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AEROSPACE QUALITY SYSTEMSOCTOBER 2009
UNCONFIRMED MINUTESOCTOBER 21- 22, 2009
SHERATON STATION SQUAREPITTSBURGH, PA, USA
These minutes are not final until confirmed by the Task Group in writing or by vote at a subsequent meeting. Information herein does not constitute a communication or recommendation from the Task Group and shall not be considered as such by any agency.
WEDNESDAY, OCTOBER 21 to THURSDAY, OCTOBER 22
1.0 OPENING COMMENTS - OPEN
1.1 Call to Order / Quorum Check
The Aerospace Quality Systems (AQS) Task Group was called to order at 10:30 a.m., 21-Oct-09.
It was verified that only SUBSCRIBER MEMBERS were in attendance during the closed portion of the meeting.
A quorum was established with the following representatives in attendance:
Subscriber Members/Participants Present (* Indicates Voting Member)
NAME COMPANY NAME
Patrice Bleau Bombardier* Robert Bodemuller Ball Aerospace & Tech
Gary Cannon 309th Maintenance Wing-Hill AFBMassimo Cavaliere CIRA ScpA (Pending Subscriber)
* Michael Coleman The Boeing Company* Mark Covert Honeywell Aerospace Chairperson* David Day GE Aviation Vice-
ChairpersonWarren Ferree 309th Maintenance Wing-Hill AFB
* Harold Finch Spirit AeroSystems* Robin Gorman The Boeing Company* Paul Grenier Bombardier
Wayne Hillstead 309th Maintenance Wing-Hill AFBMark Malcom 309th Maintenance Wing-Hill AFBRoy Malott United Space Alliance
* Heather Meyer Cessna Aircraft Company Secretary* Steve Meyer Goodrich
John Nerz GE-AviationBuddy Paden 309th Maintenance Wing-Hill AFB
* Jay H. Park Northrop GrummanJesse Reeves 309th Maintenance Wing-Hill AFBDon Robertson Hawker BeechcraftAndre Roy Bombardier
Other Members/Participants Present (* Indicates Voting Member)
NAME COMPANY NAME
Carol Beckrich Hardcoat Inc.Charlie Bernhard Paulo Products Company
* Mark Brown Braddock MetallurgicalBarbara Bulava Modern Drop Forge
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Rachel Marie DeSimone American Tinning & GalvanizingDenis Emond Tenickrome Aeronautique Inc.Steve Hagenhoff Southwest United IndustriesBuck Kilgore M7 Aerospace
* Richard Kowalczyk X-R-I TestingTodd Lazar M7 AerospaceJim Maloney TimkenRosa Martin Superior PlatingJesse Norris Stack Metallurgical Ampon Rojanabenjakun FabrinetBill Strong Epner Technology Inc.Jim Tuminello Tech Met Inc.
AQS Liaisons Participants Present (* Indicates AQS Liaison)
NAME COMPANY NAME
* David Day GE Aviation NMSE* Steve Meyer Goodrich Aerostructures WLD* John Nerz GE Aerospace CT* Don Robertson Hawker Beechcraft HT* Scott Sullivan Honeywell Aerospace NDT* Dewey Whittaker Honeywell Aerospace ETG
PRI Staff Present
John BarrettSusan FraileyMike GutridgeArshad HafeezRhonda JosephKellie O’ConnorKevin Wetzel
1.2 Expectations - Agenda Review - Identify New Business - Conduct of Meeting
The expectations and conduct of the meeting was reviewed. The agenda was also reviewed, including New Business items.
1.3 Approval of Previous Meeting Minutes
The minutes from the July 2009 meeting were approved as written.
1.4 Task Group Membership
Due to company changes, the following membership changes were announced:
Patrice Bleau UVM BombardierAndre Roy UVM BombardierRoy Malott UVM United Space Alliance
Mark Malcom UVM 309th Maintenance Wing-Hill AFBJean Scott AUVM 309th Maintenance Wing-Hill AFBTodd Lazar SVM M7 Aerospace
These individuals will be transitioning and working to meet the requirements of the Task Group for attendance at two meetings. After successful completion, the expectation will be that Patrice Bleau will be the Subscriber Voting Member (UVM) and Andre Roy will be named the Alternate User
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Voting Member (AUVM) for Bombardier. Roy Malott will be the UVM for United Space Alliance. Jean Scott will be moving to AUVM for Hill Air Force Base.
