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PEACE RIVER REGIONAL DISTRICT
COMMITTEE OF THE WHOLE MEETING AGENDA
Thursday, May 24, 2018 – 10:00 a.m.
Location: North Peace Cultural Centre Carpet Room 10015 100 Avenue, Fort St. John, BC
1. CALL TO ORDER: 2. ADOPTION OF AGENDA: 3. GALLERY COMMENTS OR QUESTIONS: 4. DELEGATIONS: 4.1 BC Assessment Authority Re: Overview of 2018 Assessment Roll David Keough, Deputy Assessor, Northern Region 4.2 BC Oil and Gas Commission (BC OGC) and Canadian Association of Petroleum Producers (CAPP) Re: Issues Affecting the Regional District Paul Jeakins, Commissioner and CEO (BC OGC) Chris Montgomery, Manager, Exploration & Production Engagement (CAPP) 5. REPORTS: 5.1 May 11, 2018 - Chris Cvik, Chief Administrative Officer – PRRD Activity Update #9 6. NEW BUSINESS: 7. MEDIA QUESTIONS: 8. ADJOURNMENT:
Overview of 2018 Assessment RollPeace River Regional District
David Keough, Deputy Assessor
Tracey Love, Senior Appraiser
May 24, 2018
4.1
May 24, 2018
Topics
1. About BC Assessment
2. Valuation
3. Classification
4. Key dates
5. Assessments & taxes
6. 2018 assessment roll
2
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May 24, 2018
History of BC Assessment
• Established in 1974 under the Assessment Authority Act in response to the need for a fair, independent organization that valued all property in the province
• A provincial Crown corporation, independent of taxing authorities
3
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May 24, 2018
Our product
The Assessment Roll
• Annual list of property values provides stable, predictable base for real property taxation in B.C.
• Identifies ownership, value, classification & exemptions for each property
• Represents over 2 million properties with total value of $1.86 trillion
• Provides the base for local governments & taxing authorities to raise approximately $7.5 billion annually in property taxes for schools & important local services
4
4.1
May 24, 2018
How we value different properties
• Market value as of July 1st
• Residential
• Commercial
Market value is the most probable price which a property should bring in a competitive market under all conditions requisite to a fair sale, the buyer & seller, each acting prudently, knowledgeably & assuming the price is not affected by undue stimulus.
• Legislated (regulated values)
5
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May 24, 2018
Actual Value not Market Value
The actual values of some properties are determined using statutory rates.
Continuous structures
Fibre Optics
Pipelines
Railway track
Electrical power lines
Telephone lines
Right-of-way (utilities etc…)
Farm Land
Forest Land
Major Industrial plants are valued using prescribed costing manuals
4.1
May 24, 2018
How we classify properties
7
4.1
May 24, 2018
Exemptions
An exemption applied by BC Assessment is a release from paying all or a portion of a tax levied by a local taxing authority
Common exemptions are:
Statutory – granted by legislation
Permissive – granted by taxing authorities
8
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May 24, 2018
Jan. 1-31Inquiry period
Jan. 31 = PARP appeal deadline
Feb. 1 – March 31PARP appeal hearings
Revised Roll production
April 1 - Sept. 30Assessment projects completed
New construction inspectedApril 30 = PAAB appeal deadline
July 1 = Valuation date
Oct. 1 – Dec. 31Roll production
Oct. 31 = Physical condition & permitted useNov. 30 = Ownership reflects LTSA records
Dec. 31 = Assessment notices produced & mailedDec. 31 = Liability for taxation
9
Assessment cycle & key dates
4.1
May 24, 2018
Understanding Property Assessments & Property Taxes
10
4.1
May 24, 2018
Impact of changes in assessed value on taxes
11
“My assessment has gone up 40%, I can't afford for my taxes to go up 40%!”
4.1
May 24, 2018
2018 Assessment Roll Overview
12
4.1
May 24, 2018
2018 completed assessment roll – Province
increase from 2017
1.2%
Total properties2,044,482
Total value of roll$1.86 trillion
Total non-market change
$31.85 billion
11.9%increase from 2017
27.9%increase from 2017
4.1
May 24, 2018
2018 completed assessment roll – PRRD
increase from 2017
1%
Total properties40,188
Total actual value$9.25 billion
Total non-market change
$124.8 million
3.6%increase from 2017
71.1%increase from 2017
4.1
May 24, 2018
15
10 year comparison- Actual values
$0
$1,000,000,000
$2,000,000,000
$3,000,000,000
$4,000,000,000
$5,000,000,000
$6,000,000,000
$7,000,000,000
$8,000,000,000
$9,000,000,000
$10,000,000,000
2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
4.1
May 24, 2018
16
2018 NMC & Market Change - PRRD
4.1
May 24, 2018
17
2018 NMC & Market Change- PRRD
4.1
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18
Average Single Family – Provincial Sample
4.1
May 24, 2018
19
Average Single Family Dwelling – Northern BCCommunity 2017 2018 Change
343 - District of Tumbler Ridge $146,000 $143,000 -2.0%
341 - District of Houston $160,000 $160,000 0%
335 - District of Mackenzie $164,000 $164,000 0%
255 - Northern Rockies Regional Mun $179,000 $164,000 -8.4%
470 - City of Quesnel $195,000 $202,000 3.8%
585 - District of Vanderhoof $224,000 $223,000 -0.6%
329 - District of Kitimat $278,000 $233,000 -16.2%
492 - City of Williams Lake $236,000 $245,000 4.0%
514 - District of Chetwynd $258,000 $250,000 -2.9%
206 - City of Dawson Creek $261,000 $268,000 2.7%
227 - City of Prince Rupert $260,000 $276,000 5.9%
478 - Town of Smithers $287,000 $297,000 3.4%
226 - City of Prince George $287,000 $302,000 5.2%
339 - City of Terrace $309,000 $305,000 -1.3%
420 - City of Fort St John $387,000 $369,000 -4.6%
PRRD Electrol Area B $208,000 $198,000 -5.1%
PRRD Electrol Area C $435,000 $436,000 0.2%
PRRD Electrol Area D $247,000 $239,000 -3.3%
PRRD Electrol Area E $267,000 $249,000 -7.2%
4.1
May 24, 2018
Property Assessment Details 4.1
May 24, 2018
Property Assessment Details (continued) 4.1
May 24, 2018
Neighbouring Properties 4.1
May 24, 2018
Sample Sold Properties 4.1
May 24, 2018
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May 24, 2018
Income Requirements
26
•< 2 acres
•$10,000
•This is considered high intensity farming
•2 acres to 10 acres
•$2,500
•> 10 acres
•$2,500 on the first 10 acres + 5% of the
farm land value of the remaining farm
land
4.1
May 24, 2018
Farm land Value is determined by a Valuation Schedule and that land value is used to calculate income
27
Farm Land Values do not reflect market
value
The Department of Forestry
published Land Use Capability
Mapping for soil types
There are 8 categories of land
Use with a $/acre value assigned to
each on the Farm Land Valuation
Schedules (range from $5/ac to
$250/ac)
The dollar per acre value
provided on the schedule is used to
calculate the farm land assessment
value
4.1
May 24, 2018
Farm land value is determined by a Valuation Schedule and that assessed land value is used to calculate required Farm Income
28
B.C Reg. 276/84Assessment Act
LAND VALUES FOR FARM LAND REGULATION
4.1
May 24, 2018
Farm Land Assessment value is based on Land Use Capability
29
Two different 160 AC
properties both with farm
classification.
Parcel A has land use
capability of 6 & 7 which
are the lowest value
per acre.
Parcel B has most of the
land in capability 2 which is
one of the highest values
per acre
Assessment of A = $680
Assessment of B = $25,768
4.1
May 24, 2018
Farm Folios with Petro Sites
30
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May 24, 2018
Properties with Petro Leases
31
Total number of folios with Petro Leases in BC
Both farm and residential 4531
On farm folios only 2025
Total number of folios with Petro Leases in Peace River Region
Both farm and residential 4095
On farm folios only 1724
There can be more than one Petro site on a folios
and each can have their own lease or well site number
4.1
May 24, 2018
Questions?
32
4.1
May 24, 2018
5/23/2018
1
Presentation to PRRDPresentation to PRRD
PAUL JEAKINSCommissioner and CEOBC Oil and Gas Commission
Introductions
2
Dave Nikolejsin – Deputy Minister, MEMPR
Paul Jeakins – Commissioner and CEO
James O’Hanley – Vice President, Applications (in FSJ)
Lance Ollenberger – Vice President, Operations (in FSJ)
4.2
May 24, 2018
5/23/2018
2
Agenda
3
• Introduction – About the BC Oil and Gas Commission
• What we’re Hearing and Seeing
• What We’re Doing
• Now What?
• Answers to Provided Questions
Our Role
4
Ministry of Energy Mines and Petroleum Resources establishes overall policy and legislation for gas and oil development. Tenure provides the legal right to access the land.
Other agencies, like Ministry of Environment and Agricultural Land Commission establish the overall policy and legislation for things like water management.
The BC Oil and Gas Commission is an operational crown regulator.
4.2
May 24, 2018
5/23/2018
3
Our Role - Continued
5
The Commission implements provincial policy.
The Commission can create operational / technical regulations.
Not an advocate for the industry.
