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Author(s) Human Resources
Published Apr-12
Revised Sep-18
PBS Recruiting and Monitoring Procedure
Contents
Overview 1
Tier 2 Certificates of Sponsorship Procedure 3 Recruitment 3 Obtaining the Certificate of Sponsorship 5 Extensions 6
Tier 5 (Government Authorised Exchange) 7
Monitoring Arrangements 9 Sponsored Staff Responsibilities 10 Department Responsibilities 10 Human Resources Responsibilities 11
Appendix A. Commonly Used SOC Codes 12
University of Strathclyde
PBS Recruiting and Monitoring: Procedure 1
PBS Recruiting and Monitoring Procedure
Overview 1. The University is required to consider immigration requirements/implications for all
prospective international (non-European Economic Area) staff and existing staff. Different
obligations and procedures apply dependent on the immigration status of the individual(s) concerned and the nature of employment the University is offering.
2. It is acknowledged that this is a complex legal area, heavily dependent on individual
circumstances and subject to short notice legislative and Home Office policy changes.
Consequently, this procedure is designed to cover the most common circumstances and to
maximise compliance.
3. Individuals will normally be eligible to work in the UK if they are in one of the following categories:
• A legal national of the UK or another country in the European Economic Area (EEA) or a
Swiss national.
• A dependent, husband, wife or civil partner of a UK or EEA national or individual who has
an existing right to work in the UK and who holds a dependent visa.
• Possesses Indefinite Leave to Remain or a UK ancestry visa.
• Possesses a Tier 1 visa as defined below.
• Possesses a Tier 4 (Student) visa as defined below which generally entitles them to work
up to a maximum of 20 hours per week, dependent on level of study and when the work
is undertaken in the academic year.
Eligibility to work in the UK is a condition of employment with the University and all new and existing employees have an obligation to provide evidence in this regard.
4. Where there is no existing eligibility to work in the UK or where the current eligibility is
insufficient for the work proposed, an application may be made to Home Office for permission
to work in the UK through the Points Based System of Immigration (PBS), prior to employment commencing.
5. The relevant categories under the PBS for the University’s purposes are:
University of Strathclyde
PBS Recruiting and Monitoring: Procedure 2
Tier 1 (Exceptional Talent): Individuals who are based abroad and are internationally
recognised at the highest level as world leaders in their particular field or who have
demonstrated exceptional promise and are likely to become world leaders in their particular
field can make an application via this route.
Individuals must check eligibility and/or make applications for Tier 1 status directly with the Home
Office. The University cannot make an application on their behalf. Further guidance can be found on the UK Government website.
Tier 2 (General): Individuals are sponsored by the University to work in a specific post of a
medium to high skill nature. The University is given an annual allocation of “unrestricted”
Certificates of Sponsorship (CoS) which are applicable to existing employees who are looking
to extend their stay in the UK in order to continue to work for the University, new employees
who will be earning £159,600 per annum or more and new employees who are already in the
UK and are eligible to switch into Tier 2 (General). “Restricted” CoS are requested from
UKVI for individuals based overseas at the point of application or who are currently in the UK
as the dependent of another migrant who was last granted leave under Tier 4, who will earn
less than £159,600
Tier 4 (Student): Individuals in this category are generally permitted to work up to 20 hours
per week during term-time and full-time outwith term-time until their visa expires (dependent
on level of study and when the work is undertaken). No changes are required to the visa to
allow this to happen. It should be noted that PhD students do not have set term-times and
are limited to 20 hours per week all year round.
Tier 5 (Government Authorised Exchange): Individuals are sponsored by the University
to come to the UK for a period of up to 24 months via approved Government Authorised
Exchange schemes to share knowledge, experience and best practices and to experience the
social and cultural life of the UK. This category cannot be used to fill job vacancies or to bring unskilled labour to the UK.
