amended.

Page6 of6 formHUD-50075.1 (4/2008)

'

Capiml Fund Program-Five-Year Action Plan

Part 1: Summary .

PHA Name/Number Deerfield Beach FL 14P081 Locality (City/Cotully & State) Deerfield Beach, FL Development Nill:nber and WO!k- Work Statement for Year 2 Work Statement fur Year3

A Name l'EY FFY FFY~

2016

B. Physical Improvements Annual Statement Sul>tota!

c. Marulgement Improvements D. PHA-Wide Non-dwelling

Structures and Equipment E. Administration F. Other .

G. Ooerations 203 725 203 725 H. Demolition I. Development · J. Capi1al Fund Financing

Debt Service K. Total CFP Funds L. Total Non-CFP Funds M. Grand Total 203,725 203,725

Pagel of6

ll.S. Department ofHousiDg and Urban Development ODiceofl'UblicandlodlanHoosiog .

. OMBNo.:157'1-02U E>pires o813Marr

OriginalS. Year Plan Revision No:· 2 Work Statement furYear4 Work Statement fur Year 5

FFY FFY

2017 2018

203 725 203 725

L_ 203,725 203,725

funn IIIJihW075.2 {412008)

Capibl Fund Program-Fiv<>-Year Action Plan

Part 1: Summary (Continuation) PHAName/Number Deerfield Beach FL 14P081 Locality (City/co!Dlty & State) Deerfield Beach, FL

Development Number Wook Work Statement for Year 2 W01k Statement for Year 3 ·and Name Starement fur FFY FFY

Year 1 FFY 2014 FFY2015 - 2016

.... -

Annual Statement

Poge2of6

U.S. Departmeat of Howing and Urban Dwelopment Office ofPublie and Indian Housing

OMB No.2577-tl226 ElqJir<s 4130120011

OrigiBal5-Year Plan Revision No: 2 Work StatementforYear4 WO!k Statement for Year 5

FFY . FFY

2017 2018

. form HliD-50075.2 (412008)

Capilal Fund Program-Fiv~>-Year Action Plan

Part II: Supportine; Pae;es- Physical Needs Work Statement(s) Work Work S1atement foc Year

Statement for . FFY Year 1 FFY Development Number/Name Quantity Estimated Cost

2014 General Description ofMajor Work FFY 2015 Categories

See Annual PHA Wide - Operations 1 203,725

Statement

Subtotal ofEstimated Cost $ 203,725

"

·-··---- ···--··-· --~-

U.:S. Department ofBoosing and Urban De\--el.opment Office of Public and Indian H.ou.sing

OMBNo.2577..0226 .&.:<4 -~'"ltJVf.r.VO.. 1

Wmk Statement for Year: FFY

Development Nmnber/Narne Quantity Estimated Cost General Description ofMajor Work

FFY 2016 Categories

PHA Wida - Oparations 203,725

.

Subtotal of Estimated Cost $ 203,725

Capilal Fund Program-Five-Year Action Plan

Pa_rt II: Su1 porting Pages- Physieal Needs Work Statemeut(s) Work· Work Statement for Year

Statement for . FFY Year IFFY Development Nwnber/Name Quantity

2014 General Description ofMajor Work Categories

See Annual

Statement PHA Wide • Ooerations 1

Subtotal of Estimated Cost

Estimated Cost

FFY 2017

203,725

.

.

. .

$ 203,725

US.DeportmeutofHuusingandUrbanDeveiopmeut OfficeofPublkandlndian HOWling

OMB No.2577-0226 ~~ '"""'V..::rUII'~VU 1

Work Statement fur Year: FFY •

Development Number/Name Quantity Estimated Cost ' General Description ofMajor Work

FFY2018 Categories

PHA Wide · Operations 1 203,725

Subtotal of Estimated Cost $ 203,725

l'lP-- "~-- .C-- TT'I'TT'!. ~~-'lo fAP'trV\0\ ;1;;"<11.5""""""'~-....-------- --:nJ;IU& .a.&V.a;.o-.:JV~VVUJ

Capital Fund Program-Fiv<>-Year Action Plan

Part ill: Su ~porting Pages- Management Needs Work Statement(s) Work Work Statement for Year I

Statement for FFY Year IFFY Development Nwnber/Name Estimated Cost

2014 General Description of Major Work C.ategories See

Annual Statement .

Subtotal of Estimated Cost $

ll.S. Departmeot of Rowing and Url>an Development Ollkeofl'llblicarullndianllousiog

OMBN0.2S77-0226 ~ &.0~--JV[ ...... 1

Work Statement furY ear: FFY

Development Nllruber/Name Estimated Cost General Description ofMajor ·work Categories

.

Subtotal of Estimated Cost $

Capibtl Fund Program--Five-Year Action Plan ·u.s. Departmeat of Housing and Urban Development Ollke ofl'ubli<!andindian Houmg

OMBNo.2577~ Exoires 4130120011 - . -

Part Til: Supporting Pages- Management Needs Work Statement(s) Work Worl< Statement for Year Worl< Statement for Year. !

Statement for FFY FFY Year IFFY Development Nmnber!Name Estimated Cost Development Nwnber!Name Estimated Cost

General Description ofMajor Work Categories General Description ofMajor Work Categories See

Annual Statement

Subtotal of Estimated Cost $ Subtotal of Estimated Cost $

--

n--- L ,.._,e_t;____ ~ YTTTI"t. .,._=_.. I'APll">n<Y\ ~~-- IU" ....... <>£ QGOl ....... ( ii ... UUUJ

I

Deerfield Beach Housing Authority PHA Annual Plan -Statement of Finanical Resources June 28, 2013

Financial Resources: Plimned Sources and Uses Sources 1. Federal Grants (FY2014)

a) Public Housing Operating Subsidy b) Public Housing Capital Funds c) Annual Contributions for Section 8 Tenant-Based Assistance (including Admin Fee) d) FSS Grant

2. Prior Year Federal Grants (unobligated funds only) FL 14P081501-13

3. Public Housing Dwelling Rental Income

4. Other Income other Tenant Revenue RAD- Expense Reimbursement Skills Center Revenue Public Housing Reserve HCVP Net Restricted Assets HCVP Unrestricted Net Assets Admin Fee Earned

Total Resources

Planned$

293,600

4,194,786 47,000

203,725

538,000

40,000 100,000 35,000 75,000 66,000 75,000

310,000

5,978,111

Planned Us.es

Operations .