What We’re Hearing & Seeing
6
Associated Quality of Life Issues:
• Noise• Dust• Air quality• Seismic events• Light• Vegetation (loss of farmland)• Cumulative impact of all issues within a
small community
4.2
May 24, 2018
5/23/2018
4
Montney - Agricultural Land Reserve
Industry – South Montney
8
Encana
SHELL
CREW
CNRL
ARC
Tourmaline
4.2
May 24, 2018
5/23/2018
5
Activity Levels
9
Within 15 km of Farmington:
• 575 Residences
• 73 Facilities
• 559 Active wells (plus 88 more in development and 291 authorized) on roughly 150 well pads
• About 50 Residences are within 500m of an active well or facility site.
Activity Levels - Continued
10
Within 15 km of Farmington
• 38 applications
• 32 on private land, 4 on Crown land; and two on both Crown and private land.
• 30 applications belong to Encana; 4 with Arc Resources; 3 with Tourmaline; Plateau has 1.
4.2
May 24, 2018
5/23/2018
6
Rapid Activity Increase
11
2016
2016
2017
2017
28
31
128
131
Wells RigReleased
(Seven companies)
CompletionNotices
(Five companies)
Complaints
• There were 246 total complaints to the Commission in 2017 – up from 144 in 2016 and 113 in 2015.
• As of May 23, there have been 112 complaints so far in 2018.
• The highest number of complaints in 2017, at ~25 per cent, was for odours, followed by land issues at ~12 per cent, and environmental issues at ~11 per cent.
• How are we dealing with complaints?
4.2
May 24, 2018
5/23/2018
7
Felt EventApril 2017
Felt EventApril 2017
Felt EventJuly 2017
Felt EventApril 2018
Felt EventsMar/Jul/Sept 2017
Seismic Activity – Felt Events
14
• Recently, series of low magnitude events (between 1.5 and 2.5 on Richter scale) between FSJ and DC.
• Many felt by residents, who were unaware that hydraulic fracturing could cause them.
• Some residents told us they didn’t know how to obtain information or register a concern or compliant.
• The Commission identified an area - the KiskatinawSeismic Monitoring and Mitigation Area (KSMMA) -where hydraulic fracturing may result in induced seismicity, which may be felt by nearby residents.
Seismic Activity – What We Heard
4.2
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5/23/2018
8
Taylor to Dawson Creek Tenure
16
• On May 14, under section 75 of OGAA issued a Special Project Order to industry to undertake numerous actions before, during and after hydraulic fracturing operations within the newly designated KSMMA.
• The intent of this Order is to ensure companies are notifying residents when undertaking completion operations at a well where there could be induced seismic – and felt – events.
• Opening lines of communication with those most likely to be affected, can help reduce concerns and provides residents with a contact person to notify, if an event occurs.
KSMMA
4.2
May 24, 2018
5/23/2018
9
Now What?
17
Answers to Provided Questions
18
4.2
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5/23/2018
10
Conversion of Sunset Prairie Lodge into open work camp
19
• The BC Oil and Gas Commission and other agencies like Forests, Lands and Natural Resource Operations & Rural Development, Ministry of Health can authorize camps to facilitate for oil and gas activity.
• The current Land Act authorization issued by the Commission to Encana does not permit the camp operate as an open camp.
• The Commission cannot amend the current authorization or issue a
new one for this purpose.
• Since new owners Black Diamond intend to operate Sunset Prairie Lodge as an open camp, they have applied to FLNRORD for the Land Act authorization.
Water permitting and enforcement
20
• Companies with authorizations for water withdrawal are required to submit quarterly statements of withdrawal volume.
• The Commission conducts reviews of these reports to verify submission, and that volume limits have been maintained.
• Non-compliance with these elements can result in ticketing under the Water Sustainability Act.
• Also, in times when water withdrawals are suspended (i.e. drought), Commission will attend sites to determine if any violations.
4.2
May 24, 2018
5/23/2018
11
Complaints and Deficiencies
21
• Depending on severity and/or type of complaint, Commission personnel may be dispatched to the site.
• Response will depend on the issues identified.
• Issues discovered through complaints or during inspections are commonly communicated to permit holders using the deficiency notice and correction process.
Denied Applications
22
• Applications are usually withdrawn by the applicant when it becomes evident they will not be approved.
• In addition, virtually all applications undergo some sort of revision before decision and all approved applications contain conditions.
• Eight reservoir (disposal, injections, etc.) applications have been denied in the last five years.
• 661 applications have also been withdrawn in the last five years.
4.2
May 24, 2018
5/23/2018
12
Overturning Commission Decisions
23
Once the Commission approves a permit or authorization, the decision could be overturned by:
• The Commission: through a decision to suspend or cancel the permit.
• The Oil and Gas Appeals Tribunal: if the landowner on whose land the permitted activity is to occur brings a successful appeal.
• The courts: through a judicial review decision under the Judicial Review Procedure Act.
Noise and Light Guidelines
24
Noise - The Commission has had an industry guideline for noise in place since 2009. • Our guideline is currently being updated. • The Commission welcomes input from the PRRD in this process,
and invites the PRRD to review the most current draft of new guideline.
Light - There are regulations prohibiting excessive light, however currently there are no published guidelines or standards on light levels. • If a complaint is received regarding excess light, an Oil and Gas
Operations Officer is dispatched. The permit holder is contacted to identify / implement mitigation measures.
4.2
May 24, 2018
5/23/2018
13
Impacts to Wildlife
25
• The Commission manages for fish, wildlife and environmental values (old-growth forest, fisheries sensitive watersheds, wildlife trees, dens, nests, mineral licks, etc.) through OGAA and the Environmental Protection & Management Regulation (EPMR).
• The EPMR (applies to Crown land) contains Government Environmental Objectives (GEO’s), and Commission Statutory or Delegated Decision Makers must consider these when making a decision on a permit.
• The Commission ensures industry adheres to best practices and mitigation techniques that minimize the impact of oil and gas development, and maintains a thorough understanding of wildlife population dynamics and associated management techniques.
• Other requirements, not under the Commission’s authority may apply to private land, including the Wildlife Act, Migratory Birds Convention Act and Species at Risk Act.
QUESTIONS?
PAUL JEAKINSCommissioner and CEOBC Oil and Gas Commission
4.2
May 24, 2018
Corey, here are the items for discussion at the meeting on May 24th. I suspect there will be a few late ones between now and the meeting, as well as questions that come up based on your presentation.
1. Cumulative impacts of oil and gas development on residents in Farmington 2. Conversion of Black Diamond Group - Sunset Prairie Lodge into open work camp 3. OGC process to investigate cause of earthquakes and actions that are taken based on findings. 4. Water permitting and enforcement 5. Explanation on OGC’s process for dealing with complaints? How are deficiencies dealt with? 6. How many applications have been denied in the last five years? 7. When a member of the OGC makes a decision what/who can overturn that decision? 8. Who sets the guidelines for noise and light emitted from these activities and how can standards
be adjusted to reflect individual situations (i.e., no neighbors around an operation versus one with neighbors directly impacted by activity)?
9. What has been done to assess the impacts to wildlife as a result of the oil and gas activity occurring in the area?
NOVEMBER 23, 2017 BOARD MEETING
NB-3 Chair Sperling
MEETINGS WITH BC OIL & GAS COMMISSIONER RD/17/11/24 (23) MOVED Director Hiebert, SECONDED Director Nichols, That the local BC Oil and Gas Commissioner be invited to attend Regional Board meetings on a semi-annual basis to discuss issues that affect the Regional District.
CARRIED. As per the above resolution, Paul Jeakins – BC OGC CEO and Commissioner, will be attending the May 24th and October 25th Committee of the Whole meetings. Corey Jonsson, BC OGC – Director of Stakeholder Relations, requested via telephone that the Boards proposed topics of discussion be forwarded to their office 4 weeks prior to the meetings. Brenda Deliman | Secretary of Legislative Services Direct: 250-784-3223 | [email protected] PEACE RIVER REGIONAL DISTRICT | Box 810, 1981 Alaska Highway Avenue, Dawson Creek, BC V1G 4H8 Toll Free: (24 hrs): 1-800-670-7773 | Office: 250-784-3200 | Fax: 250-784-3200 | www.prrd.bc.ca
4.2
May 24, 2018
TOPICS FOR DISCUSSION WITH THE BC OGC
REPORTTo: Chair and Directors Date: May 11, 2018
From: Chris Cvik, CAO
Subject: PRRD Activity Update #9
RECOMMENDATION(S): [All Directors - Corporate Unweighted]That the Regional Board received the report dated May 11, 2018 re: PRRD Activity Update #9 for information.
BACKGROUND/RATIONALE:As part of the CAO Annual Review, the Board directed the CAO to provide a verbal report at themonthly COW Meeting. The purpose is to update the Board on major activities each Department is working on.
For the Board’s reference, items that were completed since the last update are displayed using a lightened font to allow the Board a quick visual. For the next update, these completed items will be removed from the monthly report.
ALTERNATIVE OPTIONS:1. No template for the Activity Update was provided. Administration views the updates as ‘Work
in Process’ so if there are any changes to the format or content of the update, the Board can provide direction to the CAO on what it would like to see addressed in the Activity Update.
STRATEGIC PLAN RELEVANCE:☐ Ensure that the Solid Waste Management Plan is operating on a fiscally defensible basis.☐ Ensure effective execution of Public Safety and Emergency Services initiatives.☐ Foster Collaboration on services with municipalities and electoral areas.☐ Establish a strategy for coordinated advocacy on identified issues.☐ Manage parks and trails in the region.☐ Support the agricultural industry within the regional district.
☒ Not Applicable to Strategic Plan.
FINANCIAL CONSIDERATION(S): None.
COMMUNICATIONS CONSIDERATION(S): None.