6. The University has an A-rated licence to sponsor employees under Tier 2 and Tier 5.
University of Strathclyde
PBS Recruiting and Monitoring: Procedure 3
Tier 2 Certificates of Sponsorship Procedure
Recruitment 7. In order for a Tier 2 CoS to be raised for an individual a number of criteria must be met,
namely:
• The job which the migrant worker has been offered must be at a minimum skill level
equivalent to NQF level 6 as identified by the Standard Occupational Classification (SOC)
code published by the Office of National Statistics (SOC) which best represents the job in
question. The SOC codes most frequently used by the University are outlined in
Appendix A however generally NQF level 6 would indicate a skill level equivalent to first
degree or above.
• The salary level offered must be a minimum of £30,000 unless the migrant is considered
to be a ‘new entrant’ where the higher of £20,800 or the minimum rate for the job set
out in the relevant code of practice for the SOC code as published by UKVI would apply.
Particular attention should be paid to whether the New Entrant or Experienced rate is
applicable to the individual for whom the Certificate of Sponsorship is being raised. The
salary amount is based on gross salary which includes any guaranteed bonuses and any
allowances detailed in UKVI guidance. Some historical rules apply in cases where the
migrant worker has previously been granted leave prior to 24 November 2016.
• Unless a specific exemption applies1 or the job is on the government shortage occupation
list, it will be necessary for the University to test the labour market to establish whether
there are any settled workers available to fill the job. UKVI refers to this as the “Resident
Labour Market Test” (RLMT) and has set very specific criteria on what this test should
look like including a requirement for advertising for a minimum of 28 calendar days in
total over a maximum of two stages with a minimum of 7 calendar days for each stage.
• It is also noted that current Tier 2 rules include a 12 month “cooling-off period”, i.e. if an
individual leaves the UK following a period of Tier 2 work, they cannot re-enter the UK
1 Exemption applies where:
Continuing to work in the same occupation: RLMT is not needed for a migrant already working for University
who needs to extend their leave to continue in same job.
Shortage occupations: RLMT is not needed to recruit into shortage occupations.
Post-Study Work: the migrant is already in the UK and is applying to ‘switch’ into Tier 2(General) and has leave to
remain in one of the following:
o Tier 1 (Post-Study Work);
o Tier 1 (Graduate Entrepreneur);
o or
o The migrant has permission to stay in the UK as a Tier 4 migrant or student and they have received final
results confirming they have passed or will be/have been awarded: a UK recognised bachelor’s or
master’s degree; a course leading to a UK Postgraduate Certificate in Education or a Post Graduate
Diploma of Education; or they have completed a minimum of 12 months’ study in the UK towards a UK
PhD.
High earners: Where the gross annual salary for the job will be £159,600 or above.
Academic leave: where the University previously sponsored the migrant who is returning to their post after a
period of academic leave (as long as they were previously granted leave to enter of remain under Tier 2 (general) and
the break in employment was solely due to the academic leave).
Established researcher: where the University wishes to sponsor a migrant to continue to work as a member of an
existing research team and the migrant previously worked with the lead researcher as part of their team for a
continuous 12-month period immediately before the date of application (or for 12 out of 24 months before, if the
migrant has been on family leave or long-term sick leave during that time).
Supernumerary research positions: where the migrant has been issued a scientific research award or fellowship by an external organisation; that award is not transferrable and the role wouldn’t be filled by anyone else if the migrant
withdrew from the project and the award or fellowship has ended but the University is continuing to sponsor the
migrant so that they can continue to undertake this research;
Postgraduate doctors and dentists in speciality training:
High Value inward investment programmes: [unlikely to apply to University]
University of Strathclyde
PBS Recruiting and Monitoring: Procedure 4
under Tier 2 for a period of 12 months with the exception of where the salary level is
£159,600 or above.