Operations

Operations Development Operations Operations

HAP Operations Operations

Attachment C

A Deerfield Beach

Housing Authority 533 S. Dixie Hwy, Suite 201 Deerfield Beach, FL 33441

Phone: (954) 428-0678 Fax: (954) 426-8665

Significant Amendment and Substantial Deviation to the 2013 Annual Plan

According to 24 CFR 903.21, the Housing Authority must define significant amendment and substantial deviation to the Annual Plan. To qualify as a significant amendment or substantial deviation, a proposed change to the Agency Plan must meet the following criteria: consultation with the Resident Advisory Board, a public comment period, public notification of where and how the proposed change can be reviewed, and approval by the DBHA Board of Commissioners.

DBHA has defined the following actions to be significant amendments:

• Changes to tenant admissions policy • Changes to the Housing Choice Voucher and Public Housing termination policy • Changes to the organization of the waiting list(s) • Changes to the tenant screening policy • Any change with regard to demolition or disposition, designation, homeownership

programs or conversion activities

An exception to this definition will be made for any of the above that are adopted to reflect changes in HUD regulatory requirements. HUD will not consider such changes as significant amendments.

Recently, HUD notified DBHA that we have been approved to participate in the Rental Assistance Demonstration (RAD) Program. The demonstration is a conversion of public housing units to project based rental assistance. Therefore, RAD meets the definition of a significant amendment to our 2013 Annual Plan.

U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT WASHINGTON, DC 2U410

Nadine Jarmon Executive Director

December 14, 2012

HOUSING AUTHORITY OF THE CITY OF DEERFIELD BEACH 425 NW 1st Terrace Deerfield Beach, FL 33441.-1992

CC via Email: C. Ray Baker

Dear Ms. Jarmon:

Thank you for your application under the Rental Assistance Demonstration (RAD) for the conversion of assistance of 96 units at PIC Development FL081081001 PALMS OF DEERFIELD.

We are pleased to approve your request for conversion as described in the application, subject to the conditions below.

This award letter serves as the Department's Commitment to Enter into a· Housing Assistance Payments (CHAP) for the above-referenced project, provided the Owner meets all the requirements contained in PIH Notice 2012-32 ("Notiee"), including all "CHAP Milestones" identified in section 1.12 of the Notice, as applicable, and attached herein.

This award is issued pursuant to the Consolidated .and Further Continuing Appropriations Act, 2012, Pub. L No. 112-55, approved November 18, 2011; section 8 of the United States Housing Act of 1937 (Act), 42 U.S.C. 1437 et seq.; and the Department of · Housing and Urban Development Act, 42 U.S.C. 3531 at seq. The purpose of this award is to begin the process of effectuating the conversion of Public Housing to a follTl of project-based assistance under section 8 of the Act. This. award cannot be transferred without the prior written consent of HUD.

The estimated initial contract rents for the subject project are established in Exhibit A of this letter. These estimated rents are basad upon the Fiscal Year 2012 level of funding. The . actual iriitial contracts rents will be determined based on the level of Federal Appropriations available at the time of conversion as well as applicable program rent caps, and, as such, may change.

In order to convert your project, the PHA must fulfill the CHAP milestones and deadlines identified in section 1.12 of the Notice, which are reproduced in Exhibit B of this award. HUD will rely solely on. documents and certifications the PHA submits through the RAD Resource

www.hud.gov espanol.hud.gov

E;XHISIT A

IDENTIFICATION OF UNITS ("CONTRACT UNITS") BY SIZE AND APPLICABLE CONTRACT RENTS

The Contract Rents below for the subject project were determined in· accordance with PIH Notice 2012-32, based on Fiscal Year 2012 Federal Appropriations and assumptions regarding applicable reni caps. The final RAD contracts rents. which will be reflected in the RAD HAP contract, will be based on the level of Federal Appropriations available at the time of conversion, as well as applicable program rent caps, and, as such, may change.

Existing PIC Development Number: FLG81081001

Number of Number of Contract Rent Utility Allowance Gross Rent Contract Units Bedrooms

48 2 565 33. 598 .

48 . 3 782 38 820

.

3

demonstrate it has sufficient relevant experience, HUD may require an applicant to bolster its development team as a .Condition of final approval ofa RAD conversion application.

2. Within 60 days following CHAP issuance, the PHA must submit to HUO, Deadline: TBD:

· a) The significant amendment to its Annual/Five Year Plan. See section 1.5E of the Notice.

b) The PHA's decision whether the project will convert its assistance to PBV or to PBRA. For conversions to PBV, where the PHA does not administer a Housing Choice Voucher program, the PHA ml!st submit a signed letter from a voucher agency evidencing their willingness to administer the PBVs.

3. Within 90 days following CHAP issuance, the PHA must submit to HUD a certification from the .PHA that all industry-standard due diligence has been performed for and received by the Lender and/or other financing source, Deadline: TBD. Due diligence rriust, in all cases, include a Physical Conditions Assessment (PCA) as described in section 1.4A of the Notice and appropriate environmental reports (with the exception of Phase II or other reports required by extraordinary circumstances).40 Other due diligence required of financing sources, which may include an appraisal, a current survey report, and a pro forma title insurance policy, must also be received within this timeframe. All conversions, with or without financing, must submit a copy of the completed PCA to HUD by this milestone.•

4. Within 150 days following CHAP issuance, the PHA mustsubmit to HUD certification that it has applied for firm commitments of all financing, Deadline:

. TBD. For FHA-insured financing this must be in the form of the Firm Commitment Application to FHA.