Motion made by Robin Gorman, seconded by Bob Bodemuller to make Massimo Cavaliere of CIRA a new UVM. Motion Passed.
Steve Meyer will be assuming the responsibilities of Secretary as Heather Meyer will no longer be participating on the Task Group.
The AQS Task Group wishes to express gratitude for all of the outgoing members’ efforts.
Motion made by David Day and seconded by Robin Gorman to approve Todd Lazar as a new Supplier Voting Member (SVM). Motion Passed
ACTION ITEM: Susan Frailey will complete the required paperwork for the new UVM and SVM. (DUE DATE: 23-Oct-09)
2.0 TASK GROUP TUTORIAL – OPEN
Mark Covert, AQS Chairperson, and Susan Frailey, Staff Engineer, presented the Attendees Tutorial.
3.0 RAIL REVIEW STATUS – OPEN
The AQS RAIL was reviewed and updated accordingly; modifying detail of the actions, action owners, and due dates.
Line numbers listed 134- Still Open – Past Due – Reassigned to Susan Frailey. Susan will work with Louise
Stefanakis to determine if a report can be generated that can be used to close this item.
138- Closed - New action item to update/create the work instruction 186- Tabled - To be covered during the meeting and will be closed 187- Tabled – To be accomplished in the meeting 188- Tabled – Will review at February 2010 meeting 201- Closed - Will be presented during the meeting 208- New - Assigned to Susan Frailey 211- New – Assigned to Dave Day
ACTION ITEM: Susan Frailey to update/create work instruction to send out reminders for RAIL items when the RAIL is updated on a monthly basis. (DUE DATE: 31-Dec-09)
ACTION ITEM: David Day to communicate back to the AS9003 Team concerns of the AQS Task Group and report back to the Task Group in Rome. (DUE DATE: 01-Feb-10)
4.0 METRICS REVIEW – OPEN
4.1 Task Group/NMC Metrics
Susan Frailey reviewed the NMC Metrics for the AQS Task Group.
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4.2 SE Delegation Oversight
Susan Frailey reviewed the SE Delegation Oversight Metrics.
5.0 REVIEW AC7004 REVISION – OPEN
5.1 Review AC7004 Draft Status
The Task Group reviewed the AC7004 Revision E draft and resolved comments submitted.
ACTION ITEM: Susan Frailey will update the revision according to the Task Group discussion, validating all references are correct and N/A’s are identified appropriately. (DUE DATE: 01-Feb-10)
5.2 Review AS9003 Rev Status
AS9003 was out for ballot in mid-2009. Comments were resolved and it is out for ballot again in late-2009.
6.0 QMS INTEGRATION - OPEN
6.1 Liaison Meeting Preparation
David Day provided an update to the AQS Task Group regarding the Liaison Program. He outlined the reasoning behind QMS Integration and detailed the first special project.
6.2 Liaison Project Status
David Day also provided a status of the project and continued efforts (see attached presentation above).
7.0 SSC STATUS REPORT - OPEN
Mark Brown provided an update on the Supplier Support Committee’s activities.
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ACTION ITEM: Mark Brown to take questions to the SSC that were addressed in the Task Group meeting (e.g. assistance with Suppliers reluctant to gain Nadcap Accreditation). (DUE DATE: 01-Feb-10)
8.0 MISCELLANEOUS REPORTING - OPEN
8.1 Notification Requests Received from Commodities
Susan Frailey presented data on AQS requests (from special process commodities) for audit review and determination if a notification in OASIS is warranted. To date, thirteen review requests have been made to the Task Group. Of these reviews, nine resulted in a notification in OASIS by a Prime Member.
8.2 eAuditNet Issues Report Out
eAuditNet 2.0 has been out since May 2009. If anyone is still having problems, please contact the eAuditNet helpdesk. There are still fixes and enhancements to be made and implemented as they are completed.
9.0 DATA COLLECTION- AUDITOR CONSISTENCY MONITORING - OPEN
9.1 What do we want the data to show us?
9.2 Data Collection – What To Get
This topic was tabled for discussion in the February 2010 Nadcap Meeting.
10.0 AUDITOR TRAINING - OPEN
10.1 A recap of 2009 Auditor Training was given by Mark Covert and John Barrett. The training was done as a Johnny Carson skit. Lessons learned is that it was not well received by international audiences, so the international audience base must be considered in future training.
10.2 Maintaining/Training Auditors/Ideas for 2010 Training
Auditor training topic was tabled until the February 2010 Nadcap Meeting agenda.
