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THEPERKINSIVOPERATIONALHANDBOOK
AguidefortheadministrationoftheCarlD.PerkinsfederalgrantinMinnesota.
PreparedbytheMinnesotaStateSystemOfficeandtheMinnesotaDepartmentofEducation
AdministrationoftheGrantTheMinnesotaStateSystemOfficeisthesolestateagencyresponsibleforthegrantmoniesreceivedfromtheCarlD.PerkinsActof2006.
JERALYNJARGOState Director of Career and Technical EducationAcademic and Student Affairs Division
MinnesotaState307thStreetEast,Suite350St.Paul,MN55101-7804www.cte.mnscu.edu
MICHELLEKAMENOVCareer Development and CTE SupervisorOffice of Career & College Success
MinnesotaDepartmentofEducation1500Highway36WestRoseville,MN55113www.education.state.mn.us
@2016MinnesotaStateandMinnesotaDepartmentofEducation
ThecontentsofthishandbookweredevelopedundertheCarlD.PerkinsCareerandTechnicalEducationgrantfromtheU.S.DepartmentofEducation.However,thecontentsdonotnecessarilyrepresentthepolicyoftheU.S.DepartmentofEducation.
Thisdocumentisavailableinalternativeformatstoindividualswithdisabilities.Torequestanalternateformat,contactVictoriaDeFord,HumanResourcesDirector,SystemOffice&ExecutiveSearchManager,at651-201-1664.
IndividualswithhearingorspeechdisabilitiesmaycontactusviatheirpreferredTelecommunicationsRelayService.
TABLEOFCONTENTSPurposeoftheOperationalHandbook...........................................................................i
CarlD.PerkinsCareerandTechnicalEducationActof2006............................................ii
PurposeoftheAct..................................................................................................................ii
TitleI—CareerandTechnicalEducationAssistancetotheStates(theBasicGrant)................iii
TitleII—TechPrepEducation..................................................................................................v
TitleIII—GeneralProvisions....................................................................................................v
ProgramPlanningandOperation..................................................................................1
PerkinsIVProgramOverview.................................................................................................1GuidingPrinciplesforCTEinMinnesota..................................................................................................1
MinnesotaPerkinsModel..............................................................................................2
StateGovernance...................................................................................................................2FormationofPerkinsCareerandTechnicalEducationConsortia............................................................2
ConsortiumGovernance.........................................................................................................2ConsortiumMembershipRequirements..................................................................................................2ConsortiumGovernanceStructure...........................................................................................................3ProcedureforChangingConsortiumMembership...................................................................................3RolesandResponsibilitiesofPerkinsConsortiumCoordinator...............................................................4
TheLocalApplicationPlan.............................................................................................5
LocalApplicationGoals...........................................................................................................5Goal1:DesigningProgramsofStudy(POS).............................................................................................5Goal2:EffectivelyUtilizeEmployer,CommunityandEducationPartnerships.......................................6Goal3:ImproveServicestoSpecialPopulations.....................................................................................6Goal4:ProvideaContinuumofServiceProvision(CSP)forEnablingStudentTransitions.....................7Goal5:SustaintheConsortiumStructureofSecondaryandPostsecondaryInstitutions.......................7
LocalApplicationPlanProcess................................................................................................7
SubmissionoftheLocalPlan...................................................................................................8
PlanComponents...................................................................................................................8GeneralNarrative.....................................................................................................................................8Minnesota’sFiveGoals(Narrative,Objectives,andUsesofFunds)........................................................8SecondarySupplementalBudget.............................................................................................................8PerkinsFundedPositionsandCoordinationTimefortheGrant..............................................................9ImprovementPlansandReports..............................................................................................................9StateApprovedProgramsofStudyandTechnicalSkillAssessments.....................................................10StatementofAssurancesandCertifications...........................................................................................10
RequiredandPermissibleLocalActivities.............................................................................10RequiredActivities:Section135ExpenditureofLocalFunds................................................................11Minnesotahastwoadditionalrequiredactivities:.................................................................................11PermissibleActivities:Section135ExpenditureofLocalFunds............................................................11
LocalApplicationPlanApprovalProcess...............................................................................12
ImplementationofthePlan..................................................................................................12
AnnualPerformanceReport.................................................................................................12
ReportingTimeline...............................................................................................................12
Monitoring...................................................................................................................14
Minnesota’sPerkinsIVMonitoringProcess..........................................................................14Purpose...................................................................................................................................................14ObjectivesforPerkinsMonitoring..........................................................................................................14Implementationprioritiestobeexaminedduring2013-2016...............................................................14GuidingQuestionsforConsortiumtoAddress.......................................................................................14LocalConsortiumMonitoringGuidelines...............................................................................................15SelectionofSitestobeMonitored.........................................................................................................15RiskAssessmentTool..............................................................................................................................15ProgramPerformance............................................................................................................................16FiscalAnalysis.........................................................................................................................................16DataReporting.......................................................................................................................................16OtherFactors..........................................................................................................................................16TypesandLevelsofMonitoring..............................................................................................................16MinnesotaCriteriaandSourcesofEvidenceforMonitoring2013-18...................................................18StructureofMonitoringVisits................................................................................................................19
Whoparticipatesinthemonitoringvisit?..........................................................................................19Whatfacilitiesandlogisticalneedsarethereformonitoringvisits?.................................................20Whatevidenceisneededandhowdoesitneedtobeorganized?...................................................20Whoisthecontactforquestionsaboutpreparingforamonitoringvisit?........................................20
FiscalDeskAudit...................................................................................................................21SecondaryandPostsecondaryDeskAuditProcess................................................................................21FiscalAuditCriteria.................................................................................................................................21
CommunicationandEngagement.................................................................................22
Communication....................................................................................................................22
CommunicationandMarketingSupporttoStakeholders......................................................22
ProfessionalEngagement.....................................................................................................22
StrengtheningPartnerships..................................................................................................23
Cross-CommunicationProcess..............................................................................................23OfficialCommunication..........................................................................................................................23InformalCommunication........................................................................................................................23Feedback................................................................................................................................................24
HighQualityCTEProgramming.....................................................................................25
RigorousProgramsofStudy..................................................................................................25
CTEProgramApprovalandReview.......................................................................................27PostsecondaryApprovalandReview.....................................................................................................27SecondaryApprovalandReview............................................................................................................27
SecondaryFiveyearcyclescheduleforprogramreview...................................................................28SecondaryConnectionstoFundingSources...........................................................................................29
Accountability,Reporting,andCTEData.......................................................................30
PerkinsandCorePerformanceIndicatorDefinitions.............................................................30SecondaryCTEDefinitions......................................................................................................................30SecondaryCoreAccountabilityIndicatorDefinitions.............................................................................30PostsecondaryCTEDefinitions...............................................................................................................32PostsecondaryCoreAccountabilityIndicatorDefinitions......................................................................32
CoreIndicatorPerformanceLevelNegotiationsandReporting.............................................34StateAdjustedLevelsofPerformance....................................................................................................34LocalAdjustedLevelsofPerformance....................................................................................................34StateConsolidatedAnnualReport.........................................................................................................35LocalAnnual/TrendCoreIndicatorPerformanceReport(StatetoConsortium)...................................35
CTEAccountabilityandReportingData–Secondary...............................................................36SecondaryDataCollectionOverview:SubmittingaP-File(Perkinsdata)..............................................36SecondaryDataCollectionOverview:DataVerificationProcess...........................................................36SecondaryDataSources.........................................................................................................................37SecondaryAccountabilityandReportingData.......................................................................................38AccessingSecondaryPerkinsAccountabilityandReportingData..........................................................38SecondaryPerkinsAccountabilityandCTEData-UsefulLinks..............................................................39
CTEAccountabilityandReportingData–Postsecondary......................................................39PostsecondaryDataStructure–EntryCohorts......................................................................................40PostsecondaryAccountabilityandReportingData................................................................................40PostsecondaryDataSources..................................................................................................................41AccessingPostsecondaryPerkinsAccountabilityandReportingData...................................................42PostsecondaryPerkinsAccountabilityandCTEData–UsefulLinks......................................................43
StudentDataPrivacy............................................................................................................43AccesstoPrivateData............................................................................................................................44DataUseandReporting..........................................................................................................................44ComputerandSoftwareRequirements..................................................................................................45StudentDataPrivacyResources.............................................................................................................45
OfficeofCivilRightsReviews........................................................................................45
Postsecondary......................................................................................................................45
Secondary.............................................................................................................................46
RetentionofPerkinsIVGrantRecords..........................................................................46
PerkinsFunding............................................................................................................46
FormulaDistribution............................................................................................................48ConsortiaBasicAllocation......................................................................................................................48
Secondaryformula.............................................................................................................................49Postsecondaryformula......................................................................................................................49
ConsortiaReserveAllocation..................................................................................................................49FederalandMinnesotaResources.....................................................................................................50
StateLeadershipFunds..........................................................................................................................50StateAdministrationFunds....................................................................................................................51
LocalApplicationforFunds...................................................................................................51
FinancialRequirements................................................................................................52
RequiredandPermissiveUsesofFunds................................................................................52
RequiredUsesofFunds..........................................................................................................................52PermissiveUsesofFunds.......................................................................................................................53
AllowableandUnallowableUsesofFunds............................................................................53Allowable................................................................................................................................................54Unallowable............................................................................................................................................54
LocalApplicationBudgetChangeswithintheFiscalYear......................................................55PostsecondaryBudgetChanges.............................................................................................................55SecondaryBudgetChanges....................................................................................................................55
CapitalAssets(Equipment)...................................................................................................56
FiscalYearExpenditureTimelines.........................................................................................56
PerkinsIVFinanceCostCenters(MinnesotaState)...............................................................56Part1:FederalRequirements.................................................................................................................56Part2:Typesofcategories.....................................................................................................................56
BasicGrant–GeneralLedger(GL).....................................................................................................56ReserveFunds–GeneralLedger(GL)................................................................................................57ReallocatedFunds–GeneralLedger(GL)..........................................................................................57Leadership–GeneralLedger(GL)......................................................................................................57Sub-grantsGeneralLedger(GL).........................................................................................................58
Part3:ExpenditureReimbursementProcess.........................................................................................58Part4:PaymentsofSpecialAssignments/ReassignmentsofCampusEmployees.................................59SecondaryEquipmentandCurriculumFundingCriteria........................................................................59CriteriaforSecondaryPerkinsFundedPurchases..................................................................................59RequirementsforStatePre-ApprovalofSecondaryEquipmentPurchases...........................................60SecondaryEquipmentandCurriculumPurchases-GrantManagement.................................................60InventoryControlRequirementsforSecondaryEquipmentandCurriculumPurchasedthroughPerkinsGrantFunding.........................................................................................................................................61DisposalofEquipment/CurriculumPurchasedThroughtheSecondaryPerkinsGrant..........................61PerkinsFundingforCurriculumSoftware/License.................................................................................62FieldTripsandStudentTransportActivities...........................................................................................62CareerandTechnicalStudentOrganization(CTSO)Activities................................................................62CareerDevelopmentLicenseandActivities...........................................................................................63
FiscalYearExpenditureTimelines.........................................................................................63
WorkForceCenterCollaborationExpenditures.....................................................................63
FundsforSupportServices(NontraditionalbyGender)........................................................63
SERVSFinancialSystematMinnesotaDepartmentofEducation...........................................64
UsingPerkinsIVResourcestoFundPersonnel......................................................................64
UsingPerkinsIVResourcestoFundPostsecondaryPerkinsPrograms...................................65
PostsecondaryCustomizedTrainingCoursesandPrograms..................................................65
PerkinsIV–5%AdministrativeCostAllowances...................................................................65
SupplementNotSupplantRequirements..............................................................................65
CollegeExpenditureReimbursement....................................................................................65
PerkinsIVFederalandStateDefinitions.......................................................................67
Acronyms.....................................................................................................................89
StateandFederalGrantPolicIES...................................................................................91
MinnesotaStateSystemOffice.............................................................................................91MinnesotaStateProcurement...............................................................................................................91MinnesotaStateTravel..........................................................................................................................91ConflictofInterest..................................................................................................................................91MinnesotaStateGratuity.......................................................................................................................91MinnesotaStateInventoryControls......................................................................................................91MinnesotaStateCashManagement......................................................................................................91MinnesotaStateCodeofConduct..........................................................................................................91MinnesotaStateAdvisoryCommittees..................................................................................................91MinnesotaStateGrantManagement.....................................................................................................91
MinnesotaDepartmentofEducation....................................................................................92MDECashManagement.........................................................................................................................92MDEAllowableCost...............................................................................................................................92StateMatchRequirements.....................................................................................................................92
StateStaffDirectory.....................................................................................................93
MinnesotaStateSystemOfficeStaff.....................................................................................93
MinnesotaDepartmentofEducationStaff............................................................................94
Appendices..................................................................................................................95
AppendixA:MonitoringVisitSampleAgenda..............................................................96
AgendaSample.....................................................................................................................96
AppendixB:Three-yearPerformanceStatusTrendReport...........................................97
AppendixC:CoreIndicatorPerformanceREPORT.........................................................98
AppendixD:ConsortiaReportingTimeline...................................................................99
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PURPOSEOFTHEOPERATIONALHANDBOOKThishandbookisaresourceforsecondaryandpostsecondaryeligiblerecipientssubmittingapplicationsforfundingundertheCarlD.PerkinsCareerandTechnicalEducationActof2006(PerkinsIV).
Thepurposeofthishandbookistoprovideanunderstandingoffederalandstaterequirementsandguidancedevelopedforcareerandtechnicaleducation(CTE)programsbenefitingfromPerkinsfunding.ThisguidehighlightsspecificsectionsofPerkinsIVthatarecriticalforunderstandingtherequirementsoftheAct.
NOTE:MinnesotaState,formerlyknownasMinnesotaStateCollegesandUniversities,willhereafterbereferredtoaseitherMinnesotaStateorSystemOffice.TheMinnesotaDepartmentofEducationwillhereafterbereferredtoasMDE.
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CARLD.PERKINSCAREERANDTECHNICALEDUCATIONACTOF2006TheCarlD.PerkinsCareerandTechnicalEducationActof2006(PerkinsIV)wassignedintolawAugust12,2006andreplacedthe1998CarlD.PerkinsVocationalandTechnicalEducationAct(PerkinsIII).TheoriginalauthorizationperiodforPerkinsIVendedonJune30,2013.Untilreauthorizationtheoriginalactremainsineffectwithcontinuedcongressionalfunding.
PerkinsIVfocusesontheacademicachievementofcareerandtechnicaleducationstudents,strengtheningconnectionsbetweensecondaryandpostsecondaryeducation,andimprovingstateandlocalaccountability.
PurposeoftheActThestatedpurposeofPerkinsIVistodeveloptheacademicandcareerandtechnicalskillsofsecondaryandpostsecondarystudentsenrolledincareerandtechnicaleducationprogramsby:
(1) buildingontheeffortsofStatesandlocalitiestodevelopchallengingacademicandtechnicalstandardsandtoassiststudentsinmeetingsuchstandards,includingpreparationforhigh-skill,high-wage,orhigh-demandoccupationsincurrentoremergingprofessions;
(2) promotingthedevelopmentofservicesandactivitiesthatintegraterigorousandchallengingacademicandcareerandtechnicalinstruction,andthatlinksecondaryeducationandpostsecondaryeducationforparticipatingcareerandtechnicaleducationstudents;
(3) increasingStateandlocalflexibilityinprovidingservicesandactivitiesdesignedtodevelop,implement,andimprovecareerandtechnicaleducation,includingtechprepeducation;
(4) conductinganddisseminatingnationalresearchanddisseminatinginformationonbestpracticesthatimprovecareerandtechnicaleducationprograms,services,andactivities;
(5) providingtechnicalassistancethat(A)promotesleadership,initialpreparation,andprofessionaldevelopmentattheStateandlocallevels;and(B)improvesthequalityofcareerandtechnicaleducationteachers,faculty,administrators,andcounselors;
(6) supportingpartnershipsamongsecondaryschools,postsecondaryinstitutions,baccalaureatedegreegrantinginstitutions,areacareerandtechnicaleducationschools,localworkforceinvestmentboards,businessandindustry,andintermediaries;and
(7) providingindividualswithopportunitiesthroughouttheirlifetimestodevelop,inconjunctionwithothereducationandtrainingprograms,theknowledgeandskillsneededtokeeptheUnitedStatescompetitive.
[Source:CarlD.PerkinsCareerandTechnicalEducationActof2006,Section2]
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TitleI—CareerandTechnicalEducationAssistancetotheStates(theBasicGrant)
PerkinsIVprovidesfinancialsupportforinnovationandprogramimprovementincareerandtechnicaleducationatbothsecondaryandpostsecondarylevels.
TitleIoftheActoutlinesthestructureandrequirementsrelatedtotheBasicGrantunderPerkinsIV.Theactspecifiestheformulatobeusedfortheallotmentanddistributionoffundstostates,aswellasrequirementsforhowstatesdistributePerkinsIVfundstolocaleligibleagencies.Inaddition,theActspecifiesrequiredandpermissibleusesoffundsbybothstateandlocalrecipients.
The2006Perkinslegislationincludesanumberofrequirementsrelatedtoreportingandaccountability,withmanyofthestatelevelrequirementshavingparallelprovisionsforlocalrecipients.Theserequirementsincludesubmissionofannualplansandperformancereportsatboththestateandlocallevel.Thereisarequirementthatbothstateandlocalrecipientsnegotiateperformancelevelsoncoreindicatorsandsubmitimprovementplansiftheagreedupontargetsarenotmet.
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Table1:Selectedprovisionsrelatedtothebasicgrant
PerkinsIV–TitleI:SelectedProvisionsRelatedtotheBasicGrant
FinancialProvisions
DistributionofFunds
Section111 StateAllotmentSection112 Within-State(Local)AllocationandReserveOption
Section131 DistributionofFundstoSecondaryEducationProgramsSection132 DistributionofFundstoPostsecondaryEducation Programs
Section133 RedistributionofUnexpendedFunds
UseofFunds
Section124 StateRequiredandPermissibleUsesofFunds
Section135 LocalRequiredandPermissibleUsesofFunds
AnnualPlans Section122 StatePlanSubmissionsSection134 LocalPlanSubmissions
Accountability Section113 Accountability(SecondaryandPostsecondary)
StateandLocalAdjustedLevelsofPerformance StateandLocalReports(includingdisaggregateddata)
ImprovementPlans
Section123 StateImprovementPlan
LocalImprovementPlan WithholdingStateFundsandWaiverofWithholding
WithholdingLocalFundsandWaiverofWithholding
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TitleII—TechPrepEducationTitleIIoftheActaddressesTechPrepEducation.TheActprovidesthatTechPrepfundingisbasedonthesameformulausedfortheBasicStateGrantallotmentandadministeredbythestateeligibleagency.AsallowedunderTitleII,Section202,initsstateplanMinnesotachosetocombinetheBasicGrantandtheTechPrepGrant.TechPrepinMinnesotawas,therefore,notmaintainedasaseparategrantprogramandseparateaccountabilityindicatorsandreportingwerenotrequired.
InFederalFY2011,CongressdidnotappropriatefundsforTechPrep.MinnesotahadalreadycombinedTechPrepandtheBasicGrant.However,thefundingthathadbeenassociatedwithTechPrepwaslost.
TitleIII—GeneralProvisionsTitleIIIoftheActincludesanumberofgeneralprovisionincludingSection311(FiscalRequirements)whichstatesthatfederalPerkinsfundsmustbeusedto“supplementnotsupplant;”fundscannotreplacestateandlocaldollarsthatarebeingusedforCTE.
TitleIIIalsoincludesamaintenanceofeffortprovisionrequiringthatstatefundingforCTEremainatleastatthesamelevelasthepreviousyear.
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PROGRAMPLANNINGANDOPERATIONPerkinsIVProgramOverviewMinnesota’sfive-yearCareerandTechnicalEducation(CTE)StatePlanalignsgoalswiththeMinnesotaDepartmentofEducationandtheMinnesotaStatesystemstrategicgoalsandprovidesdirectionforuseoffundsinsecondary,postsecondary,andadulteducationprograms.
Minnesota’sStatePlangoalsinMayof2007includedthefollowing:
• IncreaseaccessandopportunitybyprovidingaccesstoservicesforSpecialPopulations,includingunderrepresentedstudents,incareerandtechnicaleducationprograms.
• Providehighschool-to-collegetransitionsforstudentsincareerandtechnicaleducationprogramsandadultstudenttransitionsintohigh-skill,high-wageorhigh-demandoccupations.
• Effectivelyuseemployer,community,andeducationpartnershipstosupportcareerandtechnicaleducationtoprovideprogramsandservicesintegralforstateandregionaleconomicneeds.
• InnovatetomeetcurrentandfutureeducationalneedsandexamineandexpandcollaborativepracticestosupportCTEprogramsatthesecondaryandpostsecondarylevelstoensureacontinuumofservicesprovision.
TheMinnesotaDepartmentofEducationestablishedthreeprioritiesin2009-2010:
• RigorandCollegeReadiness• TeacherEffectiveness• Accountability
GuidingPrinciplesforCTEinMinnesota• CTEandacademiceducationmustbeintegratedinamorecomprehensiveway.• Collegeandwork-readinessskillsareoneandthesame.• Eachstudentneedsatleastsomeeducationoradvancedtrainingpasthighschool,
whethercommunityandtechnicalcollege,university,industrycertification,oradvancedtrainingthroughwork.
• FederalPerkinsfundingforCTEisnotanentitlementateitherthestateorlocallevel.• Alleducationspendingmustbeconnectedwithstudentsuccessoutcomes.• HighschoolsandcollegesshouldcontinueCTEprogramsandactivitiesthathave
workedwell.• CTEmustbestrategicallyplacedwithinthebroadervision,missionandgoalsfor
educationwithintheStateofMinnesota.•
[RevisedStatePlan,PerkinsIV,April21,2008,p.18]
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MINNESOTAPERKINSMODELStateGovernanceFormationofPerkinsCareerandTechnicalEducationConsortiaMinnesota’sschooldistrictsandthetwo-yearcollegesofMinnesotaStatewereself-formedintotwenty-sixPerkinsConsortiain2008topromotecollaborativeplanningandimplementationofcareerandtechnicaleducationprogramswithintheirregions.Inidentifyinginitialmembershipinthestate’sPerkinsconsortia,careerandtechnicaleducationleaderswereaskedtoconsiderthefollowingfortheirregionofthestate:
• Careerandtechnicaleducationprogramimprovement• AnticipatedProgramsofStudy• Dualandconcurrentenrollmentopportunities• Collaborativehistoryandculture• Highschooltocollegematriculationpatterns• Geography• Anoperatingstructurethatgavespecialattentiontocapitalizingonthestrengthsofthe
existingbasicgrantandtechprepleadership• Continuationofeffectivecollaborativeactivitiesthatpromotehighschooltocollege
transition• Adecision-makingmodelthatwouldequitablyandeffectivelyaddresscareerand
technicaleducationprogramming
ThecareerandtechnicaleducationstateleadersatMinnesotaStateandtheMinnesotaDepartmentofEducationreservedtherighttoapprovethefinalmembershipofanyPerkinsconsortiumtoensurethatnoeligiblecollegeoranyeligibleschooldistrictwasexcluded.
ConsortiumGovernanceConsortiumMembershipRequirements
1. Eachconsortiummusthaveatleastoneeligiblesecondaryschooldistrictmemberandatleastoneeligiblepostsecondarycollegemember.
2. Noschooldistrictorcollegemaybelongtomorethanoneconsortium.3. Charterschoolswithastate-approvedCTEprogrammustbeinvitedtoparticipateina
consortium.4. StateCTEleadersreservetherighttomediatethefinalconsortiumstructuretoensure
thatnointerestedcollegeorschooldistrictisexcluded.5. RepresentativesfromAdultBasicEducation,theWorkForceCentersystem,businessand
industry,andcommunityorganizationsmaybeinvitedbythelocalconsortiumtoparticipateaspartners.
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ConsortiumGovernanceStructureTheconsortiumgovernancestructureisdeterminedbytheconsortiumwiththefollowingrequirements:
1. Thesuperintendent(s)andcollegepresident(s)ofparticipatingsecondaryandpostsecondaryconsortiummembersidentifyatleastonesecondaryandonepostsecondaryconsortiumcoordinator.
2. Eachconsortiummustdevelopasingleannualplanandunifiedbudgettoguidetheplanning,implementationanduseoffundsforimprovingcareerandtechnicaleducationprogramsintheirconsortium.
3. EachconsortiumidentifiesonesecondaryfiscalhostschooldistrictandonepostsecondaryfiscalhostcollegewiththeresponsibilitytomanagethefundsdistributedtotheconsortiuminaccordancewiththePerkinsActandMinnesotastatelaw.
4. Thedefinedleadershipstructureoftheconsortiummaintainsauthorityforallsecondaryandpostsecondaryspendingdecisions,andindependentspendingauthoritymaynotbedelegatedtoanyindividualschooldistrictorcollegepartner.
5. Theconsortiumplanincludestheconsortium’sinitiativestoaccomplishthefivegoalsestablishedbytheMinnesotaStatePerkinsPlanandtheplantomeetthenegotiatedperformanceindicatorsrequiredunderthelawbytheUSDepartmentofEducation,OfficeofCareerTechnicalandAdultEducation.
6. Theconsortiumplanreceivesapprovalandsignaturesupportfromeachmemberschooldistrictsuperintendentandeachcollegepresidenttoshowagreementwiththeplan'scontent.
ProcedureforChangingConsortiumMembershipItistheintentoftheMinnesotaCareerandTechnicalEducationStatePlanthatthePerkinsconsortiumstructurewillprovideconsistentandeffectivecareerandtechnicaleducationplanningandprogramoperationfortheregion.Assuch,changesinthemembershipofaPerkinsconsortiummustbemadewithcarefulconsiderationoftheeffectsonstudents,memberinstitutions,andtheconsortium.TheMinnesotaCareerandTechnicalEducationstateleadersatMinnesotaStateandtheMinnesotaDepartmentofEducationreservetherighttoapprovethefinalmembershipofanyPerkinsconsortiumtoensurethatnoeligiblecollegeoranyeligibleschooldistrictisexcluded.
IfaconsortiummemberschooldistrictorcollegewishestowithdrawfromonePerkinsconsortiumandjoinadifferentconsortium,thefollowingshallapply:
1. TheMinnesotaStateDirectorofCareerandTechnicalEducationmustreceiveawrittenletterofintentrequestingconsiderationofchangeandarationaleforsuchchangeinconsortiummembershipfromthesuperintendentoftheconsortiummemberschooldistrictorthepresidentofthemembercollegerequestingthechange.ThislettermustbereceivedbyOctober15oftheyearpriortoanyactualchangessothatdata-drivendecisionscanbemadebyallstakeholders.Thetimelineisapplicableforallconsortiummembershipchanges.
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2. TheMinnesotaStateDirectorofCareerandTechnicalEducationmustreceivewrittenacknowledgementoftherequestedchangeinmembershipindicatinganunderstandingoftheimplicationsofsuchchangefromallconsortiummembersuperintendent(s)andcollegepresident(s)frombothConsortiainvolved.Inthecaseofarequesttojoinaconsortium,allconsortiummembersuperintendent(s)andcollegepresident(s)fromthetwoconsortiainvolvedmustindicatetheiragreementwiththerequestedchange.
3. Thewrittenrequestforconsortiummembershipchangeandtheacknowledgementbyallmembersfrombothconsortiamustincludeevidenceofconsiderationofthefollowingpotentialimpactontheconsortia:
a. Financialimpactofchangesinthecensus,geographic,participation,andPellgrantvariablesthatdeterminetheleveloftheconsortium’sPerkinsfunding
b. ChangesinconsortiumperformanceonPerkinsaccountabilityindicatorsandperformancetargets
c. Availabilityofcareerandtechnicaleducationprogrammingforallstudentsintheconsortium
d. EffectonexistingarticulatedanddualcreditagreementsbetweensecondaryandpostsecondarymemberInstitutions
e. Changesinconsortium’sStateApprovedProgramsofStudyandTechnicalSkillAssessmentofferings
f. Changesinconsortiumleadership,personnel,andgovernancestructure4. Wherewithdrawalfromaconsortiumwouldaffectthefundsreceivedbytheconsortium
duetopopulationorprogramparticipation,suchwithdrawalwouldbecomeeffectiveatthebeginningofthefiscalyearaftertheendofthenextfiscalyear(e.g.awithdrawalrequestsubmittedpriortoJune30,2015wouldbeeffectiveJuly1,2016).