5. Within 180 days following CHAP issuance, the PHA must submit to HUD a Financing Plan, Deadline: TBO. (See Attachment 1 A.1 of the Notice for Financing Plan Requirements.) FHA has released separate guidance detailing what elements of the Financing Plan may be waived for projects using FHA insurance.41 HUD will have 60 calendar days from the date of submission of the Financing Plan to approve, reject, or request additional information. HUD's decisions regarding the acceptance of the Financing Plan will be made:in HUD's sole discretion. If HUD

40 A PCA will be required on any units except those replaced with new construction .

• , See Housing Notice 12-20. http:f fportaLhud.gov fhuddocfl2·20hsgn.pdf

5

date of closing the conversion and any financing, depending on the scope of rehal::!ilitation funded.

In addition to the milestones described above, any CHAP awarded to applicants proposing to use 9% LIHTCs or tax-exempt bonda and 4% LIHTCs, where a reservation has not been securedat the point of RAD Application; will include additional milestones, including, but not limited tci:

• A date by which the RAD.applicant must have submitted an application for LIHTC or bond authority, based on the deadlines for required application and related materials (e.g., inducement resolution for tax-exempt bonds) described in the applicable oAP, Deadline: TBD.

• A date by which the RAD applicant must notify HUD of the decision of the credit· issuing authority, 10 days after the Notification of award described in the applicable QAP Deadline: TBD.

7

Deerfield Beach Housing Authority

Resolution 2012-17

Resolution 2012·17: A Resolution of The Deerfield Beach Housing Authority Board of Commissioners Approving the submission of a Rental Demonstration Assistance (RAD) application to the U.S. Department of Housing and Urban Development.

WHEREAS, th.e U.S. Department of Housing and Urban Development has published a RAD program notice for the purpose of preserving the nations deeply affordable rental housing stock, promote efficiency within and among HUD guidelines, and build strong, stable communities; and

WHERAS, the premise of the RAD program seeks to convert existing Section 9 (LIPH) properties to long-term Section 8 (HCV) rental assistance contracts; and

WHEREAS, the Deerfield Beach Housing Authority along with PHAs across the country continue to experience significant reduction in operating and capital funding essential for operating a quality public housing program; and

WHEREAS, the U.S. Department of Housing and Urban Development has published the final RAD Notice on Thursday, July 26, 2012, making the initial competitive component of RAD submissions are due between September 24 and October 24, 2012; and

WHEREAS, the DBHA understands the Board Approval Form Attachment lA which certifies to the following:

1. that · the authorizing official has the requisite authority to execute the RAD application on behalf of the owner;

2. that HUD can rely upon the certification in evaluating the application 3. acknowledging that the executor has read and understands PIH Notice 2012c32,

which describes the·RAD program, and agree tc:i comply with all requirements in the program notice;

4. that all materials submitted in association with the application are accurate, complete and not misleading; ·

5. that the application meets the Program set forth in the Notice; 6. that the owner approves the creation of a single-asset entity of the affected project if

required by the lender to facilitate financing; 7. that the owner will comply with the fair housing and civil rights requirements at 24

CFR 5.105 (a) (general requirements) and will affirmatively furt:)ler fair housing; 8. that the Board Approval Form has been.approved by the Board of Commissioners on

the date noted on the executed form; .and 9. that, if selected for an award, the PHA will comply with all provisions of HUD's

Commitment to enter into a HAP (CHAP); and shall indicate the HUD·approved

terms and conditions for conversion assistance, or will indicate within 15 days that it is refusingthe terms of the CHAP and withdrawing from RAD participation.

BE IT RESOLVED, that the DBHA approves the completion the RAD Board Approval Form certifying that it has the requisite authority to execute the RAD application and all subsequent materii:tls and documentation causing the application to be timely and competitive by USHUD standards and submitted no later than the initial competitive d<1te of October 24, 2012. This resolution shall be made effective at the date of signature~

Board Secretary

Deerfield Beach Housing Authority

Resolution 2012-17

Resolution 2012-17: A Resolution of The Deerfield Beach Housing Authority Board of Commissioners authorizing the Executive Director to apply for the Rental Assistance Demonstration (RAD}from the U.S. Department of Housing and Urban Development with a deadline submittal date of October 24, 2012.

WHEREAS, the Deerfield Beach Housing Authority Board of Commissioners recognize the Executive Director will be applying for the Rental Assistance Demonstration (RAD) from the U.S. Department of Housing and Urban Development which allows Public Housing and Moderate Rehabilitation (Mod Rehab) properties to convert to long-term Section 8 rental assistance contracts; and the program allows Rent Supplement (Rent Supp), Rental Assistance Payment (RAP), and. Mod Rehab properties to convert tenant-based vouchers issued upon contract expiration or termination to project-based vouchers.

WHEREAS, in recognition of the impending application deadline of October 24, 2012, the Deerfield Beach Housing Authority Board of Commissioners authorizes the Executive Director to make the appropriate representation in Attachment 1A Board Approval Form of the application.

BE IT RESOLVED, that the Deerfield Beach Housing Authority Board of Commissioners authorizes the Executive Director to apply for the Rental Assistance Demonstration (RAD) from the U.S. Department of Housing and Urban Development with a deadline submittal date of October 24, 2012 on this 26ih day of September 2012.

