SAP HR Time Schemas and Personnel Calculation Rules (PCR's)

 

 Transaction Code: PE01

Menu Path:

Human Resources Payroll Europe Great Britain Tools Maintenance Tools Schemas

Double-clicking on a sub-schema will take you to the maintenance screen for that schema.

Double-clicking on any of the rules (PCR's) will take you to the rule editor. You can tell the difference between sub-schemas and rules by looking at the parameters. The name of the sub-schema can be found in the Par 1 column. The main schema generally calls all the different sub-schemas. The sub-schemas will then call the payroll rules. In most cases, when a rule is called, there will be parameters in the Par 2 or Par 3 columns.

In the main, most sub-schemas are called by the "copy" command.

Schemas, rules and features in SAP use the following line editor commands. This allows you to move, delete, copy and insert lines. All the commands are entered in the area used for the line numbers. Overwrite any of the numbers with the commands shown below. For the commands using 1 letter - hit the return key once you have entered the letter. For the commands using 2 letters - hit the return key after the first 2 letters have been entered or after both sets have been entered.

The most commonly used commands are:

Line Command Description

D Deletes a line

I Inserts a line

M Moves a line

C Copies a line

DD Indicates the start of a block to be deleted

DD Indicates the end of a block to be deleted

CC Indicates the start of a block to be copied

CC Indicates the end of a block to be copied

MM Indicates the start of a block to be moved

MM Indicates the end of a block to be moved

Once you have chosen the block to move or copy, you need to show where to move or copy it to in the schema. The following commands indicate where you can copy or move the lines to.

Line Command Description

A Places the block after the chosen line

B Places the block before the chosen line

In addition, a '*' in the D column indicates that the corresponding function or rule has been commented out and will not be processed. Lines with this indicator are also not displayed in the exploded schema via RPDASC00. It is good practice when replacing a SAP standard PCR or function with a custom one, to comment out the SAP standard one rather than deleting it completely.

Remember when calling a PCR within the schema: setting PAR 2 to GEN means that the rule is called for all time types. If you want the rule to be called for specific time types, then leave this parameter blank. For PAR 3, a setting of blank indicates that the rule is called for all Ee Subgroup groupings for time evaluation, and to specify that the rule is to be called only for the Grouping for the Time Evaluation Rule set in IT0050 the setting should be ABRT.

Use the PRINT function and a specific table name in PAR 2 anywhere in the schema to output the contents of that table during processing.

Position is very important for schemas. Look to see where a similar piece of processing has taken place. If in doubt, place the rule after the similar data has been read and processed.

Commonly used Functions

Function Description

RTIP Reads the time data table TIP, but does not process it

PTIP Processes the time data table TIP

GOT Compare time pairs in TIP with OT approvals from the current day (IT2007)

GWT Generates time wage types from time pairs in table TIP

SORT Sorts the values in a specified internal table

P2001 Imports the absences for the day being processed

P2006Calls a PCR in which information from the Absence Quotas table ABWKONTI can be accessed

COPY Calls a subschema placed in PAR1.

BLOCK Defines the start and end of a nested node

IF/ELSE/ENDIF The schema is processed if the condition is fulfilled

ACTIO Actio calls a PCR. It is processed, irrespective of whether time pairs exist .

Commonly used Parameters

Parameter 2 Description

GEN Call rule for all time types

blank Call rule for specific time types

DESWhen used with function SORT, sorts the values of the table in descending order

nnAny number entered specifies of a particular grouping or type related to the function being processed

Time PCR's

Transaction Code: PE02

Menu Path:

Human Resources Payroll Europe Great Britain Tools Maintenance Tools Rules

Commonly used operations in time configuration

Operation Description

ADDDBAdds the value of current number of hours field (HRS) to the specified time type

ADDDB0600TAdds the value of HRS to time type 0600. The control indicator 'T' moves the planned working hours from the employee's work schedule into HRS

ADDDB0600Z Overwrites the value in time type 0600 with that currently held in HRS

ADDMB*Cumulates the value in the HRS field of the current time type into the period balances table (SALDO)

ADDOT Adds the wage types to the table of over time wage types (ZML)

ADDVS DAY1 Adds the value of HRS to the variable DAY1

ADDZL Adds the value of the current HRS field to the ZL table

BITQU Creates an entry in the in Attendance Quotas infotype (2007)

BITQU01Creates an entry for quota 01 in the in Attendance Quotas infotype (2007), with start and end dates as the start and end of the current week

BITQU01PPCreates an entry for quota 01 in the in Attendance Quotas infotype (2007), with start and end dates as the start and end of the current payroll period

COLER01EError message 01 according to table T555E is passed to internal table FEHLER and time processing is terminated

COLER01FError message 01 is passed to table FEHLER and time processing continues. The current day is processed again when time evaluation is next run

COLOPTransfers data from the input table TIP to output table TOP, to make the time pair available for further processing

COLOP* Keeps the current time type when data is transferred to the TOP

COLOPATIM1Stores the data in the current time type in an alternative time type TIM1 in table TOP

COLPABReplaces the Start time of the original time pair with that of the current active time pair

COLPAEReplaces the End time of the original time pair with that of the current active time pair

COMOTReplaces overlapping time pairs with new time pairs to create one continuous record with no overlaps

DAYPG0712 Replaces the employee's work schedule with DWS 0712 from table T550A

DAYPGOFFIf DWS OFF does not exist, the first valid DWS with 0 planned hours and DWS class 0 is used

DYNDPAssigns a new DWS dynamically to an employee. The system determines from a set of configured DWS's the one where the employee's first clock-in time occurs within a specified timeframe.