RolesandResponsibilitiesofPerkinsConsortiumCoordinatorTherolesandresponsibilitiesofPerkinsConsortiumCoordinatorsareto:
• Collaborativelyfacilitatedevelopmentoftheannuallocalunifiedsecondary/postsecondaryPerkinsconsortiumplanandbudget–Submitplanonlineatwww.applyheremn.org–Mayofeachyear.(Theconsortiumplanmustincludetheconsortium’sinitiativestomeetthenegotiatedperformanceindicatorsrequiredunderthelawbytheUSDepartmentofEducation,OfficeofCareerTechnicalandAdultEducation,andtoaccomplishthefivegoalsestablishedbytheMinnesotaStatePerkinsPlan.TheworkofthePerkinsConsortiamustaddressMinnesota’sfivegoalsforCTE.)
• Manageconsortiumactivitiesandbudgettomeettheunifiedgoalsoftheconsortium,Minnesota’sfivegoalsforCareerandTechnicalEducation(CTE)andtherequirementsofthePerkinsLaw.
• SubmitAnnualPerformanceReport(APR)onlineatwww.applyheremn.org–Octoberofeachyear.
• NegotiateannualPerkinsaccountabilityperformancetargetswithstateCTEstaff–Decemberofeachyear.
• Provide,orarrangewithStateCTEleadershiptoprovide,technicalassistanceandprofessionaldevelopmenttoassistconsortiumpartnerswithachievingconsortiumgoalsandmeetingnegotiatedPerkinsperformanceindicators.
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• CoordinatedevelopmentandimplementationofProgramsofStudyandTechnicalSkillAssessmentsamonghighschoolsandthetwo-yearMinnesotaStatecollegepartnerintheconsortium.
o EachlocalPerkinsconsortiumisrequiredtohaveinplaceatleastsevenProgramsofStudyandonerigorousProgramofStudy.EachProgramofStudymustalsohaveinplacebothasecondaryandapostsecondaryTechnicalSkillAssessment.
• ParticipateintheCTEFallConferenceandtheannualone-dayConsortiumCoordinators/LeadersmeetingleadbystateCTEleadership.
THELOCALAPPLICATIONPLANLocalApplicationGoalsGoal1:DesigningProgramsofStudy(POS)TomeetthenewrequirementunderPerkinsIV,eachlocalconsortiummustdesign,developandimplementProgramsofStudy/careerpathwaysthatspanatleastthelasttwoyearsofhighschool(maybeginingrade9)throughatleastthefirsttwoyearsofpostsecondaryeducationresultinginadiplomaordegree.Seewww.cte.mnscu.edu/programs/index.htmlfordocumentation,process,charts,andotherresourceinformation.
InFY09,eachconsortiumwasrequiredtodesignoneProgramofStudyworkingfromtheMinnesotaCareerFields,ClustersandPathwaysframework.Ineachyear,FY10andbeyond,consortiaaretodesignatleastoneRigorousProgramsofStudyinoneofthesixcareerfields.EachconsortiumisencouragedtodevelopadditionalRigorousProgramsofStudyinatleastoneclusterwithineachofthesixcareerfields.
ConsortiaaretousetheMinnesotaProgramsofStudyProcessGuidelinestocompletePOSandsubmitbothanarrativeandtemplate.DocumentsshouldincludeinformationaboutthesupportofkeystakeholdersandtheworkofthePOSAdvisoryworkgroup;theelementsofPOSdesignandimplementation;sustainabilityofthePOS,consortiacommunicationsystemsthatwillbeusedtoimplementandadvancetheuseofPOSingeneral,andexplanationofacontinuousimprovementprocessforPOS.
InMinnesotasecondaryandpostsecondaryeducation,thereisadifferenceintheuseoftheterm“academicprograms.”“Academic”atthecollegelevelincludesprogramssuchaspre-med,manufacturing,engineering,nursing,finearts,orsociology,etc.Atthesecondarylevel,academicprogramsrefertogeneraleducationandcoursessuchasmathematics,science,Englishratherthancareerandtechnicaleducationprograms.
• Academicandcareerandtechnicaleducationprogramsaregenerallythoughtofashavingawell-definedsetofcourses.UnderProgramsofStudy,itisessentialthatconsortiaformpartneringrelationshipswithteachersandfacultyofgeneraleducation.ProfessionaldevelopmentactivitiesshouldincludeteachersofacademicsubjectsworkingwithCTEteachersandfacultytostrengthenCTEprogramsandincreasestudentperformance.
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Goal2:EffectivelyUtilizeEmployer,CommunityandEducationPartnershipsConsortiaareexpectedtocontinuetostrengthenpartnershipsthroughjointindustryadvisorycommitteesforprogramcollaborationwithworkforcecenters,labor,education,andcommunityorganizations.Seehttp://cfl.state.mn.us/MDE/Academic_Excellence/Career_Technical_Education/Forms_Resources/index.html.AnupdatedCTEProgramAdvisoryhandbookisbeingdevelopedtosupportthiseffort.
Goal3:ImproveServicestoSpecialPopulationsSpecialpopulationsaredefinedinthePerkinsIVlegislationasthefollowing:
• Individualswithdisabilities• Individualsfromeconomicallydisadvantagedfamilies,includingfosterchildren• Individualspreparingfornontraditionaltrainingandemployment• Singleparents,includingsinglepregnantwomen• Displacedhomemakers• Individualswithotherbarrierstoeducationalachievement,includingindividualswith
limitedEnglishproficiency
Inanefforttocontinuouslyimproveservicestospecialpopulations,consortiaaretoconsiderthefollowingwhenwritingtheirannualplans:
• ProvidingprogramsandservicesforthosewiththegreatestneedtoensureparticipationandcompletionofCTEprograms.
• Ensuringawarenesseffortsandlearneraccommodationssothatmembersofspecialpopulationswillnotbediscriminatedagainstonthebasisoftheirstatus.
• ProvidingmembersofspecialpopulationsthesameopportunitiesasotherCTEstudentsregardinginformationaboutpreparingforhigh-skill,high-wageorhigh-demandoccupationsandcareers.
• EnsuringthatcollegeactivitiesarealignedandcoordinatedwithcampusTRIOprograms,highschoolalternativeprogramsandotherprogramsthatserveunderrepresentedstudentstosecureequalaccesstocareerandeducationopportunities.
Thespecialpopulationgroup,“academicallydisadvantagedstudents,”hasbeenremovedfromPerkinsIVlegislation.Addressingtheneedsofacademicallydisadvantagedstudentshasgainedstatewideandnationalprominenceandisencouragedwithinthelocalconsortiumplan;however,localconsortiamustfirstmeettheneedsofthespecialpopulationsthathavebeendefinedunderPerkinsIVbeforeallocatinganyresourcestoacademicallydisadvantagedstudents.
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Goal4:ProvideaContinuumofServiceProvision(CSP)forEnablingStudentTransitionsAsconsortiamembersworktogether,CSPcreatesvalueforthestudentthroughsupportservices,curricularprocesses,andeducationalproducts,allofwhichcouldleadtosystemicchangewithinandamonglocalconsortia.AnyconsortiumwishingtoengageinCSPhasachoicefromfouroptions:
• Sequentially–Studentneedisdeterminedbyconsortium.• Concurrent–Studentneedisdeterminedjointlybytwoormoreconsortiabutthe
continuumofserviceremainsseparatewithineachconsortium.• Coordinated–Studentneedisdeterminedjointlybytwoormoreconsortiaandthe
continuumofservicesarealignedwithineachconsortium.• Integrated–Studentneedisdeterminedjointlybytwoormoreconsortiawitheach
consortiumhavingthesamecontinuumofservices.
Whichoptionismostappropriateforalocalconsortiumdependsonthefollowing:studentneeds,groupingsversusindividualstudents,developmentandcoordinationtime,availabilityofstaffresources,fundingconstraints,anddegreeofadaptability.
Goal5:SustaintheConsortiumStructureofSecondaryandPostsecondaryInstitutionsAlocalPerkinsconsortiumofsecondaryandpostsecondarypartnersjointlyreceivesandexpendsPerkinsfundstoadminister,operate,andprovidesupportservicesforstudentsinsecondaryandpostsecondaryCTEprograms.Jointleadership,advisorycommittees,decisionmakingandreviewprocessesshouldbealignedtoenablesustainableconsortiumgrowthandopportunitiesforincreasedlearningforstudents.
LocalApplicationPlanProcessPursuanttoSection134ofthePerkinsIVAct,toreceivefundsunderPerkinsIV,aconsortiummustdevelopandsubmitanannual,unified,localsecondary/postsecondaryPerkinsplanandbudget.Theplanmustaddresssecondaryandpostsecondarycareerandtechnicaleducationprogramming.Thelocalplanservesandtheconsortium’sapplicationforPerkinsfunds.
Thelocalplan,dueeachMay,mustbeorganizedaroundthestate’sfivebroadgoalsforcareerandtechnicaleducation,addressactivitiesthatarerequiredandpermissibleundertheAct,andbesignedbyeachparticipatingcollegepresidentandeachparticipatingschooldistrictsuperintendent.
Theplanmustalsoincludestrategiestomeetthenegotiatedperformanceindicatorsrequiredunderthelaw.If,inthepreviousyear,theconsortiumfailedtomeetthenegotiatedtargetonacoreindicator,thelocalplanmustalsoincludeanimprovementplanorreport.
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SubmissionoftheLocalPlanLocalPerkinsapplicationsaresubmittedonlinethroughWebGrants,theSystemOffice’sonlinegrantsmanagementsystematwww.applyheremn.org.TheapplicationisdividedintoseveralsectionsinWebGrants,allowingconsortiumuserstorespondtonarrativeandbudgetquestionsinsmallchunks.
TrainingandtechnicalassistancewebinarsandinstructionalvideosareavailabletohelpconsortialearnabouttheonlinesubmissionoflocalPerkinsplansandtoupdateconsortiaaboutanychangesmadetothelocalapplication.
Instructionsandvideosaremadeavailabletoconsortiaathttp://cte.mnscu.edu/forms/webgrants.html.
PlanComponentsGeneralNarrativeThegeneralnarrativeshouldsummarizehowtheplansupportstheconsortium’sCTEprogramsandhighlightinitiativestosupportneworsignificantlyimprovedCTEprogramming.Thenarrativeshouldalsooutlinehowstudentsareprovidedwithstrongexperiencein,andanunderstandingof,allaspectsofindustry.Inaddition,thenarrativeshoulddiscusstheconsortium’sperformanceonPerkinsaccountabilityindicatorsandhowtheplannedexpenditureoffundswillsupportimprovement.
Minnesota’sFiveGoals(Narrative,Objectives,andUsesofFunds)ThebodyofthelocalplanisstructuredaroundthefiveStateCTEGoals.WebGrantspromptstheusertoentertherequiredinformationforeachgoalarea.Foreachgoal,thelocalapplication/planincludesanarrativesectionaswellasspecificinformationaboutobjectives.Eachobjectiveincludesadditionalinformationonstrategies,outcomes,measures,andbudget.Theinformationontheuseoffundsreportedforeachobjectivedetailswhetherthefundsareforsecondaryorpostsecondary;forrequiredactivities,permissibleactivitiesoradministration;andwhetherthefundsarereservefundsorreallocatedfunds(basicorreserve).
SecondarySupplementalBudgetEachconsortiumshouldcompletetherequiredsecondarysupplementalbudgetform.TheformconnectsbudgetinformationforeachgoalareatoUFARSobjectcodes.ThecompletedformshouldbeuploadedtoWebGrantsandincludedwiththeconsortium’slocalapplication.TheblankformcanbefoundinWebGrantsatwww.applyheremn.org.
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PerkinsFundedPositionsandCoordinationTimefortheGrantThissectionoftheapplicationisdesignedtoincludeinformationoncoordinationofthePerkinsGrant(e.g.,thebudgetandpercentofstafftimeatsecondaryandpostsecondary).ThesectionalsoshouldincludealistofindividualswhosesalariesarepaidinfullorpartusingfederalPerkinsdollars.
ImprovementPlansandReportsIfaconsortiumdidnotmeetthetargetnegotiatedforanyofthecoreaccountabilityindicators(seeAccountability),animprovementreportorplanisrequiredforthatindicator.
Aconsortiumscoringbetween90and99percentofthenegotiatedtargetforanyindicatorisrequiredtowriteanimprovementreportforthatindicator.Thereportshoulddescribethegeneralstrategiesplannedtoaddressperformanceandmayalsoprovidecontextualinformationincludingfactorsthatmightcontributetothegapinperformance.
Ifaconsortiumscoredbelowthe90percentlevelofthenegotiatedtarget,amoredetailedimprovementplanwillneedtobesubmitted.TheImprovementPlanincludesspecificactionsteps,resourcesneeded,atimeline,and,inaccordancewiththerequirementsofPerkinsIV,adiscussionofthesubpopulationsandgroupswheregapsinperformanceexist.
Table2:ComponentsoftheImprovementPlanandReport
ImprovementPlanComponents
PerformanceBelow90%ofTarget
ImprovementReportComponents
Performanceat90to99%ofTarget
• Thenumberandnameoftheindicatorthatwasnotmet
• Actionstepstoimproveperformance• Resourcesneeded• Timeline• Person(s)Responsible• Descriptionofhowprogresswillbe
documented• Identificationofsubpopulationsor
groupswheregapsexists• Contextualfactorsthatmight
contributetothegap
• Thenumberandnameoftheindicatorthatwasnotmet
• Generalstrategiesplannedtoimproveperformance
• Commentsorcontextforactualperformance
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StateApprovedProgramsofStudyandTechnicalSkillAssessmentsThePerkinslegislationrequiresthedevelopmentofProgramsofStudy.Theseprograms,ataminimum,must:
• Incorporateandalignsecondaryandpostsecondaryeducationelements,• IncludeacademicandCTEcontentinacoordinated,non-duplicativeprogressionof
courses,• Offertheopportunity,whereappropriate,forsecondarystudentstoacquire
postsecondarycredits,and• Leadtoanindustry-recognizedcredentialorcertificateatthepostsecondarylevel,oran
associateorbaccalaureatedegree.
Tohelpstatesandlocalrecipientsmeettheserequirements,theOfficeofCareer,Technical,andAdultEducation(OCTAE),incollaborationwithmajornationalassociations,organizations,andstates,haveformulatedaProgramofStudydesignframework:http://cte.ed.gov/initiatives/octaes-programs-of-study-design-framework.Theframeworkidentifiesasystemof10componentsthat,takentogether,supportthedevelopmentandimplementationofeffectiveProgramsofStudy.Althoughall10componentsareimportant,theyareneitherindependentnorofequalpriority:Stateandlocalprogramdevelopersmustidentifythemostpressingcomponentsforstateorlocaladoption,takingintoconsiderationtheirrelativeneedwithintheireducationalcontext.
EachconsortiummustidentifyatleastoneRigorousProgramofStudy(RPOS)andisalsorequiredtohaveatleastsevenProgramsofStudy(POS).EachconsortiumisencouragedtohaveatleastonestateapprovedPOSineachcareerfieldprovidebroadexperienceforthestudent.Thismayrequirecollaboration/brokeringofserviceswithothereducationalinstitutions.StateapprovedPOSshouldbedevelopedinhigh-skill,high-wage,high-demandoccupationsreflectingtheregionalneeds.
StatementofAssurancesandCertificationsThefinalsectionoftheonlinelocalapplicationallowsconsortiatodownloadtheStatementofAssurances&Certificationsform.Theformshouldbesignedbyallmembersoftheconsortium:eachcollegepresidentandeachschooldistrictsuperintendent.
Onceallsignatureshavebeencollected,theformshouldbescannedintoasinglePDFdocumentanduploadedtotheWebGrantsapplication.Theonlineapplicationcan,atthatpoint,beelectronicallysubmitted.However,itisnecessarytoalsosendintheStatementofAssurancesandCertifications,withoriginalsignatures,fortheapplicationtobeconsideredcomplete.
RequiredandPermissibleLocalActivitiesPerkinsIVrequiresthatcertainactivitiesbeconductedwithincareerandtechnicaleducationprogramsiftheyaresupportedwithfederalfunds.TheActdoesnotrequirethatthefederalfundsbeusedfortheseactivitiesbutdoesspecifythatallrequiredactivitiesbeaddressedifPerkins
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fundsarereceived.Thelocalplanmustincludeinformationonrequiredandpermissibleactivitiesthatwillbeundertaken.
TitleI-Section135ofthePerkinsIVActlistsrequiredandpermissibleactivitiesastheyapplytotheuseoflocalfunds(Section124appliestotheuseoffundsforstateleadershipactivities).
RequiredActivities:Section135ExpenditureofLocalFunds1. Integrationofacademics(orliberalartsandsciences)withcareerandtechnicaleducation
programs2. LinkCTEatthesecondaryandpostsecondarylevelsthroughatleastoneProgramofStudy3. Providestudentswithunderstandingofallaspectsofanindustry4. Develop,improveorexpandtheuseoftechnologyinCTE5. Providein-serviceandpre-serviceprofessionaldevelopment6. DevelopandimplementCTEprogramevaluations7. Initiate,improve,expandandmodernizequalityCTEprograms8. Provideservicesthatareofsufficientsize,scope,andqualitytobeeffective9. Provideactivitiestopreparespecialpopulationsforhigh-skill,high-wage,orhigh-demand
occupationsthatwillleadtoself-sufficiency
Minnesotahastwoadditionalrequiredactivities:10. Collaboration/BrokeringofService/ContinuumofServices11. Articulation,PSEO,Concurrent(Dual)Enrollment,orotherrecognizedstrategies
TheActallowscertainactivitiestobeconductedwithincareerandtechnicaleducationprogramsifrequiredactivitieshavebeenaddressed.
PermissibleActivities:Section135ExpenditureofLocalFunds1. Involvingparents,businessesandlabororganizations2. Providingcareerguidanceandacademiccounseling3. Supportinglocaleducationandbusinesspartnerships4. Providingprograms[specificallydesigned]forspecialpopulations5. Assistingcareerandtechnicalstudentorganizations6. Mentoringandsupportservices7. Leasing,purchasingoradaptingequipmenttosupportacademicandtechnicalskill
attainment8. Teacherpreparationprograms9. Developingandexpandingpostsecondaryprogramofferingsattimesandinformats
accessibleforall,includingdistancelearning10. Developinitiativestofacilitatesub-baccalaureatetobaccalaureatetransfer11. Supportforentrepreneurshipeducationandtraining
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LocalApplicationPlanApprovalProcessOnceplansarecompletedandsubmittedtoWebGrants,MDEandMinnesotaStatestaffreviewtheplans.Aplanreviewmeetingisscheduledtotakeplaceusingonlineorremoteaudio-visualtechnology,orface-to-face.Atthemeeting,whichisscheduledforninetyminutes,consortiastaffpresenttheirlocalplantostateleadershipandrespondtoquestionsfromthereviewers.Reviewersmayaskforadditionalinformationorsuggestrevisions.
ImplementationofthePlanThePerkinsIVplandetailedinthelocalapplicationdescribesactivitiesalignedwiththestategoals,accountabilityindicators,andthefederallegislation.Oncetheplanisapproved,effortstoimplementtheplanarefocusedonsupportingandimprovingCTEcurriculum,instructionandassessment,theimplementationofProgramsofStudyandTechnicalSkillAssessments,andsupportingCTEteachersandfaculty.
AnnualPerformanceReportConsortiaarerequiredtosubmitanAnnualPerformanceReport(APR)inOctoberofeachyearviaWebGrants.Thisreportidentifiestheprogressmadeinimplementingtheactivitiesandgoalsoutlinedinthelocalplan.
ReportingTimelineThereportingtimelineoutlinesimportantdatesanddeadlinesforconsortialeaderstomeetstaterequirements.Thetimelinealsolistskeyeventsforconsortiumleaderstoparticipatein.
Theconsortiumreportingtimelineisavailableathttp://cte.mnscu.edu/directories/portal.html.ThetimelineisalsoincludedinAppendixD.
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Figure1:PerkinsWorkFlowDiagram
July1st:AllocationAward/PlanApproval
October15th:LocalAPRDue
November:CTEWorks!Summit
December31stStateCARDue
January:NegotiatePerformanceTargets
Feb.ReallocationAward
April:StatePlanDue
May:LocalPlanDue
June:LocalPlanPresentation
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MONITORINGMinnesota’sPerkinsIVMonitoringProcessPurposeMinnesotaStateandtheMinnesotaDepartmentofEducationarerequiredtomonitorlocalPerkinsconsortiatoassurecompliancewithfiscalandmanagementrequirementsoftheCarlD.PerkinsCareerandTechnicalEducationActof2006,theMinnesotaStateCareerandTechnicalEducationPlan2008-2016,andfederalandstatelegislation,rulesregulationsandpolicy.Themonitoringreviewprovidesanopportunitytonotonlymeetcompliancerequirements,butalsoprovidetechnicalassistance,fostercontinuousimprovement,anddevelopsabetterunderstandingoflocalperformance,operationsandissuesfacingcareerandtechnicaleducation(CTE)programs,schools,andcolleges.
ObjectivesforPerkinsMonitoring• DeterminepresentandpredictfutureCTEprogramopportunities,challenges,andthreats• Betterdefinehowhigh-qualityCTEprogramsoperate• Detectconditions,procedures,orfactorsthatthreatenCTEprogramsintimeto
effectivelymitigate• Identifyfactorsthatmayenhanceordetractfromtheavailabilityofhigh-qualityCTE
programs
Implementationprioritiestobeexaminedduring2013-2016• Developmentofacollaborativeleadershipteamanddecision-makingprocess• ProgressindevelopingRigorousProgramsofStudy• Engagementindata-drivenplanninganddecisionmaking• Fiscal—financialresponsibilities
GuidingQuestionsforConsortiumtoAddress• Whataretheconsortiagreateststrengthsrelatedtostudentoutcomes?Greatest
challenges?• Towhatdegreeandinwhatwaysdotheconsortium’splansandpoliciesadequately
supportthestrengthsandincludestrategiestoaddressthechallenges?• Whoarethestakeholdersinvolvedintheconsortiumplanninganddecisionmakingand
howdotheycontributetotheconsortiumsuccess?• Towhatdegreeandinwhatwaysdoestheconsortiumengageindata-drivenplanning
anddecisionmaking?
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LocalConsortiumMonitoringGuidelinesEachconsortiumprovidesevidencethattheconsortiumismeetingthefiscalandprogrammaticrequirementsofthePerkinsIVActandMinnesotaPerkinsrequirements.Inaddition,stateCTEstaffmeetwithandprovidetechnicalassistancetolocalteamsastheyprepareforthemonitoringvisit.Monitoringguidelinesandresourcesaremadeavailableonlineathttp://cte.mnscu.edu/directories/portal.html.AsampleofthemonitoringvisitagendaisincludedinAppendixA.
SelectionofSitestobeMonitoredRecentguidancefromOVAEsuggeststhatstatesconsidermonitoringbasedonriskassessment(definingfactorsthatmayindicateexcessivechallengestoprogramimplementationthatallowthestatetodeterminethemethodsandfrequencyofmonitoringsubrecipients).Alltwenty-sixMNconsortiumhaveexperiencedamonitoringvisitwithinthecurrentreauthorizationbetween2010and2013.
RiskAssessmentToolAriskassessmenttoolassistsindeterminingwhichconsortiatomonitoreachyear.Theriskassessmenttoolisusedtohelpindeterminingthepriorityofconsortiatobereviewedandthelevelofmonitoringtobeperformed.Theriskassessmentisusedtodeterminehowoftentheconsortiumwillbemonitored.OfficeofManagementandBudget(OMB)CircularA-133providesguidanceonevaluatingsubrecipientrisks.
Riskassessmentcriteriaincludetargetareasthathelpidentifychangescriticaltoassessingtheconsortium’srisklevel:
• Fiscalprocessesandpatterns• TargetsmetonPerformanceIndicators• Evidenceofdatadrivendecisions• Evidenceofunifiedplanninganddecision-making• Stableleadership/governance• ServicetoSpecialPopulations• QualityProgramsofStudyandRigorousProgramsofStudy• TechnicalSkillAssessmentsinplace
Thestatemayconsidertheuseofadditionalinformationinassessingthesubrecipient'srisklevel.Potentialriskfactorstobeassessedtodeterminesitesformonitoringvisitsinclude:programperformance(federalindicators,technicalskillattainment,andadherencetoapprovedplan),fiscaloperations,anddatareporting.Inaddition,thestatemayconsiderrandomlyselectingconsortiatoassureeachconsortiumismonitoredduringthelifetimeoftheAct.
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ProgramPerformanceSitesidentifiedformonitoringvisitsmaybeidentifiedbasedonprogramperformance–eitherexcellentorbecauseofidentifiedproblems.Excellentperformancesitescouldprovidevaluableinsightintohowaconsortiumachievesgoalsandobjectivesinuniqueorinnovativeways,andwhateffectivestrategiesarebeingusedthatmaybethatreplicableinotherconsortia.Sitesidentifiedbecauseofproblemswithperformancemightbechosenformonitoringbecausetheconsortiumishavingdifficultyachievinggoalsandobjectives,thereareknowncomplianceissuesorfiscalimproprietiesthatareidentifiedfromdeskauditactivities,ortheconsortiumhasrequestedorrequirestargetedtechnicalassistance.
FiscalAnalysisPerkinsmonitoringmustalsoexamineanumberofaspectsofpotentialfiscalrisk.Annually,asampleofconsortiumcanbeselectedbasedonthefollowingfactors:notablyhigherratioofunspentfundsrecapturedfromaconsortium,recipientswhichreceivealargetotalallocation,and/orwhichhavehadOfficeofManagementandBudgetCircularA-133SingleAuditfindingscouldbeselectedforadeskaudit.InorderforstateCTEleaderstoassurerecipients’fiscaloperationsarereviewedatleastonceduringthelifetimeoftheAct,additionalcriteriamaybenecessarytoselectconsortiumtargetedforafiscaldeskaudit.
DataReportingInordertoapplytheriskfactorselectioncriteria,currentdatamustbeavailableforeachrecipient.Therefore,ifaconsortiumisunabletosubmitdata,suchasenrollmentfigures,TSAresults,orlocalplansandbudgets,itbecomesnecessaryfortheconsortiumtobeselectedforareview.
OtherFactorsHistoricalinformation,anecdotalinformationfromemployees,clients,andparticipants,andfuturechanges,etc.maybeappropriateindeterminingthesubrecipient'sneedtobemonitored.
TypesandLevelsofMonitoringBasedontheresultsoftheriskassessment,asubrecipient(MNconsortium)couldbeassessedasbeingalow,medium,orhighrisk.Theserisklevelswilldeterminewhichmonitoringstandardsandproceduresthemonitorsuse.
Thehighriskmonitoringlevelwillincludemoreintensetestingoffinancialandprogramdataandreporting.Thebasicobjectivesofhighriskmonitoringare:
• Totestthereliabilityofinternalcontrols.• Toverifythatprogramobjectivesarebeingmet.
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• Toassurethereliabilityoftheconsortium'sfinancialandprogrammaticreports.• Toexamineifcostsandservicesareallowableandeligible.
Methodsforconductingmonitoringofahighriskconsortiummustbemoreintensivethanmethodsforreviewingconsortiadeterminedtobeatotherrisklevels.Theuseofsitevisits,quarterlyperformancecallsanddeskreview,telephoneinterviews,andtheresultsofaquestionnairemustbecombinedasappropriatetoassureimprovedperformanceandfiscalpropriety.
Theconsortiumclassifiedasmediumriskwillbemonitoredforcomplianceissuesfocusingonallowablecostsandprogrameligibility.Thebasicobjectivesofmediumriskmonitoringare:
• Toverifythatprogramobjectivesarebeingmet.• Totestthereliabilityoftheconsortium'sfinancialandprogrammaticreports.• Totestifcostsandservicesareallowableandeligible.
Theconsortiumclassifiedaslowriskwillbemonitoredforoperationalchanges.Lowriskmonitoringmightincludeadeskreview,conductingalimitednumberofphoneinterviews,oranalyzingtheresultsofasurvey.Theobjectiveofthelowriskmonitoringistoidentifymajoroperationalchanges.Basedonthedeskreview,thetelephoneinterviews,ortheresultsofthequestionnaire,adeterminationwillbemadeastowhetherornottorevisetheinitialriskassessment,andifadditionalmonitoringisneeded.
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MinnesotaCriteriaandSourcesofEvidenceforMonitoring2013-18Fivecriteriaareusedtoevaluateperformanceduringthe2013-18monitoringvisits.Thestateprovidesconsortiawithachartofcriterionandcoursesofevidenceinpreparationforthevisit.
Table3:CriterionandSourcesofEvidence
Criterion SourcesofEvidence
Criterion1:Consortiumengagesinstructuredandcollaborativeplanningthatbenefitstheconsortiumasawholeandisfocusedonlocal/regionalresourcesandneeds.
• Listofconsortiummembersandmemberorganizations
• Consortiummeetingminutesthatreflectattendanceandhighlightprocesses,proceduresandactionsofleadershipteamthatdemonstratejointplanningandcollaborationamongconsortiumpartnersforthebenefitoftheentireconsortium.
