PERFORMANCE AGREEMENT

BETWEEN

SECRETARY AND DIRECTOR GENERAL, DEPARTMENT OF ROADS

(July l. 2018 - June 30,2019)

TABLE OF CO;\,TE:\TS

Section I: Vision, Mission and Objectives

Section 2: Objectives, Actions, Success Indicators and Target

Section 3: Trend Values of Success Indicators

Section 4: Description and Measurement of Success Indicators

Section 5: Requirements from other Departments & Secretariat Divisions

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Preamble

The PerformanL ~ ~ m nt IS entered into between the Secretary and Director General, Department of R ad~ .

The objectives of thl Perfom13nce Agreement are:

a) To establish clarity and consensus about annual priorities, consistent with the I i h Five Year Plan of the l'vlinistry, and Government's other priorities; and

b) To provide an objective and fair basis for evaluating the overall performance at the end of the financial year

The Performance Agreement represents an important accountability mechanism for inculcating a performance-based culture at a\l levels of government.

THEREFORE, the parties hereto agree as follows:

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Section 1: Vision, 'fission and Objectives

Vision

"A professional and regulatory organization competent and committed to enabling provision of road Infrastructure that is adequate, efficient, reliable and safe"

Mission

Up-gradation of all the national highways forming the North-South and East-West national highway grid to the desired specitications and quality to carry loads up to 30 tons;

• Complete construction of the South East West Highway to enhance connectivity within and outside the country;

• Completion & maintenance of lnter-Dzongkhag connectivity roads;

• Construct and maintain Dzongkhag roads to desired level of serviceability;

• Shorten the highways to reduce travel time & vehicle operating costs;

• Ensure that more than 85 percent of the population lives within half a day's walk from nearest motor-able road by 2020;

• Professionalize the skills of employees through a continuous process of capacity building;

Introduce appropriate technologies and mechanisms to improve construction/ maintenance methodologies and quality;

• Ensure/enable private sector development - as this is the key to participation by private sector for socio-economic success;

• Continue EFRC and climate resilient techniques in roads construction.

Objectives

To Consolidate and improve road network for efficient transportation.

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Section 2: Objectives, Success Indicators & Target

Objective Weight Action

Tu (onsulidatc 100 Approval of :llld illlpn1v,: construction of 1IIIII IIh '1WIlIk i'ur PAR (Private 1' 1111 le lll ACl:css Road) I f _111 ' 1'1 " 1,11 111 11 Rllad hind: data

l:u l1l:.;ti,fn

11l1pil:1l1l:nlalion of liEI' · 1 ,DCF NAPA :I I'rnj,,:cl

Risk assessment data collection for slope stabilization works

Restore monsoon damages

Enhance load carrying capacity of bridge

Carryout river dredging work

Succeu Indicator Unit Weight Excellent Very Good Good Fair [70%) Poor [60%1 .[JOO'Y.) [90%) L80%)

TAT for approval of Days construction for PAR

5 30 40 50 6() hl: YIllld Itll

Timeline by which Date road block data collected and 5 04/30120 19 05/ 15/2019 U5/3 1/20 I () ()(rl I 5 /~ O I<) 0111 , ()/ .'f) III

compiled

Climate resilient Date guideline for design and construction of climate resilient road infrastrucmre developed and

10 04/30/2019 05/1 5/20 19 05/31/201 9 06/1 5/20 19 06/30/2019

improvement of Nimshong-Shingkhar as a climate resil ient road initiated

Timeline by which Date risk assessment data is collected and 6 04/30/2019 05 / 15/2019 05/3112019 06/15/2019 06/30/20 I 9

compilcd

Monsoon restoration works can-icd out

Percent 6 100 90 80 70 60

No, of bridges on Number which load carrying capacity is enhanced

8 II 10 9 g 7

(18R to 40170R)

Timeline by which Date river dredging works is completed

4 05120/2019 05130/2019 06/ 10/2019 06/20 /2019 06/30/2019

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Construction of National Highway

Km ofNH constructed

KM 8 10.31 9.28 8.25 7.22 6.18

Construction of GC Roads

Km of GC Road Constructed

KM 6 3.9 3.51 3.12 2.73 2.34

Black Topping of GC Road

Km ofGC Road Blacktopped

KM 6 20 18 16 14 1 '

