TCS PeopleSoft Training Program HCM V 8.9 Time & Labor

12 March 2010

12 March 2010

Time & Labor

Time and Labor facilitates the management, planning, reporting, approving of time, calendar, schedule creation and usage from one global web-based application.

The Major Business Processes of Time and labor are: Report time. Create schedules. Organize employee groups. Approve time. Track compensatory time off. Manage security. Manage reported time. Track task data. Forecast payable time. Manage exceptions. Track attendance. Process payable time. Create rules for processing time. Distribute and dilute labor costs.

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Prerequisite to setup Time & Labor

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Time & Labor Integration

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TCD- Time Collection Devices.

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Time and Labor

Process Flow

Set Up Fundamental Tables HRMS, Installation, T&L Related Tables (Shift, Schedules, TRC, Workgroup etc.)

Enroll Employees into T&L Provide Security Report Time Process Time (Run TIMEADMIN) Approve Time Load Payable Time from T&L to Payroll.

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Report Time

Hourly employees (Positive Time Reporters) report PUNCH time everyday. Salaried employees (Exception Time Reporters) report ELAPSED time like Leave,

Holiday etc. Time reported by the employees get entered in the PUNCH and ELAPSED reported

time tables TL_RPTD_PCHTIME and TL_RPTD_ELPTIME respectively. The TIMEADMIN process reads from the above reported time tables, applies RULES to

the entries and converts REPORTED TIME to PAYABLE TIME.

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Time Reporter

Employees and non-employees do not automatically participate in the Time and Labor system when added to the Human Resources database. You must enroll, as a time reporter, each person for whom time will be reported or created. When enrolling a time reporter, specify how the person will report time and how the system will process that time.

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Workgroups

A workgroup is a group of time reporters who share identical compensation requirements. For example, a workgroup may include all time reporters:

In the same business enterprise. In the same pay group. In the same union or union local. At the same work location.

Each time reporter who reports time through Time and Labor must belong to a workgroup. In addition, the Time Administration process applies rules by workgroup. A workgroup must be created before any process that uses it.

Page Name Object Name Navigation Usage

Workgroup TL_WRKGRP_PNL Set Up HRMS, Product Related, Time and Labor, Rules and Workgroups, Workgroup, Workgroup

Define defaults, approval options, rounding options, and day breaker options for a workgroup.

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Steps in Time Reporting Select the Reporting Method from the drop down box.

Select the appropriate check box for reporting time for a particular employee or a group.

Click on Get Employees.

Click on the desired Employee name hyperlink to report time.

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Scheduling

There are three scheduling environments that an organization is likely to encounter,1. Fixed 2. Rotating3. Dynamic

In Time and Labor you can define three main types of schedules: Punch Elapsed Flex

Punch schedules include punch detail such as In, Out, Meal, Break, and Transfer.

Elapsed schedules show the duration of time to be workedfor example, eight hours on Monday.

Flex schedules are practical when a time reporter has some flexibility to begin and end the workday.

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Creating Schedules

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Time Reporting Methods

There are a variety of ways in which time can be reported: Timesheet entry. Web clock. Mass time. Rapid time. TCD interface. Mobile Time Management.

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PeopleSoft Publish and Subscribe communications methodology

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Time Administration

The heart of the Time & labor is the Time Administration processing feature. All aspects of time reporting are processed through this part of the application.

The foundation of Time and Labor is the Time Administration rules processing feature, which enables you to create rules for processing time. You can apply these rules online and as part of the Time Administration batch process.

Time administration provides these tools for creating rules: Templates for rule calculations. Actions and conditions for rules that are too complex to be defined within a template

structure. SQL objects for complex rules.

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Time Management

Features

Time management features include:

Time management alerts.Overtime limit reached, overtime approval required, payable time approval required, exceptions to review, or absence approval required if any occurrences exist and provides a link to a page for each type of occurrence.

Workforce availability.Currently logged in, no shows for current shifts, scheduled for current shifts, reported absent for today, reported in training for today, and links to the daily and weekly manager calendar view pages.

Time calendar views.Reported time, scheduled time, payable time, exceptions and other information about his/her employees time.

Manage exceptions. Approve reported and payable time, adjust paid time, view payable time and view

forecasted payable time

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Functions and Process Flow-Time &Labor

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Time Admin Process Flow

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Navigation: Time &Labor Setup

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Understanding the PAYABLE TIME table (TL_PAYABLE_TIME)

Producing PAYABLE TIME is the end result of Time and Labor processing. After processing time, TIMEADMIN inserts data into the Payable Time table

TL_PAYABLE_TIME, which is ready to be taken by payroll. Data in TL_PAYABLE_TIME represents final processed time which has been generated

after applying all the defined rules to Reported Time. PAYABLE_STATUS is an important field that decides whether the time is ready to be

taken by payroll and whether payroll has processed that time.

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Approving Time Approving Time which was reported earlier.

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General Navigation

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Thank you

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TCS PeopleSoft Training Program HCM V 8.9 Time & LaborTime & LaborPrerequisite to setup Time & LaborTime & Labor IntegrationTime and Labor Process FlowReport TimeTime Reporter WorkgroupsSteps in Time ReportingSchedulingCreating SchedulesTime Reporting Methods Time AdministrationTime Management FeaturesFunctions and Process Flow-Time &LaborTime Admin Process Flow Slide Number 17Understanding the PAYABLE TIME table (TL_PAYABLE_TIME)Approving TimeGeneral NavigationSlide Number 21