• Otherrecordsthathighlighthowconsortiumhascreatedstructureandproceduresforjointplanningandcollaboration
Criterion2:SecondaryandpostsecondaryinstitutionswillmaintainallfinancialrecordsaccordingtotheUniformFiscalAccountingRecordingSystem(UFARS)forsecondaryprogramsandCostCentersforpostsecondaryprograms.Costsassociatedwiththeadministrativeactivitiesunderthisgrantarenottoexceed5percentofthegrant.UsesoffundsmustfollowthePerkinslawandstaterequirementsforusesoffundsandallowable/unallowableexpenses.
• Fiscalincome• Payrollandexpenditurerecordsfor
secondaryandpostsecondaryinstitutions• Administrativeexpenditures• Fiscaldeskauditsandresultsfromboth
secondaryandpostsecondary• PersonnelActivityReports(PAR)• Historicalrecordstoshowthatfunds
supplement,notsupplantexpendituresforCTEprogramsandactivities
• EquipmentislabeledtoreflectpropertyofCTEprogram
• Descriptionoffundsallocationprocess(ifused)
Criterion4:Programsprovideoccupationalskilldevelopmentforstudentstoatleastthelevelofjobentry.
• Placementormatriculationinformationforcompletersoneyearaftergraduation
• Useof,andresultsfrom,TechnicalSkillAssessmentsand/orcertifications.Includeinformationaboutwhenassessmentsareadministeredwithinthecurriculum/coursesequence
Criterion5:Collaborationamongsecondaryandpostsecondary,community-based
• Examplesofcompletedandcurrentinitiatives
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organizations,non-profits,etc.areinplaceandpromoteCTEprogramefforts.
• Examplesofbrokeringofservicesforstudents
• Regionalarticulation• LinkagestoAdultBasicEducationand/or
WorkForceCenterpartners• Partnershipswithcommunity-basedand
philanthropicorganizations
Criterion8:ProgramsprovideacoherentsequenceofcoursesthroughaProgramofStudy(POS)andhaveoneormoreofthefollowinglistofpostsecondaryoptionswithpostsecondarycareerandtechnicaleducationprograms:
• Articulationagreements• CollegeintheSchools• Concurrentenrollment• Postsecondaryenrollmentoptions—
accesstoprogramsatthepostsecondarycampus
MustprovideevidenceofatleastsevenactiveCTEProgramsofStudy(POS)includingatleastsixCTEProgramsofStudyandoneRigorousProgramofStudy(RPOS)andprogresstowardsadditionalRigorousProgramsofStudywithinaconsortium).
• AnnualreportofatleastsevenactiveCTEProgramsofStudy(sixProgramsofStudyplusoneactiveRigorousProgramofStudywithinaconsortium)fromtheMinnesotaProgramsofStudywebsiteoritsequivalent)
• AnnualreportofatleastoneactiveRigorousProgramofStudyincludingconsortiumself-evaluationoftheProgramofStudyselectedfortheRigorousProgramofStudyusingthetenRPOScomponentsfoundintheMinnesotaRigorousProgramsofStudyguideathttp://cte.mnscu.edu/programs/documents/Revised-RPOS-Guide-4-1-15.pdf.Thisself-evaluationshouldbecompletedandupdatedannuallybytheconsortiumontheMinnesotaProgramsofStudywebsiteoritsequivalent.
• Consortiumnarrative(includingimplementationsteps)intheannualPerkinsplanshouldshowprogresstobringallsevenCTEProgramsofStudytotheestablishedRigorousProgramofStudystandards.
Inaddition,eachconsortiummustprovideevidencerelatedtoeachcriterionforwhichtheconsortiumhadafindinginitspriormonitoringreport.
StructureofMonitoringVisitsWhoparticipatesinthemonitoringvisit?Participantsinthemeetingsassociatedwithaconsortiumsitevisitmayvary,dependingonthegoverningandoperatingstructurewithinaconsortium.Generally,itisessentialtoincludeyourprimarysecondaryandpostsecondaryconsortiumcontacts,andyourfiscalhosts.Those
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individualsshouldplantobeavailablethroughouttheentirevisitincasequestionsariseoradditionalinformationisneeded.Atypicalmonitoringvisitisscheduledtolasttwodays.ItisrecommendedtoinvitePerkinsleadersfromeachschoolandcollegewithintheconsortiumtotheopeningandexitmeetingsaswell.Theseleadersmayincludeprincipals,superintendents,chiefacademicofficers,chiefstudentaffairsofficers,deans,andparticipatingbusinessorcommunityleaderswhoareinvolvedinCTEefforts.
Whatfacilitiesandlogisticalneedsarethereformonitoringvisits?Theconsortiumshoulddecidewherethemonitoringvisitoccurswithintheconsortium.
Generally,planonameetingroomfortheopeningandexitmeetingsthatisadequatetoholdthenumberofattendeesexpectedandtheStatePerkinsmonitoringteam.
Themonitoringteamalsoneedsaroomwheredocumentationwillbereviewed.Theroomshouldofferenoughspaceforthreetofivemonitoringteam.Thisroomshouldalsobeasecurelocation(accessiblewithakeyorsecuritybadge)asfiscal,operational,andaccountabilitydatawillbestoredthereduringthevisit.
Asecondroomforsmallmeetingsshouldbeavailableduringbothdaysaswell.
ThemonitoringteamwillneedwirelessInternetaccessandaccesstoaprinterduringthevisit.
Thereisnoneedfortheconsortiumtoproviderefreshmentsormealsforthemonitoringteamduringtheirvisit,thoughaccesstocoffeeorwater,andinformationaboutnearbyfoodestablishmentsishelpful.
Whatevidenceisneededandhowdoesitneedtobeorganized?Collectevidencethatdocumentsconsortiumactivitiesandcompliancewitheachoftherequiredcriteria,andanypermissiveactivitiesaddressedintheconsortiumplanforthemonitoringyear.UsethetemplatefoundintheMNMonitoringCriteriaatwww.cte.mnscu.edu/directories/portal.htmltocreateadocumentthatlistseachpieceofsecondaryandpostsecondaryevidencebytitleofdocumentandspecificURL(ifapplicable).
Havetheevidenceavailableelectronicallyorinpaperformatfortheteamatthebeginningofthevisit.Organizetheevidenceinnotebooks,folders,orseparatestacksofdocuments.Considerusinganelectronicportfolio,makingsuretonoteevidencewiththecriterianumber.
Whoisthecontactforquestionsaboutpreparingforamonitoringvisit?TheStatePerkinsteamoffersindividualizedassistanceinplanningamonitoringvisit.CallstatestafforcontacttheAssociateSystemDirectorofCareerandTechnicalEducationatMinnesotaStatefortechnicalassistancetoplanamonitoringvisit.SeveralresourcesaremadeavailabletohelpyouplanyourvisitandcanbefoundontheMinnesotaStateCareerandTechnicalEducationwebsiteatwww.cte.mnscu.edu/directories/portal.html.
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FiscalDeskAuditSecondaryandPostsecondaryDeskAuditProcess
• Approximatelythirtydayspriortothevisit,MinnesotaStateandMDEgrantaccountantswillnotifybothsecondaryandpostsecondaryfiscalcontactsidentifiedintheapprovedconsortiumplanofwhichtransactionswillbereviewed.
• Thefiscalcontactswillprovideallsupportingdocumentstograntaccountantswithintendaysoftherequestortendayspriortothevisit,whicheverissooner.Supportingdocumentswouldincludeinvoices,purchaseorders,packingslips,specialexpenserequestforms,M16-Aforms,employeeexpenseforms,anynotesandcorrespondence,andotherrelevantdocumentationrelatedtotheexpendituretransactions.
• Thegrantaccountantswillreviewthedocumentationandrequestanyadditionalinformationifneeded.
• Withinfivedays,thelocalconsortiafiscalcontactsrespondandprovidetheadditionalinformationtothegrantaccountants.
• Dependingupontheabovetimeline,approximatelyfivedayspriortothevisitgrantaccountantswillsendpreliminaryfindingstothefiscalcontact,chieffinancialoffice,andthemonitoringteam.
• Duringthemonitoringvisitamemberofthemonitoringteammeetswiththefiscalcontactand/orCFOtoreviewanyquestions,findingsandrequiredcorrectiveactionsandtimelines.
• Anyfiscalfindingsandcorrectiveactionswillbeincludedinthefinalmonitoringvisitandauditreport.
• Withinthetimelinespecifiedinthefiscalcorrectiveactions,thefiscalcontactsaretoprovidedocumentationtothegrantaccountantsandthemonitoringteam,ofthecompletedcorrectiveactionstaken.
Reviewersarelookingfornotablyhigherratioofunspentfundstoallocatedfunds,greaterthan50percentoffundsshouldbespentbythe3rdquarterofthefiscalyear.Equipmentinventorymustbereconciledeverytwoyears.
FiscalAuditCriteria• Runaqueryofallexpenditureactivity,includingpaymentofinvoicesandcorrecting
entries.• Arandomsampleof3-5percentofnon-payrolltransactions,dependingonthevolumeof
transactions,withafocusonlargertransactions,andincludingatleastonecorrectingentry.
• MinnesotaStateandMDEwillreviewdocumentationprovidedfor:o Completed,signed,andapprovedrequireddocumentationo Invoiceso Encumbranceso SpecialExpenseformso M16-Aformso ConsistencywithStateofMinnesotastatutes,MinnesotaStateBoardpolicies,
andGAAP
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o Perkinseligibleexpenseo Potentialfraud
COMMUNICATIONANDENGAGEMENTMinnesotaStateandMinnesotaDepartmentofEducationarefullycommittedtoworkingwitheducatorsandadministratorstoincreaseawarenessandunderstandingofcareerandtechnicaleducationthroughpublicrelations,marketing,andprofessionalcommunicationstostakeholders.
CommunicationCareerandtechnicaleducationisattheforefrontofeffortstodriveMinnesota’ssuccessandvitality.StateCTEleadershipiscommittedtosupportingPerkinsconsortiamembers,collaboratingwithbusinessandindustryandcommunitypartners,andengagingpolicymakerstoadvancecareerandtechnicaleducation.
CommunicationandMarketingSupporttoStakeholdersMinnesotaStateandMinnesotaDepartmentofEducationprovidestheCTEcommunitywithvitaltools,resourcesandtimelyinformationrequiredtosupporthigh-qualityCTE,includingpolicyupdatesonkeyCTEtopics,successstoriesfromontheground,relevantnewsandresearchfromthefield,anddatatosupportCTEqualityprogramming.
TheCTE:LearningthatWorksmarketingcampaigneffort,anational-to-localbrandingcampaigntosupporthigh-qualityCTEismadeavailabletocollegesandschooldistricts.Nearlyeverystateinthenationhassignedontothiscampaignandisusingthecampaign’sbrandandresourcesatcollegesandhighschoolstocommunicatethebenefitsofhigh-qualityCTEtoallstakeholders.StatestaffhelpconnectconsortialeaderstostateandnationaldataresourcestohelpdemonstratethevalueofCTEtostudents,employersandtheeconomy.
CTE:LearningthatWorksforMinnesotacampaignbrandingandmarketingresources:http://cte.mnscu.edu/consortium_resources/campaign-resources.html
ProfessionalEngagementCTEstatestaffprovidesprofessionalengagementopportunitiestocollegefacultyandschooldistrictsthroughtwoannualevents:ThePerkinsConsortiumLeadersandCoordinatorsAnnualMeetingandtheannualCTEWorks!Summit.StatestaffalsoproduceanannualwebinarseriesforconsortiamemberstoorientatenewconsortialeadersandaddressquestionsaboutPerkinsfiscalandaccountabilitypractices.Otherwebinars,onlineresourcesandin-personsessionsareofferedthroughouttheyear.
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StrengtheningPartnershipsMinnesotaStateandMDEserveasstrategicpartnerswithothersecondaryandpostsecondaryeducators,andbusinessandindustryleaderstostrengthenourcommitmenttostudentsuccessfromhighschooltocollegeandbeyond.Partnershipsincluderegionalandstateactivitiesthatpromotedevelopmentofcareerpathways,strengthenteacherpreparationprograms,exploreexperientiallearning,andemployerengagementopportunities,andsupportsuccessforyouthandadultsfromunderrepresentedpopulations.
Cross-CommunicationProcessMinnesotaStateandMDEprovidecommunicationsinavarietyofmediaforinternalandexternalpartnersandstakeholders.Thebestcommunicationinspiresandmotivatespeople,helpsthemtakeeffectiveaction,andremoveobstaclestounderstanding.Cross-communicationishighlyencouragedbetweenstatestaffandconsortiumleaders.
OfficialCommunicationThepreferredformalcommunicationmethodforrequestingandexchanginginformationbetweenstatestaffandconsortiumleadersisemail.EachconsortiuminMinnesotahasidentifiedapostsecondaryandsecondaryconsortiumleaderwhoistheprimarycontactfortheadministrationofthegrantineachconsortium.Insomeconsortia,thismaybetwoormorepeopleperconsortium.
Examplesofformalcommunicationinclude:
• AnnualPerformanceReports• ConsortiumPlanReviewnotices• PerkinsPlanAnnualApplications• PerformanceTargetsandNegotiations• PerkinsAnnualAllocations• ConsortiumMonitoringReviewnotices• Duedatesfortheaboveandotherimportantcorrespondence
InformalCommunicationMinnesotaStateandMDErecognizesinformalcommunicationasacriticalmethodtostayengagedandconnectedwithPerkinsfederalrecipientsandthecareerandtechnicaleducationcommunity.Consortialeadersarehighlyencouragedtoshareinformationusingtheseinformationcommunicationchannels.
Examplesofinformalcommunicationare:
• MinnesotaCTEWorks!tweets(https://twitter.com/CTEMinnesota)• MinnesotaCTEWorks!FacebookPosts(www.facebook.com/CTE.Minnesota/)
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• TheiSPEAKCTEBlog(https://mnlearningthatworks.org/)• PerkinsLeaderslistserv([email protected])• CTEwebsite(www.cte.mnscu.edu/)• MDEwebsite(http://education.state.mn.us/MDE/SchSup/CareerEdAdmin/index.html)
FeedbackInaddition,MinnesotaStateandMDEregularlyrequestsfeedbackandevaluationfromconsortialeadersandCTEparticipantsforcontinuousimprovementefforts.Feedbackistypicallycollectedusingonlinesurveysorpaper.Insomesituations,itmaybenecessaryorpreferredtocollectface-to-facefeedback.
Examplesoffeedbackcollectedfromconsortialeaderswouldbe:
• Workshopsandconferences• TechnicalAssistance• ProfessionalDevelopmentWebinarSeries• CommunicationsandMarketing• MonitoringVisits• LocalPlanReviewsandPresentations
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HIGHQUALITYCTEPROGRAMMINGRigorousProgramsofStudyInMinnesota,acareerandtechnicaleducationProgramofStudyhasfollowedthePerkinsIVfederallawdefiningitasanon-duplicativesequenceofacademic(liberalartsandsciences)andtechnicalcourses,beginningnolaterthangrade11andcontinuingforatleasttwoyearsbeyondhighschool,culminatinginadegree,diploma,orcertificationrecognizedasvaluablebybusinessandindustrypartners.
Inrecentyears,MinnesotaleadershiphassupportedandpromotedOCTAE's"CareerandTechnicalProgramsofStudyDesignFramework"–oftenreferredtoas"RigorousProgramsofStudy(RPOS)."
• RPOSalignswithnationalandstateeducationeffortsencouragingsystemicreforminacademics/liberalartsandsciencesandcareerandtechnicaleducation.
• ItguidesleadersonstepstofollowtoenhanceandstrengthenCTEprogramsatthesecondaryandpostsecondarylevelswithinaPerkinsconsortium.
• ItsupportstheMinnesotaconsortiummodelasitemphasizescontinuedleadershipandcollaboration-multiplesecondaryhighschoolsandcollege(s)workingwithregionalbusiness/industrypartnersandgovernmentagencies.
TheCarlD.PerkinsCareerandTechnicalEducationActof2006(PerkinsIV)callsforstatestooffercareerandtechnicalProgramsofStudy.MinnesotadefineshighqualityCTEprogrammingbyusingthetencomponentsofRigorousProgramsofStudyforevaluationofprograms.
Theframeworkidentifiesasystemoftencomponentsthat,takentogether,supportthedevelopmentandimplementationofeffectiveRigorousProgramsofStudy.
1. Legislation&Policy2. Partnerships3. ProfessionalDevelopment4. Accountability&EvaluationSystems5. College&CareerReadinessStandards6. CourseSequences7. CreditTransferAgreements8. GuidanceCounseling&AcademicAdvisement9. Teaching&LearningStrategies10. TechnicalSkillsAssessments
Althoughalltencomponentsareimportant,theyareneitherindependentnorofequalpriority.
AsapartneroftheMinnesotaWorkforceInvestmentandOpportunityAct(WIOA)planPerkinsleadershipusesJobsfortheFuture’s2015crosswalkthatalignsthecareerpathwayframeworktoRigorousProgramsofStudy(seeTable4).
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Table4:Crosswalkofcareerpathwaystoprogramsofstudycomponents
CAREERPATHWAYS(CP)SIXKEYELEMENTS
PROGRAMSOFSTUDY(POS)TENCOMPONENTS
COMMONFEATURES
1.BuildCross-AgencyPartnerships
#2:Partnerships • Cross-agencypartnershipsincludeeducation,business,workforce,economicdevelopmentandcommunitystakeholders
• Commonvisionandgoals• Clearlydelineatedandagreed
uponroles/responsibilitiesforallpartners
2.IdentifyIndustrySectorsandEngageEmployers
#2:Partnerships
#10:TechnicalSkillsAssessment
• BothCPandPOSframeworksstresstheanalysisandvalidationofeconomicandworkforcetrends,andadaptationofpathwaysaccordingly
3.DesignEducationandTrainingPrograms
#5:CollegeandCareerReadinessStandards
#6:CourseSequences
#7:CreditTransferAgreements
#8:GuidanceCounselingandAcademicAdvising
#9:TeachingandLearningStrategies
#10:TechnicalSkillsAssessment
#3:ProfessionalDevelopment
• Clear,non-duplicativesequencesofcourse
• Opportunitiestoearncollegecreditleadingtoindustry-recognized,postsecondaryandsecondarycredentials
• Credittransfer/articulationagreements
• Counseling,includingcareerplanningandacademicadvisement
• Supportservices,especiallyinCP• Contextualizationand
modularizationofcurricula,andmappingofpathways
• Integratedinstructionofacademicandtechnicalcontent,acceleration(dualenrollmentinPOS;co-enrollmentinCP)
• Instructionalstrategiesthatinstillworkreadinessskills
4.AlignProgramsandPolicies
#1:LegislationandPolicies
#3:ProfessionalDevelopment(policyimplications)
• Emphasisontheroleoffederal,state,andlocalpoliciesinpromotingandsustainingCPandPOS;andinhelpingstudentsaccessCPandPOSservices
5.IdentifyFundingNeedsandStrategies
#1:LegislationandPolicies • Braidedorintegratedfundingfrommultiplefundingsourcesto
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providesufficientresourcesandsustainprograms
• Importanceoffundingtosupportprofessionaldevelopmentandothersystemdevelopmentactivities
6.MeasureSystemsChangeandPerformance
#4:AccountabilityandEvaluationSystems
#10:TechnicalSkillsAssessment
• Importanceofdefiningoutcomes/measuringprogress
• Processesforcollecting,storing,analyzingandsharingdataareencouragedinbothCPandPOSframeworks
CTEProgramApprovalandReviewCTEprogrammingqualityisassessedthroughtheinitialapprovalprocessandaregularcycleofprogramreview.Methodologyisdifferentforpostsecondaryandsecondary.
PostsecondaryApprovalandReviewTobeeligibleforPerkinsfunding,postsecondaryprogramsmustbeapprovedbytheMinnesotaStateAcademicProgramsunit(www.asa.mnscu.edu/academicprograms/index.html)andappearintheofficialprograminventory.Careerandtechnicaleducation(CTE)programsmustbeassignedadesignatedCTEapprovedClassificationofInstructionalProgram(CIP)code.
MoreinformationonpostsecondarycareerandtechnicaleducationprogramapprovalisavailableontheMinnesotaStatewebsiteatwww.asa.mnscu.edu/academicprograms.
WhileprogramapprovalistheresponsibilityoftheMinnesotaStatesystem,programreviewistheresponsibilityoftheindividualinstitution.ForallMinnesotaStatecampuses,thereviewshallencompassallinstructionalareasandbestructuredaccordingtodiscipline,academicprogramorprogramcluster,departmentorotheracademicunit.Inaddition,thecollegewhiletheactualprocessistheresponsibilityofthecampusitmustbeincompliancewiththeaccreditationstandardsoftheHigherLearningCommission’sCriterionforTeachingandLearning:EvaluationandImprovement.“Theinstitutiondemonstratesresponsibilityforthequalityofitseducationalprograms,learningenvironments,andsupportservices,anditevaluatestheireffectivenessforstudentlearningthroughprocessesdesignedtopromotecontinuousimprovement.”
SecondaryApprovalandReviewProgramApprovalsaresubmittedtotheMinnesotaDepartmentofEducationonafiveyearcycle(Minn.R.3505.2400)andmustbereceivedpriortoNovember1inthecycleyear.ProgramApprovalsreceivedafterNovember1willcontinuetobereviewedbydepartmentstaff;however,
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itmaynotbepossibletoprocessthosesubmissionsintimeforinclusionintothecareerandtechnicaleducation(CTE)levy.
Although,alldistrictswithinaconsortiumneedtosubmitprograminformationaccordingtothefiveyearcycleschedule,bestpracticeistosubmitanyprogramand/orcourseupdatestoMDEonanon-goingbasissothatthemostcurrentinformationismaintained.Acurrentlistofallapprovedprogramsandcourses(seeProgramApprovalDatabase)aswellasacopyoftheprogramapprovalformcanbefoundonMDE’sProgramApprovalwebsite(http://education.state.mn.us/MDE/SchSup/CareerEdAdmin/DataAccountability/ProgAppr/index.htm).
Aspartoftheprogramapprovalprocess,localsiteteamsareencouragedtousetheRubricforAssessingCareerandTechnicalEducationPrograms(http://education.state.mn.us/MDE/SchSup/CareerEdAdmin/DataAccountability/Training/index.htm)forthepurposeofevaluatingtheirCTEprogram'sstrengthsandareasforimprovement.
SecondaryFiveyearcyclescheduleforprogramreviewBelowisalistofeachSecondaryPerkinsConsortiumandtheyearinwhichtheirdistrictswillneedtosubmitProgramApprovalformstoMDE.
Table5:Scheduleforprogramreview
Consortium ProgramApprovaldue
Metro:
HennepinWest 2016-2017
Minneapolis 2016-2017
SouthwestMetro 2016-2017
Northwest:
CentralLakes 2017-2018
LakesCountry 2017-2018
NorthCountryNW 2017-2018
PinetoPrairie 2017-2018
Runestone 2017-2018
Northeast:
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Carlton+2 2017-2018
EastRange 2017-2018
Hibbing-Chisholm 2017-2018
Itasca 2017-2018
LakeSuperior 2017-2018
Central:
GreatRiver 2018-2019
Mid-Minnesota 2018-2019
NEMetro 2018-2019
OakLand 2018-2019
PineTechnical 2018-2019
St.Paul 2018-2019
Southwest:
DakotaCounty 2019-2020
MinnesotaWest 2019-2020
SouthCentral 2019-2020
SouthMetro 2019-2020
Southeast:
Riverland 2020-2021
Rochester/ZED 2020-2021
Southeast 2020-2021
SecondaryConnectionstoFundingSourcesOnceaprogramhasbeenapproved,thedistrictisthenabletoaccessPerkinsfundsinordertopurchaseequipment.Districtswithapprovedprogramsalsohavetheabilitytoaccessthecareerandtechnicaleducationlevy(Minn.Stat.§124D.4531).Thisnon-discretionarylevyprovides
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fundingresourcestocoverprogramcostsforstaff,professionaldevelopment,travel,andoperationalsupplies.
Finally,asapartoffederalaccountabilityreportingrequirements,eachdistrictisrequiredtoannuallysubmitprogramdatatoMDE.DatasubmittedtoMDEneedstoalignwiththeprogramsandcourseslistedintheProgramApprovalDatabase(http://education.state.mn.us/MDE/SchSup/CareerEdAdmin/DataAccountability/ProgAppr/index.htm).Specifically,only/allprogramstaughtbyanappropriatelylicensedCTEteacherneedtobeincludedintheannualPerkins(P-file)datasubmission.
Oncereceived,P-filedataareintegratedintotheCarlPerkinsdatabase.Dataarethensummedacrossastudent’sentirehighschoolexperienceinordertodetermineParticipantorConcentratorstatus(seeAccountabilitysectionforspecificdetails).TotalnumberofParticipantsandConcentratorsispartofthefundingformulaforeachconsortium,alongwithcensusdata,squarearea,andthenumberofhouseholdsinpoverty.Therefore,itiscriticalthatPerkinsdatafromapprovedprogramsalignwithapprovedprogramsandareannuallysubmittedtoMDE.
ACCOUNTABILITY,REPORTING,ANDCTEDATAPerkinsandCorePerformanceIndicatorDefinitionsPerkinsIVprovidesalistofsecondaryandpostsecondarycoreperformanceindicators.AspartoftheStatePlandevelopmentprocess,statesweredirectedtoestablishhowtheseindicatorswouldbemeasuredandhowthepopulationsmeasured(CTEParticipants,ConcentratorsandCompleters)wouldbedefined.BelowaretheoperationalsecondaryandpostsecondarydefinitionsforCTEstudentsandthecoreindicatorsthatareusedtoreportdataforaccountabilitypurposes.
SecondaryCTEDefinitionsParticipant AParticipantisanystudentwhosuccessfullycompletes100hoursormore,inan
approvedCTEcourse,withinonecareerfield.
Concentrator AConcentratorisanystudentwhohassuccessfullycompleted240hoursormore,inanapprovedCTEcourse,withinonecareerfield.
Completer AConcentratorwhograduatesfromhighschool.
SecondaryCoreAccountabilityIndicatorDefinitions1S1:AttainmentofAcademicSkills–Reading/LanguageArts
Numerator:Numberof12thgradeParticipantsandConcentratorswhohavemetorexceededtheproficiencylevelontheStatewidehighschoolReadingassessments,eithertheMCAorMTAS,asadministeredbytheStateunderSection1111(b)(3)oftheElementaryandSecondaryEducationAct(ESEA)asamendedbytheNoChildLeftBehindAct,basedonthescoresthatwereincludedintheState’scomputationofadequateyearlyprogress(AYP).
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Denominator:Numberof12thgradeParticipantsandConcentratorswhotooktheMCAorMTASandwhosehighschoolReadingassessmentscoreswereincludedintheState’scomputationofAYP.
1S2:AttainmentofAcademicSkills–Mathematics
Numerator:Numberof12thgradeParticipantsandConcentratorswhohavemetorexceededtheproficiencylevelontheStatewidehighschoolMathematicsassessments,eithertheMCAorMTAS,asadministeredbytheStateunderSection1111(b)(3)oftheElementaryandSecondaryEducationAct(ESEA)asamendedbytheNoChildLeftBehindAct,basedonthescoresthatwereincludedintheState’scomputationofAYP.
Denominator:Numberof12thgradeParticipantsandConcentratorswhotooktheMCAorMTASandwhosehighschoolMathematicsassessmentscoreswereincludedintheState’scomputationofAYP.
2S1:TechnicalSkillAttainment
Numerator:NumberofSecondaryCTEConcentratorswithinProgramsofStudyselectedbythestateforwhichstate-approvedTechnicalSkillAssessmentinstrumentshavebeenidentifiedwhoattainapassingscoreonanyofthoseidentifiedTechnicalSkillAssessmentinstrumentspertinenttotheProgramofStudyinwhichconcentratorstatusisobtained.
Denominator:NumberofSecondaryCTEConcentratorswithinProgramsofStudyselectedbythestateforwhichstate-approvedTechnicalSkillAssessmentinstrumentshavebeenidentifiedwhoattemptanyofthoseidentifiedTechnicalSkillAssessmentinstrumentspertinenttotheProgramofStudyinwhichconcentratorstatusisobtained.
3S1:SchoolCompletion
Numerator:NumberofCTEconcentratorswhoearnedaregularsecondaryschooldiplomaduringthereportingyear.
Denominator:NumberofCTEconcentratorswholeftsecondaryeducationduringthereportingyear.
4S1:StudentGraduationRates
Numerator:NumberofCTEconcentratorswho,inthereportingyearwereincludedasgraduatedintheState’scomputationofitsgraduationrateasdescribedinSection1111(b)(2)(C)(vi)oftheESEA.