8. Outline process for meeting the RLMT (responsible parties in bold):
a. Recruiting Managers will discuss with their HR Adviser (or equivalent HR
recruitment lead) the likelihood of suitably qualified candidates being available within
the EEA and agree a recruitment process accordingly. The University recruits to a
wide variety of posts at different skill levels and with different specialisms. Typically,
academic, research and teaching posts are the most specialised and therefore most
likely to require recruitment of individuals from outwith the EEA area and therefore most likely to require a CoS.
b. Recruiting Manager and HR Adviser agree whether a requirement for a CoS is
possible.
c. Recruiting Manager submits advertising paperwork and agreed recruitment schedule to HR.
d. HR Adviser will check the advertising wording and further particulars to ensure
these documents contains the information required by Home Office (job title, main
duties and responsibilities, the location of the job, salary range, skills, qualifications and experience required, closing date for applications).
e. HR Assistant arranges for advert to be placed in relevant media as per the agreed
recruitment schedule and takes screen shots of websites which provides evidence for
date of advert post, date advert removed and closing date for applications. Where
print media has been used, similar evidence should be retained. Although it is no
longer a Home Office requirement to advertise all PhD level posts in the Jobcentre
Plus “find a job” website, the University has determined that these jobs should be
advertised via this route and that evidence should be retained that this has occurred.
For Tier 2 Certificates of Sponsorship it is a requirement that posts are advertised in at least two media, one of which may include the University website.
f. Shortlisting Panel meets and decides on shortlisted candidates for interview against the criteria set out in the advert and further particulars.
g. HR Adviser checks shortlisting paperwork against the criteria set out in the advert
and further particulars.
h. Interview Panel meets candidates and assesses against the criteria set out in the
advert and further particulars ensuring compliance with Home Office requirements
which state that a migrant worker can only be appointed where there are no suitable
settled workers to fill the job or, in cases where the job falls within a number of PhD
level SOC Codes2 which will be applicable to many University cases, where a migrant worker is the most suitable candidate.
i. Interview Panel fully complete all assessment forms and interview decision form as
issued by HR with interview packs and submit to HR. The assessment forms form
part of Home Office data retention requirements and must be completed. Any
failure to complete will delay the offer being made to a migrant worker until these are received.
2 2111 – Chemical Scientists; 2112 – Biological Scientists and Biochemists; 2113 – Physical Scientists; 2114 – Social and
humanities scientists; 2119 – Natural and social science professionals not elsewhere classified; 2150 – Research and
development managers; 2311 – HE Teaching Professionals
University of Strathclyde
PBS Recruiting and Monitoring: Procedure 5
j. HR Adviser checks interview assessment forms and interview decision form.
Where a migrant worker has been selected for offer, compliance with Home Office
requirements is verified. Where compliance with Home Office requirements is not
evident, the matter is re-referred to the Chair of the Interview Panel for clarification before progressing to offer.
k. HR Adviser makes the formal offer subject to CoS and leave to remain/enter application being successful.
9. There may be occasions when the Recruiting Manager and HR Adviser have agreed at the
outset that the appointment of a migrant worker is unlikely and timescales or media for
recruitment do not fulfil UKVI requirements in respect to the RLMT. In circumstances where
this is the case but the only/most suitable candidate requires a CoS, a further RLMT will be
necessary. The HR Adviser should communicate this to the candidate and explain that a
formal offer cannot be made until the RLMT has been met in full. The post should then be
advertised for a further period to ensure compliance and the same steps followed in relation
to shortlisting and interviews. Where no alternative candidate is available through this
process, the post can progress to formal offer to the migrant worker. Where a suitable or
better quality ‘settled’ candidate is identified through this process, the post should be offered to this settled worker.
Obtaining the Certificate of Sponsorship 10. Level 1 and Level 2 Users (SMS Users) of the Sponsorship Management System (SMS) within
HR are responsible for assigning CoS for Tier 2 and Tier 5 categories via the SMS.