OTHER CONSIDERATION(S): None.
Attachments:1. PRRD Activity Update #9 – May 2018
Staff Initials: Dept. Head: CAO: Page 1 of 1
5.1
May 24, 2018
PRRD Activity Update – May 2018
Development Services
Development Services – Operational Activities:*Please note: statistics in this section show data from April, 2018. All updates moving forward will be by the month, ie. January, February, March… rather than by the period between COW meetings.
Planning*Please note: Planning Files include ALR applications, Rezoning/OCP amendments, Permitapplications, AND all land use referral files.
New Planning Files: (January 18, 2018 – February 9, 2018): 38New Planning Files April 2018: 21
Total Planning Files in 2017: 278Total Planning Files in 2018 (up to April 30): 134
Closed Planning Files: (January 18, 2018 – April 30, 2018) = 71Closed Planning Files April 2018: 10
Consultations April 2018Public Hearings: 0Public Information Meetings: 0
Building Inspection*Please note: Building permits are open for 3 years.
April 20182018 2017 2016 2015 2014
TOTAL
Status Opened Opened Closed Opened Closed Opened Closed Opened Closed
16 115 35 113 54 141 77 67 63
TotalOpen
16 78 59 64 7(3 exts.)
224
Bylaw EnforcementNew Complaints Received April 2018: 1 (the 4 complaints that were received in March wereopened in April under 1 file number)
Next bylaw enforcement quarterly update will go to EADC on May 17, 2018 (see EADC Agenda for details)
34 Bylaw Enforcement Files in total
Legend: Lightened font = completed items Page 1 of 26
5.1
May 24, 2018
30 active enforcement files4 inactive or “on hold” files
Update on Active Bylaw Enforcement Files:BLAIR salvage yard (beside Chetwynd landfill)Clean-up has commenced. A site inspection will be conducted in May to document progress.Finance has reported that 125 140 KG of waste has been deposited into the Chetwynd Landfill as of April 27, 2018.
WILLIAMS Demolition (Old Fort)The RFQ was awarded to Haab Contracting Ltd. at the April 12, 2018 PRRD RB meeting.
SMITH clean-up (Jorgensen Sub)New owners report clean up should commence on May 16, 2018 and will last a couple weeks.
Update on Inactive or On-Hold Bylaw Enforcement Files:Gardner (Area C)Public Hearing for zoning application was held on March 27, 2018
Ward (Area B)This file is moving forward, substantial progress has been made.
Major Projects
Comprehensive Development PlansCity of Dawson Creek:
• The PRRD portion of this project has been approved in the 2018 PRRD Budget. Conductingproject is subject to cost sharing with the City.
• Agreements for cost sharing to be established during Q2 of 2018. Project start-up in Q3-2018.• The City of Dawson Creek contacted the PRRD to let us know they will be using the CDP funds
this year for another project, with the intent of including the CDP as a 2019 project.
City of Fort St John:• City Staff have confirmed that this item was not included in their 2018 Budget. Have been in
contact with City staff to begin discussions on the inclusion of this project in their 2019budget. Next step will be a meeting to discuss scope.
• A portion for the cost of this project has been approved in the 2018 PRRD Budget. Conductingproject is subject to cost sharing with the City.
• Staff have had a preliminary meeting with City of Fort St John staff to discuss the future CDPproject to be included in their 2019 budget.
District of Chetwynd:• Waiting for completion of new West Peace Fringe Area OCP.• A portion for the cost of this project has been approved in the 2018 PRRD Budget. Conducting
project is subject to cost sharing with the District. Next step will be a meeting to discussscope.
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5.1
May 24, 2018
• Agreements for cost sharing to be established during Q2 of 2018. Consultant RFP and projectstart-up in Q3-2018.
Regional Agriculture Plan• Final report to the Investment Agriculture Foundation was submitted April 30, 2018.
Official Community PlansNorth Peace Fringe Area OCP
• Steering Committee meeting was held April 20, 2018 where the Committee completed thereview of the public input.
• Staff are now preparing a final draft of the NPFA OCP
West Peace Fringe Area OCP• Awaiting results of Legal Review.
Zoning Bylaw Update• Regional Board approved next steps of the process, including
o Series of workshops to be held with the Electoral Area Directors to review potentialconsolidation items
o Staff to meet with relevant agencies to discuss how/whether their requirements shouldbe included in the Zoning Bylaw
• Project update report to EADC March 15, 2018, including recommended next steps
Municipal Participation on Electoral Area Planning• Board approval required for final version of presentations• Dates to be arranged for municipal presentations• Target to have all presentations completed by end of June 2018 so that municipalities can
respond by August 31, 2018• Acting GM of Development Services is available to attend presentations in order to answer
questions regarding current planning processes.
Other:Cannabis-Related Businesses
• Workshop held on January 26, 2018 with 41 in attendance from all 7 municipalities and 4Electoral Areas.
• Zoning amendment bylaw prepared for Jan 22, 2018 Board meeting to exclude cannabisrelated businesses from all PRRD zoning areas.
• Cannabis-Related Businesses Zoning Bylaw amendment was given 1st Reading by RegionalBoard on February 22, 2018.
• Bylaw has been sent for legal review.
CARIP Report• Annual report regarding Climate Action Revenue Incentive Program is due by June 1, 2018.• Report is on agenda for May 24, 2018 Regional Board meeting.
Lakeshore Development Guidelines Report
Page 3 of 26
5.1
May 24, 2018
• The Regional Board has requested a report regarding the Lakeshore Development Guidelineson Charlie Lake; specifically, how to make the guidelines a bylaw or a more restrictive bylaw.
• Staff are currently collecting information.
Community Services
Strategic Plan
2) Ensure effective execution of Public Safety and Emergency Services initiatives.
2.1 Develop a plan for flood mitigation in high risk areas by Q1-2021.• Natural Disaster Mitigation Program
In August Staff applied for funding to conduct risk assessments of the three areas mostprone to flooding based on the 2011 and 2016 floods (west of Chetwynd, Pouce Coupe/Tomslake and Moberly Lake). The applications have been given support by the Province and are being assessed by the Federal Government who is the grantor.
2.2 Expand rural fire protection as requested and determined feasible.• Examine Dawson Creek and Charlie Lake Fire Department fire protection areas
Dave Mitchell & Associates toured the area and met with staff and elected officials from the Regional District and City of Dawson Creek in June. Update: At the March 8, 2018 Board meeting the Board resolved to allow staff to initiate discussions with the City of Dawson Creek regarding potentially expanding the rural fire protection area. Information regarding expanding the Charlie Lake Fire Protection Area and potentially providing rescue services were discussed at the March EADC. At the April 12, 2018 Board meeting the Board approved staff to:
• Investigate the number and type of calls attended by the BC AmbulanceService in the Charlie Lake Rural Fire Protection Area and the costs andbenefits, to assist in determining whether the Charlie Lake Fire Departmentshould expand its services to include Medical First Response; and
• Enter into discussions with the City of Fort St. John regarding the Charlie LakeFire Department providing a road rescue service within the Charlie Lake RuralFire Protection Area, with Fort St. John continuing road rescue service to the area outside the Charlie Lake Rural Fire Protection Area; and prepare a report to the Electoral Area Directors’ Committee.
At the May 3, 2018 Board the meeting the Board approved staff to:• work with the EA B & C Directors to prepare for and organize a public meeting
to discuss the potential expansion of the CL Fire Protection Area;• enter into discussions with the City of FSJ and the District of Taylor regarding
the impact on mutual aid of expanding the CL Fire Protection Area;• report back to the EADC regarding the outcome of the public meetings,
discussions with FSJ and Taylor, and options to move forward to a public approval process for expanding the CL Fire Protection Area.
Page 4 of 26
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May 24, 2018
• Fort St John water line in Charlie Lake Fire Protection AreaTalk to Fort St John about the water line in Charlie Lake to determine if hydrants could be added for increased water supply. This discussion will be informed by the report completed by Dave Mitchell & Associates with respect to water supply for the area. Update: Report brought forward to the January EADC and referred to the March EADC for further discussion. At the April 12, 2018 Board meeting the Board approved staff to:
• Research costs and potential sites for the installation of water sources instrategic locations within the current Charlie Lake Rural Fire Protection Area;
• Research the cost of implementing a Superior Tanker Shuttle Service for theCharlie Lake Rural Fire Protection Area; and
• Initiate discussions with the City of Fort St. John regarding options and coststo utilize, improve and expand the fire hydrant system in the Charlie LakeRural Fire Protection Area
• Complete Dawson Rural Fire Protection AgreementDiscussed at RBAC on October 19th and met with City staff on October 20th. Update:Agreement brought forward to April 16 RBAC for consideration. Report to Board willcome forward April 16 or May 3. The Board approved the agreement at the May 3, 2018 meeting.
• NEW Examination of Fire Protection throughout Area C and expansion into Area DDave Mitchell & Associates contract is now in place. Initial meetings will commence thebeginning of July.
2.3 Develop a regional emergency response collaboration model.
• Develop a regional emergency response collaboration modelProposals have been received and staff along with a working group representing staff from each of the municipalities are assessing the proposals. Update: Contract is being finalized and the project is anticipated to commence in May. The Working Group met with ERMC Consultants on April 27, 2018 to discuss the project. ERMC is meeting with Emergency Program Coordinators from each of the municipalities during the week of May 14, 2018. A feedback session with elected officials will be schedule mid-way through the process to discuss models and options for collaboration.