Denominator:NumberofCTEconcentratorswho,inthereportingyear,wereincludedintheState’scomputationofitsgraduationrateasdefinedintheState’sConsolidatedAccountabilityPlanpursuanttoSection1111(b)(2)(C)(vi)oftheESEA.
5S1:Placement
Numerator:NumberofsecondaryCTEcompleters,whoareregisteredasparticipatinginhighereducationthroughadatamatchwiththeStatewideLongitudinalDataSystem(SLEDS),whichcontainsstatewidedatafromtheMinnesotaOfficeofHigherEducationandnationwidedatafromtheNationalClearingHouse.
Denominator:NumberofsecondaryCTEcompleters.
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6S1:NontraditionalParticipation
Numerator:NumberofCTEstudentsfromunderrepresentedgendergroupswhoenrolledinaCTEprogramthatleadstoemploymentinanontraditionalfield,duringthecurrentreportingyear.
Denominator:NumberofCTEstudentswhoenrolledinaprogramthatleadstoemploymentinanontraditionalfieldduringthecurrentreportingyear.
6S2:NontraditionalCompletion
Numerator:NumberofCTEconcentratorsfromunderrepresentedgendergroupswhocompletedaprogramthatleadstoemploymentinnontraditionalfieldsduringthereportingyear.
Denominator:NumberofCTEconcentratorswhocompletedaprogramthatleadstoemploymentinnontraditionalfieldsduringthereportingyear.
PostsecondaryCTEDefinitionsParticipant AstudentataMinnesotaStatecollegewhobelongstoaparticularfiscalyear
cohort,andisenrolledinaCTEprogram,anddeclaredastheirdegreeintent(major)aCTEaward
OR
AstudentataMinnesotaStatecollegewhobelongstoaparticularfiscalyearcohort,andenrollsinacareerandtechnicaleducationcourse.
Concentrator AstudentataMinnesotaStatecollegewhobelongsinaparticularfiscalyearcohort,andisenrolledinalong-termCTEprogramanddeclaredastheirdegreeintent(major)aCTEaward
OR
AstudentataMinnesotaStatecollegewhobelongsinaparticularfiscalyearcohort,andisenrolledinashort-termCTEprogram,anddeclaredastheirdegreeintent(major)aCTEaward,andcompletedandreceivedtheawardinwhichtheydeclaredtheirintent.
Completer AstudentataMinnesotaStatecollegewhobelongsinaparticularfiscalyearcohortandwhocompletedandreceivedaCTEaward(AAS,AS,CertificateorDiploma)inalong-termorshort-termPerkins-eligibleprogramwithinthecohorttimeframe.
PostsecondaryCoreAccountabilityIndicatorDefinitions1P1:TechnicalSkillAttainment
Numerator:NumberofCTEconcentratorswhopassedTechnicalSkillAssessmentsthatarealignedwithindustry-recognizedstandards,ifavailableandappropriate,duringthereportingyear.
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Denominator:NumberofCTEconcentratorswhotookTechnicalSkillAssessmentsduringthereportingyear.
2P1:Credential,CertificateorDegree
Numerator:NumberofCTEconcentratorsinagivenstudententrycohortwho,anytimeinthecohorttimeframe,receivedaCTEcertificate,diploma,AASoranASandweredesignatedassuchatthetimeofthereportingyear.
Denominator:NumberofCTEconcentratorswhoachievedthatstatusanytimeduringthecohorttimeframeandweredesignatedassuchatthetimeofthereportingyear.
3P1:StudentRetentionorTransfer
Numerator:NumberofCTEconcentratorsinagivenstudententrycohortwho,inthelastyearofthecohorttimeframe,werestillintendingtocompletetheirprograminthedeclaredaward,orhavetransferredtoatwo-yearcollegeorfour-yearuniversityandweredesignatedassuchatthetimeofthereportingyear.
Denominator:NumberofCTEconcentratorswhoachievedthatstatusanytimeduringthecohorttimeframeandweredesignatedassuchatthetimeofthereportingyear.
4P1:StudentPlacement
Numerator:NumberofCTEcompleterswhoachievedthatstatusanytimeduringthecohorttimeframe,andweredesignatedassuchatthetimeofthereportingyear,andwhowereplacedorretainedinemployment,orplacedinmilitaryserviceorapprenticeshipprogramsinthe2ndquarterfollowingtheprogramyearinwhichtheyleftpostsecondaryeducation(i.e.,unduplicatedplacementstatusforCTEconcentratorswhograduatedbyJune30,2007wouldbeassessedbetweenOctober1,2007andDecember31,2007).
Denominator:NumberofCTEcompleterswhoachievedthatstatusanytimeduringthecohorttimeframeandweredesignatedassuchatthetimeofthereportingyear.
5P1:NontraditionalParticipation
Numerator:Inagivenentrycohort,thenumberofCTEparticipantsduringthecohorttrackingperiodwhowereenrolledinaCTEprogramclassifiedasnontraditionalfortheirgender.
Denominator:Inagivenentrycohort,thenumberofCTEparticipantsduringthecohorttrackingperiodwhowereenrolledinaCTEprogramclassifiedasnontraditional.
5P2:NontraditionalCompletion
Numerator:Inagivenentrycohort,thenumberofCTEcompletersinaCTEprogramclassifiedasnontraditionalfortheirgender.
Denominator:Inagivenentrycohort,thenumberofCTEcompletersinCTEprogramsclassifiedasnontraditional.
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CoreIndicatorPerformanceLevelNegotiationsandReportingStateAdjustedLevelsofPerformanceEachMarch,theSystemOfficeandMinnesotaDepartmentofEducationnegotiatenewstateperformancelevelsforallsecondaryandpostsecondarycoreindicators.TheproposedlevelsareincludedaspartoftheStatePlanupdatesubmittedtoOCTAEfortheupcomingyear.OCTAEreviewstheproposedperformancelevelsandeitheracceptsthemorrespondswithanalternativetarget.Thestatecaneitheracceptthealternativeorprovideadditionalrationale.Ingeneral,thereisanexpectationofcontinuousimprovementinperformanceeachyear.Ultimately,thedecisionontheFinalAgreedUponPerformanceLevel(FAUPL)foreachindicatorlieswithOCTAE.ThestateisevaluatedontheirperformanceagainsttheestablishedperformancelevelsinDecemberofthefollowingyear.
LocalAdjustedLevelsofPerformancePerkinsIValsorequiresthatlocalrecipientsnegotiateperformancetargetswiththestateforeachcoreperformanceindicator.SinceMinnesotadistributesPerkinsfundsthroughaconsortiumstructure,accountabilitynegotiationsoccurbetweenthestateandtheconsortium,notwithindividualmembersofaconsortium.
Negotiationsoccurinthefall,whenthestatesendsmemostoallPerkinscoordinatorsindicatingthestate’sproposedperformancelevelsforallsecondaryandpostsecondaryperformanceindicators.Generally,coordinatorshaveafewweekstoreviewtheproposedtargets,evaluatetheirdata,discussthetargets/datawithconsortiumpartnersandconstituents,andeitheraccepttheproposedtargetsornegotiate.Theproposedlocaltargetsareguidedbythestate’spreviouslyestablishedtargetsaswellasareviewoflocaltrendperformanceandtheexpectationforcontinuousimprovementinCTEstudentperformance.
Iftheconsortiumacceptstheproposedperformancelevels,boththesecondaryandpostsecondaryconsortiumcoordinatorssignthetargetsheetandreturnitasspecifiedinthememo.
Iftheconsortiumchoosestonegotiateononeormoretargets,coordinatorsmustrespondindicatingthealternativetargetandprovidingjustificationforthattarget.Thestateresponds,eitherbyacceptingthealternative,proposinganothertargetorholdingwiththeoriginallyproposedtarget.Ultimately,thedecisiononthelocalperformancelevelforeachcoreindicatorlieswiththestate.
Therationalegivenforthealternativeperformancelevelshouldprovideadditional,relevantinformationregardingcircumstanceswithintheconsortiumthatmayimpacttheindicatorinquestion.Forexample,therationalemayaddress:
• Fluctuationsinenrolledstudentpopulations• Changestotheprogramsoffered,ortheopeningorclosingofprogramsthatmayimpact
theperformancedata• Adjustmentsinprogramadmissionoradvisingprocessesthatwillimpacttheperformance
data
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• Shiftsinfundingdecisionsandpriorities• Otherfactorsimpactinglocalprogramsandthepotentialtomeetaproposedtarget
Actuallocalperformanceisevaluatedagainstnegotiatedperformancelevelsapproximatelyayearfollowingtheestablishmentofthefinallocalperformancelevelsforeachindicator.
AnoverviewofthetargetnegotiationprocesscanbefoundinthemostrecentPerkinsAccountabilityI–SecondaryandPostsecondarywebinarontheMinneotaCTEProfessionalDevelopmentwebpage(inthe“FiscalandAccountability”section):www.cte.mnscu.edu/professionaldevelopment/finance-and-accountability.html.
StateConsolidatedAnnualReportEachDecember,PerkinsIVrequiresthestatetosubmittheConsolidatedAnnualReport(CAR)toOCTAE.TheCARincludesthestate’sprogressonmeetingestablishedperformancelevelsfromthepreviousreportingyear.Dataforeachcoreindicator,aswellasparticipationcounts,andthenumberofConcentratorswitheachcareerclusterarereportedtoOCTAEbyallrequireddemographic,specialpopulation,orothersubcategoriesofstudents.
LocalAnnual/TrendCoreIndicatorPerformanceReport(StatetoConsortium)CoreIndicatordatadisaggregatedbyspecialpopulationandothercategoriesaredistributedinslightlydifferentwaysforsecondaryandpostsecondary,sopleaserefertotheCTEAccountabilityandReportingData–SecondaryorCTEAccountabilityandReportingData–Postsecondarysectionsformorespecificinformation.
EachJanuary/February,thestatedistributesareport(seeAppendixC)toallcoordinatorslistingtheirconsortium’soverallactualperformanceascomparedwiththenegotiatedperformancelevelforallcoreindicatorsduringthepriorreportingyear.Thereportnotesanycoreindicatorswheretheperformancelevelwasnotmet,andwhatactionneedstobetakenasaresult.Forexample:
• ImprovementReportmeanstheperformancelevelwasnotmetbutwaswithin90percentoftheagreeduponperformancetarget
• ImprovementPlanmeanstheperformancelevelwaslessthan90percentoftheagreeduponperformancetarget
Thestatealsodistributesareport(seeAppendixB)toeachconsortiumcoordinatordisplayingthethree-yearperformancestatustrendforeachcoreindicator.Thereportdoesnotcontainanyactualperformanceortargetpercentages,butinsteadnotestheperformance“status”foreachofthemostrecentthreereportingyearsandspecifieswhetherthereareanycoreindicatorswheretheconsortiumhasfailedtomeetatleast90percentoftheagreeduponlevelofperformanceforthemostrecentthreeconsecutiveyears.Thestatusforeachcoreindicatoriseither:TargetMet,ImprovementReport,orImprovementPlan.
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CTEAccountabilityandReportingData–SecondaryInMinnesota,thereareapproximately343secondarydistrictsofvarioustypesaswellascharterschoolsthatareimplementingapprovedCTEprograms.ApprovedCTEprogramsarethosewhichhavebeenverifiedbyMDEstaffasbeingtaughtbyanappropriatelylicensedCTEinstructor(Minn.R.3505.1000,Subp.31A),meetminimumstandardsforapproval(Minn.R.3505.1100);and,whicharethereforeeligibletoreceivePerkinsfunds(Minn.R.3505.2400)and/oraccesstheCTElevy(Minn.Stat.§124D.4531).EachdistrictorcharterschoolreceivingPerkinsfundsmustannuallysubmittheirP-File(Perkins)datatoMDE(Minn.Stat.§124D.452;Minn.R.3505.1800)viaasecureweb-basedsoftwareapplicationsystem.BecausetheP-Filecontainsstudent-identifiabledata,onlyoneuserperdistrictisauthorizedtosubmittheP-filetoMDE.Thesecureweb-basedsoftwareapplicationsystemisopenfordatasubmissionfrommid-Maytomid-September;officialannouncementandtrainingdatesaresentoutuponthesystem’sopening.
SecondaryDataCollectionOverview:SubmittingaP-File(Perkinsdata)ItiscriticalthatahighdegreeofaccuracyandintegrityismaintainedwithintheP-Filedata.Authorizedusersarehighlyencouragedtoaligntheirdistrict’sP-FiledatawiththeprogramsandcourseslistedintheProgramApprovalDatabase.DistrictauthorizedusersareabletoverifytheaccuracyoftheirP-FiledatabyworkingthroughtheinformationprovidedintheHelpDocument:P-FileChecklistpostedontheMDE’sPerformanceIndicatorandDataCollectionwebsite.ThisdocumentwalksthroughtheinformationwithintheCarlPerkinsSubmissionStatusReportfoundunderthe“CarlPerkinsSecureReports”sectionofMDE'sSecureReportspage.AftertheP-Filehasbeenacceptedintothesystem,itisimportanttoreviewtheSubmissionStatusReport.TheSubmissionStatusReportisadatafeedbacktablewhichsummarizesinformationlistedwithinadistrict’scurrentdatasubmissionalongsideaprioryearcomparisonofthesamedataelements.BylookingthroughasummaryoftheP-FiledataandworkingthroughtheHelpDocument:P-FileChecklist,theCarlPerkinsSubmissionStatusReporthelpsdistrictsdeterminewhethertheirP-filedataareaccurateorwhetheradjustmentsneedtobemade.
MDEstaffprovidetechnicalassistance.StaffatMDEcollaboratewithauthorizedusersaswellasadministratorsonanongoingbasisinordertoprovideP-Filesubmissioninformation,resources,andcriticalupdates.Technicalassistanceisdeliveredthroughavarietyofformatssuchas:monthlywebinars,consortia-specificgrouptrainingsbyrequest,conferencespresentations,andindividual/personalcommunication.ContactMDEstaffforscheduledwebinardatesaswellasanyspecifictrainingordataneeds.
SecondaryDataCollectionOverview:DataVerificationProcessThereareanumberofwaysinwhichthesecondaryP-Filedataaresystematicallyverified.OnceadistrictsubmitstheirP-Filedatathroughthesecureweb-basedsoftwareapplication,thesoftwareapplicationperformsanautomatedverificationofeachofthedataelementswithinP-File.ForalistofallthedataelementsincludedintheP-File,pleaseseetheCarlPerkinsRecordLayoutdocumentlistedwithinMDE’sPerformanceIndicatorandDataCollectionwebsite.Essentially,this
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automatedprocessverifiesthateachStudentIdentification(SSID)numberlistedwithintheP-FilealsoexistswithintheMinnesotaAutomatedReportingStudentSystem(MARSS)database,thateachschoolbuildinglistedintheP-FilematchesthedistrictnumberitisreportedunderaccordingtotheinformationinMDE-Org,andamongotherelements,thattheprogramandcoursecodecombinationslistedwithintheP-FilealignwiththeprogramandcoursecodecombinationslistedinTableC(whichisadocumentlistingallpossibleprogramandcoursecodecombinationsaswellasteacherlicensureinformation).Adistrict’sP-Filewillnotbeacceptedbytheweb-basedapplicationuntilitisdeemed“errorfree”accordingtothestandardssetforthintheautomatedverificationprocess.ThedataarestoredintheCarlPerkinsdatabasewhichismaintainedbyMN.ITatMDE.
AftertheP-Filehasbeenacceptedbytheweb-basedapplication,iswhenthedistrictauthorizedusersareencouragedtovisitMDE’sSecureReportswebsiteinordertoviewanddownloadtheirCarlPerkinsSubmissionStatusReport.Again,thissummaryoftheP-Filedataelementswillhelpdistrictslookforreportingerrorsandverifytheaccuracyoftheinformation.ItisultimatelyuptothedistrictauthorizedusertocoordinatewithCTEprogramfolksinordertoverifythatallapprovedprogramsandassociatedcourseswhichwereimplementedwithinagivenschoolyearhavebeenincludedintheP-Filesubmission;though,consortialeadershaveaccesstothisreportforthespecificdistrictswithintheirconsortiumaswell.KeepinmindthatdistrictsareabletosubmitanupdatedP-Fileasneededuntiltheweb-basedsystemcloses.Theweb-basedapplicationonlyretainsacopyofthemostrecentlysubmittedP-File.StaffatMDEalsoassistinmonitoringtheaccuracyoftheP-Filesubmissionsandcontactdistrictauthorizedusersasneeded.
SecondaryDataSourcesItisimportantthatthePerkinsdatahaveahighdegreeofaccuracyandintegritybecauseelementsfromtheCarlPerkinsdatabasearelinkedwithfouradditionaldatasourcesandaresummedacrossmultipleyearsofdata.AllcurrentyearP-FiledataareverifiedagainsttheSSIDinformationinMARSS,specifically:studentidentificationnumber,dateofbirth,andname.Afterallstudentleveldatahavebeenverified,flagsforParticipantsandConcentratorsarecreatedbysummingthenumberofsuccessfulCTEcoursehourswithinonecareerfieldacrossastudent’sentirehighschoolexperience.Finally,datafromtheCarlPerkinsdatabasearelinkedwiththefollowingsources:
1. MARSS–containsstudentdemographicinformationandhighschoolcompletioncodes.2. MigrantFlag–thisinformationisstoredwithinitsowndatabaseandisnotpartof
MARSS.3. MCA/MTAS–theseresultsarenecessaryforreportingacademicachievement(1S1and
1S2).4. SLEDS–(StatewideLongitudinalEducationDataSystem)thesedatacontaininformation
fromboththeMinnesotaStatesystemaswellasfromNationalClearinghouse(seePostsecondaryDatasourcesforadescriptionoftheNationalClearinghouse).Thisinformationallowsustofulfillthefederalreportingrequirementsfor5S1postsecondaryplacement.
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SecondaryAccountabilityandReportingDataSummaryreportsarecreatedatthestate,consortia,district,andindividualschoollevel.InadditionaltothePerformanceIndicator(1S1,1S2,2S1,3S1,4S1,6S1and6S2)reports,therearealsofourenrollmentreports:
BasicStudentEnrollmentReport–displaysasinglecountofthetotalnumberofeligibleCTEParticipantsandConcentrators.
ProgramReport–displaysthenumberofstudentswhoenrolledineachapprovedprogramwithinthecurrentyear.StudentsdonotneedtohavebeenParticipants,Concentrators,orhavebeenproficientinthecoursetobecounted.
CourseReport–displaysthenumberofstudentswhoenrolledineachapprovedcoursewithinthecurrentyear.StudentsdonotneedtohavebeenParticipants,Concentrators,orhavebeenproficientinthecoursetobecounted.
CareerClusterReport–displaysthenumberofCTEConcentratorsenrolledinapprovedcoursesascounted/organizedbycareercluster.CTEConcentratorsdonotneedtohaveconcentratedinthecareerclusterinwhichtheyarecounted.Instead,thesedatasimplyrepresentcoursetakingpattersorganizedbycareercluster.Forexample,astudentcouldhavebecomeaConcentratorinMarketing,but,withinthecurrentschoolyearenrolledinaHospitality&TourismcourseaswellasaFinancecourse.Inthisexample,theConcentratorwouldbecountedtwotimesinthetable,onceforHospitality&Tourism,andonceforFinance.
AccessingSecondaryPerkinsAccountabilityandReportingDataBeginningJanuary2017,districtauthorizedusersandconsortialeaderswillbeabletologintoCarlPerkinssectionofMDE’sSecureReportswebsiteinordertoaccessalltheiraccountabilityandprogramreports.Currently,however,afterthesecureweb-basedsoftwareapplicationsystemclosesfordatacollection,thedataareverifiedandcompiledintosummaryreports,then,thesystemisre-openedagaininearlyJanuaryforauthorizeduserstologinanddownloadtheirspecificdistrictandschoolreports.ConsortiumlevelreportsaremailedouthardcopytoconsortiumleadersandarealsoavailableuponrequestelectronicallyasaPDF.Additionally,consortialeadersareprovidedwithanexcelfilecontainingoutcomeinformationforeachperformanceindicatorandforeachofthedistrictswithintheirconsortium.
Notethatconsortiaanddistrictlevel5S1:PlacementreportswillbeavailablebeginninginJanuary2017withintheCarlPerkinssectionoftheMDE’sSecureReportswebsiteaswell.
Additionally,summarydatahaveoccasionallybeenprovidedbyrequesttoconsortialeadersatassociationmeeting.
Thegoalofthesereportsandspecialdatarequestsaretoassistincommunicatingwithadministratorsatalllevels(forexample,consortialeaders,superintendents,principals,teachers,andprogramcoordinators,etc.),toconnectpeoplewiththesedataandwitheachother,inordertoimprovethestrengthoflocalCTEprogramsandpositiveoutcomesforallMinnesotastudents.
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SecondaryPerkinsAccountabilityandCTEData-UsefulLinksAccountabilityWebinars http://cte.mnscu.edu/professionaldevelopment/finance-and-
accountability.html
CarlPerkinsSecureReports http://w20.education.state.mn.us/MDEAnalytics/DataSecure.jsp
PerformanceIndicatorsandDataCollection
http://education.state.mn.us/MDE/SchSup/CareerEdAdmin/DataAccountability/PerfData/index.htm
ProgramApprovalDatabaseandTableC
http://education.state.mn.us/MDE/SchSup/CareerEdAdmin/DataAccountability/PerfData/index.htm
EducatorLicenseLookup http://education.state.mn.us/MDE/EdExc/Licen/LicLook/index.html
MDECTEStaffContactInformation
http://education.state.mn.us/MDE/SchSup/CareerEdAdmin/056179
CTEAccountabilityandReportingData–PostsecondaryAllthirtypostsecondaryinstitutionsinMinnesotathatreceivefundingundertheCarlD.PerkinsCareerandTechnicalEducationActof2006aretwo-yearcollegesthatarepartoftheMinnesotaStateCollegesandUniversitiessystem.PostsecondarycollegesdonotmakeseparatePerkinsdatasubmissionstothestate,butinsteadmayviewPerkinsperformancedatafortheirowncolleges,includingaccesstostudentleveldata.SystemOfficeITandresearchstaffprocessPerkinsperformanceandenrollmentdatausingexistingstatewidesystemsastheprimarydatasource.Throughanautomatedprocess,dataareextractedfromthestatewidesystemsintoaPerkinsIVdataset.
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PostsecondaryDataStructure–EntryCohortsMinnesotausesanentrycohortmodeltostructurethePerkinsIVpostsecondaryaccountabilityreporting.Studentswhoenteraninstitutioninagivenfiscalyeararetrackedforthreeyears.Theirstatusascompleting,transferring,continuingenrollment,etc.,ismeasuredattheendofthethree-yearcohortperiod.Forexample,theFY2013-2015cohort(reportedintheDecember2015CAR)includesstudentsenteringinanyterminFY2013whoweretrackedforthreeyears:2013,2014and2015.
Figure2:EntryCohortReportingTimeline
UsingIntegratedStatewideRecordSystem(ISRS)andotherstatewiderecordsystemsasthesourcesofdataforreporting,anautomatedsystemwasdevelopedtoextractthedataandcalculatethepostsecondaryaccountabilityindicators.Thisallowsthereportingofpostsecondaryaccountabilitydatausingthesamestandardsanddefinitionsforallcolleges.
PostsecondaryAccountabilityandReportingDataTwodatasetsarecreatedfromthestatewidestudentrecordsystemtoprovideenrollmentandperformanceinformationtoOCTAE,state,andlocalconsortiastaff.
CohortData:ThisistheprimarydatausedtocalculatetheaccountabilityindicatorstoreporttoOCTAEintheConsolidatedAnnualReportandtoreportdataoncoreindicatorperformancebacktoeachcollege/consortium.Forstudentsincludedinacohort,thisdatasetincludesstudentdemographics,majors,awardsandotheracademicinformation,thestudent’sPerkinsreportingstatus,andinformationaboutperformanceonfourofthesixpostsecondaryaccountabilityindicators.
SnapshotData:Thisisasecondarydatasetthatprovidesstateandlocalleaderswithannual(i.e.,singlefiscalyear)enrollmentinformationonstudentsinCTE.WhilethesedataarenotusedforPerkinsaccountabilityreporting,thisdataprovidesinformationusedtodoannualallocationoffundsaswellasgeneralinformationaboutcountsofenrolledCTEstudentsorstudentswhoreceivedCTEawardswithinasinglefiscalyear.
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Bothdatasetsaremaintainedinthesystem’sdatawarehouseandarerefreshedonceaweek.AnadditionaldataupdateisdoneSeptember1ofeachyear,thesystem-definedfreezedateforreportingdataforthepreviousfiscalyear.ThisfreezedatecomesintoplayforthecohortdataintheSeptemberimmediatelyfollowingthelastyearofthetrackingperiod.Forexample,fortheFY2013-2015cohort,datareportedontheDecember2015CARwerefrozenonSeptember1,2015.Other“active”cohorts(e.g.,FY2014-2016,FY2015-2017)werenotfrozenatthattime.
PostsecondaryDataSourcesIntegratedStatewideRecordSystem(ISRS):ISRSisthesystem-widestudentrecordsystem.Itincludesdataonstudentenrollment,majors,degreesandawards,courses,financialaid,theresultsofgraduatefollow-upsurveys,etc.forallsysteminstitutions.ISRSdataservesastheprimaryresourceforidentifyingPerkinsstudentswithinacohort,specialpopulationclassification,andseveralofthedatapointsrelatedtoperformance.SinceISRScontainsthestudent’sofficialrecordandtranscriptinformation,significantresourcesandeffortareundertakentoensureaccuracyofthisdata.
NationalStudentClearinghouse(NSC):Eachsemester,recordsfromNSCareloadedintothesystem’sdatawarehouseforallstudentsenrolledinthesystemsince1999.Thisisanexistingdatatransferprocessthatresultsinadatafileusedforavarietyofsystemandinstitutionalreporting,includingidentifyingstudentsinPerkinsprogramswhohavetransferredtoothercollegesoruniversitieswithinandoutsidetheMinnesotaStatesystem.TheNSCdataprovidesinformationontransfertoinstitutionsoutsidethesystemandsupplementstheinformationavailableontransfertoinstitutionswithintheMinnesotaStatesystemthatisavailableusingISRS.
DepartmentofEmploymentandEconomicDevelopment–UIWageData:ThroughadatasharingagreementwiththeMinnesotaDepartmentofEmploymentandEconomicDevelopment(DEED),researchstaffhaveaccesstoUnemploymentInsurancewagedetailrecords.Thesedatacontainquarterlywageandemploymentinformationofallindividualsworkingincoveredemploymentinthestate.Thisdataisusedastheprimarysourceforreportingonstudentemploymentfollowingprogramcompletion,supplementedbygraduatefollow-upsurveydata(availableusingISRS),asneeded.
LicensureBoardsandThirdPartyAssessments–TechnicalSkillData:SystemOfficestaffcollectdataontechnicalskillattainmentfromlicensingboardsandthirdpartiessuchastheNationalOccupationalCompetencyTestingInstitute(NOCTI).Licensurepassratedata(passingandtotalcandidates)arecurrentlyavailablefornursing,lawenforcementandradiographyandareobtaineddirectlyfromthestatelicensingboards.Thedatawereoriginallydevelopedforuseforothersystem-wideperformancemetrics.Thedata,byinstitutionandlicensurearea,aremadepubliclyavailableinadashboardtoolonthesystemwebsite:www.mnscu.edu/board/accountability/index.html.Thedashboardalsoincludesdataonteachinglicensure,butthosedataapplyonlytothesystem’sfour-yearuniversitiesandarenotincludedinthePerkinsaccountabilityreporting.
MinnesotaalsocontractswithNOCTIforuseofanextracttoolthatallowsSystemOfficeresearchstafftodownloaddataforteststakenatsitesassociatedwiththeMinnesotaState“superuser”account.WhenannualNOCTIdataareextracted,thissitelistisreviewedtoensurethattestsites
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arecorrectlymappedtosysteminstitutions.Ifprovided,studentIDsareusedtomatchtesttakerstostudentrecordsinISRS.IftherecordcannotbematchedonID,anattemptismadetomatchonacombinationofinstitution,firstandlastnamesandenrollmentduringthetermthetestwastaken.
AccessingPostsecondaryPerkinsAccountabilityandReportingData
CohortData:Consortiastaffmaydirectlyaccessthecohortdatausedtocalculatetheirperformanceonfourofthesixpostsecondaryindicators:2P1(Completion),3P1(RetentionandTransfer),5P1(NontraditionalParticipation)and5P2(NontraditionalCompletion).ConsortiastaffwithdatabaseskillscandirectlyaccessthedatausingMicrosoftAccesstoquerythesystem’sdatawarehouse.Morecommonly,consortialeaderswillusetheEPM11softwaretoaccessPerkinsdata.WithinEPM11,aseriesofpre-designedreports,pivotsandquerieshavebeencreatedtoallowuserswithlessexperienceandskillinworkingwithdatatohavequickaccesstotheirPerkinsdata/information.ThedatainthedatawarehousetableandinEPM11areavailableatthestudentlevel,whichallowsstafftheabilitytodelvefurtherintotheirdatafortheseparticularmeasures,ifdesired.Thedataareavailableforcurrentactivecohortsaswellasolder“frozen”cohorts.
