Period start date 1st May 2010 31 July 2011site.project.europhoto.org/project/public/doc/EURO-Photo - Progress... · Grant Agreement number 250468 Project acronym EURO-Photo Reporting

Grant Agreement number 250468

Project acronym EURO-Photo

Reporting period (e.g. 1, 2, …) 1 - Month 1 - 15

Period start date 1st May 2010

Period end date 31th

July 2011

Overview Person-Month Status (cumulative)

Nr short name Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned

1 Coordinator - ANSA 14,8 30,0 5,0 5,0 2,8 3,0 5,3 15,0 8,0 26,0 3,5 6,0 4,4 8,0 43,8 93,0

2 Beneficiary 2 - ANP Found. 0,6 1,0 5,6 6,0 0,1 3,0 1,2 18,0 0,1 23,0 0,0 6,0 0,0 6,0 7,6 63,0

3 Beneficiary 3 - BELGA 0,6 1,0 2,9 3,0 2,7 3,0 8,5 18,0 8,5 23,0 3,8 6,0 2,0 6,0 29,0 60,0

4 Beneficiary 4 - dpa 0,5 3,0 3,0 9,0 18,0 11,0 23,0 4,0 0,5 1,0 31,0 54,0

5 Beneficiary 5 - EFE 12,3 19,0 12,6 23,0 5,2 8,0 45,6 65,0

6 Beneficiary 6 - epa 7,1 11,0 8,5 20,0 0,5 1,0 23,5 44,0

7 Beneficiary 7 - EXPSYS 0,9 2,0 0,8 2,0 1,5 12,0 44,2 59,0

8 Beneficiary 8 - LUSA 0,8 1,0 2,8 2,0 2,8 3,0 14,4 19,0 13,6 23,0 4,0 6,0 1,4 6,0 39,7 60,0

9 Beneficiary 9 - MTI 0,5 1,0 2,5 3,0 2,0 3,0 3,7 11,0 4,3 16,0 2,0 6,0 0,0 6,0 15,0 46,0

10 Beneficiary 10 - PAP 1,0 1,0 5,0 5,0 3,0 3,0 10,0 15,0 12,0 27,0 3,0 6,0 1,0 6,0 35,0 63,0

11 Beneficiary 11 - SCANPIX 0,5 1,0 2,2 3,0 0,7 3,0 10,4 17,0 9,0 23,0 2,9 6,0 0,3 4,0 26,0 57,0

TOT 21,5 40,0 39,0 39,0 39,0 45,0 82,8 163,0 88,4 229,0 52,9 84,0 16,8 64,0 340,3 664,0

Instructions:

Fill in short names of coordinator and beneficiaries and add the respective figures in person-months

Add beneficiaries and work-packages as needed

Actual = number of person months consumed from the beginning of the project to the end of this period

Planned = total effort planned for the project in the latest version of the description of work - annex I to the grant agreement.

TOTAL WP7WP5WP4

0,7 1,0 6,2 5,0 3,5

WP1 WP2 WP3

3,0 5,1

5,0

WP6

2,0

3,0

6,03,0

6,0

15,0 22,6

1,00,8

2,0 2,0

Consortium

25,0

1,0 3,0

1,8 2,0 2,8

15,60,8 1,0

Coordinator - Beneficiary 1 - ANSA

Personnel, subcontracting and other major cost items

Work Packages Item description Amount Explanations

WP1-7 Personnel costs 232.704,41

WP4 Subcontracting 6.000,00 Digitalising activities

WP1 Travel 7.652,57 Project and Europeana meetings

WP4-5 Equipment 5.442,92 1 Scanner, 2 workstations, SW for the management of the

working flow

Major cost item 'C' 0,00

Major cost item … 0,00

Remaining costs 930,00 Hosting EURO-Photo project web site and business portal

252.729,90

Indirect costs 69.811,32

TOTAL COSTS 322.541,23

TOTAL DIRECT COSTS AS CLAIMED IN

FIANCIAL STATEMENT

ACTUAL TOTAL MONTHS

WP1 14,8

Project manager 8,3

Manager 3,7

Financial officer 2,8

WP2 5,0

Product manager 1,2

Photo product manager 1,0

Documentalist 1,0

Journalist - Photo editor 0,9


WP3 2,8

Technician 2,8

WP4 5,3

Senior Documentalist 0,3


Documentalist 2,0



WP5 8,0

Documentalist 3,1



Product manager 2,4

WP6 3,5

Technician 3,5

-

WP7 4,4


Senior Documentalist 0,9

Product manager 1,2

Manager 0,5

Technician 0,5

Total 43,7

EURO-Photo: ANSA's personnel effort

Clarifications about the difference between budgeted vs actual monthly average personnel costs: in the agency there are great costs differences from a person to another and due to the turnover some people has changed. Furthermore, in the second half of the project more journalists will be involved with higher