• Research and implement mass communication systemStaff have researched and recommended to the Emergency Executive Committee and Board that the Everbridge Mass Communications System be implemented by the Regional District. Update: Board approved the award of the contract at the April 12 meeting. Staff will be working with Everbridge to schedule a date to make a plan for implementation with the municipalities. Staff are working with Everbridge to set-up an orientation call with PRRD and municipal staff by May 25, 2018.
3) Foster collaboration on services with municipalities and electoral areas.
3.3 Create sub-regional recreation initiatives as determined feasible.• Complete Chetwynd Recreation Facility Operating Agreement
Page 5 of 26
5.1
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Regional District and District of Chetwynd staff met in June to discuss the draft operating agreement. Once the agreement has been reviewed by each party one more time, the agreement will be presented to the Chetwynd Civic Properties Commission in November for consideration as they are also a signatory to the agreement. Update: Chetwynd’s Council has reviewed the agreement and had two questions for clarification. Once approved by Chetwynd’s Council, the agreement will be brought forward to the Civic Properties Commission.
• Chetwynd Library – complete feasibility studyUpdate: RFP issued on March 3, 2018 however, only 1 proposal was received as was incomplete and has not been accepted. Staff are working with Urban Systems to examine options to move forward and bring them forward to the Electoral Area Director for consideration. A new RFP has been drafted to seek architectural services and staff anticipate releasing it by May 18, 2018.
• Determine long-term direction for the replacement of the North Peace Leisure PoolRFP closed April 17 - 3 proposals were received. Staff will be reviewing the proposalswith the Working Group (staff from Fort St John and Taylor) on April 23 to select a proponent. A report will be brought forward for the May 3 Board meeting to recommend a contract award. A contract has been awarded to HCMA Architecture & Design. Staff are working to schedule a meeting with elected officials, CAO's the NPLP Commission and key staff at the end of May/beginning of June. Note that a number of the public engagement pop-up events start June 8 & 9th. If the project start-up meeting is delayed then there will lost opportunities for public consultation.
5) Manage parks and trails in the region.
5.1 Continue to implement the Parks and Trails Master Plan.
• Complete design feasibility for Blackfoot and Montney ParksUpdate: Presentation made to Regional Parks Committee, consultant updating plansbased on feedback and will be presented to the Board on February 22, 2018. Presentation to the Board was made at the Committee of the Whole meeting on February 22, 2018.
• NEW Blackfoot Park Attendant Site DevelopmentThe draft parks plan for Blackfoot Park was presented to the Regional Parks Committeeon January 29. $100,000 was approved in the 2018 budget to develop a seasonal park attendant site which may include a black and grey water holding tank for the attendant’s RV, a fresh water holding tank, electrical hookups, signage and gates. Community Services and Environmental Services (Public Works) staff met to discuss the plan and will be conducting a site visit in May to finalize construction options. Staff conducted a site visit in April and are now collecting quotes for the various elements (electrical extension, holding tanks, etc.)
• Re-examine feasibility of developing the Peace Lookout as a regional park
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Staff are starting research on the costs and options for presentation to the Parks Committee and Board. Update: A report will be brought forward to the Regional Parks Committee first for consideration on January 29th. Any recommendations from the Committee will be brought forward at a subsequent Board meeting. The Board has authorized moving forward with a drainage study in 2018. The RFP for the Drainage study closes May 22, 2018.
• Commemorative Gifting PolicyUpdate: A report will be brought forward at a future Regional Parks Committee in 2018.
Other Projects:
Emergency Services• Rural Weather Stations
Update: The Peace Region Forage Seed Association (PRFSA) will presenting information regarding their weather stations to the Agricultural Advisory Committee in January and to RBAC in April as they are looking for long-term funding. The weather stations that they have in place in the region can assist the PRRD in accessing important weather data during emergencies. Over 2018 staff will examine options, costs and benefits and will bring a report back to the Emergency Executive Committee in the last quarter of 2018 to consider adding to the system of weather stations in the region for emergency response purposes. PRFSA made a presentation to the Agricultural Advisory Committee who is recommending to the Board to assist with funding the operational costs of the weather systems. The PRFSA made a presentation to the Board on April 26th and have requested them to submit a grant application.
• Oil & Gas Emergency Plans572 emergency plans catalogued to date. Plans are updated twice a year with allamendments received replacing existing plans on file.
Fire Protection• Dawson Creek Fire Training Centre
Update: a tour was conducted on January 20th. Feedback from the BC Fire Chiefs Association Zone 5 meeting was positive that fire departments would utilize the facility. Fort St. John advised that they were in the process of starting the building of their Fire Training Centre. Departments closer to the facility would consider using it depending on the features and training options available. As part of the Dawson Creek Fire Protection Agreement, the Regional District has agreed to contribute annual funding over the next five years to support the maintenance of the facility and to provide Charlie Lake, Taylor, Pouce Coupe, Tomslake, Chetwynd and Moberly Lake access for training.
• Standard Operating GuidelinesUpdate: Staff is working to set up a meeting with Moberly Lake and Tomslake to review the document in March. Staff met with Moberly Lake and Tomslake to review the SOG's. This will be a living document and will be updated as required.
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• CLFD Pre-PlansTraining is complete and pre-plans of commercial and public buildings are currently underway. Update: Pre-plans are on hold until a new fire chief is in place.
• Tomslake Fire Protection AgreementNew agreement drafted and under review internally by Regional District staff. Update:The agreement has been updated and is under review by staff.
• Pouce Coupe Fire Protection AgreementUpdate: The agreement has been sent to Pouce Coupe's CAO for review. The Agreement will be considered by Pouce Coupe's Council over the next month.
• Community Naming ProjectUpdate: At the February 8, 2018 Board meeting the Board endorsed the adoption of the boundary names. Staff will now start work to advise Canada Post and other agencies of the adoption.
• Hudson’s Hope Mutual AidUpdate: The Board approved the Mutual Aid Agreement on April 12, 2018.
• Repeater & Radio System Review & UpgradeThe repeater and radio system was given a high level review prior to issuing a RFP for firedispatch. It was identified that the equipment is 8 to 10 years old and in need ofreplacement. Funds were budgeted in 2017 to conduct a more in-depth review andidentify specifically what options exist for replacement of the equipment. The review was not able to be completed in 2017. Over the past year a number of pieces of equipment have had to be replaced and some pieces of equipment are requiring increased maintenance and need to be considered for replacement in 2018. Update: Staff are drafting the scope of work for the assessment and capital replacement plan. A scope of work has been drafted and the RFP will be issued over the next month.
Parks & Trails• Acquisition & Disposition Policy
Policy is under development and will be brought forward to the Regional ParksCommittee by the end of 2017. Update: Staff will bring forward a report in the Committee by the end of Quarter 2 2018.
• Old Fort CemeteryStaff are researching the option to obtain the Old Fort Cemetery property from theprovince and designate it as park. Staff have met with a former member of the NorthPeace Museum’s Cemetery Seekers group to gain insight into the Old Fort area and thesite. The site has been designated as a place of internment by the province and staff are currently waiting for a response from the Consumer Protection Authority, who oversees cemeteries, regarding requirements to designate and operate the site as a park with a fence, bench and interpretive signage only. Update: A report was brought forward to RBAC in December to consult with the community on obtaining the property for the purpose of a community park with a fence and bench in order to provide protection to
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the property. The recommendation was put forward to the Board. The Board resolved “That affected First Nations groups be invited to meet with Chair Sperling and PRRD staff to discuss the preservation and protection of the property known as the Old Fort / Hudson’s Bay Cemetery; and further, that a report be provided for the Board’s consideration at a future meeting.” As such staff will work towards scheduling a meeting by the end of Quarter 2 2018.
• Examine options for Iver Johnson Park in Hasler.Community is interested in the installation of a playground and picnic shelter. Staff willresearch options to present to the community in the spring of 2018. Options have been provided to Director Rose as he will be seeking some corporate sponsorships for the project.
• Trails Feasibility Study – Dawson Creek to Pouce Coupe and Charlie Lake to Fort St JohnThe Regional District has received a grant to assist with the cost of examining thefeasibility of a trail between Dawson Creek and Pouce Coupe and Fort St John and Charlie Lake. Dawson Creek, Fort St John and Pouce Coupe have supported the project. Update: Meeting was held on January 31 with staff from Pouce Coupe, Dawson Creek and Fort St John to review the draft scope of work. The scope is being amended and will be sent out the week of February 5th. RFP was issued February 15, 2018.
• Cactus TrailsBoard direction on this was for staff to investigate operation for the use of the existingtrail and meet with user groups of the trail and adjacent landowners to discuss options tomitigate concerns and to address maintenance issues. Update: Staff has sent an email to the adjacent property owners seeking information on their ideas and concerns with regard to this potential project. Staff have received a reply from the adjacent property owners and a report will be brought forward to the next Regional Parks Committee for recommendation to the Board on how to proceed.
Recreation• Complete an assessment of Clearview Arena.
Update: At the April 12, 2018 Board meeting the Board approved direct awarding a contract to Force Engineering to conduct the second phase of the assessment. A contract is under development and staff anticipate the work to start in May. Force Engineering is starting work on the project on May 16. The Regional District was unsuccessful in obtaining the Infrastructure Planning Grant for $10,000, however, staff will update the application based on the Province's feedback and will re-submit it for the next intake on July 11, 2018.
• North Peace Fall Fair Use & Occupancy AgreementThe Regional District has a current agreement with the NPFF. It has come to light thatsome changes need to be made to allow for alcohol consumption in camping areas, managing special event permits, etc. Update: Staff presented a high level overview of the agreement by phone on Feb. 13. The draft agreement has been sent to the president of the NPFF. Staff are scheduled to meet with the NPFF on May 8 June 12 to review the agreement face-to-face.