~-~-~---~ ,··==-·:::c: __ ·::::::::;-=-_=_"'..L.rzprz-. Commissioner Keith Emery, Chairman Dr. Nadine )arm on, E

RAD MEMO- Deerfield Beach Housing Authority

WhatisRAD? Application Deadline 10/24/2012

The Rental Assistance Demonstration (RAD) program is a new HUD program that allows a public . housing authority to convert its current operating and capital funds to a "voucher" payment under the Section 8 program. The authority will receive the same amount.of money it always· has but there will be no more "public housing" and all operations will be streamlined under Section 8. DBHA will have only Section 8 vouchers and only be concerned with managing waiting lists, tenant selection, annual re-certifications; HQS Inspections, the monthly disbursement of voucher payments to landlords and all of the accounting functions required by HUD. The actual properties will be managed by the authority's affiliate which will manage them

· much as they do the Palms. The affiliate will mow the grass, do routine maintenance and make any required capital improvements, all with little or no supervision by HUD.

However, the real benefit of RAD is that the authority, through a combination of low Income Housing Tax Credits (UHTC), loans and grants, could raise up to $50,000 (over $10 million) per unit to make capital improvements to the existing public housing inventory as it transitions from public housing to "voucher" housing.

Should DBHA pursue RAD?

The cost of pursuing a RAD approval is minimal. Even if DBHAgets a RAD approval it Is not bound to proceed and can change its mind inthe future if it can find a better alternative. Since relatively few authorities are pursuing RADin this first round, DBHA will have a high probability of success. There has never been a HUD program with such simple, expedited approval process that provides so much money to rehabilitate public housing. The tost of applying is low, the chance of success is high and the rehab funds are large enough to meet all of the authority's needs.

What are the requirements?

The submission of a RAD application will require: a. less than 80 hours of staff time, b. tess than 40 hours of consulting services (CR Baker- already procured).

What are the concerns? 1. There may be some resistance from the tenants until they understand.how their homes

· ··· · ······· ·· · · · ·will·be·transformed to-moderirstandards-·· --·· ·· ·· · ······· ··· ···· · ···· - · · ·· --·- ·· · ·· ··· · ···· · ····- ·-· · -------T.lfuo could change the rules in the f;;t~re j~st ~s th;~ ha~e ~th p~b~i~ hou~~~~--------···--·.

3. There is a long-term commitment to a new program.

Do we have alternatives?

Yes, DBHA could pursue HUD's updated Green Mixed Finance Modernization or pursue one of

· HUD's highly competitive revitalization programs. However, there are no alternatives that

provide similar funding with as little risk, minimal effort and such low up-front costs.

·What are the steps we need to take?

A RAD application requires:

RADPros

c. A PHA to have two meetings with residents, d. A Board resolution approving the application, (on the agenda)

e. A non-binding letter of interest from a lender,

f. A non-binding letter of interest from a tax credit syndicator

g. A Mobility letter from a nearby housing authority (Ft. Lauderdale HA has already

agreed).

1. A full and complete repair of the roofs at Stanley Terrace

2. PHA that converts its entire inventory using RAD will only have one program going

forward, Section 8. The Section 8 program is easier to manage, has fewer regulations,

provide greater flexibility for improvements.

3. Voucher payments will be increased annually at the same percentage as HUD multi­

family program.

4. The approval process is expedited and the cost of consulting fees Is a fraction of other

programs.

5. Since this is a. new program there will be few PHAs pursuing this first round offunding

and DBHA will have a high probability of obtaining appmval.

6. The total transactional costs are relatively low making more money available for

improvements.

7. Happytenants.

RADCons

1. The "per unit" amount a PHA receives only increases by 2-3% a year

2. The only other HUD programs that can create a similar result require five separate

interlocking approvals that are expensive to obtain; but could provide the authority with ·- · ·more-moneu·nerun.it;·· ··· ·············· ······· ···•· ·-··· -·····-- ··-··········-········ ··· ....... · ·· · ...... ..

7 I' -~. --r~--,..,·~~,,,,.._._, _ _, __ ,. _ _._...._~-·---~-~+----·-

-·-•-•--••·••i•-The maximum ~~nstruction cost for improvements Is limited to $40,000 per unit.

4. Tenants will need to relocate during construction.

Ancillary Benefits

1. The authority will receive developer fees as well as proceeds from the sale of the properties to Its affiliate. These funds should easily exceed $500,000 and will be available to undertake new affordable housing development projects.

2. The high .visible improvements made under this program will raise the profile of DBHA in the community and make it a sought after partner in the development activities of the city, county and other local agencies.

3 .. lower utility costs. 4. Streamlined operations with lower accounting and management costs.

·····-··-··· ···-- ······-····-·-·········-·· -· -- -· -------~---

........ c ......... u,., .&M; aoarq APProval Form

Post COtnterslon Rlndlngfor RAD PBM Units

Eltc:HS Fundlngl!lljlbla to .be Retained

PriorYearPtJblle HouslngCapital Funds Replacement Ha~ng A!cklr LowlncomeHouslngTm~ Cred!t£qulty a..., """'

Initial Depositto Replac;ament.Re.te!VQ Operating Re:setve Other lnltfal Reserves PayOff EXIsting Leans Relocation costs lnltfal Operating Defldt Escrow C051:li of Issuance Yarlabfe loon Fei!S EstabliSh nne and Insurance Escrows Third Party RepOrts Frxed loan Fees· PHA Legal Fees Title and Ruardlng Cfwrng EscrowAsent Fee Rehab Administration Fee

$0 $0

$60,000 $32,500

$0 $0

$37,!i17 $17,500 $25,000 $15,00(1 $15.000 .$15,000 $15.000 $15,000 $5,000

~====:±~

Vacancy Loss and Bad Debt Loss Otherlll!:oma

Total Operating El(pern;es Annual Oepruittl> Replacement Raerve

First Mortgage OebtSeMce (1.2.0 OSCR)

----~--~lse-Mob!llty.,10S.£xempttunis~l"'"--~ PreferenceforflrstappfiCation fmm 11. PHA Yes Preference for h(Jh-rellah project No Preferen(tfor re.ceiving vouchers from a PHA Yes Preference fo!P_rovltir!J&Youchers to a PHA No

$761 lOO.tm ofcUJrentl):lndlng

O.mii .ofc:orrentfllndlng

:!ie&sertlon4 Sees1Ktlo1'14

Seesettion 14-Seesecllon 6

' ' _.-. •• a~tu••~;;•'• ........ UUCIIIU.Mf'JII\JVCII t"Orffl

-~ No I

ecplanttlon ofrtltcu:auon outs

EIQI!an~tiqn of capacity and upadence ·

.