Clarifications about the difference between budgeted vs actual monthly average personnel costs: in the agency there are great costs differences from a person to another and due to the turnover some people has changed. Furthermore, in the second half of the project more journalists will be involved with higher

N°

Invoice

n° Date

Suppliers

name

Description of travel - name of person travelling, date and place of trip, nature

of costs (air ticket, hotel, per diem)

Amount of

invoice

including VAT

(indicate

currency)

VAT on

invoice

Invoice

amount

net of

VAT

Date of

paymen

t

1 3-4 June 2010 Kick off meeting: lunch 143,20

2 16 July 2010 Europeana EURO-Photo meeting - The Hague - Flight - Lunetta 297,13

3 16 July 2010 Europeana EURO-Photo meeting - The Hague - Hotel Lunetta 103,95

4 16 July 2010 Europeana EURO-Photo meeting - The Hague - Other -Lunetta 272,51

5 14-15 December 2010 EURO-Photo 2° plenary meeting - The Hague Flight - Lunetta 802,80

6 14-15 December 2010 EURO-Photo 2° plenary meeting - The Hague Hotel - Lunetta 283,81

7 14-15 December 2010 EURO-Photo 2° plenary meeting - The Hague Other -Lunetta 179,20

8 12-13 April 2011 EURO-Photo 3° plenary meeting - Madrid - Flight - Lunetta 116,47

9 12-13 April 2011 EURO-Photo 3° plenary meeting - Madrid - Hotel - Lunetta 277,99

10 12-13 April 2011 EURO-Photo 3° plenary meeting - Madrid - Other - Lunetta 210,77

11 12-13 April 2011 EURO-Photo 3° plenary meeting - Madrid - Flight - Campi 305,47

12 12-13 April 2011 EURO-Photo 3° plenary meeting - Madrid - Hotel - Campi 158,76

13 12-13 April 2011 EURO-Photo 3° plenary meeting - Madrid - Other - Campi 202,12

14 12-13 April 2011 EURO-Photo 3° plenary meeting - Madrid - Flight - Righetti 164,47

15 12-13 April 2011 EURO-Photo 3° plenary meeting - Madrid - Hotel - Righetti 318,00

16 12-13 April 2011 EURO-Photo 3° plenary meeting - Madrid - Other - Righetti 235,72

17 20 may 2011 Europeana meeting - The Hague - Flight - Lunetta 913,93

18 20 may 2011 Europeana meeting - The Hague - Madrid - Hotel - Lunetta 232,20

19 20 may 2011 Europeana meeting - The Hague - Madrid - Other - Lunetta 321,87

20 22 June 2011 Conference Project managers ICP PSP - Bruxelles - Flight - Lunetta 534,60

21 22 June 2011 Conference Project managers ICP PSP - Bruxelles - Hotel - Lunetta 135,00

22 22 June 2011 Conference Project managers ICP PSP - Bruxelles - Other - Lunetta 213,40

23 3-5July 2011 EURO-Photo 4° plenary meeting - Frankfurt - Flight - Lunetta 299,72

24 3-5July 2011 EURO-Photo 4° plenary meeting - Frankfurt - Hotel - Lunetta 138,00

25 3-5July 2011 EURO-Photo 4° plenary meeting - Frankfurt - Other - Lunetta 166,20

26 3-5July 2011 EURO-Photo 4° plenary meeting - Frankfurt - Flight - Gentile 340,72

27 3-5July 2011 EURO-Photo 4° plenary meeting - Frankfurt - Hotel - Gentile 176,00

28 3-5July 2011 EURO-Photo 4° plenary meeting - Frankfurt - Other - Gentile 108,56

TOTALS 7.652,57 - -

Travel Costs

List of all invoices paid to external suppliers directly related to the action

Beneficiary 2 - ANP FOUNDATION



WP1-WP7 Personnel costs 35.187,00

Subcontracting

WP1 Major cost item 'A' 1.115,00

Major cost item 'B'

Major cost item 'C'

Major cost item …

Remaining costs

36.302,00

indirect costs 10556,1



FIANCIAL STATEMENT

Beneficiary 3 - BELGA



WP1-WP7 Personnel costs 160.099,00 work done out by mainly 6 persons: Tom Wuytack, Vincent

Fréry, Philippe François, Josee Philips, Fabien Sansterre,

Daniel DefrèreSubcontracting 0,00

Travel 3.235,00 travel costs for meetings

Purchase of equipment 930,00 (depreciated) investment cost in storage, laptop and

scanner in use for the project

Major cost item 'C'