11. Outline process for assigning CoS:
a. SMS User requests additional supporting documentation from candidate (normally
relevant qualifications and passport)
b. Candidate provides supporting documentation promptly to allow CoS to be processed
c. SMS User completes Tier 2 Checklist and compiles pack of RLMT documentary evidence and other supporting documentation
d. SMS User has Tier 2 Checklist audited and countersigned by HR Manager
e. SMS User completes required fields via the SMS to allocate the CoS or, in the case
of restricted CoS, requests this via the SMS within the 3 month period before the
start date of appointment
f. On approval, SMS User writes formally to candidate confirming CoS reference and
advising them to apply for further leave to remain/biometric residence permit or leave to enter country
g. SMS User adds case and all relevant information to HR/Payroll System
h. If the request is rejected, the SMS User should advise the HR Manager and a
decision made on how the matter should be progressed
i. SMS User provides HR Assistant responsible for compiling personal file the Tier 2 Checklist and supporting documentation for inclusion on file
j. Candidate makes application for permission to enter the UK or permission to stay
in the UK following receipt of CoS reference and within the 3 month period before the of start date of employment
University of Strathclyde
PBS Recruiting and Monitoring: Procedure 6
k. If the leave to remain granted by the Home Office is for a shorter time period than
the original contract offer, the HR Adviser will issue the Candidate with a revised
offer of employment confirming continued employment beyond the leave to remain
expiry date is dependent on further leave to remain being granted, where this has not already been indicated.
12. It should be noted that, even if the University has been given a Tier 2 Certificate of Sponsorship for the post, there is no guarantee that the candidate will be given a Tier 2 visa.
13. The University covers the cost of the Tier 2 Certificate of Sponsorship however the candidate
is required to pay a relevant fee when making a visa application and will also be required to
submit original documentation to Home Office as part of this application process. If a
relocation package has been agreed as part of the recruitment process, it is possible for the
candidate to use part of this allowance to cover the fee amount. A loan facility is also available
to candidates and existing employees to access which can be repaid over a time period of up to 6 months.
14. The candidate’s application for permission to enter the UK or permission to stay in the UK is
managed between the candidate and the Home Office. The University has no formal role in
this application beyond providing the CoS reference. The candidate should however advise the
University at the earliest opportunity of the outcome of this application or any delays in the application being processed.
15. On or prior to the first day of employment all new employees are required to report in
person to the HR Office and provide evidence of their eligibility to work in the UK. In the
case of migrant workers, this includes a certified copy of the biometric residence permit issued
by UKVI. The HR Adviser or HR Assistant who meets with the new employee at this time
is responsible for updating the HR/Payroll System with relevant details taken from documents
and for filing copies of these in the individual’s personal file.
Extensions 16. Expiry dates of right to work documentation n will be recorded on the HR/Payroll System.
17. As part of the process which is used in the management of Fixed Term Contracts, HR will
advise Heads of Department/School of any fixed term contract expiry dates in their area six
months in advance of the contract expiry. Reminders are sent four and two months before the
expiry of contract if no response from the Department/School has been received. This
includes those fixed term contract expiry dates which correlate with the expiry of the current leave to remain for migrant workers.
18. Three months before the expiry date of the visa, if it is intended that the employee will remain
employed by the University after this expiry date, the HR Adviser will contact the
Employee and the Head of Department/School regarding the extension to the visa.
19. The Employee should raise the matter with their Head of Department/School (and the HR
Adviser) if contact has not been made on the issue by two months prior to the expiry of the visa.
20. The Line Manager will raise any required associated paperwork to ensure all supporting
evidence is in place to allow the CoS extension to be progressed e.g. in cases where the
extension to visa relates to an extension to contract not previously authorised the Authority to Appoint (ATA) should be fully authorised before the request to extend the visa is made.
21. When all supporting processes have been concluded and all relevant documentation is available, the CoS will be raised as per paragraph 11.
University of Strathclyde
PBS Recruiting and Monitoring: Procedure 7
22. A Tier 2 extension must be made when the relevant employee is in the UK. If the Employee
will be undertaking international travel near the expiry date for their visa they must check that they can return to the UK and make an extension application before the expiry date.
23. If the Employee obtains a different post with the University but this post is within the same
SOC code and the salary level is at least at the level they are currently employed on or the
minimum for the SOC code, a new CoS is not required. Where this is not the case and the
post is not on the list of government recognised shortage occupations, a new application must be made and the requirements set out in paragraph 7 met.