~-Nadine Jannon, In my capadty as Execullve Dlrettctr cf Aonan~e: Hou!fng Authority, (the "Applicant"'J make the fullowingreprBentatlons and certlflcatJollS to the United ShtEs Departmelltof Holl51ng and Urban Development (''HUD") on behalf ofthe owner In t(Jnjunctton With the forl!{lolng ap~katlon af AppUcsnt for partldpat1on in the Rental Ass!stante DemOnslraOOn Prn"vam j!he "RAO Application~): 1.1 hav&aO requisite authority to execute the RAOAppllcatlon and to blndtheApplitar~t. 2. On behalf of the Applicant I repmentand certify as follows:

a. The Applicant undet:!itundsthat HUD wal relyupcn tNs certfflcatlon In evaluatlngtheAppllcalfon. b. The Applicant has read and und'erstamli; Notite PIIH012-o04 {the"NotJce") which describes the Rental Asslstt~nce Demonstration {the "Program"'). c. The Applicant has been advised that It should con duet such due dillger~ce as It determines fs nec:assary lndudlng but not limited to consulting legal counsel In order to ensure tflat all statements contained In these certlfkatlotn are atcUrate, tomplete and not llli&leading. d. The Information contained In the RAD ApplicatiOn and all materials submitted dlereW!th are ae«~ra~ coruplets and not mlsleadlns. a. lhe Applfcant. and project for wJilch the RAD Application has bet!n submitted, meet all applicable eligibility requirement!> for the PtogrBm nt farth in tha Natlce.

Wamms: HUD will prosecute false claims and slttements. Omvlction mav rerolt In criminal ami/or cMI penalties (18 U!iC SettiCns 1001., 1010, 1012~31 USC Sections 3729, 3801}

PHA Ct!rtiRcatfDn: lly Nadine Jarmorl(~ewtlve Director)

,·, .· "·; ... ·,, lhlte:: Octoba-15, :2.012 Signature:

At adulystheduled meetinsofltle Bttard, the soud reviewed the r~rented RAD application (including this Attadunentj andapprovedsubmlssionofthe appllcatfotJto HUD. fn addition, the Board approved creation of a slnBI.e a•entitv, in which the PHI\ shall be a cantrolllng partner /member I shareholder as requlredundertheRental Assistance Oemonstratlol'l, The Bo&rd delegatad to the Executive Director the authority to eff~~:ct the tr'aruifer of ownership of1he Project to .SIJch single asset entity, If In tllejudgment afthe El!ec:utlYe Director suCh transfer is required by a lenderorequil:y'providertorlle Project

Board Certlfl~:atfon and Apjlroval; Bv Keith Eme,Y (Board Olafr)

': ... Date: October 15, ZOU Slgnetl.lre:

Attachment D

Certification by State or Local Official of PHA Plans Consistency with the Consolidated Plan

U.S. Department of Housing and Urban Developme'nt Office of Public and Indian Housing

Expires 4/30/2011

Certification by State or Local Official of PHA Plans Consistency with the Consolidated Plan

I, Burgess Hanson the City Manager certifY that the Five Year and

Annual PHA Plan of the Deerfield Beach Housing Authority is consistent with the Consolidated Plan of City of Deerfield Beach, FL prepared pursuant to 24 CFR Part 91.

Signed I Dated by Appropriate State or Local Official

form HUD-50077-SL (1/2009) OMB Approval No. 2577-0226

PHA Certifications of Compliance with PHA Plans and Related Regulations

U.S. Department of Housing and Urban Development Office ofPublic and Indian Housing

OMB No.l577..0l26 Expires 0813012011

PHA Certifications of Compliance with the PHA Plans and Related Regulations: Board Resolution to Accompany the PHA 5-Year andAnnualPHA PI11n

Acting on behalf of the Board of Commissioners of the Public Housing Agency (PHA) listed below, as Its Chairman or other authorized PHA official if there is no Board if Commissioners, I approve the submission of the_ 5-Year and/or X Annual PHA Plan for the PHA.fiscal year beginning, hereinqfter rriferred to as" the Plan", of which this document is a pari and make the following certifications and agreemenis with the Deparlment of Housing and Urban Development (HUD) in connection with the submission of the Plan and implementation thereat

I. The Plan is consistent with the applicable comprehensive housing aJfurdability sttategy (or any plan incorporating such strategy) for the jurisdiction in which the PHA is located.

2. The Plan contains a certification by the appropriate State or local officials that the Plan is consistent with the applicable Consolidated Plan, which includes a certification that requires the prepamtion of an Analysis of Impediments to Fair Housing Choice, fur the PHA's jurisdiction and a description of the manner in which the PHA Plan is consistent with the applicable Consolidated Plan. · ·

3. The PHA certifies that there has been no change, significant or otherwise, to the Capital Fund Program (and Capital Fund Program/Replacement Housing Factor) Annual Statement(s), siuce submission ofits last approved Annual Plan. The Capital Fund Program Annual Statement/Annual Statement/Performance and Evaluation Report must be submitted aonually even if there is no change.