Major cost item …

Remaining costs 398,00 hosting costs picture meeting

164.662,00




FIANCIAL STATEMENT

EUROPHOTO period 1 (1 may 2010 - 31 july 2011)

PERSONNEL COSTS

WUT MES VFR SAF PFR DDE PHJ actual planned

WP1 Project management 0,6 0,6 1

WP2 User needs analysis 1,4 1 0,5 2,9 3

WP3 Interoperability architecture and specification 0,3 2,2 0,2 2,7 3

WP4 Content selection and targeted digitilisation 3,5 2 2 1 8,5 18

WP5 Cataloguing and metadata enrichment 6,5 0,5 1,5 8,5 23

WP6 Interoperability implementation and testing 0,2 2 1,6 3,8 6

WP7 Sustainability and dissemination 1,6 0,4 2 6

total 4,1 4,2 1,8 10 3,9 4 1 29 60

time % 27,3% 28,0% 36,0% 100,0% 26,0% 26,7% 33,3%

personnel cost pro rata months spent on project 122.861 114.495 18.306 30.090 113.917 83.395 17.764

personnel cost time% 33.582 32.059 6.590 30.090 29.618 22.239 5.921 160.099

STAFF LIST monthly personnel cost

WUT wuytack tom, ICT manager 8.191 €

MES melis stefaan, sr developer 7.633 €

VFR vincent frery, jr developer 3.661 €

SAF fabien sansterre, archivist 3.009 €

PFR françois philippe, chief pix 7.594 €

DDE daniel defrere, logistics 5.560 €

PHJ josee philips, logistics 3.619 €

Clarifications about specific to point 3 (actual vs budgeted average costs): at the beginning of the project not al members were known or belga employees. We managed to find several of them at a far lower cost then initially estimated. (which explains the high difference).

EUROPHOTO period 1 (1 may 2010 - 31 july 2011)

TRAVEL COSTS

Date / Datum:

Non / Naam: wuytack tom, jaak leenknegt, fabien sansterre

Mois, Année / Maand, Jaar: period 1 (1 mei 2010 - 31 juli 2011)

04 06 10 EUROPHOTO: hotel trevi WUT+JLK 378

12 05 10 EUROPHOTO: rome vlucht WUT+JLK 1036,56

03 06 10 EUROPHOTO: taxi luchthaven rome --> ansa 53,1

04 06 10 EUROPHOTO: MyChef - snack luchthaven WUT+JLK 16,8

04 06 10 EUROPHOTO: Q-Park luchthaven zaventem 34

14 12 10 EUROPHOTO: metro ANP - The Hague centrum 2,4

14 12 10 EUROPHOTO: Ibis hotel (one night) 101,54

14 12 10 EUROPHOTO: dinner Poentjak restaurant 36

15 12 10 EUROPHOTO: metro ANP - The Hague centrum 2,4

15 12 10 EUROPHOTO: railway The Hague - Brussels 34,5

15 03 11 1004,7

15 03 11 EUROPHOTO - reservatie hotel NH Zurbano 175,1

12 04 11 12

12 04 11 7

13 04 11 34,56

13 04 11 EUROPHOTO MEETING EFE - Business Dinner - Gala Restaurant34,56

13 04 11 7,6

13 04 11 EUROPHOTO: meeting madrid, parking luchthaven 32

05 07 11 EUROPHOTO - meeting frankfurt - contipark 34

04 07 11 9,8

04 07 11 30

05 07 11 EUROPHOTO - meeting frankfurt - aral 4,48

05 07 11 14

05 07 11 140

Bef/Km Total km Total indemmité km

9,05 0

Signature du membre du personnel

Handtekening van het personeelslid

TOTAL / TOTAAL

3235,1

Total montants

Totaal bedragen

0 3235,1

EUROPHOTO- boeken vlucht brussel-madrid (2p)

WUT+SAF (meeting 12-13 april)

EUROPHOTO: meeting madrid, 6 metrotickets

luchthaven/centrum (WUT+SAF); 2€/st

EUROPHOTO: meeting madrid - taberna alipio ramosEUROPHOTO: meeting madrid - social dinner

restaurante gala pone

EUROPHOTO: meeting madrid - terraza del espejo (ik

en fabien sansterre)

EUROPHOTO - meeting frankfurt - autobahnhof

peppenhofEUROPHOTO - meeting frankfurt - social dinner - der

buchwald

EUROPHOTO- meeting frankfurt - ontbijt hotelEUROPHOTO- meeting frankfurt - hotel best western

domicil

Date / Datum Km

Désigation de la mission

Montants / BedragenOmschrijving van de opdracht

Beneficiary 4 - dpa


Work Packages

1-7 (15 month)

Item description Amount


Subcontracting 0,00

WP2 - 4 - 5 Major cost item 'A'