24. The University covers the cost of the Tier 2 Certificate of Sponsorship extension however the
candidate is required to pay the relevant fee when making a visa application and will also be
required to submit original documentation to the Home Office as part of this application
process. As above, a loan facility is available to assist employees in managing the costs
associated with this process.
25. It should be noted that there is no guarantee of a Tier 2 Certificate of Sponsorship being
granted to cover the extension for the post, and even where the CoS is granted, there is no guarantee that the candidate will be given a Tier 2 visa extension by the Home Office.
Tier 5 (Government Authorised Exchange) 26. In order for a Tier 5 CoS to be raised, the individual researcher (including academics,
researchers, scientists, research engineers and other skilled research technology specialists)
must be hosted at the University and fall under an approved scheme within one of the
following categories:
• A Work Experience Programme aimed at giving migrants experience of work in the UK
up to a maximum of 12 months.
• A Research Programme which allow migrants to undertake research programmes or
fellowships within the University up to a maximum of 24 months, to undertake:
o a formal research project or collaboration;
o a period of work-based training/work experience/internship/placement;
o skills development/knowledge transfer;
o a series of lectures, which doesn’t amount to a formal teaching post; or external
examinations
The researcher may be funded by their host (the University), their overseas employer or
an independent UK or non-UK funding body. The researcher cannot be self-funded and
must be in receipt of funding which at least meets the National Minimum Wage.
• An overseas language programme which is fully or partially paid for by an overseas
government or an organisation affiliated to an overseas government, for a maximum
period of 24 months
• A Training Programme which for a maximum period of 24 months offers formal, practical
training in science and medicine to postgraduate students to allow them to gain their full
qualification before leaving the UK.
27. The University has an established scheme for research programmes which can be utilised to
recruit sponsored researchers.
28. A sponsored researcher cannot be employed to fill an existing job vacancy or where, if the
researcher was not sponsored to undertake the work, the work would be undertaken by someone else. The role that they undertake must be supernumerary.
29. Outline process for assigning Tier 5 CoS
a. Line Manager who wishes to sponsor a researcher must complete the relevant request
form, including obtaining Head of Department authorisation, and submit to HR with supporting documentation
University of Strathclyde
PBS Recruiting and Monitoring: Procedure 8
b. SMS User requests additional supporting documentation from Sponsored Researcher
c. Sponsored Researcher provides supporting documentation promptly to allow CoS to be processed
d. SMS User completes Tier 5 Checklist and compiles pack of documentary evidence and other supporting documentation
e. SMS User has Tier 5 Checklist audited and countersigned by HR Manager
f. SMS User completes required fields via the SMS to allocate the CoS or, in the case of
restricted CoS, requests this via the SMS within the 3 month period before the start date
of appointment
g. On approval, SMS User writes formally to candidate confirming CoS reference and
advising them to apply for further leave to remain/biometric residence permit or leave to enter the country
h. SMS User adds case and all relevant information to the HR/Payroll System.
i. If the request is rejected, the SMS User should advise the HR Manager to enable a
decision to be made as to how the matter should be progressed
j. SMS User provides HR Assistant responsible for compiling personal file the Tier 5 Checklist and supporting documentation for inclusion on file
k. Sponsored Researcher makes application for permission to enter the UK or
permission to stay in the UK following receipt of CoS reference and within the 3-month period before the start date of employment
30. It should be noted that, even if the University has been given a Tier 5 Certificate of
Sponsorship for the post, there is no guarantee that the candidate will be given a Tier 5 visa.
31. The University covers the cost of the Tier 5 Certificate of Sponsorship however the candidate
is required to pay a relevant fee when making a visa application and will also be required to submit original documentation to the Home Office as part of this application process.