FILLPB Enters the start time of a time pair from the HRS field

FILLPB- Deletes the start time of a time pair

FILLWEnters additional information, such as start and end times, or infotype number, to a wagetype

GCY TE21 Branch to another Personnel Calculation Rule TE21

GCYGTE21Personnel Calculation Rule TE21 is accessed for all time types and the same employee subgroup grouping is kept and processed

GENOT Flags a time pair, or part thereof, as OT until the OT quota, as defined in

T556P is used up

GENOWBSplits the current wagetype according to the HRS field, from the start time, and enters a portion into the OT wagetypes table ZML

GENTGCreates a new time pair entry in the TIP table using the time type being processed

GENTG0600 Creates a new time pair entry in the TIP table using variable 0600

GENTPESplits the current TIP entry according to the HRS value, from the End of the time pair, and enters this into the TOP table

GENTWBSeparates part of the wagetype being processed, according to the HRS value, from the beginning of the wagetype, and enters it into the time wage types table ZL

HRS=BCURDY Enters the current day in the HRS field

HRS-SWTE Subtracts the latest time started at work from the value in the HRS field

HRS?CTETOLCompares the value in the current HRS field to the value of TETOL in the constants table T511K

INSLR Insert locked records in table TIP

INSTPA1010Inserts an absence time pair between two recorded time pairs in the TIP with a begin and end tolerance of 10 minutes form the adjoining time pairs

LEAVEExist the current PCR being processed. Processing continues form the next line in the schema

MESSG Outputs a message with the current processed personnel number

MODIF A=01 Set employee grouping for absence valuation to 01

MODIF Q=05 Set quota type selection rule group to 05

MODIF W=02 Set the time wagetype selection group (T510S) to 02

OUTALTRFGR Enters pay scale group data from the alternate payment table ALP

OUTAQTYP Assigns the current quota type from the ABWKONTI table

OUTOTWGTYP Gives the wagetype of the overtime being processed

OUTPQ Enters data from the attendance quota into the variable key

OUTTIABART Enters the employee subgroup grouping for PCR from IT0050

OUTTPABTYP Enters the absence type of the current time pair into the variable key

OUTTPPRTYP Enters the attendance type of the current time pair into the variable key

OUTWP Allocates data from various fields to the variable key

OUTWPCOMPY Enters the code from IT0001

OUTWPCOSTC Enters the cost center from IT0001

OUTWPSHIFT Enters the work schedule rule from IT0007

OUTWPTRFAR Enters the pay scale type from IT0008

OUTWPMASSN Enters the action type from IT0000

OUTZL Selects data from the ZL table and assigns it to the variable key

PAYTP A Sets the Employee subgroup grouping for PCR according to table T503

PAYTP 1 Sets the Employee subgroup grouping for PCR according to 1

PCY TE20Branches to a personnel calculation rule TE20 and returns to the current PCR when processing of TE20 is complete

PPINCProcesses the attendance or absence reason based on the return code from PPINC

R555DReads the attendance or absence reason and assigns a return value to the variable key

RETCD Returns a resulting query code

ROUND Rounds the value of time pair or HRS Field

ROUNDC>10 Start time of time pair is rounded up to the nearest 10 minutes

ROUNDG 99End time of time pair is rounded up to the next interval as set in rounding rule 99 in T559L

SCOND=T Used in conjunction with IF...ELSE...ENDIF, sets the condition to True

SORTP Sorts the time pairs in the TIP table

SORTP1 Sorts the time pairs in the TIP table with processing type 1

SUBST ** checks whether an employee has any substitutions

SUBST 01 checks whether an employee has any substitutions of type 01

SUM 0600 Cumulation of time type 0600 over a standard week (Mon-Fri)

SUMWW0209Cumulation of time type 0209 over the current working week of the employee being processed -according to IT0007

SUMPP3001 Cumulation of time type 3001 over the current payroll period

SUMTP1008 Cumulation of time type 1008 over the current time evaluation period

TABLE 001P Provides access to data stored in the personnel areas/subareas table

TABLE 508A Provides access to data stored in the work schedule rule table

TEXITExits schema processing. Recalculation and final processing options are set depending on the subsequent parameters

TFLAG Changes status indicators controlling how the day is processed

TFLAGA 0 Changes the day to a non-absence day

TFLAGA 1 Changes the day to a full absence day

TIPOSChecks where the current time pair is in relation to any preceding or subsequent time pairs in the TIP. A return code is given

TKUZRCheck if the day being processed is within a reduced working hours period. The value entered into the variable key is Y or N

TSORTTIP Sorts the TIP table in ascending order

TSORTTIP- Sorts the TIP table in descending order

TSORTOWT Sorts the OT wagetypes table

TSORTOWTT Sorts the OT wagetypes table according to start/end time

UPDLE01 Automatically updates an employee's entitlement on leave type 01 (IT0005)

UPDTQ01Automatically update's an employee's entitlement on absence quota 01 (IT2006)

VARABTYP Provides the current absence category

VARABVCL Provides the current absence valuation rule

VARABDAYProvides information on whether the current absence is a full-day absence or not

VARPRTYP Enters the current attendance type into the variable key

VARPRVCL Enters the current attendance type valuation rule into the variable key

VARST Queries various fields or provides information for the field interrogated

VARSTDAYTY Provides the current day type from table T553A

VARSTFREEDetermines if the current day has 0 planned working hours. Return code is Y or N

VARSTSUBST Provides the current substitution type

VWTCL 20Enters the value of processing class 20 for a wage type. Used in conjunction with function PZL or POVT