"Technical equipment"

11.300,00

WP4-5 Major cost item 'B'

"Software"

9.400,00

Major cost item 'C'

"Traveling Expenses"

1.680,00

Remaining costs

216.745,00


TOTAL 275.054,50


FIANCIAL STATEMENT


Explanations

EURO-Photo dpa team: Rita Funk, Kai-Uwe Wärner, Sybille Bauer, Ruth Hoffmann, Manuel

Kalenderian, Sabine Bauer, Lisa Büschelberger, Kenny Flora-Comina, Andreas Horneff, Doris

Hardt, Daniela Wärner, Olga Riffel, Tina Forsbeck

Project meetings

Person work content person/month

WP 1 Rita Funk project management 0,5

WP 2 Rita Funk user needs analysis 3

WP 3 Rita Funk Interoperability architecture and specificants 3

Rita Funk content selection, also organisation and controlling 0,6

Sybille Bauer content selection 2

Ruth Hoffmann content selection 2

Daniela Wärner digitisation 2

Lisa Büschelberger digitisation 1

Tina Forsbeck content selection 1,7

Manuel Kalenderian caption writing, metadata enrichment 2

Sabine Bauer caption writing, metadata enrichment 1,2

Kenny Flora-Comia caption writing, metadata enrichment 1,7

Andreas Horneff caption writing, metadata enrichment 1,7

Rita Funk caption writing, metadata enrichment, also organisation and controlling 0,6

Doris Hardt english translation 1,8

Olga Riffel english translation 1,7

Rita Funk testing, implementation 2

Kai-Uwe Wärner testing, implementation 2

Rita Funk business model, all issues regarding content (now and further on) 0,25

Kai-Uwe Wärner all technical issues/database issues concerning dissermination 0,25

Total 13 Persons 31,0

Breakdown of the Workpackages

WP 4

WP 5

WP 6

WP 7

Explanation

Director of Archive, with dpa since 1979

see above

see above

see above

customer service, with dpa since 1996

documentation specialist, with dpa since 1985

scanning&picture editing, with dpa since 1988

Student assistent, with dpa since 15.11.2010

customer service, with dpa since 06/2010

documentation specialist, with dpa since 01.09.2010, 20h per week, hired for the Europhoto project



Student assistent, with dpa from 01.04. - 15.07.2011

see above

Student assistent, with dpa since 15.06.2010, with the Europhoto project since 01.01.2011

Student assistent, with dpa since 01.02.2010, with the Europhoto project since 01.01.2011

see above

content manager dpa picture-alliance, with dpa-PA since 2006 (the picture-alliance runs the dpa database )

see above

see above

Major cost item 'C' "Traveling

Expenses"

180,00 kick-off meeting Rome Rita Funk, 03-04.

June 2010


Expenses"

600,00 meeting The Hague, Kai-Uwe Waerner

and Rita Funk, 14.-15. December 2010


Expenses"

900,00 meeting Madrid, Kai-Uwe Waerner, Edith

Stier-Thompson (managing director,

attended for the discussion about the

business model, no other then travel

costs claimed) and Rita Funk, 12.-

13.April 2011

Beneficiary 5 - EFE



WP1, WP2, WP3,

WP4, WP5, WP6,

WP7

Personnel costs 207.784,00

WP1 Subcontracting 0,00

WP1 Accomodation 1.222,43 Trips: Rome, The Hague, Frankfurt

WP1 Flight costs 1.637,12 Trips: Rome, The Hague, Frankfurt

WP1 Travel expenses 1.004,03 Trips: Rome, The Hague, Frankfurt

WP1 Hosting 181,92 Madrid Meeting April-2011

WP1 Software / Hardware 5.637,05

WP1 Extra costs 511,69 Trips: Rome, The Hague, Frankfurt

Remaining costs

217.978,24

Indirect costs 62335,2

TOTAL 280.313,44


FIANCIAL STATEMENT

HORAS 1680

WP1 PROJECT MANAGEMENTPARTICIPANTES CATEGORIA mag-10 giu-10 lug-10 ago-10 set-10 ott-10 nov-10 dic-10 gen-11 feb-11 mar-11 apr-11 mag-11 giu-11 lug-11 TOTAL HORAS

