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PERKINS COORDINATOR PREPARATIONNACTEI
MAY 10, 2011
PERKINS 101
Carl Dewey Perkins
Representative from Kentucky1949-1984Legacy of support to education
and the underprivileged Perkins Student Loan Carl D Perkins CTE Program
Evolution of Perkins Program
1905: Advocates for “practical education” argue for broader public school curriculum that prepares graduates for jobs
1917: Smith-Hughes Vocational Education Act ($1.7M) 1936: George-Deen Act increased funding ($14.5M) 1968:Replacement legislation introduced by Rep. Perkins ($365M)
1984: Perkins I-vocational education improvement, special pops 1990: Perkins II-integration of vocational and academic education 1998: Perkins III-technology and workforce preparation 2006: Perkins IV-local accountability, increased academic
preparation; preparation for high wage, high skill occupations for tomorrow’s workforce
2011: Elimination of Tech Prep funding and future implications
Purpose of Perkins Program
Develop more fully the academic, vocational and technical skills of students enrolled in CTE:Develop challenging and rigorous academic and technical standards so that students are prepare for high skill, high wage, high demand, and emerging occupationsLink secondary and postsecondary education for effective student transitionDevelop, implement and improve CTEProfessional development and other activities that improve the quality of CTE teachers, faculty, administrators and counselorsPartnerships among educational institutions, state agencies, and business and industryProvide lifelong learning opportunities that will produce the knowledge and skills needed to keep the U. S. competitive.
Oversight and Authority
Distribution of Funds
Split of local funds between secondary and postsecondary determined by State Eligible Agency and described in State Plan
Consortia$15,000 Secondary$50,000 Postsecondary
Perkins Cycle: PY 2011-12 (Arkansas Postsecondary
Sample)Date Event
2010
October 2010 Pell/BIA reported for AY 2000-10 (for PYE12 funding)
November 2010 Accountability reports for AY 2009-10 (for PYE11 improvement plans)
2011
April 2011 Local performance targets negotiated with State
May 2011 OVAE announces funding levels for 2011-12
May 15 2011 Consortia for 2011-12 formed
May 31 2011 Annual Plan for 2011-12 submitted (for approval by June 30)
July 1, 2011 PYE12 funds available
2012
February-April 2011
Compliance reviews
June 30, 2011 Deadline to spend PY2011 funds (unless encumbered)
August 2011 End of Year Financial and Program reports
September 30, 2011
Deadline to spend encumbered funds
November 2011 Accountability reports provided
December 30, 2011
CAR Report
2013
February, 2012 Improvement Plan submitted
You must layer the multiple
years to identify ALL deadlines.
Role of the Local Coordinator
Local Institution
State Agency
Local Coordinator
LOCALLOCAL STATESTATE
Administration 5% of funds used
Program Improvement Annual Plan
Required use of funds Permissive use of
funds Improvement Plan
Administration 5% of funds used
State Leadership Required use of funds Permissive use of
funds Improvement plan
Reserve Funds
Use of Funds
Accountability Elements (Arkansas Postsecondary Example)
May add additional state indicators
Required & Permissive Use of FundsSection 135. Local Use of Funds
REQUIRED Strengthen CTE through integration of
academics and technical programs Link secondary and postsecondary
through programs of study All aspects of industry Develop, improve, or expand CTE Professional development CTE evaluation Initiate, improve, expand and
modernize CTE programs, including technology
Activities for special populations
PERMISSIVE Involve stakeholders Career guidance and academic
counseling Business partnerships Programs for special populations CTE student organizations Mentoring and support services Equipment and instructional materials Teacher preparation Accessibility of postsecondary
instruction Transition to baccalaureate Entrepreneurship, family and
consumer science, automotive New courses Career-themed learning communities CTE for adults and dropouts to
complete secondary or to upgrade skills
Career assistance Activities for nontraditional fields Pooling of funds
Use of Funds
Application Process
Paper/OnlineDevelopment of Annual PlanSubmit/Approve or Reject/Spend or ResubmitMust be in substantially approvable form by
June 30 in order to spends funds on July 1; very important for salary based activities
Compliance Review
•Annual Plan and associated documents•Selection process•Activity progress• Interviews•Professional development
•Reimbursements to date•Remainder of year•Planned amendments•PARs• Inventory check•Random sample invoices
•Core indicators• Improvement plan•Data quality•Program of Study documentation
TECHNICAL ASSISTANCE OPPORTUNITY
5-STEP IMPROVEMENT PROCESS
STEP 1Document
Performance Results
STEP 5ImplementSolutions
STEP 4Pilot Test and
Evaluate Best Solutions
STEP 3Choose
Best Solutions
STEP 2Identify
Root Causes
OverallRace
GenderSpecial PopsCIP
5-STEP IMPROVEMENT PROCESSSample
Step 1: Document PerformanceData Integrity•Is all data complete and correct?•Are you submitting data in accordance with the Perkins timeline and AHEIS deadlines?•Is the AHEIS manual understood and followed? •How are special pops collected for all terms and input into the data system?•Are the CIPS accurately identified by programs?•How do degree codes fit into data collection and analysis?Data Sources•What campus data sources are available?•What other campus-based programs collect data?•Are student surveys for faculty performance available for analysis for CIP categories?•Are there informal or anecdotal data available?•What is the path of data collection (from the source to the keyboard)?Data Analysis•How does the coordinator track data?•How does the coordinator organize and use data reports?•Who on campus can assist coordinator with data analysis?•Who does coordinator keep informed on campus regarding data requirements and reports?•Is the local IR engaged in and supportive of the Perkins data process?•Are there gaps in data availability, quality, validity, and reliability?Findings
Sanctions
Entering potential 3rd yearTypical steps toward sanctions
Year 1: Technical assistance and monitoring Year 2: Directed use of funds Year 3: Sanctions implemented
Defined in State Plan
Make It Work!
Learn the timelineUnderstand the core indicatorsUnderstand fiscal responsibilitiesEstablish a local team; use themSeek and participate in technical assistance
provided by State staffOrganize electronic and paper filesMonitor and adjust
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