Dataforthetworemainingpostsecondaryindicators,1P1(TechnicalSkillAttainment)and4P1(StudentPlacement),incorporatedatathatareeithernotavailableatthestudentlevel,limitedbydataprivacyconstraints,orreportedforaslightlydifferenttimeframethantheothercoreindicators.Therefore,consortiacoordinatorsaresentannualdatareportsforthesetwoindicatorsoncethereportingyeariscomplete.ThesetworeportsaretypicallysentoutinDecember/Januaryandaresentonlytothepostsecondarycoordinatorssincetheymaycontainprivatedata.
SnapshotData:ConsortiastaffmayalsoaccessthePerkinssnapshotdataset.Whilethesedataarenotusedforaccountabilityreporting,theydoprovideusefulinformationtocoordinatorsoncountsofstudentswithinafiscalyearwhowereenrolledinCTEprogramsand/orreceivedCTEawards.Similartothecohortdata,thesnapshotdatacanbeaccesseddirectlythroughthesystem’sdatawarehouse(forconsortiacoordinatorswithstrongdatabaseskills)orcanbeaccessedusingEPM11.Somecommonreportsandpivotsofthedataareavailableforquickaccesstoinformation,butthereisalsotheabilityforuserstocreatetheirownqueries,ifdesired.
DataintheEPM11PerkinsdatasetsaswellasinsomeofthereportsandpivotsusedinEPM11includepersonallyidentifiableinformationonenrolledstudentsandarethereforesubjecttobothfederalandstatelawregardingdataprivacy.UsingorreportingdatafromthePerkinsdatasetsrequireadherencetotheselaws.
PostsecondaryconsortiacoordinatorsareexpectedtobeknowledgeableaboutCTEaccountabilityandreportingdataandareexpectedtoaccessandusethecohortdatasetstomonitorandunderstandtheirconsortium’sperformance.Toassistwiththis,severaltrainingopportunitieson
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PerkinsAccountabilityDataandReportingaswellasonusingEPM11areavailableviawebinar,oroccasionallyinperson,duringtheyear.Inaddition,recordedtrainingsandwebinarsaroundPerkinsAccountabilityareavailableontheMNCTEProfessionalDevelopmentwebsiteaswellastrainingspecifictohowtouseEPM11ontheMinnesotaStateITSwebsite.Finally,systemresearchstaffareavailabletodoindividualwebinartrainingandavailablebyphone/emailtoassistwithdataneedsorquestions.SeetheMinnesotaStateCTEstaffdirectoryavailableonlineattheCTEwebsite.
PostsecondaryPerkinsAccountabilityandCTEData–UsefulLinksOperationalData/EPM11SecurityRequestForm
www.its.mnscu.edu/security/securityforms/mnscuinfosystems/pdf/OperationalDataSecurityForm.pdf
EPM11LoginPage www.its.mnscu.edu/reportanddataservices/datawarehouse/index.html
OnceloggedintoEPM11,youhaveaccessto:
AccessingPerkinsIVPostsecondaryDataUsingEPM11.pdf
PerkinsIVDataFields2011-13CohortsForward.pdf
PerkinsSnapshotDataFieldsFY2013Forward.pdf
EPM11Training www.its.mnscu.edu/reportanddataservices/training/index.html
MinnesotaStateServiceDesk
https://servicedesk.mnscu.edu/CherwellPortal/MNSO#0
(assistanceresettingexpiredpassword,troubleshootingloginissues,etc.)
AccountabilityWebinars
http://cte.mnscu.edu/professionaldevelopment/finance-and-accountability.html
MinnesotaStateCTEStaffContactInformation
http://cte.mnscu.edu/aboutus/ourstaff.html
StudentDataPrivacyConsortia,districtandcollegestaffmaybegivenaccesstodataanddatatoolsthatallowviewingofstudent-identifiabledata.Staffarelegallyobligatedtoensuretheconfidentialityandprivacyofthesedata.DataprivacyrulesfallundertheumbrellaofboththeFamilyEducationalRightsandPrivacyAct(FERPA)andtheMinnesotaGovernmentDataPracticesActandmustbefollowedaccordingly.Inshort,theseactsexisttoensurethatpersonalandprivatestudentdataarenot
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disseminatedpublicly.Itistheresponsibilityofconsortiastafftobefamiliarwiththeseactsandtoonlyshareprivate(disaggregated)datainanappropriatemannerwithauthorizedpersonnelonly.
Studentidentifiabledataareanydataorinformationthataloneorincombinationwouldgenerallyallowapersontoidentifyastudentwithreasonablecertaintyandmayinclude,butisnotlimitedtostudentdemographicinformation,immunizationandhealthrecords,disciplinaryrecords,studentprogressreports,gradepointaverage,assessmentresults,andattendancerecords.Summarydatacanbereleased,butonlyifaggregatedtoalevelwheretheprivacyofindividualsisprotected.Thisincludesthereleaseofdirectlyidentifiabledataaswellasdatawheretheidentityofindividualscouldbereasonablyinferredthroughcalculation.
AccesstoPrivateData• Onlyindividualswithpermissiontoviewstudentidentifiabledatawillbeallowedaccess
toprivatedataandsources.Consortiastaffareresponsibleformanaginganddisseminatingdataandresultsproperly.
• Anypersonnelreceivingorwithaccesstostudentidentifiabledatashouldbetrainedonproperproceduresforaccessing,reporting,andhandlingprivatedata.
• Usersofstudent-identifiabledatashould:o Onlyaccessdatawithinone’saccessrightsunlessgivenexplicitpermissionto
viewo Onlyaccessprivatedataforlegitimateconsortium/educationalpurposeso Utilizesecuretechnologyo Lockupordestroyhardcopieswhennotinuseo Notdisclosestudent-identifiabledatatounauthorizedpersonnelo Immediatelyreportinappropriatelyaccessedorshareddata
DataUseandReporting• Printedreportswithstudentidentifiabledatashouldbeavoidedasmuchaspossible.
Whennecessary,hardcopiesshouldbecollectedaftertheiruseandstoredsecurelyordestroyed.
• Studentidentifiabledatashouldnotbeincludedinpresentationsorpublicationssharedwithgroupswherethemembersdonothaveauthoritytoviewthisdata(e.g.,advisorycommittees,workgroupsthatincludemembersexternaltotheinstitution,etc.)Thisincludesthesharingofdatawithintheconsortiumbetweensecondaryandpostsecondarypartners.
• Careshouldbetakeninpreparinganypublicreportsofdatatoensurestudentidentifiabledataarenotbeingshared.ThisincludesreportsliketheAnnualPerformanceReport(APR),theLocalApplication,etc.
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ComputerandSoftwareRequirements• Anycomputerthatreceives,houses,orisusedtomanipulatestudentidentifiabledata
mustmeetbasicsecurityrequirementstoensurethatprivatedataisnotreleasedpublicly.
• Privatedatashouldbestoredbehindasecurefirewallwithpassword-protectedaccesstoonlyapprovedpersonnel.
• Privatedatashouldneverbestoredorcopiedontoatransportableflashdriveorothermedia.Ifregularlyaccessedviaalocalareanetwork,copiesshouldnotbesavedtodesktopharddrives.
• Datasharing,whererequired,shouldbeparsimoniousinthatonlyrelevantdatafieldsaretransmitted.
• Theconsortiastaffshouldhaveatthereadycontactinformationfortheirinstitution’sdataprivacypersonnelintheeventofthereleaseofstudentidentifiabledata.Thispersonshouldbemadeawareintheeventoftheinappropriatereleaseofprivatedatasothatnecessaryactioncanbetaken.
StudentDataPrivacyResourcesFamilyEducationalRightsandPrivacyAct(FERPA)
www2.ed.gov/policy/gen/guid/fpco/ferpa/index.html
MinnesotaGovernmentDataPracticesAct
www.house.leg.state.mn.us/hrd/pubs/dataprac.pdf
MinnesotaStateGeneralCounselDataPrivacyCompliance
www.ogc.mnscu.edu/dataprivacy/index.html
OFFICEOFCIVILRIGHTSREVIEWSPostsecondaryTheUnitedStatesDepartmentofEducationOfficeforCivilRightsrequirescivilrightsreviewsforcollegesthatreceivefederalfundsfromtheCarlD.PerkinsCareerandTechnicalEducationActof2006.
TheCivilRightsreviewprocessconsistsofatwotofourdayon-sitereviewofacollegetodeterminecompliancewithCivilRightsstandardsandguidelines.Thepurposeoftheon-sitereviewistoevaluateeachcollegeforcompliancewiththefollowingfourfederallaws:
• TitleVIoftheCivilRightsActof1964(prohibitingrace,color,andnationalorigindiscrimination)
• TitleIXoftheEducationAmendmentsof1972(prohibitingsexdiscrimination)• Section504oftheRehabilitationActof1973(prohibitingdisabilitydiscrimination)
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• TitleIIoftheAmericanswithDisabilitiesActof1990(prohibitingdisabilitydiscriminationbypublicentities,includingpublicschools,publiccollegesanduniversities,publicvocationalschools,andpubliclibraries)whetherornottheyreceiveFederalfinancialassistance.
TheCivilRightsreviewforMinnesotaStateisadministeredbytheAssociateDirectorforDiversityandEquityintheDiversityandEquityDivision.Moreinformationat(http://diversity.mnscu.edu/resources/reviews/index.html).
SecondaryTheMinnesotaDepartmentofEducationconductscivilrightscompliancereviewsinhighschoolsthatreceivefederalfundsandprovideCTEcourses.TheCivilRightComplianceReviewprocessincludesdocumentreviewandanon-sitevisit.Theon-sitevisit,whichistypicallyonefullday,includesinterviewsofstaffandstudentsandafacilitiesreview.ThepurposeoftheCivilRightsComplianceReviewistoevaluatecompliancewiththefollowingfederallaws:
• TitleVIoftheCivilRightsActof1964whichprohibitsdiscriminationonthebasisofrace,color,andnationalorigin(34C.F.R.Part100);
• TitleIXoftheEducationof1972whichprohibitsdiscriminationonthebasisofsex(34C.F.R.Part106);
• Section504oftheRehabilitationActof1973whichprohibitsdiscriminationonthebasisofdisability(34C.F.R.Part104);and
• TitleIIoftheAmericansActof1990whichprohibitsdiscriminationonthebasisofdisabilitybypublicentities(28C.F.R.Part35).
TheCivilRightsReviewsfortheMinnesotaDepartmentofEducationareadministeredbytheSection504/MethodsofAssuranceCoordinator/ComplaintInvestigatorintheDivisionofComplianceandAssistance.Moreinformationat:(http://education.state.mn.us/MDE/StuSuc/StuRight/CivilRightsCompliance/index.htm).
RETENTIONOFPERKINSIVGRANTRECORDSMinnesotaStatute138.17subd.7providesthatagovernmententitythatholdsdataitselfpropose,andhaveapproved,arecordretentionscheduleinwhichitspecifieshowlongitintendstokeeprecords.TheSystemOffice,RecordsRetentionSchedule(dated:April9,1997,Item18)statesthatfederalgrantsaretobekeptseven(7)yearsoruntilaudited.[Source:MinnesotaState,GeneralCounsel.]
MDEiscurrentlyupdatingtheRecordRetentionSchedulefortheDivisionofOCCS.
PERKINSFUNDINGThepurposeofthissectionistooffertransparencytotheCarlD.Perkinsfederalgrantstateallocationandthedistributionofthatallocationtothesubrecipients.AsspecifiedinTheAct,PerkinsIVTitleIfundsallocatedtothestatearedistributedamongthreecategories:
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1. 85percent—thoseprovidedtoeligiblerecipientsthroughformal-baseddistribution;2. 10percent—thoseusedforstateleadershipactivities;and3. 5percent—thoseusedforstate-leveladministrationofthegrant.
IntheCTEMinnesotaStatePlan,subrecipientsarethetwenty-sixlocalconsortiathatservecareerandtechnicaleducationprogramsatthesecondaryandpostsecondarylevels.Thesesubrecipientsreceivethe85percentFormula-basedallocations.Thefundsallocatedtotheformula-baseddistributioncategoryaresplitbetweensecondaryandpostsecondaryeligiblerecipientsasdescribedintheStatePlanandillustratedinchart.Allfundsthatarenotusedinthefiscalyearawardedarerecapturedandreallocatedthroughtheformula.
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MNPerkinsBudgetDistribution(Oct.1,2014)
FormulaDistributionEighty-fivepercentofthePerkinsstateallocationflowstothetwenty-sixMinnesotaconsortiabyformuladistribution.This85percentisfurthersubdividedintotheBasicallocation(90percentofthe85percent)andtheReserve(10percentofthe85percent).
ConsortiaBasicAllocationCalculationsfortheBasicGrantarebasedonspecificattributesofthesecondaryandpostsecondaryconstituents.Whilethedatesofgathereddatawillchangetoutilizethemostrecentinformationthebasicformularemainsconstant.
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Secondaryformula:
• 2014(ormostrecentdata)U.S.Censusdataforthepopulationbyschooldistrictofindividualsaged5-17
• 2014(ormostrecentdata)U.S.Censusdataforthepopulationbyschooldistrictofindividualsaged5-17inhouseholdsofpoverty
• Description:(70percentdistrictpopulation5-17inpoverty/statepopulation5-17inpovertytimesthetotalsecondaryformulaamount)plus30percentdistrictpopulation5-17/statepopulation5-17timesthetotalsecondaryformulaamountforthestatefromtheOCTAEallocation—42percentor$5,360,774est.in2016-2017)iscalculatedforeachdistrict.Thesecondaryconsortiumformulaequalsthesumoftheamountscalculatedforeachdistrictmemberintheconsortium.
Postsecondaryformula:
• 2014-2015(ormostrecentdata)CTEPostsecondaryPellGrantRecipients• Description:(PellrecipientsinthecollegeinPerkinseligibleprograms/Pellrecipientsin
thestateinPerkinseligibleprogramstimesthetotalpostsecondaryformulaamountforthestatefromtheOCTAEallocation-58percentor$7,402,973est.in2015-2016)iscalculatedforeachcollege.Thepostsecondaryconsortiumformulaequalsthesumoftheamountscalculatedforeachcollegememberoftheconsortium.
ConsortiaReserveAllocationAspertheMNStateCTEPlan,allocationamountstothewholeconsortiumbasedon50percentsumoftheareaformemberdistrictsintheconsortium/areaforalldistrictsinthestate;37.5percentonthesumofsecondaryparticipantsformemberdistrictsintheconsortium/totalsecondaryCTEparticipantsinthestateand12.5percentonthesumofpostsecondaryparticipantsformemberdistrictsintheconsortium/totalCTEpostsecondaryparticipantsinthestatebasedonthefollowingdata:
• Schooldistrictareatoaccountforcertaindistrictconsolidations• 2014-2015CTESecondaryParticipants(ormostrecentdata)• 2014-2015PerkinsCTEParticipants(ormostrecentdata)
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FederalandMinnesotaResourcesThepercentageofthedistributionformulaarebasedonbothFederallegislationandtheMinnesotaStatePlan.Resourceareincludedbelow:
• RelevantFederallegislation:CarlD.PerkinsCareerandTechnicalEducationActof2006,www.gpo.gov/fdsys/pkg/BILLS-109s250enr/pdf/BILLS-109s250enr.pdf
SEC.112.WITHINSTATEALLOCATION(a)INGENERAL—FromtheamountallottedtoeachStateundersection111forafiscalyear,theeligibleagencyshallmakeavailable—(1)notlessthan85percentfordistributionundersection131or132,ofwhichnotmorethan10percentofthe85percentmaybeusedinaccordancewithsubsection(c);(c)RESERVE—Fromamountsmadeavailableundersubsection(a)(1)tocarryoutthissubsection,aneligibleagencymayawardgrantstoeligiblerecipientsforcareerandtechnicaleducationactivitiesdescribedinsection135in—(1)ruralareas;(2)areaswithhighpercentagesofcareerandtechnicaleducationstudents;and(3)areaswithhighnumbersofcareerandtechnicaleducationstudents
• FundstoConsortiumsec131Secondary(f)(2)andSec132Postsecondary(a)(3)(B)(B)FUNDSTOCONSORTIUM—Fundsallocatedtoaconsortiumformedtomeettherequirementsofthissectionshallbeusedonlyforpurposesandprogramsthataremutuallybeneficialtoallmembersoftheconsortiumandshallbeusedonlyforprogramsauthorizedunderthistitle.Suchfundsmaynotbereallocatedtoindividualmembersoftheconsortiumforpurposesorprogramsbenefittingonlyonememberoftheconsortium.
• RelevantMNStatePlaninformationapprovedbyMDEcommissioner,MinnesotaStateBoardofTrusteesandOCTAE,MNStateCTEPlanfor2008-2013,reviewedandplanchangesapprovedeachyearbyOCTAEuntilPerkinsReauthorization:www.cte.mnscu.edu/MN_State_Plan/index.html.
StateLeadershipFundsNomorethan10percentofthestate’sallocationcanbesetasidetocarryoutstateleadershipactivities.Ofthisportionoftheallocation,anamountofnotmorethanonepercentmustbededicatedtoserveindividualsinstatecorrectionalfacilities.Minnesota’splandedicated$50,000forthisservice.Additionally,anamountnotlessthan$60,000,andnotmorethan$150,000mustbeusedforservicesthatprepareindividualsfornontraditionaltrainingandemployment.Minnesotaspecificallydedicates$50,000totheseactivities.
Leadershipfundsaredividedbetweensecondaryandpostsecondaryprograms.However,becauseofinternalprocessandpoliciesMinnesotaawards63percentoftheleadershipfundstotheMinnesotaStatesystemofficewiththeunderstandingthatthesefundsservestatewideneedssuchassupportingtheannualCTEWorks!Summit,thementorshipprogram,andTechnicalSkills
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Assessment(TSA)initiatives.Additionalannualleadershipprojectsareawardedthoughacompetitiveprocesswithasponsor/supervisoratthestatelevel.
StateAdministrationFundsThePerkinsActallowsMinnesotatosetasidenomorethanfivepercentofthestate’sallocationor$250,000,whicheverisgreater,foradministrationofthestateplan.Thesedollarsarelimitedtothefollowinguses:
• developingthestateplan• reviewingalocalplan• monitoringandevaluatingprogrameffectiveness• assuringcompliancewithallapplicablefederallaws• providingtechnicalassistanceand• supportinganddevelopingstatedatasystemsrelevanttotheprovisionsofthePerkinsIV
Act.
Dollarssetasideforstateadministrationmustbematchedonadollar-for-dollarbasisfornon-federalsources.
LocalApplicationforFundsToexpendtheirallocatedbasicandreservefundseachconsortiumdevelopsandsubmitsanannualplanaddressingtherequirementsidentifiedinSec.134ofthePerkinsActIV.
Atthissubrecipient(consortium)levelexpendituresarebasedontheapprovedLocalPlan.ThefollowingdiscussionismeanttogiveguidancetotheconsortiaintheCarlPerkinsdecisionmaking.
Sections131(f)and132(a)(3)oftheActestablishtherequirementsfortheuseoffundswithinconsortia.Ataminimum,theuseofconsortiumfundsmustbeusedonlyforpurposesandprogramsthataremutuallybeneficialtoallmembersoftheconsortium.Thispresupposesjointplanningbytheconsortiummembersresultinginprogramsthatareofsufficientsize,scope,andqualitytobeeffective.Moreover,aconsortiumisprecludedfromallocatingresourcestomembersinamountsequaltotheiroriginalallocationsorforpurposesandprogramsthatarenotmutuallybeneficial.
Appropriategrantexpendituresoccuronlyasthefundingisforthepurposeofimprovingcareerandtechnicaleducation.TobeutilizingPerkinsfundingexpenditures(SEC.135)inthelocalplantheseassumptionsmustbemet:
1. Thefundingisforthepurposeofdevelopment,implementation,refinementorsupportofanapprovedCTEprogramorProgramofStudy
2. FundingisallocableaccordingtothePerkinsIV3. Thereisnosupplanting.Youcannotusefederalfundstopayforseries,staff,programsor
materialsthatwouldotherwisebepaidforwithstateorlocalfunds.Inotherwords,theexpenditurewasnotpreviouslyfundedwithlocalfunding
4. Theexpenditureisreasonableandnecessaryfortheplan’sexecution
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Supplementversussupplantisafrequentquestion.Thisprovisionisinsection311(a)ofPerkinsIV:
SEC.311.FISCALREQUIREMENTS
‘‘(a)SUPPLEMENTNOTSUPPLANT—FundsmadeavailableunderthisActforcareerandtechnicaleducationactivitiesshallsupplement,andshallnotsupplant,non-federalfundsexpendedtocarryoutcareerandtechnicaleducationactivitiesandtechprepprogramactivities.
FINANCIALREQUIREMENTSThissectionprovidesforthespecificusesoffundsforwhichaconsortiumisauthorizedtospenditsPerkinsallocation,andhowmuchmustbespenttowardeachuse.EachconsortiumthatreceivesPerkinsfundsshallusethefundstoimprovecareerandtechnicaleducationprograms.
RequiredandPermissiveUsesofFundsThePerkinsIVActrequiresthatcertainactivitiesbeconductedwithincareerandtechnicaleducationprogramsiftheyaresupportedwithfederalfunds.TheActdoesnotrequirethatthefederalfundsbeusedfortheseactivitiesbutdoesspecifythatallrequiredactivitiesbeaddressedifPerkinsfundsarereceived.Thelocalplanmustincludeinformationonrequiredandpermissibleactivitiesthatwillbeundertaken.
TitleI-Section135ofthePerkinsIVActlistsrequiredandpermissibleactivitiesastheyapplytotheuseoflocalfunds(Section124appliestotheuseoffundsforstateleadershipactivities).
RequiredUsesofFunds1. AssessthecareerandtechnicaleducationprogramsfundedunderPerkinsIV.2. Develop,approve,orexpandtheuseoftechnologyincareerandtechnicaleducation.3. Professionaldevelopmentprograms,includingprovidingcomprehensiveprofessional
development(includinginitialteacherpreparation)forcareerandtechnicaleducationteachers,faculty,administrators,andcareerguidanceandacademiccounselorsatthesecondaryandpostsecondarylevels.
4. Integrationofcontentalignedwithchallengingacademicstandardsandrelevantcareerandtechnicaleducation.
5. Providepreparationfornontraditionalfieldsincurrentandemergingprofessions,andotheractivitiesthatexposestudents,includingspecialpopulations,tohigh-skill,high-wageoccupations.
6. Supportpartnershipsamonglocaleducationalagencies,secondary,postsecondary,adulteducationproviders,employers,labororganizations,parents,andlocalpartnerships,toenablestudentstocompletecareertechnicalprogramsofstudy.
7. Serveindividualsinstatecorrectionalinstitutionsandinstitutionsthatserveindividualswithdisabilities.
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8. Supportprogramsforspecialpopulationsthatleadtohigh-skill,high-wageorhigh-demandoccupations.
9. Providetechnicalassistancetoeligiblerecipients.10. Collaboration/BrokeringofService/ContinuumofServices.[SpecifictoMinnesota]11. Articulation,PSEO,Concurrent(Dual)Enrollment,orotherrecognizedstrategies.[Specific
toMinnesota]
PermissiveUsesofFunds1. Improvementofcareerguidanceandacademiccounselingprogramsthatassiststudents
inmakinginformedacademicandcareerandtechnicaleducationdecisions.2. Establishagreements,includingarticulationagreements,betweensecondaryschooland
postsecondarycareerandtechnicaleducationprogramstoprovidepostsecondaryeducationandtrainingopportunitiesforstudents.
3. Supportinitiativestofacilitatethetransitionofsub-baccalaureatecareerandtechnicaleducationstudentsintobaccalaureateprograms.
4. Supportcareerandtechnicalstudentorganizations.5. Supportpubliccharterschoolsoperatingcareerandtechnicaleducationprograms.6. Supportcareerandtechnicaleducationprogramsthatofferexperiencein,and
understandingof,allaspectsofanindustryforwhichstudentsarepreparingtoenter.7. Supportfamilyandconsumersciencesprograms.8. Supportpartnershipsbetweeneducationandbusiness,orbusinessintermediaries,
includingcooperativeeducationandadjunctfacultyarrangementsatthesecondaryandpostsecondarylevels.
9. Supporttheimprovementordevelopmentofnewcareerandtechnicaleducationcoursesandinitiatives,includingcareerclusters,careeracademies,anddistanceeducation.
10. Awardincentivegrantstoeligiblerecipientsforexemplaryperformanceorforuseforinnovativeinitiatives.
11. Provideactivitiestosupportentrepreneurshipeducationandtraining.12. Providecareerandtechnicaleducationprogramsforadultsandschooldropoutsto
completetheirsecondaryschooleducation.13. ProvideassistancetoindividualswhohaveparticipatedinPerkinsassistedservicesand
activitiesincontinuingtheireducationortrainingorfindingappropriatejobs.14. Developvalidandreliableassessmentsoftechnicalskills.15. Developorenhancedatasystemstocollectandanalyzedataonsecondaryand
postsecondaryacademicandemploymentoutcomes.16. Improvetherecruitmentandretentionofcareerandtechnicaleducationteachers,
faculty,administrators,orcareerguidanceandacademiccounselors,andthetransitiontoteachingfrombusinessandindustry,includingsmallbusiness.
17. Supportoccupationalandemploymentinformationresources.
AllowableandUnallowableUsesofFundsAllowableandUnallowableUsesofFundsreflectadditionalrequirementsforspendingPerkinsdollarsthatarespecifiedbytheEducationDepartmentGeneralAdministrativeRegulations(EDGAR),U.S.OfficeofManagementandBudgetCirculars,MinnesotaStateLaw,Minnesota
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DepartmentofEducationpoliciesandMinnesotaStatepolicies.NotethatanallowablecostmustbereferencedinConsortiaPlans.AllowableandUnallowableUsesofFundsareasfollows:
Allowable
• Charterschools(ifpartofaconsortiumandhaveMDEapprovedCTEprograms)• Contractedservices• CTEInterest,Aptitude,andAbilityInventories(withconsortium/StateApproval)• CTErelatedsoftware(withconsortium/Stateapproval)• CTEStudentOrganizations(advisortravel,instructionalmaterials/supplies)• Curriculumdevelopment/curriculummodification–CTEStateapprovedPrograms• Displays,demonstrations,andexhibits• Pre-approvedequipment/equipmentupgradetomeetindustrystandards• Expendituresfor7th/8thgradeprograms(careerexploration/awarenessactivities)• FoodcostsformeetingsrelatedtoCTEprograms,workingmealsonly(musthaveagenda)• InstructionalmaterialsandsuppliesrelatedtoCTEprograms• MarketingandoutreachactivitiesrelatedtoCTEprograms(brochures,videos,flyers,web
design)• Meetingsandconferences(registrationfees,travelcosts)relatedtoCTEprograms• ProfessionaldevelopmentrelatedtoCTEfornon-CTEteachers/faculty/counselors
(involvedinCTEinitiativessuchasPOS,academictechnicalintegration,careerawarenessactivities)
• ProfessionaldevelopmentcostsforCTEpersonnel• Professionalservicecosts(consultants)• ProgramAdvisoryCommittees• Programevaluation• PublicationandprintingcostsrelatedtoCTEprograms/activities• Studentrecognitionawards(certificates,portfolios,trophies)relatedtoCTE• Substitutepayforteachers,foractivitiesandstaffdevelopmentrelatedtoCTE• SupplementalSupportServicesforPerkinsspecialpopulations• Supportivepersonnel/instructionalaidsanddevices• Teacher/facultyCTEin-services• TechnicalSkillAssessments,stateapproved,alignedwithindustryrecognizedstandards• Trainingcosts(administrative,instructor,Perkinsstaff)• TransportationcostsincurredforapprovedCTEprograms,workshops,professional
developmentforCareerTechnicalStudentOrganizationcompetitions(administrators,counselors/advisors,CTEinstructors,Perkinsstaff)
• Work-basedlearningactivitiesforCTEteachersandstudentsinapprovedprogram
Unallowable• Alcoholicbeverages• Alumni/aeactivities
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• Careerandtechnicaleducationinstructioninapprovedpostsecondaryprograms,shops,labs,andinternshipsnotallowed(Secondarysalariesmaybepaidforthefirstthreeyearsofanewprogram)
• Childcare• Commencementandconvocationcosts• Construction,renovation,and/orremodelingoffacilities• Contributionsanddonations(cash,property,services)• Entertainment–amusementandsocialactivities(sportstickets)• Expendituresfornon-approvedCTEprograms• Expendituresforcareereducationpriortothe7thgrade• Expendituresthatsupplant• Finesandpenalties• Fundraising• Gifts• Goodsorservicesforpersonaluse• Itemsretainedbystudents(supplies,clothing/uniforms,tools,calculators)• Monetaryawards• Non-instructionalfurniture• Postsecondarycustomizedtrainingcoursesandprograms• Politicalactivitiessuchascontributions,fundraisingorlobbying• Promotionalmaterials(T-shirts,pens,cups,keychains,bookbags,etc.)• Remedialcoursesatbothsecondaryandpostsecondarylevels• Scholarships• Studentexpenses/directassistancetostudents(tuition,tools,fees,carrepair,etc.)• Studentstipends• VehiclesunlessusedforCTEinstruction
LocalApplicationBudgetChangeswithintheFiscalYear PostsecondaryBudgetChangesFiscalyearlocalapplicationbudgetchangesof$10,000ormore,withinagoal,mustbepre-approvedbytheMinnesotaState,SystemDirectorofCareerandTechnicalEducationorAssociateSystemDirectorofCareerandTechnicalEducation.PostsecondaryPerkinsCoordinatorsmustreceiveapprovalbeforetheexpenditurecanbemade.AllbudgetchangeswillberecordedaspartoftheCollegePerkinsIVfile.