SABRINA TAHIRI Director. 1 1 1 0 1 1 1 1 1 1 1 1 1 1 1 14

FERNANDO LOPEZ Jefe de Area. 1 1 0 1 1 1 1 1 1 1 1 1 1 1 0 13

SARA BHAGCHANDANI Agente de ventas. 1 1 1 0 1 1 1 1 1 1 1 8 1 1 2 22

JOSE LUIS DEL REY Director. 1 1 1 0 1 1 1 1 1 1 1 1 1 1 1 14

CONCHA TEJEDOR Director. 1 1 1 0 1 1 1 1 1 1 1 1 1 1 1 14

JOAQUIN MARTIN Jefe de División. 1 1 1 0 1 1 1 1 1 1 1 1 1 1 1 14

WP2 THEMES OF INTEREST, CONTENT SELECTION AND DIGITALISATION GUIDELINESPARTICIPANTES CATEGORIA mag-10 giu-10 lug-10 ago-10 set-10 ott-10 nov-10 dic-10 gen-11 feb-11 mar-11 apr-11 mag-11 giu-11 lug-11 TOTAL HORAS

CONCHA TEJEDOR Director 1 2 1 1 0 0 0 0 0 0 0 0 0 0 0 5

SOL VALERO Redactor jefe 34 24 0 20 0 0 0 0 0 0 0 0 0 0 0 78

PALOMA PUENTE Jefe de Sección. 60 120 24 0 0 0 0 0 0 0 0 0 0 0 0 204

ANA ARAGON Documentalista. 28 24 0 20 0 0 0 0 0 0 0 0 0 0 0 72

YOLANDA VELLIDO Documentalista. 28 24 0 20 0 0 0 0 0 0 0 0 0 0 0 72

JULIO GARCIA BILBAO Documentalista. 28 24 0 20 0 0 0 0 0 0 0 0 0 0 0 72

JAIME TEMPRANO Documentalista. 28 24 20 20 0 0 0 0 0 0 0 0 0 0 0 92

REMEDIOS SANCH0 Documentalista. 28 24 20 0 0 0 0 0 0 0 0 0 0 0 0 72


ANGEL AGUADO Jefe de División. 2 5 16 0 0 0 0 0 0 0 0 0 0 0 0 23

JOSEP VILA Técnico comercial. 2 2 0 8 0 0 0 0 0 0 0 0 0 0 0 12


WP3 REVIEW OF STANDARS USED BY AGENCIES….PARTICIPANTES CATEGORIA mag-10 giu-10 lug-10 ago-10 set-10 ott-10 nov-10 dic-10 gen-11 feb-11 mar-11 apr-11 mag-11 giu-11 lug-11 TOTAL HORAS

JOSE LUIS DEL REY Director. 6 3 5 0 3 6 0 0 0 0 0 0 0 0 0 23

JUAN MANUEL GARCIA Analista de Sistemas. 32 36 52 24 34 36 0 0 0 0 0 0 0 0 0 214

ANGEL MARIA LARA Técnico de Sistemas. 60 56 0 44 54 36 0 0 0 0 0 0 0 0 0 250

WP4 SELECTION OF IMAGES, DIGITALISATIONPARTICIPANTES CATEGORIA mag-10 giu-10 lug-10 ago-10 set-10 ott-10 nov-10 dic-10 gen-11 feb-11 mar-11 apr-11 mag-11 giu-11 lug-11 TOTAL HORAS

OSCAR LOPEZ. TEJEDA Ayundante Gráfico. 0 0 0 25 20 18 18 16 15 18 19 16 17 19 0 201

ALVARO ECHEGÜE Ayundante Gráfico. 0 0 24 0 20 18 18 16 15 18 19 16 17 19 24 224

ROSA ABAD Documentalista. 0 0 24 0 20 18 18 16 15 18 19 16 17 19 24 224

PALOMA PUENTE Jefe de Sección. 0 0 24 0 20 18 18 16 15 18 19 16 17 19 24 224

MARTIN ABAD Documentalista. 0 0 24 25 0 18 18 16 15 18 19 16 17 19 24 229

ANA MARTINEZ Documentalista. 0 0 0 25 20 18 18 16 15 18 19 16 17 19 0 201

JULIO GUTIERREZ Documentalista. 0 0 0 25 20 18 18 16 15 18 19 16 17 19 0 201

JAVIER DIAZ Documentalista. 0 0 24 0 20 18 18 16 15 18 19 16 17 19 0 200

WP5 CATALOGUING AND METADATA ENRICHMENTPARTICIPANTES CATEGORIA mag-10 giu-10 lug-10 ago-10 set-10 ott-10 nov-10 dic-10 gen-11 feb-11 mar-11 apr-11 mag-11 giu-11 lug-11 TOTAL HORAS