4. The PHA has established a Resi<ient Advisory Board or Boards, the membership of which represents the residents assisted by the PHA, consulted with this Boaod or Boaods in developing the Plan, and considered the recommendations of the Board or Boards (24 CFR 903.13). The PHA has included in the Plan submission a copy of the reconnnendations made by the Resident Advisory Board or Boards and a description of the manner in wlrlch the Plan addresses these recommendations.

5. The PHA made the proposed Plan and all information relevant to the public bearing available fur public inspection at least 45 days before the hearing, published a notice that a hearing would be held and conducted a hearing to discuss the Plan and invited public comment.

6. The PHA certifies that it will carry out the Plan in conformity with Title VI of the Civil Rights Act ofl964, the Fair Housing Act, section 504 of the Rehabilitation Act of 1973, and title li of the Americans with Disabilities Act of 1990.

7. The PHA will affirmatively further fuir housing by examining their programs or proposed programs, identifY any impediments to filir housing choice within those programs, address those impOOiments in a reasonable fushion in view of the resources available and work with local jurisdictions to implement any of the jurisdiction's initiatives to affirmatively further filir housing that reqoire the PHA's involvement and maintain records reflecting these analyses and actions.

8. For PHA Plan that includes a policy for site based waiting lists: • The PHA regularly submits required data to HUD's 50058 PIC/IMS Module in an accurate, complete and timely manner

(as specified in PIH Notice 2006-24); • The system of site-hased waiting lists provides for full disclosure to each applicant in the selection of the development in

which to reside, including basic infurmation ahout available sites; and an estimate of the period of time the applicant would likely have to wait to be admitted to units of different sizes and types at each site;

• Adoption of site-based waitiog list would not violate any court order or settlement agreement or be Inconsistent with a pending complaint brought by HUD;

• The PHA shall take reasonable measures to assure that such waitiog list is consistent with affinnatively furthering filir housing;

• The PHA provides for review of its site-based waiting list policy to determine if it is consistent with civil rights laws and certifications, as specified in 24 CFR part 903. 7( c )(1).

9. The PHA will comply with the prohibitions against djscrimination on the basis of age pursuant to the Age Discrimination Act of1975. ·

I 0. The PHA will cemply with the Architectural Barriers Act of1968 and 24 CFRPart 41, Policies and Procedures for the Enforcement of Standards and Requirements for Accessibility by the Physically Handicapped.

11. The PHA will comply with the requirements of section 3 of the Housing and Urban Development Act ofl968, Employment Opportunities for Low-or Very-Low Income Persons, and with its implementing regulation at 24 CFR Part 135.

12. The PHA will comply with acquisition and relocation requirements of the UnifbrmRelocation Assistance 81\d Real Property Acquisition Policies Act of 1970 and implementing regulations at 49 CPR Part 24 as applicable.

Previous vemion is obsolete Pagel of2 fonn HUI}.5()()77 ( 412008)

13. The PHA will take appropriate affirmative action to award contracts to minority and women's business enterprises under 24 CFR 5.105(a).

I 4. The PHA will provide the responsible entity or HUD any documentation that the responsible entity or HUD needs to carry ont its review under the National Enviromnental Policy Act and other related anthorities in accordance with 24 CFR Part 58 or Part 50, respectively.

15. With respect to public housing the PHA will comply with Davis-Bacon or HUD determined wage rate requirements under Section 12 of the United States Housing Act of 1937 and the Contract Work Hours and Safety Standards Act.

16. The PHA will keep records in accordance with 24 CFR 85.20 and fucilitate an effective audit to determine compliance with program reqnirements.

17. The PHA will comply with the Lead-Based Paint Poisoning Prevention Act, the Residential Lead-Based Paint Hazard Reduction Act of 1992, and 24 CFR Part 35.

18. The PHA will comply with the policies, gnidelines, and reqnirements ofOMB Circular No. A-87 (Cost Principles for State, Local and Indian Tribal Governments), 2 CFR Part 225, and 24 CFR Part 85 (Administrative Reqnirements for Grants and Cooperative Agreements to State, Local and Federally Recognized Indian Tribal Governments).

19. The PHA will undertake only activities and programs covered by the Plan in a manner consistent with its Plan and will utilize covered grant funds only for activities that are approvable under the regnlations and included in its Plan.

20. All attachments to the Plan have been and will continue to be available at all times and all locations that the PHA Plan is available for public inspection. All reqnired supporting documents have been made available for public inspection along with the Plan and additional requirements at the primary business office of the PHA and at all other times and locations identified by the PHA in its PHA Plan and will continue to be made available at least at the primary business office of the PHA.

21. The PHA provides assurance as part of this certification that: (i) The Resident Advisory Board had an opportunity to review. and comment on the changes to the policies and programs

before implementation by the PHA; (ii) The changes were duly approved by the PHA Board of Directors (or similar governing body); and (iii) The revised policies and programs are available for review and inspection, at the principal office of the PHA during

normal business hours. 22. The PHA certifies that it is in compliance with all applicable Federal statutory and regulatory reqnirements.

Deerfield Beach Housing Authority FL081

PHAName PHA Number/HA Code

AnnualPHAPlanforFiscal Years 2013-2014

I hereby certi:l:Y that all the infonmrtion stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010. 1012; 31 U.S.C. 3729. 3802)

Name of Authorized Official Anthony Pelt Title Chairman of Board of Commissioners

Signature Date

Previous version is obsolete Page2of2 form HUD-50077 ( 4/2008)

PHA Certifications of Compliance with PHA Plans and Related Regulations

U.S. Department of Housing and Urban Development Office ofPublic and Indian Housing

OMB No.lS77-ll226 Expires 0813012011

PHA Certifications of Compliance. with the PHA Plans and Related Regu]ations: Board Resolution to Accompany the PHA 5-Year and Annual PHA Piau

Acting on behalf of the Board if Commissioners qf the Public Housing Agency (PHA) listed below, as its Chairman or other authorized PHA official if there Is no Board if Commissioners, I approve the submission of the_ 5-Yeor and/or_}{_ Annual PHA Plan for the PHAfiscal year beginning. hereinqfler reforred to as" the Plan", of which this document is a part and makE the following cert!fkations and agreements with the Department of Housing and Urban Development (HUD) in connection with the submission qfthe Plan and implementation thereof:

I. The Plan is consistent with the applicable comprehensive housing affordability strategy (or any plan incorporating such strategy) for the jurisdiction in which the PHA is located.