SecondaryBudgetChangesFiscalyearlocalapplicationbudgetchangesof10%ormore,withinaUFARSlineitem,mustbepre-approvedbytheMinnesotaDepartmentofEducation,SecondaryPerkinsCoordinator.SecondaryCoordinators/Directorsmustreceiveapprovalbeforetheexpenditurecanbemade.AllbudgetchangeswillberecordedaspartoftheSecondaryPerkinsIVfile.
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CapitalAssets(Equipment)MustbepermissibleaccordingtoPerkinsIV,Section135(c).Allowableuse,disposition,andrecordkeepingrequirementsasdefinedbyEducationDepartmentGeneralAdministrativeRegulations(EDGAR)mustbefollowed.InadditiontopoliciessetforthbyMinnesotaStateBoardpolicy7.3.6forpostsecondaryandMDEUFARSpolicyChapter5,section500.
FiscalYearExpenditureTimelinesPerkinsIVdoesnotallowcollegesorschooldistrictstocarry-overunexpendedfundsfromonefiscalyeartothenext.AllexpenditureordersmustbecompletedbyMay31oftheLocalApplicationfiscalyear.AttemptsshouldbemadetopayallinvoicesbyJune30oftheLocalApplicationfiscalyearorshortlythereafter.AnypaymentstobemadeafterJuly31mustbeclearedthroughtheSystemOfficeGrantsAccountant.
PerkinsIVFinanceCostCenters(MinnesotaState)Part1:FederalRequirementsFederalrequirementsstipulatethateachGrantAwardactivitydeliverreportswiththefollowingattributes:
1. Dataconsistency2. Reportreproducibility3. Clearaudittrail4. Abilitytocreateconsolidatedannualreports
Part2:TypesofcategoriesForeachannualgrantaward,theBusinessOfficeattheSystemOfficewillassignuniquegeneralledgersforthefollowingcategorieswithcorrespondingprocedures:(NOTE:Collegesmustusethegeneralledger(GL)providedbytheSystemOffice)
BasicGrant–GeneralLedger(GL)• TheSystemOfficeGrantsAccountantwillassignageneralledgernumberassociatedwith
thenewgrant.Thatgeneralledgernumberwillbeusedthroughouttheentiretwoyeargrantperiod.
• Aseparatecostcentermustbesetupforadministration,aswellasaminimumofoneseparatecostcenterforeachgoalinyourlocalconsortiumapprovedapplication.
• CollegesmustloadthebudgetsperawardedamountsintoISRS(thetotalacrossallcostcentersmustequaltheaward).
• PerCarlD.PerkinsCareerandTechnicalEducationActof2006,MinnesotaStatewillrecaptureunusedfundsatthecloseofstatefiscalyear(aroundAug.15ofeachyear).
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ReserveFunds–GeneralLedger(GL)
• TheSystemOfficeGrantsAccountantwillassignageneralledgernumberassociatedwiththenewgrant.Thatgeneralledgernumberwillbeusedthroughouttheentiretwoyeargrantperiod.
• AminimumofoneseparatecostcentermustbesetupinthereservefundsGLforeachgoalinthelocalconsortiumapprovedapplication.
• CollegesmustloadthebudgetsperawardedamountsintoIntegratedStatewideRecordSystem(ISRS).Thetotalacrossallcostcentersmustequaltheaward.
• PertheCarlD.PerkinsCareerandTechnicalEducationActof2006,MinnesotaStatewillrecaptureunusedfundsatthecloseofstatefiscalyear(aroundAug.15ofeachyear).
ReallocatedFunds–GeneralLedger(GL)
• InAugust,MinnesotaStateSystemOfficewillrecapturetheunusedBasicandReservefundsfromthepostsecondarycolleges.TherecapturedfundsarereallocatedtothelocalconsortiumaccordingtoaformulasetforthbyPerkinsIV.NolaterthantheendofFebruarythelocalconsortiumarenotifiedofthereallocatedaward.
• Thepreviousyear’sBasicGrantGLwillbereusedfortheReallocatedBasicGrantGL,andthepreviousyear’sReserveFundsGLwillbereusedfortheReallocatedReserveFundsGL.
• AminimumofonecostcenterforeachplaninthelocalconsortiumapprovedapplicationfortheBasicReallocationgrantmustbesetupintheReallocatedBasicGrantGL.Inaddition,atleastonecostcenterperReserveplanmustbesetupintheReallocatedReserveFundsGL.
• CollegesmustloadthebudgetsperawardedamountsintoISRS(thetotalacrossallcostcentersmustequaltheaward).
Leadership–GeneralLedger(GL)Intra-AgencyAgreements
• MinnesotaStateSystemOfficeandcollegessignagreementsforspecificleadershipprojectsusingtheMinnesotaStateapprovedtemplate:www.finance.mnscu.edu/contracts-purchasing/contracts/forms/index.html.
• CollegescreateauniquecostcenterintheGENappropriationorinanothernon-PerkinsGLforeachofthecontracts.
• Collegesincurexpensescoveredbytheagreement.• Afterall(orpartialdependingupontheagreement)expenseshavebeenincurred,
collegesgeneratesaninvoice(s)andsendstheinvoicetotheSystemOffice.• UponreceivingtheremittancefromtheSystemOffice,Collegesreceiptthefundstothe
outstandingpayable,reducingtheirexpenditures.• Leadershipexpendituresarenotincludedwiththestandarddraw(seePart3below).
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SpecialAssignments/ReassignofCampusEmployees
• Whenasystemcollege,astheprimaryemployer,isengagedtoprovideservicesofitsemployeesonatemporarybasistotheSystemOfficeoranothersysteminstitution,anApprovalLetterorIntra-AgencyAgreementmustbeused.Anapprovalletterwillbeusediftheassignmentwillresultinaone-timepaymentof$500orless.
• ArevisedIntra-AgencyAgreementGuidelineswillbeusediftheassignmentresultsinmultiplepaymentsorpaymentof$501orgreater.
• ItisessentialthatthepartiesatbothinstitutionsrepresentingAcademicAffairs,HumanResourcesandFinancebeconsultedpriortotheexecutionoftheagreement.Thenewcommunicationsflowchartillustratestheexpectedcommunicationspractice.
• Theprocessforreimbursementofexpendituresbythecontractingpartytotheserviceprovisionpartyshouldbeclearlyidentified.
• ThehomelocationwillentertheassignmentintheStateCollegeandUniversityPersonnelPayrollSystem(SCUPPS)withacategorycodecreatedinSCUPPStospecificallyidentifyFTEfromanothersystemlocation.ThisisessentialforreportingpurposesinAcademicAffairs.
• ThisprocessisintendedtobeusedforhiresbetweenacampusandtheSystemOfficeand,whereapplicable,betweentwocampuses.
Sub-grantsGeneralLedger(GL)Sub-grantagreementscanbemadefromonecollegetoanotherrecipientcollege.
Therecipientcollege(entityreceivingthefundsfromanothercollege):
• IncurspermissibleexpensesandpaystheexpendituresfromtheapplicableBasic,Reserve,ReallocatedBasic,orReallocatedReserveGL(s).
• Invoicethegrantingcollegefortheincurredexpenses.• Paymentsfromthegrantingcollegearereceiptedtograntrevenue(objectcode9401).
Thegrantingcollege(entityreimbursinganothercollege):
• Paytheinvoicefromtherecipientcollegebydebitinggrantrevenue(objectcode9401)intheapplicablePerkinsGL(s).Donotuseanexpenseobjectcode.
• Theremittanceamount(negativerevenue)willbeincludedinthenextSystemOfficedrawrequest.Thesub-grantportionofthefundsreceivedfromtheSystemOfficeshouldbereceiptedtograntrevenue(objectcode9401)totheapplicablePerkinsGL(s)associatedwiththeinvoice.
• Grantrevenuewillhaveoffsettingdebitandcreditentries.
Part3:ExpenditureReimbursementProcessBasicGrant,ReserveFunds,ReallocatedBasicFunds,andReallocatedReserveFundswillbereimbursedasfollows:
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1. SystemOfficeGrantsAccountantreviewsthePerkinscostcentersassociatedwiththecurrentfiscalyearforallcolleges,anddeterminestheamounteligibleforreimbursement.
2. SystemOfficeGrantsAccountantrequestsadrawdownfromthePerkinsfundmaintainedattheU.S.DepartmentofEducationtoreimbursethecolleges.
3. SystemOfficeGrantsAccountantentersadepositintoSWIFTforthedrawnamount.4. SystemOfficeGrantsAccountantsendsanemailtothefiscalcontactsnotifyingthemof
theamountoftheSWIFTdeposit,andthespecificamountstoreceipttowhichdesignatedGLs.
5. CollegefiscalcontactsreceiptthefundsinISRStograntrevenue(objectcode9401),usingPerkinscostcenter(s)associatedwiththedesignatedGLs.
Part4:PaymentsofSpecialAssignments/ReassignmentsofCampusEmployeesThecampusandtheSystemOfficeor,whenapplicable,thetwocampuses,willpayfortheSpecialAssignment/Reassignmentusingtheprocessagreedupon.
Sub-grantdrawswillbecompletedbasedonthepaymentmadebytheawardingcollegetothesub-grantrecipient.Drawsdonotincludereimbursementonsub-grantcostcenter.AwardingorganizationwillmakepaymentfromtheBasic,Leadership,ReserveorReallocationcostcenters.
SecondaryEquipmentandCurriculumFundingCriteriaForUniformFinancialAccountingandReportingStandards(UFARS)reporting,equipmentortechnologyqualifiesasacapitalexpenditureiftheitemmeetsallofthefollowingcriteria:
• Itretainsitsoriginalshapeandappearancewithuse.Ithasanormalusefullifeextendingbeyondasinglereportingperiod.
• Itisnonexpendable,thatis,ifthearticleisdamagedorsomeofitspartsarelostorwornout,itisusuallymorefeasibletorepairitratherthanreplaceitwithanentirelynewunit.
• Itdoesnotloseitsidentitythroughincorporationintoadifferentormorecomplexunitorsubstance.
AmorecompletedescriptionmaybefoundinChapter5ofthe2015UFASmanual.
ThethreecomponentsoftheabovedefinitionofequipmentmustbefollowedbyIndependentSchoolDistrictsthroughoutMinnesota.Districtpolicymayaddadditionalcomponentstotheequipmentdefinition,butallschooldistrictpoliciesmustsupportthethreecriterialistedabove.
CriteriaforSecondaryPerkinsFundedPurchases• Classroom/labequipmentandcurriculum/licensefundedthroughPerkinsmustbeusedto
supportcourseswithinastateapprovedCTEprogram.• TheCTEcoursemustbetaughtbyaCTElicensedteacherholdingacurrentCTElicensein
thatdiscipline.(Alternativelicense,suchascommunityexpert,variance,specialrestrictedlicensewillqualifyforPerkinsfunding.)
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• AllPerkinsfundingrecipientsmustbelicensedCTEteachers/administratorsorcounselorsunlessspecialpermissionhasbeengranted(variance,waiver,communityexpert,orspecialassignment).
• AllPerkinsfundedpurchasesmustsupportCTEstudents.• Perkinsfundingmustnotbeusedtosupplantexisting(non-federal)fundingsources.• EquipmentpurchasedthroughthePerkinsgrantmusthavethepriorityofusededicated
toCTEstudents;however,incidentalusebyCTErelatedstudentsisallowable.• Fundingforclassroom/labequipmentandcurriculum/licensemaycomefrommultiple
sources.• Perkinsgrantuseforanyportionofthisfundingrequiresadherencetotheabovecriteria.
EquipmentpurchasedthroughthePerkinsgrantmusthavethepriorityofusededicatedtoCTEstudents;however,incidentalusebyCTErelatedstudentsisallowable.
• Fundingforclassroom/labequipmentandcurriculum/licensemaycomefrommultiplesources.Perkinsgrantusedforanyportionofthisfundingrequiresadherencetotheabovecriteria.
RequirementsforStatePre-ApprovalofSecondaryEquipmentPurchases
• Secondaryequipmentandcurriculumpurchasesthatequal$1,000andabove,requirepre-approvalbeforetheconsortiumauthorizesthedistricttomaketheexpenditurefromthePerkinsgrantfunds.(This$1,000thresholdisperindividualunitofequipmentorcurriculum.)
• Perkinsconsortiathathavelistedanindividualexpenditureforequipmentand/orcurriculumasabudgetlineitemintheirapprovedannualPerkinsplanarenotrequiredtoresubmitthesameequipment/curriculumexpenditureforstateapproval.Allinventorycontrol(tagging,recordkeeping,reporting)requirementsremainthesame.
SecondaryEquipmentandCurriculumPurchases-GrantManagementTheMinnesotaDepartmentofEducationapprovaloftheannualPerkinsconsortiumplanestablishesafiduciaryrelationshipbetweenthePerkinsconsortiumandMDE.Becauseofthisrelationship,allsecondaryequipmentapprovalrequestsmustbesubmittedfromandgrantedtothesecondaryPerkinsconsortiumcoordinatorofrecord.
Allsecondaryequipmentandcurriculumpurchases,inclusiveofthoseunderthe$1,000threshold,mustbeincludedinthePerkinsconsortium’sequipmentinventorylist.AmasterPerkinsConsortiumEquipmentInventoryshouldbereviewedannuallyandanonsiteinventoryrequiredeverytwoyears.
AllequipmentandcurriculumitemspurchasedwithsecondaryPerkinsfundingmustbeidentified(tagged)andincludedinthebuildinginventoryoftheschooldistrictwhereitislocated.Onsiteinventoryisrequiredeverytwoyears:www2.ed.gov/policy/fund/reg/edgarReg/edgar.html.
AllequipmentandcurriculumitemsmustbetaggedaspurchasedwithPerkinsfederalfunds.TheseitemsmustbeincludedintheconsortiumfiledConsolidatedAnnualReport(CAR)attheendofthePerkinsfiscalyear.
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InventoryControlRequirementsforSecondaryEquipmentandCurriculumPurchasedthroughPerkinsGrantFundingTheresponsibilityformaintaininginventorycontrolofsecondaryPerkinspurchasedequipmentandcurriculumremainswiththePerkinsconsortium.Theconsortiaarerequestedtohaveasingle“master”inventorydirectorywhichisvalidated/reconciledatleasteverytwoyears.InventorycontrolisrequiredforallequipmentandcurriculumpurchasedwithPerkinsgrantfunds.Inventorycontrolrecordshouldincludethefollowing:
• Equipment/curriculumdescription(serialnumbers,modelnumbers,physicaldescription,etc.asapplicable)
• Dateofacquisition• Originalexpenditure/percentofgrantfunding• Sourceofequipment/curriculum• Locationandconditionofequipment/curriculum(schoolbuilding,roomlocation,CTE
approvedprogram(s)• Spaceforinventoryrecord–inventoryproceduresmayfollowschooldistrictpolicy–
Perkinsequipment/curriculuminventoryisrequiredeverytwoyears• Correspondingphysicaltagnumberwhenapplicable• Spaceforfinaldispositionofequipment• Whenpossible,aphysicaltagshouldbepermanentlyfastenedto,orstampedon,each
itemofequipment/curriculumindicatingPerkinsfundedexpenditure.Thistagmustbeidentifiabletotheinventoryrecord.
DisposalofEquipment/CurriculumPurchasedThroughtheSecondaryPerkinsGrantThedispositionofequipmentthathasbeenpurchasedwithfederalfundsthroughaMinnesotaSecondaryPerkinsConsortiumaspartofaCTEprogramshouldbedisposedofusingthefollowingprocedure:
• Allequipment/curriculumthatwaspurchasedthroughthePerkinsconsortiummustbedisposedofthroughtheoriginalassigningconsortium.
• Theoriginalassigningconsortiumwhoseschooldistrictsaredisposingofequipmentwithacurrentvalueof$5,000ormoremustcoordinatedisposalwithMDEandtheUnitedStatesDepartmentofEducationusinggeneraladministrativeregulationsguidelinesEDGAR80.32(C).
• Disposalofequipmentthathasacurrentvalueof$1,000ormore,butlessthan$5,000mustbecoordinatedwithMDE.TheoriginalassigningconsortiummustprovidetoMDEalistofsaidequipmenttoallowsupportforrepurposingthisequipmenttoanotherconsortium.
• Equipmentthathasacurrentvalueoflessthan$1,000maybedisposedofthroughthelocalPerkinsconsortium.Beforeequipmentisdisposedof,theconsortiummustmakeanefforttorepurposetheequipmenttosupportacareerandtechnicaleducationprograminanothermemberdistrict.TechnicalsupportfortheseeffortswillbeavailablethroughMDE.
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• AlldispositionofequipmentmustbereportedontheannualCARreport.Therespectiveconsortiuminventorymustreflectthedisposal.
• Equipmentdisposalrecordsincludinginventorydocumentation,disposal,salvagerecoveryfundsandanytransferinformationneedstoberetainedbytheconsortiumforthreeyears.
PerkinsFundingforCurriculumSoftware/License• Acquisitionanddisposalofcurriculumsoftware/licensefollowthesameguidelinesas
statedaboveforequipment.• Perkinsfundingisnotasustainablelong-termfundingforsecondaryinitiatives.
Consequently,licenseandcurriculumprogramfundingisrestrictedtooneortwoyearsofsupport.
• Inventorycontrolmustbemaintainedinthesamemannerthatwasrecommendedforequipment.
FieldTripsandStudentTransportActivitiesFieldtripsandstudenttransportationactivitiesthatareindirectsupportofCTEstudentsandprogramsareallowableunderthePerkinsgrantfunding.ThiscanincludemiddleschoolcareerawarenessactivitiesthatsupportCTEprogramenrollmentatthehighschoollevel.Thisfundingmaynotbeusedforsupportofindividualclassesatthemiddleschoollevel.
Ifthefieldtrips/activitiesarelisted,budgetedandapprovedaspartoftheannualPerkinsconsortiumgrantapplication,additionalpre-approvalisnotrequired.
Fieldtripsandstudenttransportationactivitiesthatarenotlistedintheoriginalapprovedgrantmustbepre-approvedifthecostoftheactivityexceedsthe$1,000threshold.
CareerandTechnicalStudentOrganization(CTSO)Activities• IndividualstudentlodgingandmealsdonotqualifyasapermissiblePerkinsexpenditure.• Advisortravel,lodgingandmealsmustincludestaffdevelopmentactivitiesforlicensed
CTEstaff.(Perkinsfundsarenotallowableforchaperonesonly.)• AllPerkinsfundingrecipientsmustbelicensedCTEteachers/administratorsorcounselors.• Perkinsfundingcanbeusedforthepurchaseofbrandedorganizationalmaterialsaslong
asthosematerialsremainthepropertyoftheprogramandarenotdistributedtoindividualstudentsuponprogramcompletion.
• Allmembersofthestudentorganizationorclass/programmusthaveanopportunitytoparticipateinthefundedactivity.(Thisopportunitymayreflectqualifyingcompetitiveperformanceorparticipation.)
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CareerDevelopmentLicenseandActivitiesSpecificlicenseforcareerdevelopmentactivities,i.e.MinnesotaCareerInformationSystem,Naviance,etc.donotrequireadditionalpermissioniftheyarecurrentlyreflectedintheannualPerkinsplanbudgetapprovedbytheMDE.Pre-approvalisnotrequiredfortheseexpenditures;however,iftheyrequireabudgetmodificationorchange,thismustbeapprovedthroughthebudgetmaintenancesystem.
FiscalYearExpenditureTimelinesThePerkinsIVActdoesnotallowcollegesorschooldistrictstocarry-overunexpendedfundsfromonefiscalyeartothenext.AllexpenditureordersmustbecompletedbyMay31oftheLocalApplicationfiscalyear.AttemptsshouldbemadetopayallinvoicesbyJune30oftheLocalApplicationfiscalyearorshortlythereafter.AnypaymentstobemadeafterJuly31mustbeclearedthroughtheSystemOfficeGrantsAccountant.
WorkForceCenterCollaborationExpendituresPostsecondarycareerandtechnicaleducationprograms,assistedunderthePerkinsIVAct,aremandatorypartnersintheone-stopcareercenterdeliverysystemestablishedbytheWorkforceInvestmentActof1998.Whilecollegesareencouragedtocollaboratewiththeirone-stoppartners,Perkinsresourceexpendituresarenotrequiredaspartofthecollaboration.However,asspecifiedinthelocalapplication,collegesmustreportalldirectandindirectresourcesthatwereusedincollaborativeeffortswithWorkForceCenterseachfiscalyear.
FundsforSupportServices(NontraditionalbyGender)Ifacollegeorschooldistrictdeterminesaneedtofundsupportservicesfornontraditional(gender)students,theymustdeveloplocalguidelines,withinstateandfederallaws,toprovideassistancewithdependentcare,transportationservices,specialservices,supplies,books,andmaterialsfornontraditionalstudentsinCTEapprovedprogramsand/orservices.OCTAEhasprovidedthefollowingguidelines:
• Perkinsfundscannotbeprovidedtoindividualstudentsforthepurchaseoftools,uniforms,equipment,ormaterials;
• Perkinsfundscannotbeusedforstudentstipendsortuition;• Childcareandtransportationmaybeprovided,butnotbydirectpaymentstoCTE
students.Collegesshallestablishproceduresforpaymentstovendorsforchildcareandtransportationcosts;
• CostsforpublictransportationorratesconsistentwiththecostofpublictransportationmaybeallowedonlytoprovidetransportationforstudentstoattendaCTEapprovededucationactivity.Inareaswherepublictransportationisnotappropriate/available,collegesshalldevelopequitableoptionsforstudentsbyprovidingvouchersorpurchaseorders;and
• Perkinsfundsmaynotbeusedforcarpartsand/ormaintenance.
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SERVSFinancialSystematMinnesotaDepartmentofEducationSecondaryPerkins:SecondaryprogramsexpendingPerkinsIVresourcesarerequiredtobudgetthoseexpendituresbygoal,andtoreportexpendituresusingtheUniformFinancialAccountingandReportingSystem(UFARS)throughtheSERVSFinancialSystem.
StateEducationalRecordViewandSubmission(SERVS)FinancialSystemisapasswordprotectedwebsiteformembersofsecondaryeducationalorganizationswhohavereceivedpriorapprovaltosubmitgrantapplicationsandcreatebudgets,approvetransactions,requestfundreimbursementorsimplyviewgrantapplicationsandthebudgetmanagementprocess:https://w1.education.state.mn.us/EGMS/.
InFY11andbeyond,secondaryfiscalagentswillusetheSERVSFinancialSystemtosubmittheirPerkinsapplications/budgetsandexpenditures.ThefiscalagentwillsubmittheconsortiumapplicationandbudgetthroughtheSERVSFinancialSystemwebsite.Onceapplicationsareapproved,consortiawillsubmittheirexpendituresthroughadrawdownrequest.Reimbursementswillbemadebaseduponthedrawdownrequest.
ExpendituresbyindividualgoalsmustbereportedeachyearinthesecondarybudgetforthePerkinsIVAnnualPerformanceReport(APR).TherequiredExcelformatisfoundatwww.cte.mnscu.edu.
AllgrantopportunitieswithintheMinnesotaDepartmentofEducationarefoundintheGrantsManagementdirectoryofSERVSFinancialSystem.
UsingPerkinsIVResourcestoFundPersonnelPostsecondaryPerkins:CollegesmaynotusePerkinsIVresourcestofundinstructionwithinnon-creditorcustomizedtrainingcourses.
Personnelmaybefundedviathecollege’sPerkinsgrantinthefollowingcases:
• Personnelareprovidingservicetospecialpopulations(asdefinedbytheFederalPerkinsActof2006–page97oftheOfficialGuide);and/or
• Personnelareassignedtootherfunctionsand/orprojectsdesignedtoimprovecareerandtechnicaleducationasmeasuredbyoneormoreofthefive(5)goalareasandasspecifiedinthecollege’scurrentlyapprovedPerkinsLocalApplicationPlan.
Inallcasesthefollowingconditionsmustbemet:
• Jobdescriptionsarewrittenandkeptonfileatthetimeofemploymentforeachindividual
• PersonnelActivityReportsarefilledoutandfiledforeachemployee• Perkinsfundsarenotsupplantingstatefunds• Onlythatportionofaperson’stimeassignedtoPerkinsrelatedfunctionsand/or
activitiesarefundedviathePerkinsGrant.
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UsingPerkinsIVResourcestoFundPostsecondaryPerkinsProgramsPostsecondaryCredit-basedPrograms:PerkinsIVresourcesmayonlybeusedbycollegesforprogramexpendituresrelatingtostudentspursuinganapprovedprogram,asidentifiedintheMinnesotaStateSystemOfficeprograminventorydatabase.ThestudentmustbepursuingaprogramthatisidentifiedbyClassificationofInstructionalProgram(CIP)codeinoneofthe16careerclustersas“Perkinseligible”andterminatesinacertificate,diploma,associateinappliedscience,orassociateinsciencedegree.
PostsecondaryCustomizedTrainingCoursesandProgramsPerkinsIVresourcesmaynotbeusedbycollegesforprogramexpendituresrelatedtostudentspursuingnon-creditcoursesandprogramswithincustomizedtrainingoremployersponsoredtrainingprograms.Forexample:PerkinsfundsmaynotbeusedforcostsrelatedtoprovidingcustomizedtrainingforABCCorporation.
PerkinsIV–5%AdministrativeCostAllowancesPerkinsIVallowseligibleconsortiatouseupto,butnotmorethan,5%foradministrativecosts.AdministrationisdefinedasactivitiesnecessaryfortheproperandefficientperformanceoftheeligiblefiscalanddatacollectionresponsibilitiesunderthePerkinsActof2006.
SupplementNotSupplantRequirementsPerkinsfundsshallsupplement,notsupplant(replace),non-federalfundsexpendedforcareerandtechnicaleducation.Ifanactivityis,orhasbeen,supportedbynon-federalfunds,PerkinsfundsmaynotbeusedtosupportthatactivityunlessthereisoverwhelmingevidencethattheactivitywouldbeterminatedwhereitisnotsupportedbyPerkinsfunds.Seekstateadvicebeforeproceedingunderthisexception.Ifthedistrictorcollegewouldnormallypayforanitem,service,oractivity,thenPerkinsdollarsshouldnotbeused.
CollegeExpenditureReimbursement ACollegeFiscalAgentcanaccessfundsthroughexpenditurereimbursement.
TheCollegeFiscalAgentandConsortiumCoordinatorisnotifiedofthePerkinsgrantaward.Thisisanauthorizationtospenduptotheamountofthecurrentgrantfundswhichwillbereimbursed.
AccountStructureandProcessforFiscalAgents:
1) Setupcostcenter(s)withbudget(s)totalingtheawardamount.
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2) SendtheSystemOfficeGrantAccountantthecostcenternumber(s)electronically.3) Beginmakingexpenditureswhichfitwithinthegrantrequirements.4) TheSystemOfficeGrantAccountantperiodicallychecksthePerkinscostcentersfor
allCollegestodetermineaccumulatedexpendituresandcompletesadrawdownfromthefederalsystemtoreimbursetheexpenditures.
5) TheSystemOfficeGrantAccountantentersaCashReceiptWireTransfer(CRW)inMAPStoensurethefundsaredirectedtotheCollegeFiscalAgent.
6) FundsaresenttotheCollegeFiscalAgentsandarereceiptedintothePerkinscostcenter(s).