JUANA BENET Documentalista. 0 0 0 0 0 0 28 28 28 28 28 28 28 28 28 252

PILAR FERNANDEZ Documentalista. 0 0 0 0 0 0 28 28 28 28 28 28 28 28 28 252

AMAYA RODRIGUEZ Documentalista. 0 0 0 0 0 0 28 28 28 28 28 28 28 28 28 252

ANA CORONADO Documentalista. 0 0 0 0 0 0 28 28 28 28 28 28 28 28 28 252

CARMEN ABAD Documentalista. 0 0 0 0 0 0 28 28 28 28 28 28 28 28 28 252

CARMEN TELLO Documentalista. 0 0 0 0 0 0 28 28 28 28 28 28 28 28 28 252

FERNANDO SANZ Redactor Senior. 0 0 0 0 0 0 28 28 28 28 28 28 28 28 28 252

WP6 INTEROPERABILITY FRAMEWORK, LOCAL MODULES TO SUPPORT INTEROP,..PARTICIPANTES CATEGORIA mag-10 giu-10 lug-10 ago-10 set-10 ott-10 nov-10 dic-10 gen-11 feb-11 mar-11 apr-11 mag-11 giu-11 lug-11 TOTAL HORAS

JUAN MANUEL GARCIA Analista de Sistemas. 0 0 0 0 0 0 0 50 32 40 61 54 40 54 80 411

ANGEL MARIA LARA Técnico de Sistemas. 0 0 0 0 0 0 64 34 32 26 31 54 28 32 6 307

WP7 EXPLOTATION, BUSINESS PLAN, PILOT SERVICE, DISSEMINATION.PARTICIPANTES CATEGORIA mag-10 giu-10 lug-10 ago-10 set-10 ott-10 nov-10 dic-10 gen-11 feb-11 mar-11 apr-11 mag-11 giu-11 lug-11 TOTAL HORAS

SABRINA TAHIRI Director. 8 8 10 0 17 8 8 8 6 8 8 8 8 4 2 111


JUAN MARI CALVO Subdirector. 8 8 12 0 17 8 8 8 6 8 8 8 8 4 2 113


724

TOTAL PROYECTO. 6.356

Date Reason Place Person

Sara Bhagchandani

Paloma Puente

Angel Lara

Sara Bhagchandani

Paloma Puente

April 2011 Meeting Madrid N/A

Sara Bhagchandani

Juan Manuel RuizJuly 2011 Meeting Frankfurt

June 2010 Meeting Rome

December 2010 Meeting The Hague

Beneficiary 6 - epa




Subcontracting 0,00

Travel 3.006,58

Equipment 7.083,35

Supplies 116,70

Major cost item …

Remaining costs

184.115,13

Indirect cost 52.172,55

TOTAL 236.287,68

Requested European

Contribution 118143,84


FIANCIAL STATEMENT

1. Epa people working on the Europhoto Project are:

WP 1Renate Wernz, Manager Purchase & LogisticsMaria Mann, Director Business Development

WP 4, 5,Cengiz Seren, Editor in ChiefMaria Mann, Director Business DevelopmentBenjamin Legier, Day Duty Editor

Since Jan 2011Monica Plhal, Deputy Editor in ChiefMike Conway, Senior Editor

Since July 2011Vassili Korneyev, Senior Editor

WP 2Maria Mann, Director Business DevelopmentSandra Boerma, Director Int. Sales & MarketingDoerte Jahn, Key Account ManagerRenate Wernz, Manager Purchase & Logistics

WP 3, 6Jörg Reuter, Deputy Director TechnologiesOle Bratz, Director TechnologiesUwe Gallschneider, IT Specialist

2. TravelsKick.off Meeting Rome, June 2010, Renate WernzProject Meeting The Hague December 2010, Maria Mann, Joerg Reuter, Renate WernzProject Meeting Madrid, April 2011, Maria Mann, Joerg ReuterProject Meeting Frankfurt, June 2011, Maria Mann, Joerg Reuter, Renate Wernz (no costs occurred)

Project Meeting Frankfurt, June 2011, Maria Mann, Joerg Reuter, Renate Wernz (no costs occurred)

Beneficiary 7 - EXPERT SYSTEM



Work Packages

(WP1-WP7)

Personnel costs

238.283,47€

Acivities decribed in project Technical Annex.

Subcontracting

WP1 Travel costs

5.110,16€ Work Packages

(WP1-WP7)

indirect costs (30%) € 71.485,04

Major cost item 'C'

Major cost item …

Remaining costs

314.878,67TOTAL DIRECT COSTS AS CLAIMED IN

FIANCIAL STATEMENT

Period 1 - (May 2010 - Jul 2011)