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• Northland Trailblazers Use & Occupancy AgreementUpdate: The draft agreement will be updated in January to reflect the changes required regarding alcohol consumption. The Northland Trailblazers are in favour of the agreement and staff anticipate a report coming forward to the Board in May to approved the agreement.
• Osborn Community Hall Use & Occupancy AgreementUpdate: At the May 3, 2018 Board meeting the Board approved entering intoagreement with Osborn for the use and occupancy of the facility.
• Buick Creek Recreation GroundsLicense of Occupation is set to expire in 2018. At the request of the Buick CreekCommunity Club, the Regional District has submitted the necessary paperwork required to maintain the tenure. Use & Occupancy Sub-Lease has expired and a new agreement has not yet been drafted. Plan to bring forward to organization in 2018.
• Graham-Halfway Recreation Grounds & HallUse & Occupancy has expired and a new agreement has not yet been discussed with theorganization. Continue to operate under previous agreement.
• Jackfish Community HallUse & Occupancy has expired and a new agreement has not yet been discussed with theorganization. Continue to operate under previous agreement. Plan to bring forward toorganization in 2018.
• Moberly Lake Community HallUse & Occupancy has expired and a new agreement has not yet been discussed with theorganization. Continue to operate under previous agreement. Plan to bring forward toorganization in 2018.
• NEW Facility Funding AgreementsPrior to the 2019 budget, staff will also meet with the following organizations to
facilitate the execution of similar agreements. Update: The Board approved the TateCreek Funding Agreement at the April 12, 2018 Board meeting.
• Tate Creek Community Centre• Fort St John Public Library• Chetwynd Public Library• North Peace SPCA• Chetwynd TV
Grants• Rural Grants (Fair Share/PRA/BCR & PRA/Natural Gas & Electrical Extension)
Staff are currently working on these funding policies (RBAC Funding Policies) to move intothe new template format, assess current guiding principles and processing procedures and bring forward any Drafts to RBAC for consideration in 2018.
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• Update of “Grants to Community Organizations” policyPolicy will be updated in 2018 to include all grants provided under this function (special events, tourism, STARS, recreation, etc.) Update: GM is reviewing policy and will bring forward a report to the Board by end of Quarter 2.
Grant Applications submitted to the PRRD2017 2018 (as of mid-March
Total Received & Processed 214 75
Total claims processed 171Fair Share/PRA/Gas Tax = 95GIA/SAR/Trails/Other = 76
56
Total NDIT Letters of Support requested 21 1
Grant Applications submitted by the PRRD:Name of Grant (Submission Date)
Project Project Value
GrantRequest
Status
National Disaster Mitigation Program (August 2017)
Chetwynd Fringe Area Flood Risk Assessment
$75,000 $75,000 Province supported the project and have referred it to the Federal Government who provides final approval/denial
National Disaster Mitigation Program
Moberly Lake Flood Risk Assessment
$72,000 $72,000 Province supported the project and have referred it to the Federal Government who provides final approval/denial
National Disaster Mitigation Program
Tomslake/Tupper Flood Risk Assessment
$65,000 $65,000 Province supported the project and have referred it to the Federal Government who provides final approval/denial
Infrastructure Planning Grant (January 2018)
Clearview Arena Assessment (Part II)
$20,000 $10,000 Submitted January 17, 2018- application not successful. Staff will reapply for July 11, 2018 intake
Community Emergency Preparedness Fund (February 2018)
Emergency Operations Centre IT Project
$57,000 $25,000 Successful for $25,000
FCC Agrispirit Fund Spencer Tuck outhouse replacement
$27,500 $25,000 Submitted March 28, 2018
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Corporate Administration
AdministrationRecords Management ProjectStaff are finalizing a work plan for the file room cleanup which will require backfilling of theLegislative Services Coordinator position.
Lunch Hour Opening at DC Office StatsMonth Calls Visitors
September 5-29 33 23
October 26 15
November 1 – 15 20 7
December 18 8
January 2018 28 13
February 2018 24 12
March 2018 38 17
April 2018 56 20
During the summer months, staff will be asked to also record the nature of the enquiries and whether or not a follow up appointment was needed.
Videotaping Board Meetings
The contract was awarded to the lowest quote, Russell Eggleston of Sound in Town and the first board meeting recorded and uploaded to the web site was April 12th. Staff will work w. Sound in Town to ensure a smooth transition and communications staff will promote the availability of the recording through various channels. This project is considered 'complete'. Thanks to Russel, my staff, and elected officials for the smooth transition. Only once have I had to request that a resolution be read aloud!
Recording Public Hearings
The PRRD received a quote of $100/hr for video recording of meetings. No further action taken.
Fort St. John Airport Water ServiceThe Corporate Officer and the outgoing and incoming CFO addressed this bylaw and it is expected that the bylaw will be in front of the Board at the June 14th meeting.
2018 General Local Government ElectionThe Chief and Deputy Chief Election Officers have been appointed and planning continues for theelection.
NDIT Grant Application for Economic Development Workshop/StrategyStaff received notice from NDIT that the initial request for funding a workshop to better defineEconomic Development for the Regional District was received favourably and inviting a more
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detailed application for an increased project scope of work to include the initial workshop and also a consultant to create an economic development strategy for the Regional District.
On a related note, staff is also reviewing advice from the Ministry of Municipal Affairs and Economic Development funding structures in other Regional Districts to propose a new model for the PRRD as the North and South Peace Commissions have dissolved and the enabling bylaws need to be repealed.
Seniors Needs Housing StudyFollowing the December 8, 2017 Board resolution "To contact the UNBC Community Development Institute to request an update of the Fort St. John and Area Seniors' Needs Overview and to include costs for the project in the 2018 economic development budget, staff obtained a quote for both an update of the North Peace study and a region wide study. The funding allocated in the 2018 Financial Plan, as per the discussion at the February 21st Special Budget meeting, was for a study of affordable seniors housing in the entire region, based on interest from member municipalities in housing data, and a desire to avoid duplication of work. In April, the Board resolved to provide the District of Hudson's Hope with a letter of support for their Supportive Housing Project, and the City of Dawson Creek has written to the Board requesting that the project be further expanded to include a gap analysis of social housing needs as well. (On today's agenda). Once the Board has decided whether or not to include social housing, the first step will be to send a letter of request to member municipalities for any previous studies they have that can be provided as background to the RFP that will be issued seeking a contractor to undertake the study. The information will be required by year end to inform any budget allocations the Board may wish to make in 2019 for advocacy or partnerships or other ideas identified or stemming from the final report.
Agenda Management Workflow SystemStaff have had presentations from two different systems prevalent in BC for the management of the Agenda/Minutes/Follow Up workflow. Both systems previewed so far were impressive. Staff will review the functionality of both systems, and potentially entertain a third option, before following up with references from other local governments and a pricing comparison before choosing the system best suited for the PRRD. The target implementation date is to coincide with the orientation of elected officials following the October general election. In summary, the current software in use to create agendas will not be supported beyond 2018, and these systems offer additional functionality within the same system for minutes and also meeting follow up task assignment and tracking. Automation will decrease the time spent creating agendas and minutes allowing staff to focus on providing administrative support in other areas which has been identified as highly desirable by General Managers and noted in the KPMG report as a potential efficiency.
Information Technology
Wireless Mobility Contract NegotiationsThe IT Manager, in conjunction with the Finance department, has begun holding discussions with multiple wireless companies to determine the lowest cost and best value for PRRD cellular devices. The current wireless contract will expire in July, 2018. The PRRD currently has 64 devices (including cellular service at all the transfer stations, sewer monitoring and landfills) and is expected to add an addition 15-20 devices over the next three years, as new water stations and transfer stations are added. TELUS wireless is the current provider.
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Upgrade to Windows 10PRRD desktop and laptop computers run the Microsoft Windows 7 Service Pack 1 operating system. Windows 7 was released in July 2009, which makes the operating system 8 years old. In anticipation of installing upgrades to approximately 90 computers, IT Staff sought efficiencies that can be realized through a standardized imaging process. All software is pre-configured and updated on the “golden” image before deployed to new machines. The imaging software, Smart Deploy, has driver packages that can support different makes and models of computers.
Windows 10 has been successfully deployed to new EOC laptops, new staff and staff who were scheduled to receive a new computer this year. At this point, over 25 machines have been deployed with Windows 10. While some minor issues have been discovered and solved, feedback has been mostly positive by staff who have received the new machines.
ESRI ArcGIS UpgradeThe Peace River Regional District is undertaking a major upgrade of the ESRI ArcGIS platform to take advantage of new capabilities, improved performance and reliability and have security/bug fixes deployed. The upgrade will also support Emergency Services during EOC operations and will improve efficiencies throughout the organization. The upgraded system provides the added benefit of collecting information and data from field resources.
IT has received a migration plan from ESRI Canada which details hardware requirements, software specifications and timeframe to transition to version 10.6. As per the purchasing policy, IT has purchased appropriate Microsoft licensing and is in the process of building new virtual machines for the ESRI engineers.
New SMARTboard for Emergency ServicesA new SMARTboard has been purchased on behalf of Emergency Services for EOC operations. Theinteractive whiteboard displays images on an LED screen and allows the end-user to 'interact' withit by writing on it or moving it around. The SMARTBoard can be connected to a computer, tablet or smartphone. When not being used by Emergency Services, it will be used to host local and remote meetings, video conferencing and replace the functionality of a local projector/screen. The unit will be mounted on a stand with wheels, so it will be portable.