2. The Plan contains a certification by the appropriate State or local officials that the Plan ls consistent with the applicable Consolidated Plan, which includes a certification that requires the preparation of an Analysis of Impediments to Fair Housing Choice, for the PHA's jurisdiction and a description of the manner in which the PHA Plan is consistent with the applicable Consolidated Plan.

3. The PHA certifies that there has been no change, significant or otherwise, to the Capital Fund Program (and Capital Fund Program/Replacement Housing Factor) Annual Ststement(s), since submission of its last approved Annual Plan. The Capital Fund Program Annual Statement! Annual Statement/Performance and Evaluation Report must be submitted annually even if there is no change.

4. The PHA has established a Resident Advisory Bosrd or Boards, the membership of which represents the residents assisted by the PHA, consulted with this Board or Boards in developing the Plan, and considered the recornmeudations of the Board or Boards (24 CFR 903.13). The PHA has included in the Plan submission a copy of the recommendations made by the Resident Advisory Board or Boards and a description of the manner in which the Plan addresses these recommendations.

5. The PHA made the proposed Plan and all information relevant to the public hearing available for public inspecticn at least 45 days before the hearing, published a notice that a hearing would be held and conducted a hearing to discuss the Plan and invited public comment.

6. The PHA certifies that it will cany out the Plan in conformity with Title VI of the Civil Rights Act of1964, the Fair Housing Act, section 504 of the Rehabilitation Act of 1973, and title II of the Americans with Disabilities Act of 1990.

7. The PHA will affirmatively further fltir housing by examining their programs or proposed programs, identifY any impediments to fuir housing choice within those programs, address those impediments in a reasonable lilshion in view of the resources available and work with local jurisdictions to implement any of the jurisdiction's initiatives to aftirmatively further fuir housing that require the PHA's involvement and maintain records reflecting these analyses and actions.

8. For PHA Plan that includes a policy for site based waiting lists: • The PHA regularly submits required dats to HUD's 50058 PIC/IMS Module iD. an accurate, complete and timely manner

(as specified in PIH Notice 2006-24); • The system of site-based waiting lists provides fur fuJI disclosure to each applicant in the selection oftbe development in

which to reside, including basic information about available sites; and an estimate of the period of time the applicant would likely have to wait to be admitted to units of different sizes and types at each site;

• Adoption of site-based waiting Jist would not violate any court order or settlement agreement or he inconsistent with a pending complaint brought by HUD;

• The PHA shall take reasonable measures to assure that snch waiting Jist is consistent with affinnatively furthering fuir housing;

• The PHA provides fur review of its site-based waiting list policy to detennine ifitis consistent with civil rights Jaws and certifications, as specified in 24 CFR part 903. 7( c)(!).

9. The PHA will comply with the prohibitions against discrimination on the basis of age pursuant to the Age Discrimination Act ofl975.

10. The PHA will comply with the Architectural Barriers Act ofl968 and 24 CFR Part 41, Policies and Procedures fur the .· Enforcement of Standards and Requirements for Accessibility by the Physically Handicapped.

II. The PHA will comply with the requirements of section 3 of the Housing and Urban Development Act of 1968, Employment Opportunities for Low-or Very-Low Income Persons, and with its implementing regulation at 24 CFR Part 135.

12. The PHA will comply with acquisition and relocation requirements of the Unifunn Relocation Assistance and Real Property Acquisition Policies Act of 1970 and implementing regulations at 49 CFR Part 24 as applicable.

.J'revious vasion is obsolete Page 1 of2 fonn HUD-50077 (4/2008)

Certification for a Drug-Free Workplace

U.S. Department of Housing and Urban Development

Applicant Name

Deerfield Beach Housing Authority

Program/Activity Receiving Federal Grant Funding

Operating and Capital Funds PHA PLAN

Acting on behalf of the. above named Applicant as its Authorized Official, I make the following certifications and agreements to the Department of Housing and Urban Development (HUD) regarding the sites listed below:

I certify that the above named Applicant will or will continue to provide a drug-free workplace by:

a. Publishing a statement notifying employees that the un­lawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the Applicant's work­place and specifying the actions that will be taken against employees for violation of such prohibition.

b. Establishing an on-going drug-free awareness program to inform employees ---

(1) The dangers of drug abuse in the workplace;

(2) The Applicant's policy of maintaining a drug-free workplace;

(3) Any available drug counseling, rehabilitation, and employee assistance programs; and

( 4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace.

c. Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph a.;

d. Notifying the employee in the statement required by para­graph a. that, as a condition of employment under the grant, the employee will ---

(I) Abide by the terms of the statement; and

(2) Notify the employer in writing of his or her convic­tion for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction;

e. Notifying the agency in writing, within ten calendar days after receiving notice under subparagraph d.(2) from an em­ployee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, includ­ing position title, to every grant officer or other designee on whose grant activity the convicted employee was working, unless the Federalagency has designated a central point for the receipt of such notices. Notice shall include the identification number(s) of each affected grant;

f. Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph d.(2), with respect to any employee who is so convicted ---

(1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or

(2) Requiring such employee to participate satisfacto­rily in a drug abuse assistance or rehabilitation program ap­proved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency;

g. Making a good faith effort to continue to maintain a drug­free workplace through implementation of paragraphs a. thru f.