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PERKINSIVFEDERALANDSTATEDEFINITIONS[Thispageintentionallyleftblank]
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AcademicPrograms
UseofthetermdiffersgreatlybetweensecondaryandpostsecondaryeducationsystemsinMinnesota.Atthecollegelevel,academicprogramsareaspecificsequenceofcoursesthatcreateprogramssuchaspre-med,manufacturingengineering,nursing,finearts,orsociology,etc.Atthesecondarylevel,academicprogramsarethegeneraleducationcoursessuchasmathematics,science,andEnglish.Extracurricularandelectivecoursesarenotconsideredacademicprogramsatthesecondarylevel.[MinnesotaState,2008]
AcademicallyDisadvantaged
SeeDisadvantaged
AcademicProgramInventory(Postsecondaryonly)
AnofficiallistofacademicprogramsofferedbyMinnesotaState.TheinventoryincludesnotationsofPerkins-eligibleandnontraditionalprograms.
Accuplacer Acourseplacementassessmentusedbysomecolleges,includingmost
MinnesotaStateschoolstoassessreading,writing,andmathskills.Resultsareusedtoplacestudentsinappropriatelevelofcollegecourses.
Administration Activitiesnecessaryfortheproperandefficientperformanceofthe
eligibleagencyoreligiblerecipient’sdutiesundertheAct,includingthesupervisionofsuchactivities.Thistermdoesnotincludecurriculumdevelopmentactivities,personnelactivitiesorresearchactivities(PerkinsAct,2006).InMinnesota,activitiesassociatedwithmanagingthelocalconsortiumfunds,managinglocalconsortiumdataorindirectcostsareconsideredadministrationandmaynotexceedfivepercent(5percent)ofthegrantfundsatthesecondaryorpostsecondarylevel.
AdultLearner Adultlearnersexhibitoneormoreofsevencharacteristics:
• Havedelayedenrollmentintopostsecondaryeducation• Attendapostsecondaryprogrampart-time• Arefinanciallyindependentofparents• Workfull-timewhileenrolled• Havedependentsotherthanaspouse• Areasingleparent• Lackastandardhighschooldiploma
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[U.S.DepartmentofEducation,NationalCenterforEducationStatistics(NCES)]
AllAspectsoftheIndustry
Strongexperiencein,andunderstandingof,allaspectsofthecareerfieldthestudentsarepreparingtoenter,includingplanning,management,finances,technicalandproductionskills,underlyingprinciplesoftechnology,laborissues,andhealthandsafety.[PerkinsAct,2006]
AnnualPerformanceReport(APR)
Aconsortiumreportofdata,fiscal,andcontinuousimprovementoutcomesforthepriorfiscalyearPerkinsannualapplication(MDE/MinnesotaState,2009).
ArticulatedHighSchooltoCollegeCredit
Aprocessforcoordinatingthelinkingoftwoormoreeducationalsystemswithinacommunitytohelplearnersmakeasmoothtransitionfromoneleveltoanotherwithoutexperiencingdelays,duplicationofcoursesorlossofcredit.Horizontalarticulationgenerallyreferstolearnertransferofcreditfromoneprogramtoanotherwithinoneinstitutionorfromoneinstitutiontoanother.Verticalarticulationreferstothetransferofcreditfromalower-levelinstitutiontoahigher-levelone.Thetermisusedbothinhighereducationandinsecondary-to-postsecondaryarticulation.Thesecondary-to-postsecondaryversiondescribesahighschool/collegeconnection.Thehighereducationversionofverticalarticulationdescribesacommunityortechnicalcollegetofour-yearcollegeoruniversityconnection.[MinnesotaState/MDE,1998]
ArticulationAgreement
Awritten,signedcommitment:
1. thatisagreeduponatthestatelevelorapprovedannuallybyleadadministratorsof:
a)asecondaryinstitutionandapostsecondaryeducationalinstitution;or
b)asub-baccalaureatedegreegrantingpostsecondaryeducationalinstitutionandabaccalaureatedegreegrantingpostsecondaryeducationalinstitution;and
2.thatincludesaProgramofStudythatis:
a)designedtoprovidelearnerswithanon-duplicativesequenceofprogressiveachievementleadingtotechnicalskillproficiency,acredential,acertificate,oradegree;and
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b)utilizescredittransferagreementsbetweentheinstitutionsdescribedinclause1.or2.ofsubparagraphA
[PerkinsAct,2006;MinnesotaStateProcedure3.36.1,Part2,SubpartM]
BrokeringofServices(ContinuumofServicesforLearners)
Theactofaconsortiacollaboratingwithotherconsortia,asneeded,toassistlearnersinlocatingProgramsofStudythatmeettheircareerinterestsandaspirations.Also,actionstaketoassistlearnersinlocatingappropriatepreparatorycoursesorlearningactivitiesnotavailablelocallytoprepareforaProgramofStudy(MDE/MinnesotaState,2008).
CTEAwards MinnesotaStatedefinetheseaspostsecondarycertificates,diplomas,
AssociateofAppliedSciences(AAS),andAssociateofScience(AS).
CareerWISE AcareerexplorationwebsiteadministeredbytheMinnesotaState
SystemOffice.FormerlycalledISEEK.org.
CareerandTechnicalEducation(CTE)
Organizededucationalprograms,services,andactivitieswhicharerelatedtothepreparationofindividualsforpaidorunpaidworkorforadditionalpreparationforacareerrequiringtechnicalcompetenciesorapostsecondaryorhighereducationadvanceddegree(MNRules3505.1000).
CareerandTechnicalEducationCollegeCourses
CourseswithClassificationofInstructionProgram(CIP)Codesthatareinoneofthe16careerclustersasdefinedbytheU.S.DepartmentofEducation(MinnesotaState,2009).
CTEcoursesofferacoherentsequenceand:
1. provideindividualswithrigorouscontentalignedwithchallengingacademicstandardsandrelevanttechnicalknowledgeandskillsneededtoprepareforfurthereducationandcareersincurrentoremergingprofessions;
2. providetechnicalskillproficiency,anindustry-recognizedcredential,acertificate,oranassociatedegree;andmayincludeprerequisitecourses(otherthanremedialcourses)thatmeetotherrequirements;andincludecompetency-basedappliedlearningthatcontributestotheacademicknowledge,higher-orderreasoningandproblem-solvingskills,workattitudes,generalemployabilityskills,technicalskills,occupation-specificskills,andknowledgeofallaspectsofanindustry,includingentrepreneurshipofanindividual(CarlD.PerkinsAct2006).
CareerandTechnicalStudent
Ahighschoolorcollegestudentleadershiporganization,recognizedunderM.S.124D.355orMinnesotaStateBoardPolicyasaCTSO,andconsideredco-curricularinnature,thatengagesinactivitiesintegralto
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Organization(CTSO)
studentsuccessincareerandtechnicaleducationprograms.Examplesinclude:BusinessProfessionalsofAmerica,FutureFarmersofAmerica,FamilyCareerandConsumerLeadersofAmerica,DECA,HealthOccupationsStudentAssociation,PostsecondaryAgriculturalStudents,andSkillsUSA.
CareerAssessment
Theprocessofmeasuringanindividual’scareeraptitude,careerinterest,andacademicandcareerachievement.Itmayalsoincludesuchfactorsasworkhistory,physicalcapacity,workvaluesandtemperament.Careerassessmentmaybeaccomplishedthroughformal,standardizedinstrumentsorthroughinformalmeanssuchasinterviewsorobservingworksamples(U.S.DepartmentofEducation).
CareerClusters Agroupingofoccupations/careerspecialtiesaccordingtoanational
classificationof16careerclusterswhicharebasedoncommonknowledgeandskills.The16careerclusterscanbeusedasanorganizingframeworkforcurriculumdesignandinstructionbyhighschoolsandcolleges(adaptedfromtheNationalAssociationofStateDirectorsofCareerandTechnicalEducationConsortiumStates’CareerClustersProject).
Agriculture,Food,&NaturalResourcesArchitecture&ConstructionArts,Audio/VideoTechnology,&CommunicationsBusiness,Management,&AdministrationEducation&TrainingFinanceGovernment&PublicAdministrationHealthScience
Hospitality&TourismHumanServicesInformationTechnologyLaw,PublicSafety,Corrections,&SecurityManufacturingMarketing,Sales,&ServiceScience,Technology,Engineering,&MathematicsTransportation,Distribution,&Logistics
CareerExploration Anactivitydesignedtoprovideindividualsexposuretocareeroptions.
Activitiesmayincludereviewingcareeropportunitiesinparticularfieldsorpathways,identifyingspecificcareerstopotentiallyprepareforandpursue,writingindividual/personalizedlearningplansthatalignwithcareerareasorprogramsofstudyofferedatthehighschoollevel,or
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usinglocallabormarketinformationtomakeshort-andlong-termcareerplans.
CareerFields Sixbroadgroupingsofoccupationsthatcanbesubdividedinto16career
clustersandnumerouscareerpathwaysaspartoftheMinnesotaCareerFields,Clusters,andPathwaysframework.Studentsaretypicallyexposedtocareerfieldexplorationinmiddleschoolandearlyhighschool(adaptedfromNebraskaDepartmentofEducation).
Agriculture,Food,&NaturalResourcesArt,Communications,&InformationSystemsBusiness,Management,&Administration
Engineering,Manufacturing,andTechnologyHealthScienceTechnologyHumanServices
CareerGuidance&Counseling
Anactivitythatprovidestostudents(andparents,asappropriate)accesstoinformationregardingcareerawarenessandplanningwithrespecttoanindividual’soccupationalandacademicfuture;andprovidesinformationwithrespecttocareeroptions,financialaid,andpostsecondaryoptions,includingbaccalaureatedegreeprograms(NationalCounselingGuidelines,2006).
CareerPathways Asubgroupingofoccupationsandcareerspecialtieswithincareer
clustersbaseduponsimilarcommonandadvancedknowledgeandskills(adaptedfromtheCareerClustersinitiative).
SeealsoRigorousProgramsofStudy
ClassificationofInstructionProgram(CIP)Codes
AU.S.DepartmentofEducationclassificationsystemsupportingreportingandtrackingofprogramsofinstruction.CIPCodesconnecttoCareerClusters,FieldsandPathwaysviacrosswalks.InPostsecondary,MinnesotaStateAcademicProgramdivisionassignsCIPcodestoallapprovedacademicprogramsandstaffatsysteminstitutionslocallyassignCIPcodestoacademiccourses.
CoherentSequenceofCourses
Aseriesofcoursesinwhichcareerandtechnicalandacademiceducationareintegratedandwhichdirectlyrelateto,andleadto,bothacademicandoccupationalcompetency.Thetermincludescompetency-basededucation,academiceducationandadulttrainingorretrainingthatmeetstheserequirements(FederalRegister,Section400.4[b]).
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Collaboration Amutuallybeneficialandwell-definedrelationshipenteredintobytwoormoreorganizationstoachievecommongoals.Therelationshipincludesacommitmentto:adefinitionofmutualrelationshipsandgoals;ajointlydevelopedstructureandsharedresponsibility;mutualauthorityandaccountabilityforsuccess;andsharingofresourcesandrewards(AmherstH.WilderFoundation).
CollaborativeAgreement
Aformalagreementbetweentwoormoreparties,atleastoneofwhichisasystemcollegeoruniversity,toco-deliveranacademicprogram.Oneormorecollegesoruniversitiessigningtheagreementmayconfertheaward(MinnesotaStateProcedure3.36.1,Part2,SubpartN,2009).
College-Level Acollegeoruniversitycoursethatmeetspostsecondaryeducation
standards.Creditsearnedinacollege-levelcourseapplytowardtherequirementsofacertificate,diplomaordegree.[MinnesotaStateProcedure3.3.1,Part1,SubpartA,2008]
CollegeInTheSchools(CIS)
ANationalAssociationofConcurrentEnrollmentPrograms(NACEP)accreditedconcurrentenrollmentprogramservinghighschoolstudents,teachers,andschoolsbyincreasingaccesstocollegelearning,supportingexcellenceinteaching,andstrengtheninghighschool-universityconnections(UniversityofMinnesota).ACollegeintheSchoolscourseisdeliveredinthehighschoolbyahighschoolteacher.
Community-BasedOrganization
Aprivate,nonprofitorganizationofdemonstratedeffectivenessthatisrepresentativeofcommunitiesorsignificantsegmentsofcommunitiesandthatprovidesjob-trainingservices.ExamplesincludetheNationalUrbanLeagueandtheUnitedWayofAmerica.
ConcurrentEnrollment
AcollegeoruniversitycoursemadeavailablethroughthePostsecondaryEnrollmentOptions(PSEO)Programofferedthroughasecondaryschool,andtaughtbyasecondaryteacher.[MinnesotaStatePolicy3.5Post-SecondaryEnrollmentOptions[PSEO]Program]
ConsolidatedAnnualReport(CAR)
APerkinsIVstatereportofperformancesubmittedannuallytotheU.S.OfficeofEducationthatincludesstateaccountabilitydata,fiscalreportingandcontinuousimprovementoutcomes(MDE/MinnesotaState,2009).
Consortium Aformalagreementinvolvingatleastoneeligiblepostsecondary
institutionandatleastoneeligiblesecondaryschooldistrictthatpartnerinMinnesotatoplanforandimplementcareerandtechnicaleducationprogrammingandreceivePerkinsfundsinageographicregionofthe
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state.[MDE/MinnesotaState,2008]
ContextualLearning
Learningthatoccursincloserelationshipwithactualexperience.Contextuallearningenablesstudentstotestacademictheoriesviatangible,realworldapplications.Stressingthedevelopmentof“authentic”problem-solvingskills,contextuallearningisdesignedtoblendteachingmethods,content,situation,andtiming.[AdaptedfromtheNationalConferenceofStateLegislatures,2002]
ContinuumofServiceProvision(CSP)
Asetofsupportservices,curricularprocesses,andeducationalproductsdeterminedbyconsortiathatcreatevalueforstudents.Suchservicesshouldleveragesystemicchangewithin,between,andamonglocalconsortia.AnyconsortiumwishingtoengageinCSPhasfouroptions:
1. Sequential–StudentneeddeterminedbyconsortiumseekingCSP2. Concurrent–Studentneeddeterminedjointlybytwoormore
consortiaseekingCSPbutCSPwithineachconsortiumisseparate3. Coordinated–Studentneeddeterminedjointlybytwoormore
consortiabutCSPwithinallconsortiaaligned4. Integrated–Studentneeddeterminedjointlybytwoormore
consortiawitheveryconsortiumhavingidenticalCSP
Whichoptionismostappropriateforalocalconsortiumdependsonthefollowingcriteria:
• Studentneeds• Cohortsversusindividualstudents• Developmentandcoordinationtime• Availabilityofstaffresources• Fundingconstraints• Degreeofadaptability
SeealsoBrokeringofServices.
CooperativeEducation
Amethodofeducationforindividualswho,throughwrittenarrangementsbetweenaschoolandemployers,receiveinstruction,includingrequiredrigorousacademiccoursesandrelatedcareerandtechnicaleducationinstruction.Thearrangementallowsforalternationofstudyinschoolwithajobinarelatedoccupationalfield.Alternation:
a) Ashallbeplannedandsupervisedbytheschoolandemployersothateachcontributestothededicationandemployabilityoftheindividual,and
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b) Mayincludeanarrangementinwhichworkperiodsandschoolattendancemaybeonalternatehalfdays,fulldays,weeks,orotherperiodsoftimeinfulfillingthecooperativeprogram
[PerkinsAct,2006]
Coordination Activitiesconductedbyconsortiumleadershiptocarryoutthegoalsfor
thepurposesofstaffingordirectinglocalconsortiumactivitiesassociatedwiththisapplication.Coordinationmayincludeorganizationandoperationofprofessionaldevelopmentexperiences,leadershipandoperationofactivitiesassociatedwithprogramdevelopmentandexpansion,developmentandimplementationofProgramsofStudy,activitiesassociatedwithcoordinatingworksupportedbyPerkinsfundswithactivitiessupportedbyother(stateorlocal)resources,andactivitiesassociatedwithdevelopingandsustainingtheconsortium.InMinnesota,coordinationactivitiesarenotincludedamongthoseactivitiesheldtothe5percentadministrativecap,butshouldbeincludedintheapplicationnarrativeundertheappropriategoal(s).Thisdefinitiondoesnotapplytocoordinationofstudentactivitiesasateacher/faculty/coordinatororstudentorganizationadvisor.[MDE/MinnesotaState,2008]
Credit(Postsecondary)
Aquantitativemeasureofinstructionaltimeassignedtoacourseoranequivalentlearningexperiencesuchasclasstimeperweekoveranacademicterm.[MinnesotaStateProcedure3.36.1,Part2,SubpartP,2009]
Curriculum Acoherentsetofinstructionalexperiencesatthepostsecondarylevel
designedthroughestablishedsystemcollegeanduniversityprocedurestoachievedesiredstudentlearningoutcomes.Curriculummayrefertoanacademicprogram,anacademicprogramelementsuchasthemajor,aninstructionalunit,thegeneraleducationcomponent,ortheentiretyofofferingsofacollegeoruniversity.[MinnesotaStateProcedure3.36.1,Part2,SubpartQ]
DisabledPerson Anyindividualwho:
a) hasaphysicalormentalimpairmentthatsubstantiallylimitsoneormoreofthemajorlifeactivitiesofthatindividual;
b) hasarecordofanimpairment;orc) isregardedashavinganimpairment.
ThisdefinitionincludesanyindividualwhohasbeenevaluatedunderPartBoftheIndividualswithDisabilitiesEducationActandisdeterminedtobeanindividualwithadisabilitywhoisinneedofspecialeducationandrelatedservices;andanyindividualwhoisconsidered
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disabledunderSection504oftheRehabilitationActof1973.Atthesecondarylevel,countsoflearnerswithdisabilitiesaretypicallybasedonwhetheralearnerhasanIndividualizedEducationalProgram(IEP).Atthepostsecondarylevel,countsoflearnerswithdisabilitiesaretypicallybasedonlearnerself-reportsofdisablingconditions.[1990AmericanswithDisabilitiesAct]
Disadvantaged Individuals—Studentswho,duetoeconomicoracademicdeficiencies,
requirespecialservicesandassistanceinordertosucceedincareerandtechnicaleducationprograms.Thistermincludesindividualswhoaremembersofeconomicallydisadvantagedfamilies,migrants,individualsoflimitedEnglishproficiencyandindividualswhoaredropoutsfrom,orwhoareidentifiedaspotentialdropoutsfrom,secondaryschool.Doesnotincludeindividualswithdisabilities.
AcademicallyDisadvantaged—Anindividualwhoscoresatorbelowthe25thpercentileonastandardizedachievementoraptitudetest,whosesecondaryschoolgradesarebelow2.0ona4.0scale(onwhichthegrade“A”equals4.0),orwhofailstoattainminimumacademiccompetencies.Thisdefinitiondoesnotincludeindividualswithlearningdisabilities.[FederalRegister,Section400.4]
EconomicallyDisadvantaged—Afamilyorindividualthatiseligibleforanyofthefollowing:
• TheprogramforAidtoFamilieswithDependentChildrenunderPartAofTitleIVoftheSocialSecurityAct(42U.S.C.601).
• BenefitsundertheFoodStampActof1977(7U.S.C.2011).• Iscountedforpurposesofsection1005ofChapter1ofTitle1ofthe
ElementaryandSecondaryEducationActof1965,asamended(Chapter1)(20U.S.C.2701).
• Qualifiesforfreeorreduced-pricemealsprogramundertheNationalSchoolLunchAct(42U.S.C.1751).
• DeterminedbytheSecretaryofEducationtobelow-incomeaccordingtothelatestavailabledatafromtheDepartmentofCommerce.
Ademographicgrouporpeopleorresidentsofageographicregionwho--Identifiedaslowincomeaccordingtootherindicesofeconomicstatus,includingestimatesofthoseindices.IfaPerkinsgranteedemonstratestothesatisfactionoftheSecretarythatthoseindicesaremorerepresentativeofthenumberofeconomicallydisadvantagedstudentsattendingcareerandtechnicaleducationprograms.TheSecretary
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determines,onacase-by-casebasis,whetherotherindicesofeconomicstatusaremorerepresentativeofthenumberofeconomicallydisadvantagedstudentsattendingcareerandtechnicaleducationprograms,takingintoconsideration,forexample,thestatisticalreliabilityofanydatasubmittedbyagranteeaswellasthegeneralacceptanceoftheindicesbyotheragenciesintheStateorlocalarea.
[Authority:20U.S.C.2341(d)(3);(FederalRegister,Section400.4[b]]
DisplacedHomemaker
Anindividualwho:
a) hasworkedprimarilywithoutremunerationtocareforahomeandfamily,andforthatreasonhasdiminishedmarketableskills;and;
b) hasbeendependentontheincomeofotherfamilymemberbutisnolongersupportedbythatincome;or
c) isaparentwhoseyoungestdependentchildwillbecomeineligibletoreceiveassistanceunderPartAofTitleIVoftheSocialSecurityAct(42U.S.C.601etseq.),notlaterthan2yearsafterthedateonwhichtheparentappliesforassistanceunderthistitle;and
d) isunemployedorunderemployedandisexperiencingdifficultyinobtainingorupgradingemployment(PerkinsAct,2006).
Dropout(School) Anindividualwhoisnolongerattendinganyschoolandwhohasnot
receivedasecondaryschooldiplomaoritsrecognizedequivalent(MARSSdatafiles,2006).
DualEnrollment SeeConcurrentEnrollment
EconomicallyDisadvantagedFamilyorIndividual
SeeDisadvantaged
Employer,Community,andEducationPartnerships
Committeesdesignedtoprovideguidanceandadviceonprogramdesign,operation,accountability,andclosure.Advisorycommitteesconsistofemployers,students,parents,faculty,teachersandstaff.Advisorycommitteesmaybeestablishedtoserverelatedprogramsatmultipleinstitutions,whichmayincludehighschools,colleges,and/oruniversities.[AdaptedfromMinnesotaStateBoardPolicy3.30]
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EnglishasaSecondLanguage(ESL)
SeeLimitedEnglishProficiency(LEP)
EnglishLanguageLearner(ELL)
SeeLimitedEnglishProficiency(LEP)
Entrepreneurship Aschoolsupervisedbusinessventureundertakentoteachthefree
enterprisesystem,includingthefunctionsoforganizingandmanagingthefactorsofproductionoradistributionofgoodsorservices.
EPM11(Postsecondaryonly)
OracleEnterprisePerformanceManagement,version11,isatoolusedtogatherandorganizepostsecondarydatafromthestudentrecorddatasystemutilizedbyMinnesotaState.Thetoolisweb-based,workingonlyinInternetExplorer,andisonlyaccessibleoncepropersecurityaccessisobtained.Performancedataforfourofthesixpostsecondaryaccountabilityindicatorsisavailabletoconsortiacoordinatorsforcurrent(active)andprevious(frozen)cohortswithinthistool.
Equality Astateofbeingequal,usuallyusedinreferencetoequaltreatmentwithoutregardtogenderorethnicity.[OfficeofCivilRightsCompliance(OCR)]
EquitableParticipation
Providingmembersofspecialpopulationswithanopportunitytoentercareerandtechnicaleducationthatisequaltothataffordedtothegeneralstudentpopulation(OCR).
Equity Astatebeyonddiscriminationthatischaracterizedbyfairandjust
treatmentratherthanequaltreatment(OCR).
FullParticipation Providingthesupplementaryandotherservicesnecessaryforspecial
populationstosucceedincareerandtechnicaleducation.[ESEAActof2006]
GeneralEducation Acohesivecurriculumdefinedbysystemcollegeoruniversityfacultyto
developgeneralknowledgeandreasoningabilitythroughanintegrationoflearningexperiencesintheliberalartsandsciences.
[MinnesotaStateProcedure3.36.1,Part2,SubpartS,2009]
GeneralOccupationalSkills
Experienceinandunderstandingofallaspectsoftheindustrythestudentispreparingtoenter,includingplanning,management,finances,technicalandproductionskills,underlyingprinciplesoftechnology,labor
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andcommunityissues,andhealth,safety,andenvironmentalissuesP.L.101-392,Section521[17].
HighSchooltoCollege–PreCollege,DualEnrollmentandCreditforPriorLearningOpportunities
CTEArticulatedHighSchooltoCollegeCredit–Creditthatisapartofacourse(s)articulationagreementbetweenhighschools,colleges,oruniversities,andprovidescreditforcollege-levelcourseworkcompletedinhighschool.
CITS–CollegeInTheSchoolsisatypeofconcurrentenrollmentprogram.
AP–AdvancedPlacementprogramallowshighschoolstudentstotakecollege-levelcoursesinahighschoolsetting.Studentscanreceivecollegecreditsiftheypassacorrespondingexam.
IB–InternationalBaccalaureateDiplomaProgramisacomprehensivetwo-yearpre-collegecurriculumthatisofferedinhighschoolsacrosstheglobe.
CLEP–TheCollege-LevelExaminationProgram®providestheopportunityforindividualstoreceivecollegecreditatcollegesanduniversitiesthataccepttheexamresultsaspartoftheiradmissioncriteria.
PSEO–EstablishedbyMinnesotaStateStatutes124D.09(www.revisor.mn.gov/statutes/?id=124D.09),PostsecondaryEnrollmentOptionsisaprogramthatprovideseligiblehighschoolstudentswithopportunitiestoearnsecondaryandpostsecondarycreditsforcollegeoruniversitycoursescompletedonacollegeoruniversitycampus,atahighschool,oratanotherlocation.
[MinnesotaStateBoardPolicy,TheCollegeBoard,TheCollege-LevelExaminationProgram,MinnesotaOfficeofHigherEducation,andMinnesotaDepartmentofEducation,2009]
SeealsoConcurrentEnrollment
High-Skill,High-Wage,High-Demand
High-Skill–Apathwaythatleadstooccupationsthathavetechnicalandknowledgeskillssufficienttoprovideabreadthofchallengingresponsibilities(O*NET,JobZone3orhigher:www.onetonline.org/).
High-Wage–Occupationsthathaveanannualmediansalaryhigherthanthearea’scompositemediansalaryofalloccupations,andthatcompriseatleast0.1percentoftotalareaemployment.[DepartmentofEmploymentandEconomicDevelopment]
High-Demand–Occupationsprojectedtohavemoreopeningsasashareofemploymentthanthearea’saverage,justifyingthereturnon
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investmentofpostsecondaryeducationortrainingtoprepareforthecareerpathway.
IndividualizedEducationalProgram(IEP)
Awrittenstatementforanindividualenrolledinsecondaryeducationwithadisabilitydevelopedinaccordancewithsections612(4)and614(a)(5)]theIDEA[20U.S.C.1412(4)and1414(a)(5)].[FederalRegister,Section400.4(b)]
IndividualizedLearningPlan
SeePersonalizedLearningPlan.
IndustryCertification
Credentialsthatarerecognizedbynational,stateorregionalindustrygroupsverifyingtheattainmentofskillsnecessaryforsuccessinagivenoccupationorcareerpathway.[MinnesotaState/MDE,2000]
ISRS(IntegratedStatewideRecordSystem;Postsecondaryonly)
TheofficialstatewidestudentrecordsystemusedbyallMinnesotaState.DatafromthissystemisusedforreportingonpostsecondaryCTEenrollmentandaccountability.
LaborMarketArea
Aneconomicallyintegratedgeographicareawithinwhichindividualscanresideandfindemploymentwithinareasonabledistance,orcanreadilychangeemploymentwithoutchangingtheirplaceofresidence.Labormarketsareclassifiedaseithermetropolitanornon-metropolitan(smalllabormarket)areas.[U.S.BureauofLaborStatistics]
Limited-EnglishProficiency(LEP)(Individualwith)
Asecondaryschoolstudent,anadult,oranout-of-schoolyouthwho:
• haslimitedabilityinspeaking,reading,writing,orunderstandingtheEnglishlanguage;and
• whosenativelanguageisalanguageotherthanEnglish;or• wholivesinafamilyorcommunityenvironmentinwhicha
languageotherthanEnglishisthedominantlanguage(PerkinsAct,2006).
LEPisthepreferredtermoverELLorESL.
MaintenanceofEffort
Aprovisiontoensurethatstatescontinuetoprovidefundingforcareerandtechnicaleducationprogramsatleastatthelevelofsupportofthepreviousyear.TheU.S.SecretaryofEducationmaygrantawaiverofupto5percentforexceptionaloruncontrollablecircumstance(suchasanaturaldisasteroradramaticfinancialdecline)thataffectthestate’sabilitytocontinuefundingattheprioryear’slevels,orratablyreducethemaintenanceofeffortrequirementuponstatesiffederalfundsarereduced(PerkinsAct,2006).