Expected pm 39,00€

Expected hours 5.213,20€

Average Hourly costs 43,50€

Expected personel cost 226.194,35€

Personel cost 238.283,47€

Travel 5.110,16€

Total Direct costs 243.393,63€ overheads 0,3

Indirect costs 71.485,04€

Total Costs 314.878,67€

EC Contribution 157.439,34€

Name start date end date place

Danza 15/07/2010 17/07/2010 The Hague

Danza 28/09/2010 30/09/2010 The Hague

Danza 14/10/2010 15/10/2010 Amsterdam

Danza 13/12/2010 15/12/2010 The Hague

Pellacani 03/06/2010 03/06/2010 Roma

total 2010

Name start date end date place

Danza 25/03/2011 12/04/2011 Modena

Danza 11/04/2011 13/04/2011 Madrid

Danza 19/05/2011 20/05/2011 The Hague

Danza 04/07/2011 05/07/2011 Francoforte

Pellacani 11/04/2011 13/04/2011 Madrid

Pellacani 04/07/2011 05/07/2011 Francoforte

total 2011

travel motivation cost

Project Plenary Meeting - Europeana Meeting € 679,55

Meeting within the Europeana group of projects € 536,85

Europeana meeting - Open Culture € 316,57

Project Plenary Meeting € 599,77

Project Plenary Meeting € 153,90

€ 2.286,64

travel motivation cost

Internal Meeting 197,00€

Project Plenary Meeting 556,90€

Meeting within the Europeana group of projects 466,28€




2.823,52€

Total of period (01/05/2010 - 31/07/2011) € 5.110,16

Beneficiary 8 - LUSA




Subcontracting

Major cost item 'A' 4.684,24 Travelling / Meetings

Major cost item 'B'

Major cost item 'C'

Major cost item …

Remaining costs

117.547,30




FIANCIAL STATEMENT

Beneficiary 8



Personnel costs 112.863,06 People who worked on the project:

Luís Martins (Sales and Marketing Director - Archives

Director) - 2 person months; Carlos Bernardo (Senior

Archivist / Documentalist - Archives Coordinator) - 11

person months; Rita Rosa (Marketing and Communication

Officer) - 4 person months; Lurdes Lobato (Senior

documentalist) - 9,3 person months; Ricardo Bernardo

(Documentalist / Digitising and Image Processing) - 9,3

person months; Carlos Almeida (Administrative Technician

- Digitising and Image Processing) - 1,3 person months;

Valter Aguiar (Senior Documentalist) - 0,3 person months;

Sérgio Fonseca (Senior IT Engineer) - 2,5 person months

Subcontracting

Major cost item 'A' 4.684,24 Travelling / Meetings

2010

Rome (June 2010) -Carlos Bernardo

Den Haag (December 2010) - Carlos Bernardo and Sérgio

Fonseca

2011

Madrid (April 12 and 13, 2011) - Carlos Bernardo, Sérgio

Fonseca and Rita Rosa

Frankfurt (July 4 and 5, 2011) - Carlos Bernardo and Rita

Rosa Major cost item 'B'

Major cost item 'C'

Major cost item …

Remaining costs

117.547,30TOTAL DIRECT COSTS AS CLAIMED IN

FIANCIAL STATEMENT

Beneficiary 9 - MTI




WP1-7 Subcontracting 11.056,00

WP1-7 Travel costs 2.702,00

Major cost item 'B'

Major cost item 'C'

Major cost item …

Remaining costs

33.109,00

Indirect costs 5805,3



FIANCIAL STATEMENT

Beneficiary 9

Personnel, subcontracting and other major cost items WP1-7


WP1-7 Personnel costs 19.351,00 IT specialist (4p, 4,6pm), press information specialist journalist (1p, 0,7pm),

translator (2p, 0,87pm), lector (1p, 0,57pm) - sum: 8 person, 6,74

personmonths

WP1-7 Subcontracting 11.056,00

WP1-7 Travel costs 2.702,00 20101213-15. Hága (2); 20110411-13. Madrid (2); 20110703-05. Frankurt

(3) Rozgonyiné Gara Dóra (3x), Burkusné Dobi Zsuzsanna (3x), Szente

Krisztián (1x)

Major cost item 'B'

Major cost item 'C'

Major cost item …

Remaining costs

33.109,00

Personnel, subcontracting and other major cost items WP1


WP1 Personnel costs 1.587,00

WP1 Subcontracting 617,00

Travel costs 2.702,00

Major cost item 'B'

Major cost item 'C'

Major cost item …

Remaining costs

4.906,00


FIANCIAL STATEMENT


FIANCIAL STATEMENT




Subcontracting

Major cost item 'A'

Major cost item 'B'

Major cost item 'C'

Major cost item …

Remaining costs

4.408,00




WP3 Subcontracting

Major cost item 'A'

Major cost item 'B'

Major cost item 'C'

Major cost item …

Remaining costs

3.168,00




FIANCIAL STATEMENT


FIANCIAL STATEMENT

Personnel costs

WP4 Subcontracting 3.781,00

Major cost item 'A'

Major cost item 'B'

Major cost item 'C'