Acceptable Use Policy DraftThe IT department is drafting a modern and complete policy to protect the security of the networkand prevent users from introducing viruses or opening their systems and the entire network to attacks. The challenge is to design a policy that is effective, fair, and will not be outdated as the organization grows. The IT Manager has engaged administration, staff, other key stakeholders and reviewed existing policies in place for other local governments to draft a new IT Acceptable Use Policy for the PRRD. The draft will be reviewed by the senior managers before being put forward to the Board.
Annual IT Asset InventoryThe System Technician, working with the Finance department, tracked and compiled all IT assetsnot being inventoried by Finance. Additionally, updated counts for Laptops, desktop computers, smartphones, tablets, major computer infrastructure have been updated for 2018.
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Warehouse UpgradeThe technology upgrade to the PRRD Warehouse for new seasonal staff is complete. Telus PureFibre Internet, additional network drops, wireless access point (Wi-Fi), installation of a desk phone, new multi-function printer, UPS and wall-mounted equipment were included in the upgrade.
Smartphone Management TransitionKPMG has recommended that IT assume responsibility for the management of smartphones. TheIT and Finance department will continue to work together to streamline the smartphone management and procurement process and work to improve device standardization while managing ongoing costs.
GIS (Geographical Information Systems)• 911 Yearly Mapping Update
Annual map updates are well under way with plans for completion the end of May beginning of June. Distribution will start digitally with printing requests to be dealt with on an ongoing as needed/requested basis.
• Bylaws Digital conversionActive zoning bylaws 85, 479 & 506 which have always been maintained in paper format are in the final stages of being completed. All zoning data has been converted into our mapping system. The bylaws are currently in the quality control (QC) phase being reviewed by the planners. Bylaw 506 is complete and Bylaws 85 and 479 remain to be QC'd. Upon completion the active bylaws will be added to our web map to give a complete and up to date view of all our active zoning bylaws for internal and public use.
• Google Maps , Google Search, and Google My BusinessWith the continued maintenance of Google local guides and Google my business by
Judith the photos uploaded have had a total of 255,462 views on google search and Google Maps as of February 24, 2017. Judith will soon be a Level 6 "Google Guru" which will allow her additional abilities to update and influence Google entries regarding all things PRRD. Judith is also able to share insights such as the peak times the PRRD FSJ office location is searched online, which allows staffing decisions to be made that will impact the highest number of customers. (Planning staff also keep statistics of their busiest days and the two data sets match).
• BC One Call
39 tickets processed to date in 2018( slightly down from last year). The majority of BC One call tickets are processed on the day they are received.
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• OGC Referrals
The GIS department staff assist with OGC referrals by reviewing the locations and identifying any schools, PRRD properties or land use areas that may be affected. To date in 2018, 272 referrals have been processed (in cooperation with Community Services staff) to date.
• Regional GIS Meet Up
We are hosting a regional GIS meetup May 30 of Local government GIS Professionals in our region to discuss GIS topics of current value and how we may collaborate and work together to deal with challenging topics.
• File Restructure
File restructure is 99% complete with a few minor folder cleanups to do.
• Regional PartnershipsMany partners have agreed to receive a digital file rather than a printed map update,which helps to reduce print and distribution costs for the regional district.(Strategic Goal 3 – Collaboration on services with Municipalities and Electoral Areas)
• Regional Zoning
In preparation for the zoning consolidation & regional zoning bylaw development, we have been working on the current bylaws (Bylaws 479 & 506) to create the digital data to capture all of the amendments that have occurred since the adoption of these bylaws. Upon completion and quality control review of the data for the current bylaws, the data will be added to our Web Map.
• Mapping Mondays
Mapping Monday's are a new feature of the PRRD Communications Plan, created to raises awareness of the services that the GIS Dept. offers and to help answer GIS and Mapping questions commonly asked by the public in relation to the PRRD. The first weekly post went out Monday, Feb 19th.
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• Addressing / Data Distribution
Data quality control is ongoing along with continual municipal data updates and distribution of data to NI-911. A total of 62 new addresses and 414 municipal address changes were received since January 1, 2018, along with 6 new addresses in the PRRD. Identified trailer parks in the region also received unit address which generated the addition of 138 civic addresses to our region for the year.
CommunicationsCommunications plans being coordinated and executed in April & May & June:North Peace Leisure Pool/recreation study engagement and communications plan , 911 addressing,Trails Feasibility Study- Engagement and communications plan, Parks Day communications plan, Ivor Johnson Park consultation, Solid Waste public consultations discussion and "Secure a Load", Emergency Preparedness, Electoral Directors Roundtable Meetings, Charlie Lake Fire Department 2018 events, Solid Waste Meeting in Fellers Heights, and Destroy Daisies.
Social Media & Website-Facebook Department Focus-Departments have been assigned a day per week to post on Facebook- Mapping Mondays, TrashyTuesday, Weedy Wednesday and Development Services Thursday. A PRRDY Blog is posted each week on the Website and Facebook.
Destroy Daisies Campaign-This campaign was a resounding success and even attracted national attention for the PRRD via CBCradio. Between April 23 and April 29, 8682 people were reached through social media and the video was viewed 2923 times on the PRRD Facebook page. The Invasive Plant Manager conducted 4 media interviews. The commercial will be played three weeks per month on local radio stations from June until September. The Destroy Daisies video will play in the Dawson Creek and Fort St. John theaters in June. Outreach activities will be done from June until September at fairs and community events.
The 2018 Tax insert was prepared and sent to be included with the tax notices in June.
The Winners of the Daisy Jingle contest are Dirty Little Kitchen. A recording will be made of the jingle to be used in future radio and video campaigns. The four Invasive plant videos will be shown in the Dawson Creek and Fort St John theaters in May and the Destroy Daisies one will be shown in June. A year-long communications plan for the destroy daisies initiative includes a jingle contest, messaging through various mediums, educational videos and outreach activities.
The Board Highlights will now be in Coffee Talk Express monthly to reach the Tumbler Ridge and Chetwynd area folks.
The website has been updated and the front page is easier to navigate. The picture slider can now accommodate videos.
The Board meetings are now being videotaped and will be linked to the agenda the week following the Board meeting.
A General Local Government Election 2018 Engage page is on the website athttps://prrd.bc.ca/engage/13803/general-local-government-election-2018/ A regional localgovernment communicators network has been formed with the PRRD and its member municipalities to work on regional communications initiatives, share best practices and to increase communication. The
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network will commence by focusing on planning "Get out and Vote" messaging, which is outside of legislative elections.
PRRD Directors manned a booth at the Chetwynd Tradeshow, which showcased the Library project, the West Peace OCP and the Destroy Daisies Campaign. A looping slide show of PRRD photos and videos played on a TV in the booth. Staff are busy preparing for the Chetwynd Trade show April 6th - 8th.
• Routine TasksOngoing work with the media, and monitoring social and print mediaMonthly Board highlights in three newspapers and bi-monthly Board newsletter published toinform the public about regional district business.
Financial Services Department• Projects & Major Activities:
• Vadim Software reporting: Vadim has undergone a major upgrade to we are able tocontinue doing as we have been but there are many new features and customizedreports that we should be able to do and it is taking time to learn it and overcome manyissues. Some of the new features are not working correctly causing problems, work- arounds and delays in completing some tasks. Working with Vadim to fix.o Contacting Vadim to set up training and resolve issues but also looking at
restructuring GL which would need to happen beforehand.• Working with Vadim & BCAA due to issue that the current assessment uploaded to our
Vadim system does not balance to BCAA.o On-going - working with GIS and BCAA to resolve
• New Economic Development model: have worked on a draft to be reviewed in the nearfuture. Ministry’s advice is to convert the current SLP for Economic Development to aService Bylaw – Administration planning asked to have done by year end.o Draft conversion bylaw under review
• Working with staff to develop potential new templates for budgets• Working on new budget development worksheets• Submitting SOFI and LGDE• Starting to research Asset Management for potential strategy and plan
• Current and Potential Problems and Challenges:• New Administration Office: had done some work on the Facilities to locate a new location
for Fort St. John office. Still need to review that plus have been looking for a new locationfor this office due to being full and actually a shortage of space for small meetings,visiting staff, etc.o On-going
• Working with staff, BCAA & Ministry to see if able to separate Pouce Coupe and DawsonCreek Rural assessment numbers instead all together as one total.o On-going
• Implementing some of the recommendations from a Process Mapping exercise as part ofthe KPMG audit. Will continue to review the recommendations to see what changes forefficiency can be made and implement accordingly.
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o Working with staff to identify possible implementation• Complete the LGDE provincial report. Training another staff member how to complete.• Will need to adjust the 2019 budget to reflect the new MSP Tax to employers instead of
charging the individuals.o Memo on file for implementation
• Will need to work on a report and possibly a bylaw to reflect the loss of the 1/3 non-taxable portion of the elected officials pay.o On-going
• Working on procedures for Asset Disposal and posting on Gov Deals
Environmental Services• PMAC meeting held April 25, 2018 and included representative from building material re-use
industry. Recommendations from the PMAC was for staff to:• Research mechanisms to increase diversion rates, including appropriate site signage,
legal liability, identifying types of materials from the construction/demolition industries• Determine access, public and/or private• Determine what can be posted, directory for users• Determine the need for policy support• Determine incentives so diversion mechanism do not cost the taxpayer or Regional
District.• Determine which municipalities have a demolition permit process and investigate with municipal
staff the feasibility of finding opportunities for source segregation.