32. The candidate’s application for permission to enter the UK or permission to stay in the UK is
managed between the candidate and the Home Office. The University has no formal role in
this application beyond providing the CoS reference. The candidate should however advise the
University at the earliest opportunity of the outcome of this application or any delays in the application being processed.
33. On or prior to the first day of employment all new employees are required to report in
person to the HR Office and provide evidence of their eligibility to work in the UK. In the case
of migrant workers, this includes a certified copy of the biometric residence permit issued by
the Home Office. The HR Adviser or HR Assistant who meets with the new employee at
this time is responsible for updating the HR/Payroll System with relevant details taken from documents and for filing copies of these in the individual’s personal file.
University of Strathclyde
PBS Recruiting and Monitoring: Procedure 9
Monitoring Arrangements 34. Under Tier 2 and Tier 5 of the PBS, and as an A rated sponsor, it is necessary for the
University to monitor staff attendance on an on-going basis and report any sponsored member
of staff who fails to commence employment with the University, fails to attend work, resigns
or has the contract of employed terminated early. A staff member in any of these situations
must be reported by the University, to the Home Office, through the Sponsor Management
System within 10 working days of the start date, resignation date, non-attendance date, or
termination date.
35. Sponsored staff members, employing departments/schools, and the Human
Resources Team have joint and separate responsibilities to complete the required monitoring of staff set by the Home Office.
University of Strathclyde
PBS Recruiting and Monitoring: Procedure 10
Sponsored Staff Responsibilities 36. Sponsored staff members are responsible for the following:
• Maintaining up-to-date contact details either through updating HRIS, the HR information
system, or through direct communication of any changes to HR. The Home Office
requires that the following details are kept up to date at all times: UK residential address,
UK telephone number and mobile telephone number.
• Checking their University e-mail account regularly to ensure that they are informed of any
updates with respect to their employment with the University, including those related to
their visa, and that they can respond promptly to any requests for information or action
the University has in this regard.
• Making appropriate contact with their employing department/school in circumstances of
illness or emergencies to clarify the nature of the absence and seek permission as
required by normal University procedures. Failure to attend work without such
contact/permission will be reported to the Home Office via the Sponsorship Management
System.
• Advising their employing department/school of any intention to resign from their post
and/or take up employment elsewhere in a timely manner, providing details of any future
UK employer where applicable.
• Advising their employing department/school immediately (and at the latest, within 5 days
of the change) and HR that they have moved into an immigration category which does not
require a sponsor.
• Applying promptly for further leave to remain where the University has been granted a
further certificate to extend the sponsorship period.
• If a migrant worker is travelling outwith the UK, Channel Islands, Isle of Man and Republic
of Ireland (the common travel area) they must ensure that they have sufficient clearance
to re-enter the UK. Where the leave to remain has been granted for a period of more
than six months, this will mean that your leave to remain cannot expire whilst outwith the
UK and you cannot remain outwith the UK for more than two years. Where the leave to
remain has been granted for a period of less than six months, your leave will lapse if you
leave the common travel area.
Department Responsibilities 37. Employing departments/schools are responsible for the following:
• Any new staff members who do not commence employment on the agreed start date
must be reported by the University to the Home Office within 10 working days of the
anticipated start date. Employing departments/schools must advise HR immediately if a
sponsored new member of staff does not attend work as expected in order that the
situation can be jointly monitored.
• Each department/school is required to have in place a robust process through which
sponsored Tier 2 and Tier 5 staff members (along with all other staff) are effectively
monitored in terms of their attendance. Employing departments/schools must advise HR
immediately if a sponsored member of staff is absent from work without permission as
this must be reported to the Home Office within 10 working days of the 10th day of
absence. Where a member of staff is on an agreed period of annual leave and/or has made
appropriate contact to advise that they are absent due to illness or similar this does not
need to be reported.
• If a staff member does not attend work as expected and has not been granted permission
for absence with the employing department/school, efforts should be made by the
department/school to contact the staff member and establish their whereabouts.
• Staff members must be informed of the local procedures for attendance
monitoring/reporting by the employing department/school, highlighting that they must
comply with these procedures as a requirement of their visa.