Major cost item …

Remaining costs

3.781,00




WP5 Subcontracting 5.164,00

Major cost item 'A'

Major cost item 'B'

Major cost item 'C'

Major cost item …

Remaining costs

13.858,00





FIANCIAL STATEMENT


FIANCIAL STATEMENT

Subcontracting 1.494,00

Major cost item 'A'

Major cost item 'B'

Major cost item 'C'

Major cost item …

Remaining costs

2.988,00



Personnel costs

Subcontracting

Major cost item 'A'

Major cost item 'B'

Major cost item 'C'

Major cost item …

Remaining costs

0,00


FIANCIAL STATEMENT


FIANCIAL STATEMENT

Beneficiary 10 - PAP



WP1-WP7 Personnel costs 39.998,17 number of people - 20; positions: project manager,

administrator, secretary, experts, archivists, coordinator,

technical coordinator, translators, preparing reports,

supporting activities connected with the project; Work

Packages: WP1 - WP5. TOTAL person-months: 35

WP4 Subcontracting 9.686,57 Scanning of picture

WP4 Major cost item 'A' 3.816,40 Depreciation

WP1 Major cost item 'B' 7.156,92 Roma (2 person 02-05.06.2011), Hague (2 person 14-

15.12.2011), Madrid (3 person 11-13.04.2011), Frankfurt (3

person 03-05.07.2011), Brussles (2 person 26-28.09.2011)

Major cost item 'C'

Major cost item …

Remaining costs

60.658,06

Conversion rate published by the ECB from 29.07.2011 (4,0086)

indirect costs 11.999,45



FIANCIAL STATEMENT

3).The different results between budgeted vs actual monthly average personnel costs are from the fact that some people haven't provided the sufficient number of pictures. The difference should be corrected soon.

3).The different results between budgeted vs actual monthly average personnel costs are from the fact that some people haven't provided the sufficient number of pictures. The difference should be

Beneficiary 11 - SCANPIX



WP 1, 2, 3, 4 , 5 og 7Personnel costs

129.844,37

Subcontracting 0,00

WP 1Travel and subsistence

allowances2.262,92

WP 5Purchase of equipment

(scanner)3.785,18

WP 5 Workstation 1.073,70

Remaining costs 0,00

136.966,17




FIANCIAL STATEMENT

1. Perssonell costs Hours

Title (EN)Hours spent

on the

project

Person

months

Consultant/Assistant 847,0 6,4

Photographer 1.590,5 12,0

International Manager 133,8 1,0

Director 8,5 0,1

Editorial Manager 50,5 0,4

IT Manager 82,0 0,6

IT Consultant 102,0 0,8

Coordinator 260,3 2,0

Archivist 7,5 0,1

Archivist 5,5 0,0

National Sales Manager 2,5 0,0

Business Controller 8,0 0,1

Business Controller 7,0 0,1

3.105,1 23,3

2. travel detailsTravel details Meeting and date Particpants notes

Kickoff meeting Rome, 3-4th

June 2010 Geert Kadziola Andersen

left Denmark

on june 2nd,

no early

morning

flightsHague meeting 14-15 december

2010

Geert Kadziola Andersen

& Henrik Schleicher

Madrid Meeting, 12-13 april

2010 Geert Kadziola Andersen & Henrik Schleicher

left Denmark

on april 11th,

no early

morning

flightsFrankfurt meeting 4th-5th July

2011 Henrik SchleicherBrussels meeting 26-27th

September Geert Kadziola Andersen

3. explanation on salary differences

EURO-PHOTO PartnersPERSONNEL COSTS

(RP1) PM (RP1)

COSTS/PM

(RP1)

11 SCANPIX 129.844,00 26,00 4.994,00Comments: a difference of 10% reflects the fact that we worked with 2007 salary levels in our applications and used more senior employees time on this project than originally expected

Martin MøllerTrine Fogtmann Hansen

Henrik SchleicherAnne Sidse BuckBodil Nygaard JensenLeif Altschul JensenMikkel Behm FotlandBrian Kris Kjær Nielsen

Heine Pedersen

Name of employee

Birgitte Kornerup-BangAllan LundgrenGeert Kadziola AndersenNiels Hjerrild

TOTAL

PERSONN

EL COSTS

(full duration

of the

project)-

Annex I

PM (full

duration

of the

project)-

Annex I

COSTS/P

M

Differenc

e actual

&

estimate

d

256.500,00 57,00 4.500,00 494,00

Comments: a difference of 10% reflects the fact that we worked with 2007 salary levels in our applications and used more senior employees time on this project than originally expected

Documents

Period start date 1st May 2010 31 July 2011site.project.europhoto.org/project/public/doc/EURO-Photo - Progress... · Grant Agreement number 250468 Project acronym EURO-Photo Reporting