2. Sites for Work Performance. The Applicant shall list (on separate pages) the site(s) for the performance of work d,one in connection with the HUD funding of the program/activity shown above: Place of Performance shall include the street address, city, county, State, and zip code. Identify each sheet with the Applicant name and address and the program/activity receiving grant funding.)

Stanley Terrace

The Palms of Deerfield Beach

Check here 0 if there are workplaces on file that are not identified on the attached sheets.

I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties.

(18U.S.C.1001,1010, 1012; 31 U.S.C.3729,3802)

Name of Authorized Official

Nadine M. Jarmon

u

!Title

Executive Director Date

07/02/2013

form HUD-50070 (3/98) ref. Handbooks 7417.1,7475.13,7485.1 & .3

DISCLOSURE OF LOBBYING ACTIVITIES Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352

(See reverse for public burden disclosure.) 1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type: ~ a. contract

b. grant oa. bid/offer/application

b. initial award 0 a. initial filing

b. material change c. cooperative agreement c. post-award For Material Change Only: d. loan year quarter e. loan guarantee date of last report f. loan insurance

Approved by OMS

0348-0046

4. Name and Address of Reporting Entity: 5. If Reporting Entity in No. 4 is a Subawardee, Enter Name EJ Prime D Subawardee and Address of Prime:

Tier ' if known:

Congressional District, if known: 20 Congressional District, if known: 6. Federal Department/Agency: 7. Federal Program Name/Description:

U.S. Department of Housing and Urban Development Operating and Capital Funds for FL081

CFDA Number, if applicable:

8. Federal Action Number, if known: 9. Award Amount, if known:

$ 10. a. Name and Address of Lobbying Registrant b. Individuals Performing Services (including address if

(if individual, last name, first name, M/): different from No. 1 Oa) (last name, first name, M/):

,. c2c'4 /u 'fl!l - ¥1AM~ 11 Information requested through this form is authorized by title 31 U.S.C. section Signature: :' I

' 1352. This disclosure of lobbying activities Is a material representation of fact upon which reliance was placed by the tier above when this transaction was made

Print Name: Nadine M. Jarmon or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This information will be available for public Inspection. Any person who fails to file the

Title: Executive Director required disclosure shall be subject to a civil penally of not less than $10,000 and not more than $100,000 for each such failure.

954-425-8449 07/02/2013 Telephone No.: Date:

'' ' . ' ,' ' ' '

; ,,',····.,. ; ..... ·· ···,··· ' .... ' .... ····.,····· .•.• ,· .. ,. ' ... ·,·······.·. . . / .·•· .... ·'·,······

·: <_ .. :.:_:·1 Authorized for local Reproduction .F~,derl!ll.!s~ (.)nly: .:·. . : · · · Standard Form LLL (Rev. 7-97)

OMB Approval No. 2577-0157 (Exp. 01/31/2014)

Certification of Payments to Influence Federal Transactions

U.S. Department of Housing and Urban Development Office of Public and Indian Housing

App cant ame

Deerfield Beach Housing Authority

Program/Activity Receiving Federal Grant Funding

FL081 Operating and Capital Fund funding PHA PLAN

The undersigned certifies, to the best of his or her knowledge and belief, that:

(I) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connec­tion with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, Disclosure Form to Report Lobbying, in accordance with its instructions.

(3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts uoder grants, loans, and cooperative agreements) and that all sub recipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012; 31 u.s.c. 3729, 3802)

Name of Authorized Official Title

Nadine M. Jarmon Executive Director Signature Date (mmfddlyyyy)

lfadJ!u )1;1, ~~M" 07/02/2013

v Previous edition is obsolete fonn HUD 50071 (3198)

ref. Handbooks 7417.1, 7475.13, 7485.1, & 7485.3

Civil Rights Certification

Civil Rights Certification

Annual Certification and Board Resolution

U.S. Department of Housing and Urban Development Office of Public and Indian Housing

Expires 4/30/2011

Acting on behalf of the Board of Commissioners of the Public Housing Agency (PHA) listed below, as its Chairman or other authorized PHA official if there is no Board of Commissioner, I approve the submission of the Plan for the PHA of which this document is a part and make the following certification and agreement with the Department of Housing and Urban Development (HUD) in connection with the submission of the Plan and implementation thereof

The PHA certifies that it will carry out the public housing program of the agency in conformity with title VI of the Civil Rights Act of 1964, the Fair Housing Act, section 504 of the Rehabilitation Act of 1973, and title II of the Americans with Disabilities Act of 1990, and will affirmatively further fair housing.

Deerfield Beach Housing Authority FL081

PHAName PHA Number/HA Code

I hereby certify that all the infonnation stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will prosecute false claims and statements. Conviction mav result in criminal and/or civil penalties. (18 U.S.C. 1001 1010 101~; 31 U.S. C. 3729 3802)

Name of Authorized Official Dr. Nadine M. Jarmon

Signature tlaitM-'/V\.~ol! v

Title

Date 07/02/2013

Executive Director

.

form HUD-50077-CR (1/2009) OMB Approval No. 2577-0226

NOTICE TO RESIDENTS 't' ' ,., nd ' .. o, • t' ,.' ' · JU)'-42 ,4. ~

RE: .REVl~W OF UJUlA'$ ANNUAL PLAN

Management will hold.tw:o resiaent meeting to re'\Xi:e:w: DBPIA's, 20 13-

2:014 Annual Plan on Wednesday, July 24, 2013. The first meeting will

be held at 1 Oam in the 'Palms Community Room and the se,eond meeting

wifl be held at 6pm in the Stanley Terrac.e Leasing of:tice.

Thanky.ou, ' ~

Palms • Sign h1 Lo,g

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Palms -Sign In Log

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