• Develop land policy & procedure for securing solid waste transfer station (SWTS) sites.Department continues to work with Development Services, currently testing framework with respect to land acquisition.
o Lone Prairie: Intention to not proceed with Crown Lease application for original locationof Lone Prairie SWTS was submitted to Ministry of Forests, Lands, and Natural ResourcesOperations (FLNRO). New location for Lone Prairie SWTS, 260 meters from junction ofHwy 29 and Lone Prairie Road approved by Regional District (RD) board. Draft lease agreement provided to property owners for review.
o Doig-Milligan: FSJ Farms owners indicated no desire to enter into a lease agreement. FSJFarms representative indicated that the property is up for sale. Staff have decided to delay search for an alternative site for a limited duration to determine if potentially new property owners will be interested in entering into a lease agreement for the desired location.
o Lebell: ALC application has been filed, prelim surveys completed, draft purchaseagreement compiled.
o Hasler Flats: Staff working with Ministry of Transportation and Infrastructure (MoTI) toexpand existing location of Hasler Flats SWTS within the MoTI right-of-way to accommodate the construction of a secure and attended site. Structure - Encroachment Permit submitted to MoTI on March 2, 2018.
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o Groundbirch: Four potential locations have been determined. Locations vetted throughMay 1, 2018 meeting of Solid Waste Committee (SWC) but further discussions will need to be held at the June 7, 2018 meeting of the SWC.
o Feller's Heights: Public consultation meeting held April 24, 2018 at Cutbank Hall. Reportto be provided to the June 7, 2018 meeting of the SWC outlining the potential propertiesthat staff will solicit a request to owners for a desire to enter into a purchase or leaseagreement.
• Implementation of Solid Waste Management Plan (SWMP).o SWMP amendments vetted through the SWC committee, including framework of the
Solid Waste Report with minor changes.o Ministry of Environment (MoE) attended May 1, 2018 SWC meeting to discuss proposed
amendments and provide guidance on proceeding with SWMP amendments.o Guidance from MoE indicates capital landfill construction/closure projects, landfill gas-to-
energy recovery, transfer station upgrades, and implementation of incentive-basedtipping fees as major amendments to the SWMP requiring public consultation and summary report. Process for MoE approval of SWMP amendments expected to last 3 months.
o Staff in progress of preparing a communications plan for public consultation. Draft planwill be vetted through the SWC and MoE before implementation.
o SWC requested staff to initiate full renewal of SWMP commencing in 2019. SWMPrenewal expected to be performed in 2019 and 2020.
• Meet with solid waste contact at each impacted municipality to discuss outdated contracts andpro’s and con’s of either renewing or discontinuing funding.
Follow-up from TR and HH complete, report detailing results of discussions with DawsonCreek, Taylor and Pouce Coupe forthcoming to future SWC meeting. Received follow-up from Pouce Coupe, formalized response from Taylor, Dawson Creek.
• Invasive Plants - Pilot “Good Neighbour Cost-Share Program.”Funds remain to undertake in 2018. Interest expressed by some residents in utilizing the program in 2018. Additional advertising planned for 2018 to promote the program.-Destroy Daisy Campaign for 2018 launched. Jingle contest to end March 16 with winnerto be chosen March 19. Commercial being built.
• Planning for treatments for 2018 well underway• Hiring of seasonal staff underway and to be completed by March 7.
Additional Work
Solid Waste• Design, construction, and tender documents for construction of Phase 1 - Stage 2 expansion of
gas collection and control system at North Peace Regional Landfill (NPRL) issued for bid andsubmitted to MoE on April 12, 2018. Pre-bid meetings held at NPRL on April 16 and May 1, 2018 with bids due May 16, 2018. Contractor selection to be presented to June 7, 2018 meeting of SWC. Construction anticipated for 2 months starting early July, 2018.
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• Construction completed at North Peace Landfill. Operation of new scales and transfer stationarea commenced on January 16, 2018. Construction quality assurance (CQA) report finalized and submitted to MoE on March 23, 2018. Grand opening TBD. Draft operations and maintenance (O&M) plan provided to PRRD for comment.
• Waste Composition Audit completed. Final report provided to staff for review on May 7, 2018.Report to be provided to the June 7, 2018 meeting of the SWC.
• Bessborough Landfill construction project (Phase 3 Cell, Phase 1 and 2 closure) to beperformed over 2 years to prevent a disruption in solid waste disposal operations. Phase 3A cell, closure of Phase 2, partial closure of Phase 1 (⅓), surface water basin, east perimeter road, and improvements to main access road to be constructed in 2018. Phase 3B Cell and remaining closure of Phase 1 to be constructed in 2019. Design, construction, and tender documents issued for bid and submitted to MoE on April 13, 2018. Pre-bid meeting held April 11, 2018 with bids due May 16, 2018. Contractor selection to be presented to June 7, 2018 meeting of SWC. Construction anticipated for 2 months starting early July, 2018.
• Bessborough Landfill Leachate Management Plan (LMP) finalized and submitted to MoE onApril 9, 2018. LMP indicates that preferred option or management of the leachate generatedby the future development of the Bessborough Landfill is the construction of a lined leachate impoundment and purchase of specialized leachate evaporators. LMP recommends performing wind drift modeling (for design of leachate evaporator system), design of leachate impoundment, and the identification of an off-site leachate disposal option as a contingency measure. Request For Proposal (RFP) to be issued in May, 2018 to solicit quotes for preparation of design, construction documents, and tender services for construction of leachate impoundment in 2019.
• Expressions of Interest (EOI) issued for companies interested in entering into a lease of up to amax of 10 yrs for an approx. 2 ha portion of the Bessborough LF property for the independent construction and operation of an anaerobic digestion (AD) facility. Two respondents will be invited to submit a formal RFP. Staff seeking professional assistance with preparation of RFP to ensure that all potential concerns are addressed and maximum benefit achieved for the Regional District.
• Staff is investigating whether or not it is possible to recover costs from ATCO Two Rivers CampServices Ltd. for processing of materials taken for recycling and solid waste disposed at LFs in the RD, and prepare a report for consideration by the CoW.
• One-year pilot program for the provision of electronic recycling services at selected rural solidwaste transfer stations (Wonowon, Prespatou, and Tomslake) approved by RD board. Pilotprogram commencement anticipated for June 1, 2018.
• Construction of storm water (SW) basin for Bessborough Landfill that is planned in location ofpresent wetland is considered a “local government drainage works” and therefore exempt from requiring regulatory approval. Extraction of water from basin in the future will require regulatory approval and Environmental Management Plan (EMP). EMP submitted to MoE on April 13, 2018. Application for Occupant Licence To Cut submitted to FLNRO on April 5, 2018 for the clearing of trees in the footprint of the SW basin. Approval may take up to 60 days. Contractor (Northern Rockies Tree Service) performing land clearing will also perform biological survey in conformance with EMP and Migratory Birds Convention Act.
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• Research and prepare report discussing implications of installing a recycling station in theCharlie Lake area. Staff met with Oscar's Disposal as one option for establishment of a Recycle BC depot at the Oscar's Disposal yard. Operating costs for this option in progress of being developed as well as the construction/operation of a Recycle BC depot at the location of the Charlie Lake Community Hall.
• North Peace Regional Landfill (NPRL) gas collection and control system (GCCS) experiencedequipment and electrical issues for the significant portion of 2017 that resulted in a loweroperating time compared to 2016. Resulting greenhouse gas (GHG) reduction for 2017 (700 tCO2e) is 24% lower than GHG reduction for 2016 (926 tCO2e). Report will follow summarizing the issues leading to downtime of the GCCS operation for 2017. Improvements made to GCCS infrastructure and implementation in the second half of 2017 (preventative maintenance program) is expected to reduce GHG emissions in 2018 by 4,000 - 5,000 tCO2e.
• Schedule for obtaining soil borings near the west escarpment of NPRL has been postponed tothe end of May/early June due to the extended winter and saturated ground conditions. Geotechnical characterization of the soil in the borings will be used for stability modeling as part of the development of the plan for abatement of the erosion occurring at the west escarpment.
• Two options provided by consultant for the management of SW along the west escarpment ofNPRL to prevent infiltration and thereby mitigate erosion. The selection of either themechanical ($500,000) or the non-mechanical ($837,000) option for SW management will hinge on the results of the forthcoming geotechnical investigation of the west escarpment.
• Staff have purchased a new container office module to replace the existing office structure atthe Hudson's Hope SWTS. Container vendor will be coordinating delivery and off-loading of thecontainer office along with site preparation and installation of infrastructure (electrical, septictank, and extra window).
• Update of the Chetwynd Landfill and Bessborough Landfill Design, Operations, and ClosurePlan (DOCP) has been delayed until 2019 to accommodate the processing of approximately 4 months (320 tons) of stockpiled curbside recycling material from the City of Fort St. John that was not brought to the RD designated recycling contractor. Processing of the stockpiled curbside recycling material commenced on April 16, 2018 and was completed on May 9, 2018. Tonnage of stockpiled curbside recycling material tracked separately from the current curbside recycling material that is being processed on a regular basis.
• District of Hudson's Hope has expressed desire to add cardboard recycling material generatedfrom businesses in the town to the RD recycling program (80 to 120 metric tonnes annually).Report will be provided to the June 7, 2018 SWC meeting.