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Migrant Anindividualwhois,orwhoseparentorspouseis,atravelling
agriculturalworker,includingamigratorydairyworker,oramigratoryfisher,andwho,intheprecedingthirty-sixmonths,inordertoobtain,oraccompanyaparentorspouseinordertoobtain,temporaryorseasonalemploymentinagriculturalorfishingwork(A)hasmovedfromoneschooldistricttoanother;or(B)residesinaschooldistrictofmorethan15,000squaremiles,andmigratesadistanceoftwentymilesormoretoatemporaryresidencetoengageinafishingactivity.[MDE–MARSSManual2006]
MinnesotaAcademicStandards
Priortograduation,Minnesotastudentsmustmeetstatestandardsandsuccessfullycompletestateassessmentsinlanguagearts,mathematicsandscience.Minnesotastudentsmustmeetstatestandardsinsocialstudiesasdeterminedbylocallydevelopedassessments.Minnesotastudentsmustmeeteitherstateorlocallydevelopedstandardsintheartsusinglocallydevelopedassessments.
Publichighschoolsmustofferatleastthreeandrequireatleastoneofthefollowingfiveartsareas:mediaarts;dance;music;theater;andvisualarts.
Academicstandardsforlanguagearts,mathematics,science,socialstudiesandphysicaleducationapplytoallpublicschoolstudents,excepttheveryfewstudentswithextremecognitiveorphysicalimpairmentsforwhomanindividualizededucationplanteamhasdeterminedthattherequiredacademicstandardsareinappropriate.Anindividualizededucationplanteamthatmakesthisdeterminationmustestablishalternativestandards.
Aschooldistrictmustadoptgraduationrequirementsthatmeetorexceedstategraduationrequirementsestablishedinlaworrule.
Adistrictmustestablishitsownstandardsincareerandtechnicaleducation,health,andworldlanguages,andmustoffercoursesinthesesubjectareas.Adistrictmustusealocallyselectedassessment,wherestateassessmentisnotpresent,todetermineifastudenthasachievedbothstateandlocalstandards(M.S.120B.021).
Minnesotastudentsarerequiredtocompletethreekindsofrequirementsbythetimetheygraduate.Studentsmust:
• SatisfactorilycompletethestatecoursecreditrequirementsunderMinnesotaStatutes,section120B.024.
• Satisfactorilycompleteallstateacademicstandardsorlocalacademicstandardswherestatestandardsdonotapply.
• Meetgraduationassessmentrequirements.
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CourseCredits—Studentscompletetheacademicstandardsbytakingacorecourseofstudythatequipsthemwiththeknowledgeandskillstheyneedforsuccessinpostsecondaryeducation,highlyskilledwork,andciviclife.Inordertograduate,achild’shighschoolcourseworkmustincludeatleasttheminimumstatecoursecreditrequirements.Acoursecreditisequivalenttoastudentsuccessfullycompletinganacademicyearofstudyormasteringthesubjectmatter,asdeterminedbythelocalschooldistrict.Studentsmustcompleteaminimumof21.5coursecreditsasfollows:
• fourcreditsoflanguagearts• threecreditsofmathematics,includingalgebra,geometry,
statisticsandprobabilitysufficienttosatisfythestandards• threecreditsofscience,includingabiologycredit• threeandone-halfcreditsofsocialstudies,includingU.S.
history,geography,governmentandcitizenship,worldhistoryandeconomics.Theone-halfcreditofeconomicsmaybetaughtinaschool'ssocialstudies,agricultureeducation,orbusinessdepartment
• onecreditinthearts• sevenelectivecredits
Anagriculturecoursemayfulfillageneralsciencecreditrequirement.ACTEcoursemayfulfillageneralscience,mathematics,orartscreditrequirement.Schooldistrictsmayrequireadditionalcoursecreditsorotherrequirementsforgraduationbeyondtheminimumrequiredbythestate.
Fortheschooldistricttograntascience,mathematics,orartscredittoastudentwhomeetsappropriatestandardsaspartofacareerandtechnicaleducationprogram:
• theschoolboardconcludesthatthestandardswillbedeliveredwithintegrityinthecareerandtechnicaleducationprogram;and,
• thecareerandtechnicaleducationteachermeetssubjectmattercompetenceforthecoreacademicsubjectasidentifiedinMinnesotaStatutes,section122A.16.
MinnesotaGraduationRequirements
Studentsbeginning9thgradeinthe2004-2005schoolyearandlatermustsuccessfullycompletethefollowinghighschoollevelcoursecreditsforgraduation:
• fourcreditsoflanguagearts;• threecreditsofmathematics,encompassingatleastalgebra,
geometry,statistics,andprobabilitysufficienttosatisfytheacademicstandard;
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• threecreditsofscience,includingatleastonecreditinbiology;• threeandone-halfcreditsofsocialstudies,encompassingat
leastUnitedStateshistory,geography,governmentandcitizenship,worldhistory,andeconomicsORthreecreditsofsocialstudiesencompassingatleastUnitedStateshistory,geography,governmentandcitizenship,andworldhistory,andone-halfcreditofeconomicstaughtinaschool'ssocialstudies,agricultureeducation,orbusinessdepartment;
• onecreditinthearts,and• aminimumofsevenelectivecoursecredits.
Acoursecreditisequivalenttoastudentsuccessfullycompletinganacademicyearofstudyorastudentmasteringtheapplicablesubjectmatter,asdeterminedbythelocalschooldistrict.
Anagriculturesciencecoursemayfulfillasciencecreditrequirementinadditiontothespecifiedsciencecreditsinbiologyandchemistryorphysicsunderclause(3).
Acareerandtechnicaleducationcoursemayfulfillascience,mathematics,orartscreditrequirementinadditiontothespecifiedscience,mathematics,orartscreditsunderparagraph(a),clause(2),(3),or(5).[M.S.120B.024]
MinnesotaState AsystemofpubliccollegesanduniversitiesgovernedbytheBoardof
Trustees(MinnesotaStateProcedure3.36.1,Part2,SubpartCC,2009).
Colleges–Communitycolleges,technicalcolleges,andconsolidatedcollegesthatareseparatelyaccreditedbytheHigherLearningCommissionoftheNorthCentralAssociation.Consolidatedcollegesarecommunitycollegesandtechnicalcollegesthat,underBoarddirection,haveformallyorganizedintoasingleinstitution.
Universities—ConferacademicawardsthroughthegraduatelevelandaccreditedbytheHigherLearningCommissionoftheNorthCentralAssociation.
NontraditionalFieldsorOccupations
Areasofworkforwhichindividualsfromonegendercompriselessthan25percentoftheindividualsemployedineachsuchoccupationalorfieldwork.Includeshigh-skilloccupationininformationtechnologyandhealthcare(PerkinsAct,2006).
OccupationalSkillsStandards
Performancespecificationsthatarebusinessorindustrybased,andthatidentifyknowledge,skills,andabilitiesessentialforindividualstosucceedintherespectivebusinessorindustry.[MinnesotaState/MDE,1998]
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OnlineAcademicProgram
AseriesofeducationalcoursesdeliveredentirelyormostlyusingInternetormobiletechnology.Whenpedagogicallynecessary,limitedportionsofanonlineacademicprogrammayrequireface-to-faceinstruction,professionalpracticeorappliedactivitiesthatarenotappropriateforonlinedelivery(MinnesotaStateProcedure3.36.1,Part2,SubpartZ,2009).
PersonalizedLearningPlan
Minnesota’sPersonalLearningPlan(PLP)isamethodforinstillinginstudentstheabilitytoself-managetheireducationandcareergoals,byhavingthemreflectanddocumentresponsestoanoutlinewhichpromptsincludeself-knowledgegainedthroughcareerassessments,career-relatedandotherlearningexperiences,educationalprogresstowardsgraduation,careerclustersofinterestandpostsecondarygoals.PLPsaretobecompletedbeforethestartof9thgrade,andupdatedannuallythereafter.
PersonnelActivityReport(PAR)
ArecordofactivitiesconductedbyanindividualfundedbyPerkinsresourcesorwhoseservicesaresupportedbyfundsincludedinastatematchofPerkinsresources.AsspecifiedinUSOECircularA-87,alleligiblerecipientsreceivingPerkinsIVandTechPrepresourcesmustmaintainPersonnelActivityReports(PAR).PARsmustbecompletedforeachaffectedstaffmemberandmaintainedonfileattheeligibleinstitutionforauditpurposes.APersonnelActivityReportform,alongwithinstructions,isincludedasapartofeachlocalapplication.
PostsecondaryEducationalInstitution
Aninstitutionofhighereducationthatprovidesnotlessthana2-yearprogramofinstructionthatisacceptableforcredittowardabachelor’sdegree;atriballycontrolledcollegeoruniversity;oranonprofiteducationalinstitutionofferingcertificateorapprenticeshipprogramsatthepostsecondarylevel(PerkinsAct,2006).
PreparatoryServices
Programsoractivitiesdesignedtoassistindividualswhoareenrolledincareerandtechnicaleducationprogramsintheselectionof,orpreparationforparticipationin,anappropriatecareerandtechnicaleducationtrainingprogram.Preparatoryservicesinclude,butarenotlimitedto:
• Services,programsoractivitiesrelatedtooutreachto,orrecruitmentof,potentialcareerandtechnicaleducationstudents
• Careercounselingandpersonalcounseling• Careerandtechnicalassessmentandtesting
[FederalRegister,Section400.4[b]]
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ProfessionalDevelopment
Instructionalprogramsforsecondaryandpostsecondaryteachers,faculty,administrators,andcareerguidanceandacademiccounselorswhoareinvolvedinintegratedCTEprograms,includingin-serviceandpre-servicetrainingoneffective:
• integrationanduseofchallengingacademicandcareerandtechnicaleducationprovidedjointlywithacademicteacherstotheextentpractical
• teachingskillsbasedonresearchthatincludespromisingpractices• practicestoimproveparentalandcommunityinvolvement• useofscientifically-basedresearchanddatatoimproveinstruction
[PerkinsAct,2006]
ProgramAdvisoryCommittee
SeeEmployer,Community,andEducationPartnerships
ProgramsofStudy Setsofalignedprogramsandcurriculathatbeginatthehighschool
level,nolaterthangrade11andpreferablybygrade9,andcontinuethroughcollegeanduniversitycertificate,diploma,anddegreeprograms.Thefollowingarekeyelementsthatunderliethedefinition:
Competency-basedcurriculatiedtoindustryexpectationsandskillstandards;
Sequentialcourseofferingsthatleadtomanageable“steppingstone”’ofskillbuilding,highschoolgraduationandpostsecondaryeducationcompletion;
Flexiblecourseandprogramformatsconvenientforlearnersegments;
Courseportabilityforseamlessprogression;and
Connectionsbetweenhighschoolandpostsecondaryeducation,skillprogression,andcareeropportunitiesthatalignacademiccredentialswithjobadvancementinhigh-skill,high-wageorhigh-demandoccupations.[MinnesotaCareerFields,ClustersPathwaysChartExplanation,2007]
ProjectedBudget Totalestimatedbudgetrequiredtocompletetheobjectiveforthegiven
targetperiod(MinnesotaState/MDEWorkingGroup,2006).
RigorousProgramofStudy
SeealsoCareerPathways,andProgramofStudy
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Sanctions AwithholdingofPerkinsconsortiumfundsimplementedafteranopportunityforahearingandwhenaconsortiummeetsoneofthreeconditions:
• Failstoimplementtherequiredimprovementplan.• Makesnoimprovementwithinoneyearofimplementingthe
improvementplan.• Failstomeetatleast90percentofaperformancelevelforthesame
performanceindicatorthreeyearsinarow
[PerkinsAct,2006]
SCANS(SecretaryCommissiononAchievingNecessarySkills)
ACommissionconvenedbytheUnitedStatesSecretaryofLaborinFebruary1990toexaminethedemandsoftheworkplaceandtodeterminewhetherthecurrentandfutureworkforceiscapableofmeetingthosedemands.TheCommissionwasdirectedto:
• definetheskillsneededforemployment;• proposeacceptablelevelsinthoseskills;• suggesteffectivewaystoassessproficiency;and• developastrategytodisseminatethefindingstothenation’s
schools,businesses,andhomes.
TheCommissionidentifiedfivecompetencies(i.e.,skillsnecessaryforworkplacesuccess)andthreefoundations(i.e.,skillsandqualitiesthatunderliecompetencies).
Competencies—effectiveworkerscanproductivelyuse:
• Resources—allocatingtime,money,materials,space,andstaff;• InterpersonalSkills–-workingonteams,teachingothers,serving
customers,leading,negotiatingandworkingwellwithpeoplefromculturallydiversebackgrounds;
• Information—acquiringandevaluatingdata,organizingandmaintainingfiles,interpretingandcommunicating,andusingcomputerstoprocessinformation;
• Systems—understandingsocial,organizational,andtechnologicalsystems,monitoringandcorrectingperformance,anddesigningorimprovingsystems;
• Technology—selectingequipmentandtools,applyingtechnologytospecifictasks,andmaintainingandtrouble-shootingtechnologies.
Foundations—competencerequires:
• BasicSkills—reading,writing,arithmeticandmathematics,speaking,andlistening;
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• ThinkingSkills—thinkingcreatively,makingdecisions,solvingproblems,seeingthingsinthemind’seye,knowinghowtolearn,andreasoning;
• PersonalQualities—individualresponsibility,self-esteem,sociability,self-management,andintegrity.
SERVSFinancialSystem
StateEducationalRecordViewandSubmission–FinancialSystem
SingleParent Anindividualstudentwhoisunmarriedorlegallyseparatedfroma
spouse;and
a) hasaminorchildorchildrenforwhichtheparenthaseithercustodyorjointcustody;or
b) ispregnant
[P.L.101-392,Section521(301)]
SpecialPopulations
• individualswithdisabilities;• individualsfromeconomicallydisadvantagedfamilies,including
fosterchildren;• individualspreparingfornontraditionalfields;• singleparents,includingsinglepregnantwomen;• displacedhomemakers;and• individualswithlimitedEnglishproficiency
[PerkinsAct,2006]
Supplant AdirectivethatPerkinsfundsshallnotreplace(supplant)non-federal
fundsexpendedforcareerandtechnicaleducational.[PerkinsAct,2006]
PermissibleusesofPerkinsfundsallowforthesupplementalfundingtodeveloporexpandcareerandtechnicaleducationprogramsandactivities.
SupportServices Servicesrelatedtocurriculummodification,equipmentmodification,
classroommodification,supportivepersonnel,andinstructionalaidsanddevices.[PerkinsAct,2006]
TechPrepCollegeCredit
TechPrepCollegeCredit(TPCC)coursesintendedforarticulationasCollegeCreditmustbeidenticalorequivalenttocollegeoruniversitycourses,havecollege-levelassessments,andcounttowardthecreditrequirementsofacertificate,diploma,associatedegree,orbaccalaureatedegree.Thecourse(s)mustbepartofasigned2+2
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ProgramArticulationAgreement.[MinnesotaState/MDEWorkingGroup,2003]
TechnicalAssistance
Tailoredguidanceofferedbystatestaffthathelpsconsortiumleadersaddressaspecificneedorquestion.Itisdeliveredforashort,pre-determinedamountoftimeviameetings(in-person,onlineortelephone),emailcommunication,orreferraltointernalorexternalonlineresourcesinordertohelpconsortiaaddressaspecificissueormeasurement.
TechnicalSkillAttainment
Studentattainmentofknowledgeandabilitiesrequiredtosuccessfullycompleteacareerandtechnicaleducationprogramasmeasuredthroughaformalvalidandreliableassessmentinstrumentandprocess.[MinnesotaState/MDE,2009]
UndergraduateCourseLevel
Thedegreeofdifficulty,thebreadthanddepthoflearningexpectations,orthesequentiallearningofrequiredknowledge.Coursecontentandlevelaredeterminedbysystemcollegeanduniversityfacultythroughestablishedprocedures.[MinnesotaStateProcedure3.36.1,Part2,SubpartEE,2009]
Developmental—coursesthatpreparestudentsforentryintocollege-levelcourses.Developmentallevelcoursecreditsdonotapplytowardacertificate,diploma,ordegree.
Lower-Division—coursesthatpreparestudentsforspecificacademicprogramoutcomesorforupper-divisionundergraduatecourseworkatauniversity.
Upper-Division—coursesthatbuilduponorintegratesknowledgegainedinlower-divisionundergraduatecourses.Contentofupper-divisioncoursesisdeterminedbytheuniversityfacultythroughestablishedprocedures.
UseofFunds CategoriesofeligibleusesoffundsforPerkinsactivitiesseparatedinto
Required-Federal,Required-StateandPermissible-Federal.AnotatedlistinganddescriptionisavailableinSectionIII:Resourcesofannualapplicationmaterials.AcompletelistinganddescriptionofrequiredandpermissibleusesoffundsisavailableinSection135ofthePerkinsActof2006.[MDE/MinnesotaState,2009]
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ACRONYMS
APR-AnnualPerformanceReport
ASA–AcademicandStudentAffairs(adivisionofMinnesotaState)
CAR–ConsolidatedAnnualReport
CIP-ClassificationofInstructionalPrograms
CPL–CreditforPriorLearning
CSP-ContinuumofServiceProvisions
CTE-CareerandTechnicalEducation
DEED–MinnesotaDepartmentofEmploymentandEconomicDevelopment
DOL–UnitedStatesDepartmentofLabor
EPM11–OracleEnterprisePerformanceManagement,version11
ESSA–EveryStudentSucceedsAct
FACS-FamilyandConsumerScience
FERPA–FamilyEducationalRightsandPrivacyAct
GWDB–Governor’sWorkforceDevelopmentBoard
ISRS-IntegratedStatewideRecordsSystem
LMI–LaborMarketInformation
MARSS-MinnesotaAutomatedReportingStudentSystem
MCA-MinnesotaComprehensiveAssessments
MCIS-MinnesotaCareerInformationSystem
MDE-MinnesotaDepartmentofEducation
NCLB-NoChildLeftBehind(seeElementaryandSecondaryEducationAct)
NOCTI-NationalOccupationalCompetencyTestingInstitute
OCR-OfficeofCivilRights
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OCTAE–OfficeofCareer,Technical,andAdultEducation
OLA-OfficeoftheLegislativeAuditor
OMB-OfficeofManagementandBudget
PAR-PersonnelActivityReports
PLP–PersonalLearningPlan
PLTW–ProjectLeadTheWay
POS-Program(s)ofStudy
PSEO-PostsecondaryEnrollmentOptionsAct(MinnesotaStatutes§124D.09)
RPOS–RigorousProgram(s)ofStudy
TSA–TechnicalSkillAssessment
UFARS-UniformFinancialAccountingandReportingSystem
WBL–Work-BasedLearning
WIOA–WorkforceInnovationandOpportunityAct
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STATEANDFEDERALGRANTPOLICIESMinnesotaStateSystemOfficeMinnesotaStateProcurementContractsandprocurementsboardpolicy:http://MinnesotaState.edu/board/policy/5-14.pdf
MinnesotaStateTravelTravelmanagementhttp://www.MinnesotaState.edu/board/procedure/5-19p3.pdf
ConflictofInteresthttp://www.mnscu.edu/board/procedure/1c0p1.html(SeeSubpartA)
MinnesotaStateGratuityGiftsandgrantshttp://www.mnscu.edu/board/policy/7-07.pdf
MinnesotaStateInventoryControlsPurchasingcardshttp://www.mnscu.edu/board/procedure/7-03p3.pdf
CapitalAssetshttp://www.mnscu.edu/board/procedure/7-03p6.pdf
MinnesotaStateCashManagementGeneralFinanceProvisionshttp://www.mnscu.edu/board/policy/7-01.pdf
MinnesotaStateCodeofConducthttp://www.mnscu.edu/board/procedure/1c-00p1.pdf
MinnesotaStateAdvisoryCommitteeshttp://www.mnscu.edu/board/policy/3-30.pdf
MinnesotaStateGrantManagementGrantManagement:Internalcontrolandcompliancehttp://www.internalauditing.mnscu.edu/reports/2015-grants-management.pdf
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MinnesotaDepartmentofEducationMDECashManagementMDEprocessesprogramexpendituresandthensubmitsaninvoice(s)foreachseparatefederalyeartoMnSCUmonthlyormoreoftenifnecessaryforreimbursementoftheexpenditures.
MDEusesprogramspecificprojectcodestofacilitatethetrackingofexpenditures,obligations,anddepositsoffederalprograms.
MDEAllowableCostTheprogrammanagerdetermineswhethercostsarereasonableandnecessaryfollowingtheFederalguidelinesandtheStateofMinnesotatravel,purchasing,humanresources,payroll,andaccountingguidelines.
Allowableexpendituresareapprovedattheprogramlevelandsubmittedtotheaccountspayable/payrollunitforprocessing.ExpendituresaresupportedbydocumentationandreportsfromtheStateofMinnesotadatawarehouse.
TheProgramManagerrunsexpenditureandencumbrancereports,reviewsthemforaccuracyandrequestscorrectionsasneeded.
TheFederalProgramAccountantupdatestheFederalReconciliationforeachgrantawardshowingbudgeted,expended,obligated,andunobligatedbalances.TheFederalReconciliationsaresavedtoashareddriveformanagementandprogramuse.TheFederalProgramAccountantmeetswiththeProgramManagertoreviewtheFederalReconciliation,expenditure,encumbrance,andpayrollquestionsasneeded.
TheDirectorofFinancemeetswiththeProgramManagerandProgramDirectorperiodicallytoreviewthefinancialstatusofthestateandfederalfunds.
StateMatchRequirementsThestatematchisthenon-federalshareofcostsMDEcontributestoaccomplishthepurposesofthegrant.
Thematchingfundsarenotusedasamatchforanyotherfederalprogram.Thematchcomesfromanon-federalsource.ThePerkinsgrantmatchlargelyconsistsofdirectandindirectcostssuchaspersonnelsalary/fringe,travel,indirectcosts,andrent.MDEdocumentsthevalueofthecontributedresourceandsubmitsatotalcontributedamounttoMinnesotaStateattheendofeachcalendaryear.
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STATESTAFFDIRECTORYMinnesotaStateSystemOfficeStaffhttp://cte.mnscu.edu/aboutus/ourstaff.html
JeralynJargoSystemDirectorofCareerandTechnicalEducationjeralyn.jargo@so.mnscu.edu651-201-1650DebraHsuAssociateSystemDirectorofCareerandTechnicalEducationdebra.hsu@so.mnscu.edu651-201-1686JudyBradfordGrantAccountantjudy.bradford@so.mnscu.edu651-201-1770SusanCarterAssociateDirectorforResearchsusan.carter@so.mnscu.edu651-201-1859LeonardGoldfineResearchAssociateleonard.goldfine@so.mnscu.edu651-201-1858DeniseFelderDirectorofCTEProfessionalDevelopmentdenise.felder@so.mnscu.edu651-201-1789
GinnyKarbowskiProgramDirectorforCTEPathwaysginny.karbowski@so.mnscu.edu651-201-1661FlorenceNewtonExecutiveAssistantflorence.newton@so.mnscu.edu651-201-1679JaredReiseOfficeandAdministrativeSupportjared.reise@so.mnscu.edu651-201-1711EvaScates-WinstonCTEEquitySpecialisteva.scates-winston@so.mnscu.edu651-201-1680YingfahThaoCommunicationsandWebManageryingfah.thao@so.mnscu.edu651-201-1681KatieVaccariSeniorResearchAssociatekatie.vaccari@so.mnscu.edu651-201-1718
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MinnesotaDepartmentofEducationStaff
http://education.state.mn.us/MDE/SchSup/CareerEdAdmin/056179
MichelleKamenovCareerDevelopment,WorkBasedLearning&TransitionPlanmichelle.kamenov@state.mn.us651-582-8434DebraBlahoskyAdministrativeSupportdebra.blahosky@state.mn.us651-582-8334Kari-AnnEdigerData&Accountabilitykari-ann.ediger@state.mn.us651-582-8269JeanKyleBusiness/Marketing/InformationTechnologyjean.kyle@state.mn.us651-582-8514JoelLarsenAgriculture,Food&[email protected]
MichaelMitchellCareerDevelopment,WorkBasedLearning&TransitionPlanmichael.mitchell@state.mn.us651-582-8513JenniferNortonAdministrativeSupportjennifer.norton@state.mn.us651-582-8333MaxinePetersonFamily&ConsumerSciencemaxine.peterson@state.mn.us651-582-8421JohnRaphealTrades/Industry&Technologyjohn.v.rapheal@state.mn.us651-582-8682AprilSchnellCTETransition,Disabled,WorkBasedLearning,Handicapped&[email protected]
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APPENDICES[Thispageintentionallyleftblank]
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APPENDIXA:MONITORINGVISITSAMPLEAGENDAAgendaSample
Day1 Reviewteamarrivesat12:30p.m.
12:30p.m. Meetwithconsortiumleadershiptoreviewschedulepurposeofthevisit
1:30p.m. Fiscalpersonnelavailablefromconsortiumtoreviewdeskauditfindings
MDE/MinnesotaStatepersonnelreviewfilespreparedinadvancebyconsortiumdirectors
4:00p.m.Visitwithsecondaryandpostsecondarydirectorstoask/answerquestionsregardingthefindingsforthedayandtodiscussdaytwoschedule
Day2 Reviewteamarrivesat8:00AM
8:00a.m.StaffcontinuetoreviewALLpreparedmaterialsandnewinformationrequestedatthecloseofvisit.
9:30a.m. Meetwithsecondaryandpostsecondaryconsortiumleadershiptodiscussanylastminute requestsforinformationandtodiscussfindings
10:30a.m. Monitoringteamtopreparefinalmaterialsfor1:00p.m.findingssession
12:00p.m. WorkingLunch
1:00p.m. Meetwithallconsortiumleadershiptoreportfindingsandanswerquestions
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APPENDIXB:THREE-YEARPERFORMANCESTATUSTRENDREPORT
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APPENDIXC:COREINDICATORPERFORMANCEREPORT
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APPENDIXD:CONSORTIAREPORTINGTIMELINEJuly1,2016-June30,2017
December22,2015 OCTAEGuidanceon2015-2016MNPerformanceTargetNegotiation,FY16State Budgetand2015RevisionstoStatePlan,emphasisonemployability
TBD(Spring,2016) Estimateof2016-2017MNPerkinsAllocationforplanningpurposesreceived fromtheUSDepartmentofEducation,OCTAE
April1,2016 MinnesotaPerformanceTargetsNegotiated,statebudgetandRevisionsto StatePlanduetoOCTAE
March27-April2016 EstimateofPerkinsConsortiumAllocationforplanningpurposesreceivedfromthe MinnesotaStateDirectorforCareerandTechnicalEducation
March-April,2016 Webinarforconsortiumcoordinators;OpenFY17Applicationwebsite
May15,2016 FY17LocalPerkinsIVConsortiumApplicationPlandue
June3-June21,2016 StateReview/ConsortiumPresentationofFY17PerkinsLocalApplications (90minutefacetoface,WebEx,orITV)
July1,2016orsoonafter MNPerkinsAllocationAwardletterreceivedfromUSDepartmentofEducation,OCTAE
July10,2016(estimated) PerkinsConsortiaNotifiedofFY17ApplicationandBudget(Approvalandofficialaward letterfromtheStateDirector,CTE)
July10,2016-June30,2016 LocalConsortiaImplementApprovedFY17Plan,ImprovementPlans,andRigorous Program(s)ofStudy
September2016 Perkins101forNewConsortiumCoordinatorsandContactsWebinar
October,2016 PerkinsAccountabilityWebinars,SecondaryandPostsecondary
October,2016 PerkinsFiscalWebinars:MNPerkinsFundingfor2016-2017
October14,2016 PerkinsConsortiumFY16(2015-2016)AnnualLocalPerformanceReport(APR)due
November15,2016 MNFall2016CTEPerkinsConsortiumLeadersAnnualMeeting
November16,2016 CTEWorks!Summit(annualconference)
Dec.2016-Jan.2017 LocalConsortiaNegotiateFY17PerformanceTargetswithStateAccountabilityStaff
January,2017 NotificationofUnexpended2015-2016fundstobereallocatedtoLocalConsortium receivedfromStateDirectorofcareerandtechnicaleducationinMinnesota.
January,2017 LocalConsortiumReallocationrevisedbudgetandgoalactivitiesdue.
February,2017 LocalconsortiumrevisedReallocationbudgetandgoalactivitiesapprovalandawardletter fromtheStateDirectorofcareerandtechnicaleducationinMinnesota.
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TheCareerandTechnicalEducationDepartment,MinnesotaStateSystemOfficeandtheOfficeof
CareerandCollegeSuccess,MinnesotaDepartmentofEducation,providesdirectionforusesoffundsinsecondary,postsecondary,andadulteducationprogramsundertheCarlD.PerkinsCareerand
TechnicalEducationActof2006.
www.cte.mnscu.edu
MinnesotaStateandMinnesotaDepartmentofEducationareaffirmativeaction,equalopportunityemployersandeducators.