University of Strathclyde
PBS Recruiting and Monitoring: Procedure 11
• HR must be advised in a timely manner of any changes or proposed changes to the
sponsored migrant’s circumstances including: a potential promotion or change in job
duties/responsibilities, a change of salary level, a period of maternity, paternity, shared
parental or adoption leave, a change of location of work, a proposed extension to
contract or a proposed early termination of contract/resignation.
Human Resources Responsibilities 38. Human Resources are responsible for the following:
• A list of all Tier 2 and Tier 5 sponsored migrants is maintained by the team.
• On an on-going basis, information including Home Office updates and changes are shared
with Heads of Department/School to ensure current knowledge and any required
amendment to practices.
• The HR team will regularly (usually quarterly) write to individuals currently sponsored
under Tier 2 and Tier 5 to remind them of their obligations and to confirm how updates
to contact details should be recorded.
• The HR team will regularly (usually quarterly) send Heads of Departments/School a list of
the staff in their area that are currently subject to Tier 2 or Tier 5 permissions, including a
reminder of the monitoring obligations that apply.
• The HR team will undertake all reporting requirements to the Home Office of any
matters of concern or changes of circumstances. Circumstances which are required to be
reported to UKVI include:
o Reductions to salary with the exception of University wide reductions for economic
reasons, reductions due to periods of maternity, paternity, shared parental or
adoption leave and unpaid leave of no more than one month.
o If the sponsored migrant does not commence employment on the agreed first day of
employment with the University
o If the employment contract is terminated earlier than the date of expiry of the CoS
e.g. in cases of resignation and dismissal
o In cases where the employee wishes to take a total of more than one month’s unpaid
leave within a calendar year, the University must stop sponsoring the migrant and
this must be reported to the Home Office
o In cases where the employee has switched immigration categories and no longer
requires the University to sponsor them
o Promotions or changes in job title or core duties, other than those requiring a
change of employment application
o Changes of salary other than those related to annual increments or pay awards and
not requiring a change of employment application
o Changes to salary as a result of maternity, paternity or adoption leave or sickness
absence lasting one month or more
o Changes to location of work
o Changes which mean the employee will be affected by TUPE regulations
o Unauthorised absence of more than 10 consecutive days. This must be reported
within 10 working days after the 10th day of absence
• An HR Home Office Compliance Group meets monthly to review internal processes to
ensure all appropriate action is being taken to ensure compliance with relevant legislation
and guidance and that any amendments issued by the Home Office are disseminated
including changes to procedures where necessary.
University of Strathclyde
PBS Recruiting and Monitoring: Procedure 12
Appendix A. Commonly Used SOC Codes The information on related job titles and examples of job tasks is taken from the Immigration Rules
Appendix J: codes of practice for skilled workers. The codes used for the HESA return (in brackets) are
based on the revised SOC 2016.
SOC Code 2311
Description Higher Education Teaching Professionals
RLMT
Summary
RLMT must show migrant worker to be the most suitable candidate for role.
Minimum salary level (New Entrant) - £25,700
Advertising for a minimum of 28 calendar days as outlined in the Code of Practice.
Code of
Practice
Immigration Rules Appendix J: codes of practice for skilled workers
https://www.gov.uk/guidance/immigration-rules/immigration-rules-appendix-j-codes-of-
practice-for-skilled-work
Skill Level NQF 6 (PhD level)
SOC Code 2119
Description Natural and social science professionals not elsewhere classified (includes University
Researchers)
RLMT
Summary
RLMT must show migrant worker to be the most suitable candidate for role.
Minimum salary level (New Entrant) - £21,600
Advertising for a minimum of 28 calendar days as outlined in the Code of Practice.
Code of
Practice
Immigration Rules Appendix J: codes of practice for skilled workers
https://www.gov.uk/guidance/immigration-rules/immigration-rules-appendix-j-codes-of-
practice-for-skilled-work
Skill Level NQF 6 (PhD level)