Routine No. of Bridges Number Maintenance of Maintained 6 278 250 222 1'1·1 Ic,(,

Bridges

Ruutine Km of Road KM Maintenance uf Maintained 6 2725.730 2453.16 21 XU.5X 1110X .() I l(d5.·I·~

Road

Double-Janing of NEWH

Km ofNEWH Double-laned

KM 10 84.28 75.85 67.42 58.99 50.56

Resurfacing of Road

Km of Road Resurfaced

KM 8 53.63 48.26 42.90 37.54 32.17

Adoption of Road Timeline by which Date Maintenance Management

operation of RMMS is initiated

6 05 /20/2019 05/30/2019 0611 0/2019 06 /20/2019 06/30/2019

System (RMMS)

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Section 3: Trend values of success indicators

Objt'ctivt' Aetion Success Indicator

I" ( l) tI ~ \llld!ll<: and AdoPlioll of road Timcline by which 11111'1111 l ' l oll d I11:1work IIlailll~lIallc~ operation ofRMMS is 111 1 ~ I hI " '111 1I"l l1ag~lIlcnt syst~m initiated ' I I III " I'I! II.III II II .'\1'1'I<Ival of TAT for approval of

l' ''II ~ 11111'1 ion of PAR construction for PAR

UI. II·f.. l"l'ping of UC Km of GC Road Il liad blacktopped

.111 )' 11111 ri v,~r Timeline by which dl ~dp lll l!. Work rivcr dredging works is

completed

(' t il 1\1 i1 I"; I ,on orG "m of GC Road Roads Constructcd

COllstructiun of Km ofNH constructed National Highway

Double laning of Km ofNEWH Double NEWH Lan~d

Enhance load No. of bridges on carrying capacity of which load carrying bridge capacity is enhanced

(18R to 40170R)

Implementation of Climate resilient GEF-LDCF NAPA 3 guideline for design Project and construction of

climate resilient road infrastructure developed and improvcment of Nimshong-Shingkhar

Vnit Actual Values [FY 2013-14J

Date

Days

KM 20

Date

KM 3.9

KM 10.3 I

KM 84.28

Number 1 I

Date

Actual ValDes (FY 2014-151

20

3.9

15 .91

109.87

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Target Values (FY 2015-16)

20

3.9

73.57

109.87

16

Projeded Projt'cted Values IFY Valuell II"\' 2016-171 2017-18)

20 :10

3.9 3.9

131.23 171.39

109.87 109.87

2 I 26

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as a climate resilient road in i tiated

Restore monsoon damages

Monsoon restoration works carried out

Percent

Resurfacing of roads Km of road resurfaced KM 53.63km 233.04km 318.3 km 463km 519 kill

Risk assessmcnt data Timeline by which risk wlb.:tion for slope assessment data is stahilii'atiol1 works collected and compiled

Date

R .. ad hlq,k data ctlilec tion

Timcline by which road block data collected and compiled

Datc

I{"utille Illaintcllancc No. of bridges "I hridg," maintained

Number

Rtllltilll: IIlailltcnancc Km of road maintained .. I road

KM

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Section 4: Definition of Success Indicators

Success Indicator

rilllt'l illc hy which road block data , ,, II, '{' I,,'<I :llld Clllllpikd

( 11I1I.1Il' 1~·, . tli l.·111 1'lIldt:lin.: fur tksign and , " 11 , 11110 11"11 "I " lillla!l' Ics iliclll road Iltll ,I ,111111111 1: dl:vl: l "l'~u and improvement II I NIIII.!I"II!! 'I lilll j.'kliul ,I':J clillla!C 1,· .. 111 '111 1\I.,d 111111,,1,'"

Timeline by which risk aSSt.:~Slllcnt data is collected and compiled

Monsoon Restoration Works carried out

Kill of Road Maintaincd

Description

Time taken to clear the road blocks will be collected and compilcd

Climate resilient guideline for design and construction of climate resilient road infrastructure is to be drafted adapting to existing EFRC guidelines and standards. Nimshong-Shingkhar Road is being taken pilot project for constructing a climate resilient road. Initiation includes designing and producing of drawings.

Risk assessment data includes identification of sitcs of landslide occurrence, time of the occurrence, physical damagcs on cxisting structures and propose mitigation measures

Veritication teams from the Depanments Head Quarter will visit all the roads under the Regional Offices. Their findings on damages due to monsoon with a proposal for restoration will be presented to the Dcpanment. Then the department will identify, then prioritize the damages and will carry out restoration works . The target will be achieved on 100% utilization of the allocated budget.