• Staff working with City of Fort St. John and Village of Pouce Coupe to implement minormodification of curbside recycling program. Regional District recycling contractor has requested that flexible plastic materials be removed from the comingled material accepted in the curbside recycling program due to limitations on marketing the material and problems caused in the processing machinery from plastic bags. Target date for implementation of the change is July 1, 2018. Informational report to be provided to the June 7, 2018 meeting of the SWC.
• Staff will be issuing an RFP in May, 2018 for professional assistance with the preparation ofdesign and construction documents, tender documents, and tender administration for the
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installation of the NPRL former scale at the Chetwynd Landfill and relocation of the scalehouse. Scale at the Chetwynd Landfill is inadequate for a number of reasons. Target date for contractor selection is November 30, 2018.
• Staff have reviewed Recycle BC proposed update to the stewardship program plan. Commentswill be provided by May 14, 2018 deadline.
Water/Sewer• Still awaiting results of insurance claim for Rolla Sewer Upgrades. (no new updates)
• Buick and Rose Prairie water sites have been approved by the ALC, next step is to completesubdivision and purchase of the sites where the aquifers are located. MoTI applications forsubdivision submitted for Buick, Rose Prairie is forthcoming. Discussions ongoing with landowners. Met with landowners to review footprint of sites on March 6th, landowners approved the updated concept.
• Awaiting follow-up on Prespatou water licence. Ministry has advised that water licenceapproval is delayed several months due to back-log.
• Work on provincial compliance reporting for Kelly Lake, Rolla and Charlie Lake SewerNetworks. Kelly Lake compliance report submitted. Compliance info for Charlie Lakesubmitted, incl EOCP updates
• (NEW) - compiling road exemption per new MoTI process to be utilized for haulers usingCharlie Lake Trucked Waste Receiving Facility. Road exemption notices issued to haulers usingthe Trucked Waste Receiving Facility in Charlie Lake for the duration of 2018.
• (NEW) - sewer pump replacement in Chilton subdivision.
• (NEW) - broken blow-off valve replaced in Harper subdivision.
Invasive Plants• Budgeting has been done for the Good Neighbour Program. Advertisements are planned for
March and April. Advertisements are being handed out with the destroy daisy campaign packages.
• (NEW) Letter to member municipalities requesting consideration of installing their ownInvasive Plant Bylaws to be issued, per Board Resolution.
• (NEW) Destroy Daisy Campaign has started...logo designed, jingle contest advertised and initialmeeting has taken place for the compilation of a video on how to manage "daisies"(NEW) Per union agreement, Devre Gibson was given a recall notice to return to the PRRD as one of our Invasive Plant Summer Assistants (IPSA): she has indicated her availability and accepted. The 2nd IPSA position has been posted and hiring expected to occur by March 7, 2018. Ashley Schweitzer has been hired to fill the 2nd IPSA position from April 30th, 2018 to Aug 31st, 2018.
• Destroy Daisy Campaign underway, jingle has been selected and to be recorded April 18.Video is in second draft, banners, handouts, swag, ordered. Weed warrior packages puttogether and being handed out at the trade fairs and community meetings.
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• Scheduling completed for events throughout the summer. IP Summer Assistants started onApril 30 and May 1 and have been busy putting the packages together and delivering outreach materials all over the PRRD.
• Video is in it's 3rd draft and should be available for review May 25.• Truck is booked for decaling of Destroy Daisy campaign May 18.
Field Services• Jeff Washington hired as Field Services Labourer, replacing M. Spenner who left the
organization in Dec. 2017.• Warehouse tech and safety upgrades initiated to update Field Services workspace create
additional workspace for Invasive Plant Summer Assistants.• Additonal changes to the warehouse planned for Health and Safety reasons. This will include
ventilation installation, proper welding area, staining area, ability to close overhead doors, andan entrance plan for non-field services staff. These continue to be worked on.
• Chainsaw certification planned for May 14-16 with invitations to member municipalities tojoin. Dean and Lacy have been recalled to attend and their confirmation has be received. 9 participants in total are taking this course. 4 from Tumbler Ridge, and one private enrollment.
• June 4 Lacy Dewetter will start, June 5, Dean Mattson will start for the summer.• Requests for construction and work from SW and Parks completed. Project quotes are to be
built. Parks still has approvals to obtain from the Board.
Miscellaneous
• Working with Swan Lake Enhancement Society (SLES) to draft new agreement. Park Permitvalidated by Ministry, SLES completed insurance coverage, meeting scheduled with SLES for Feb. 2018.Meeting delayed to March 2018. Met with SLES Mar 29th, Board resolved to award contract to SLES for 1yr, subject to annual renewal. Contract sign-off forthcoming. Contract signed off. SLES working through spring freshet.
• (NEW) - GM Env. Services attended dam safety management course, working on safety binderfor Swan Lake Weir
• North Pine TV –conduct wind-loading study. Update agreement with secondary user. Workawarded to Vincent Communications for study for $8,530, scheduled to commenceimmediately. Field work complete, awaiting engineers report/findings.
• (NEW) remediation on DC Office continues. Crews in Weeks of Mar 5th through 19th tocomplete flooring install. Tentative Mar. 20th completion. Still awaiting final work frominsurance to place final protective wax coat on the floor.
• (NEW) -working with H&S committee on replacing civic addresses on several PRRD properties(SW, Water tankloaders, etc.). Worked with committee on first draft of updated Health and Safety Manual, submitted for review.
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Deputy CAO
• The board has approved a contract with Urban Systems Ltd. For the design and constructionservices of five potable water treatment and bulk water loading stations in Area B. USL completed the work on concept design and a RFP for the Preferred Equipment Selection for the Water Treatment Stations has been awarded to Flowpoint. The construction tender for the water stations has closed and a general contractor has been recommended to the Regional Board. The Water Advisory Group plans to do a site visit of a water station once completed.
• A meeting with Whitecap Resources took place on January 5, 2018. We will be meeting againwith them on May 23, 2018. We are currently working through contract opportunities thatsolidify the security of water for the PRRD at the Boundary tank loader station.
• Working with Environmental Services on the purchase of required property at Buick Creek andRose Prairie for potable tank loader stations. Approval has been received from the ALC. We are currently waiting on response from MoTI. We are working with the landowners toward the purchase of the properties.
• Chair Sperling advocated for the feasibility studies of three projects on the Charlie LakeTrucked Waste Receiving Facility property. First, a purple pipe project which allows treatedeffluent to be used for process within the building. Second, the composting of biosolids from the removal process within the facility and finally a reclaimed water function that will look at additional treatment options for the effluent from a low exposure permit state to a greater exposure permit state for the resale of the reclaimed product. All three feasibility studies were approved and awarded to Urban Systems Ltd. We have received the final drafts of the feasibility studies. We are grant ready. Meetings with USL and BC Hydro have taken place regarding future sewer facility opportunities in alignment with the CMA. We have also received an updated work program on the Charlie Lake sewer outfall. We are currently confirming a best option for the Charlie Lake facilities sewer outfall line in conjunction with the reclaimed water project.
• I have contacted the Charlie Lake Community Hall in regards to obtaining the land around theCharlie Lake lift station as well as Right of Way for the sewer collection main on the sameproperty. A meeting will be scheduled in 2018. Currently we have a draft agreement in hand and are working toward finalization.
Electoral Area Projects(Projects at the direction of the Electoral Area Directors)
Rural Grant Writing Services• Grant Writers are planning a North and South Peace workshop for community groups.
Ecological Reserve at Pink Mountain• Staff are researching options to place signage in the Pink Mountain area.
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• That a letter be forwarded to the MoFLNRO, Telus, appropriate Oil and Gas companies,and Blueberry River First Nations, to advise that the Regional Board wishes to meet with all parties to discuss the establishment of an ecological reserve at the Pink Mountain site.
• Organize a meeting with Pink Mountain residents, local oil & gas companies, Aeolis WindPower, and other appropriate stakeholders, to provide info on the sensitive biodiversityat the proposed Pink Mountain ecological reserve site.
• A meeting with Treaty 8 Lands Resource Managers has been arranged for May 22, 2018
Gotta Go• Scheduling a follow up meeting with George Smith, PRRD funding partners and the Fort Nelson
Regional Municipality to discuss a partnership on a pilot outhouse at mile 202.
Presentations on Planning Function to Municipalities• Make changes to the presentation as discussed in the last Board Meeting• Contact the CAO for each municipality and set up a date to present presentation to council.
Obtain Natural Gas for Tomslake, Prespatou and Buick Creek• Directors to work with GIS and the Electoral Area Manager to determine locations where
residents may be interested in obtaining natural gas.• Work with Director Hiebert to look at options with Pacific Northern Gas and help
determine what the approximate costs may be today for residents to connect to themainline in Tomslake.
• PNG coming to May 17, 2018 EADC meeting to meet with Directors.
Transportation:• The Board has authorized the PRRD to enter into a contract with JK Solutions. Working on
developing the contract, work plan and terms of reference.• A letter has been sent to Victoria requesting a meeting with the Minister of
Transportation to discuss rural roads.
Area C and Area D Community Roundtable• 8 out of 8 meetings completed
• Meetings and Times :April 4 | 7–9pm | Tower Lake Community HallApril 9 | 7–9pm | Pouce Coupe Community HallApril 16 | 7–9pm | Bessbourgh Community HallApril 18 | 7-9pm | Baldonnel Elementary SchoolApril 23 | 7–9pm | Tupper Community HallApril 25 | 7-9pm | Charlie Lake Community HallApril 30 | 7–9pm | Kelly Lake Community HallMay 2 | 7–9pm | Rolla Community Hall
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