11.0 NEW BUSINESS – OPEN
11.1 Motion made by Dave Day to approve Susan Frailey as delegated Staff Engineer. Seconded by Jay Park. Motion Passed.
11.2 Steve Meyer was confirmed as Secretary.
11.3 A presentation on how to report concerns to ILAC (ISO 17025) was given by Susan Frailey.
11.4 NOP-002
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The Task Group discussed how to approach a potential update to NOP-002 para 3.4 – reference to Standards. The Task Group will need to evaluate and determine if the AQS Task Group wants to recommend continuing acceptance of AS9003 and will also need to remove reference to JISQ9110, as this standard does not exist. The Task Group will also need to modify the language to recognize other language versions of AS9100 as they are added to the Oasis database. These recommendations would be made to the NMC for approval.
Motion made by Dave Day, seconded by Jay Park to recommend modification for NOP-002 to add “and other equivalent standards as recognized by IAQG”. Motion Passed.
11.5 AC7004 Stand alone audit time - Dave Day reported - The team previously had a concern that the time for Standalone AC7004 audit may be inadequate. A standalone audit was conducted. The audit took approximately 5.5 hours for a 30 person shop. Current recommendation is to leave the audit duration at one day.
11.6 Audit finding variations
Based on feedback from commodities and oversight team perspective, we need to improve our oversight of audits so that we can determine what is working or not working with the audit process. The challenge from NMC is that each Prime should review one audit per commodity per year to improve the knowledge of the Prime and Task Group. Our data shows that there is variation between Auditors and variation between co-joined Task Groups. The general consensus is that most members of the Task Group would be able to support one observation audit per year. Consensus was to create a form for audit observation to help reduce variation. Robin Gorman, Jay Park, John Barrett, and Todd Lazar will create a draft form. Audit techniques and methods to contact Suppliers after audits will be discussed at the next meeting. Jay Park will do a short presentation on how to contact Suppliers at the February 2010 meeting. Each person will submit to Susan Frailey the geographic and time range they are interested in doing the observation audits.
11.7 Size of Suppliers who use the AC7004
Data showed suppliers from 3 employees to 2600. Given this, the unrestricted acceptance of AS9003 may not make sense, but perhaps a restricted acceptance of AS9003 (based on the number of employees) may make sense. This will be a topic for further discussion with the AS9003 team.
11.8 Agenda for the Rome meeting
Jay Park will present on audit techniques and report out by the sub-team on the form development. This form will be used by AQS UVMs that observe audits.
11.0 NEW BUSINESS CONT’D– CLOSED
11.9 The Task Group was reminded to review and comply with RAIL and that group RAIL items should have a lead identified.
11.10 The Task Group was reminded that comments on audits should be specific.
For Forum issues:a) Specifically list the issueb) Why this is importantc) Specific recommendation
Where the Task Group may not reach consensus through other communication means, the Staff Engineer, possibly at the request of the Task Group, may call a meeting to discuss the issue and the resolution.
11.11 AS9003 recommendations
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A team was formed to do a gap analysis on the new revision of AS9003 and will report back to the Task Group during the February 2010 meeting. The team consists of Roy Mallott, Steve Meyer, Dave Day (Lead) and John Barrett (PRI Staff).
ACTION ITEM: Susan Frailey to provide the previous version of the gap analysis to the team. (DUE DATE: 16-Noc-2009)
11.12 Rome Agenda – update on NASA concerns and requests to include space standards in Nadcap.
12.0 AUDIT REVIEW AND AUDITOR CONSISTENCY - CLOSED
An audit was reviewed by the Task Group to show the new UVM the screens.
ACTION ITEM: Susan Frailey to schedule a one-hour WebEx in early January 2010 for the audit review process between Face-to-Face meetings. (DUE DATE: 31-Dec-2009)
13.0 MEETING FEEDBACK
A meeting feedback form has been implemented for the Task Group.
ADJOURNMENT – 23-Oct-09 – Meeting was adjourned at 2:50 p.m.
Minutes Prepared by: Heather L. Meyer [email protected] J. Meyer [email protected] Day [email protected]
RAIL:
***** For PRI Staff use only: ******
Are procedural/form changes required based on changes/actions approved during this meeting? (select one)
YES* NO
*If yes, the following information is required:
Documents requiring revision:
Who is responsible: Due date:
NOP-002 John Barrett 16-Nov-09
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