Routine maintenance uf road includes clearances of drains, cross drainage, CUlling of grasses, sweeping of ruads based on the budget allocated

Data Collection Methodology

Emails, fax, social media, official letters, etc.

Emails, fax, social media, official lellers, etc.

Emails, fax , social media, official letters, etc .

Mails, Fax, Verification team

Thruugh mail from Rcgional Officcs

Data Collection Frequency

Weekly

Quancrly

Quarterly

Quarterly

Quancrly

Data Source

Rcgional Oftil:t.:s, DuR

I-Icadquartl'l alld RO Tillglihi

Headquarter and RO's

Regional Offices, DoR

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Km ofNEWH Double Lancd

N" "I' (,1 Hl ttc~ (III which load carrying ". lp.I, lt v I" ,· ll ha llc..:d (I XI{ tll ·10170R)

Timeline by whieh River Drcuging Works is Completed

Km ofNH constructed

Km of GC Road Constructed

Km of GC Road Blacktopped

No. of Bridges Maintained

The following stretches of road will Double Laned I. Wangdue to Chuserbu (12 Kms) 2. Chuserbu to Trongsa (13.34 Kms) 3. Trongsa to Nangar (35.67 Kms) 4. Lingmcthang to Yadi (23 .27 Kms)

These are the following bridges : I. Dangdung RCC Bridge 2. Yurmoo RCC Bridge 3. Wangchhu Zam 4. Yujugang BB 5. Jamkhardrang Steel Girder Bridge () Yudhiri BB 7. Bararey Bridge R. Gcling BB 9. Langling bridge 10. Namchokhola bridge II . Taklai bridge

River Dredging works include river protection work

Km of Road Constructed is measured based on Formation Cutting! First Cutting (FC). The following Roads will be constructed I. Dalbari Dagapela (3.5 Kms) 2. Samrang Jomotsangkha (3.5 Kms) 3. Pasakha Access Road (1.2 Kms) 4. Realignment of Ossey Road (2.115 Kms)

The Road at Thaktri Sakteng will be constructed. It will be measured in tenl1S ofFC.

The following Stretch of GC Road will be Blacktopped I. Dakpai Buli Nimshog GC (20 Kms)

Routine maintenance includes Cleaning, Painting, Greasing and also

Through Progress Reports from ROs Monthly

Through Progress Report Monthly

From Progress Report and also from Monthly mail from ROs

From Progress Report Submitted by Monthly ROs

Progress Report from ROs Monthly

Through Progress Report from ROs Monthly DoR admin data and mails

From RO's Progress Report Monthly

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Clearance of materials on bridges

Timcline by which operation of RMMS is Data of Road asset collected, updated National Highways are visited and Annually initiatcd and compiled the data are collected using GPS and

camera mounted on vehicle

I i\ r "\I':trr["ovaillf construction for PAR DoR has to approve construction of From ,Mail and Faxes Annually Private Access Road and the time for it should be within 30

III ,I! " 'lld 1<".1111:1"".1 Tsirang-Sunkosh - 2.5km From Progress Report of ROs Monthly Samtse - Phuntsholing - 3km Gangola - Lhuntse - 3.22km Tingtibi-Zhemgang- Wangdigang ­2. lkm Paniko-Goentegang - J0.2km Gocntcgang -Baychu - 9km Tongsana VVIP - 5km Tashigang - Rangjung - 4km Nangar -Jakar - J.5km Lawala - Phobjikha - 7.1km Dewathang- Samdrupcholing - 3km Samtse - Sipsoo -3km

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Section 5: Requirements from other Departments & Secretariat Divisions

Organization Name Relevant Surce" lodicator Requiremeol from the Justification for the Requirement detail Impact (If Not Orgaolzation Requirement Met)

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Whereas,

I, the Director General, Department of Roads, commit to the Secretary and the Minister, to deliver the results described in this Annual Performance Agreement.

I, the Secretary, commit to the Director General, to provide necessary support for the delivery of results described in this Annual Performance Agreement.

SIGNED:

Chencho Dorji

(9/S /CbO( cr Date (

Secretary Ministry of Works & Human Settlement

I

I

Tenzin Date Director General Department of Roads

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