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PAKISTAN BAIT-UL-MAL
PBM-QMS-DuE-P01
1
(Quality Management System)
(As amended 2020)
PBM POLICY (PBM-QMS-DuE-P01)
PAKISTAN BAIT-UL-MAL
PBM-QMS-DuE-P01
2
(Quality Management System)
CONTENTS
Sr. No. Item Page
Preamble 3
Introduction 4
Mission 5
Goals 5
1 Objectives 5
2 Aims 5
13 Operational Strategy and Implementation Matrix 6
4 Facilities 7
5 Agreement Between PBM and Orphan’s Legal Heirs 11
6 Liaison with Legal Heirs / Relatives 11
7 Management Committee 11
8 Logistics 12
9 Human Resources 17
10 IT Labs 18
11 Funeral Ceremonies 18
12 Exit From Dar-ul-Ehsaas (Orphanage) 18
13 Management Information System 18
14 Monitoring & Evaluation 18
15 Accounts and Audit 19
16 Risk Analysis 19
17 Funding 19
18 Costing 20
19 Donations 20
20 Adopting And Sponsorship 20
21 Outcome Benefits 20
22 Comments / Suggestions 21
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PREAMBLE
Islam - the true religion of Allah has ordered its believers to have mercy and to be merciful
towards all creatures. The orphans are among those who need kindness and special attention.
Orphans, according to Islamic definitions are those childrens, who are left with no protections from
their fathers due to death. Our religion shows a great deal of sympathy for orphans. We see and
understand it clearly when we look at the Quran; we will see that the word "orphan" is mentioned
23 times in 12 different forms in 12 different Surahs or chapters. Quran says;
"And be good to the orphans and the very poor, speak kindly to men, make prayer, and
give in charity." (Al-Quran 2:83)
In another Surah, Quran asks its believers to spend their wealth in charity and to give it to
the orphans:
"They ask thee what they should spend (In charity). Say: Whatever ye spend that is
good is for parents and kindred and orphans and those in want and for."
(Al-Quran 2:215)
According to Islamaic Law (Shari’ah), Muslims are bound to show benevolence and care for
orphans. The Holy Prophet Muhammad (S.A.W.) once said that a person who cares for an
orphaned child will be in Paradise with him, and motioned to show that they would be as close as
two fingers of a single hand. Hazrat Muhammad (S.A.W.) himself adopted a former slave and
raised him with the same care as if he was his own son. About orphans, our Holy Prophet
Muhammad (S.A.W.) once said, “The most loved homes to Allah, mighty & sublime, are homes in
which the orphan is honored.”
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INTRODUCTION
A Dar-ul-Ehsaas (Orphanage) is an institution devoted to take care of children whose
parents either one or both are deceased, Dar-ul-Ehsaas (Orphanage)s are a way of providing
them care and housing. Foster care and more extensive adoption programs have been the
preferred practice in many developed nations. However, similar practice is prevalent in developing
countries, even though these have not been institutionalized. There will always be a situation
where there is a shortage of foster parents and will require Dar-ul-Ehsaas (Orphanage) to provide
care for children.
PBM Act prevails to rehabilitate and facilitate the invalid, destitute and orphans in the
county. It is an established fact that children learn and grow with a family. Within a family each
child is protected and enjoys a sense of belonging. Children learn values and share
responsibilities. A family environment gives children a solid foundation on which to build their lives.
This philosophy and universally accepted wisdom has constrained Pakistan Bait-ul-Mal to take
initiative towards establishment of Dar-ul-Ehsaas (Orphanage) where emotional wounds will be
healed and confidence built of orphans, who have become disregarded individuals of society as a
result of poverty growth and poor economic conditions. Children will learn to trust and believe in
themselves and others with recognition of their potentials. PBM Dar-ul-Ehsaas (Orphanage) will
provide an opportunity to these neglected poor souls of society to grow with respect and dignity.
Dar-ul-Ehsaas (Orphanage) will protect them from abusing, neglecting and exploitation. They will
be kept safe against all possible harms. This center will be a safe place where the orphans may
have:-
Live together with other children in home like environment under one Aaya (to be called
Mother)
Will help them bond better and make lasting friendships with children they can relate to.
Can conduct activities which they can enjoy together – like playing games and going on
a picnic.
Orphans/ abandoned experience difficult situations in life, coming from neglected and
sometimes violent backgrounds, there shall be psychological counseling available for
them as well.
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Will take responsibility for the orphans/children in its care till they are able to support
themselves.
After getting education till Matric or above, the orphans will receive career counseling.
The Dar-ul-Ehsaas (Orphanage) will have medical facilities for its residents. It will help in
making medical aid available at short notice if anybody needs it.
The Dar-ul-Ehsaas (Orphanage) will have free education of highest level and the cost
will be borne by the PBM.
MISSION
To provide all conceivable avenue to deprived orphans to enable them to become a useful
member of the society.
GOALS
To equip the Orphans with modern indoctrination. Enable the waif to stand on their own feet
and achieve the goals of self-reliance, financial independence and social integration.
1. OBJECTIVES The objectives of establishment of Dar-ul-Ehsaas (Orphanage) by Pakistan Bait-ul-Mal are
to develop modern approach towards welfare of orphans, to provide modern education and
impetus to participate in the main stream of life with pride and dignitary. These centers will be
social development organization for children and will be active in the field of children’s needs,
conscious and rights. Its activities will focus on orphans.
2. AIMS
Pakistan Bait-ul-Mal has decided to provide shelter and education to 100 destitute, infirm,
abandoned and shelter less Orphans. The PBM Dar-ul-Ehsaas (Orphanage) shall aim at:-
Giving orphans hope and bask impending
Providing institutional care and support
Providing healthy family environment
Meeting spiritual, emotional and mental needs of orphans
Giving realization to the thought that every child has the right to good nurturing,
education and living
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Providing love, care and security to deprived waif and provide them higher education
and job-training
Providing personal attention to each child/ orphan
Allowing them to live normal lives
Instilling a sense of confidence in them to develop their full potentials
Providing basic education and skill training both at the Dar-ul-Ehsaas (Orphanage) and
regular schools
Sustaining their lives
Overpowering their loneliness, frustration and distraction
Making them active, responsible and productive citizens
Reintegrating orphans having legal heirs/ relatives
3. OPERATIONAL STRATEGY AND IMPLEMENTATION MATRIX
Children will be given the love and security that every child needs for sound development.
3.1 TARGET GROUP:-
Orphans with following criteria will be enrolled in each centre to provide them home like
environment for their livings along with providing them free education in best schools of the town /
PBM-NCRCL&O:-
Orphan without father
Poorest of the poor
Age between 4 to 6 years 3.2 ENROLLMENT CRITERIA:-
Orphans between 4 to 6 years of age, fulfilling criteria for target group, shall be enrolled
preferably on the recommendations of Public Representatives/ Parliamentarians/ Government
Functionaries/ Notable Social Workers/ Civil Societies as well as PBM Functionaries. They will be
allowed to stay until completion of their education/ skill/ adulthood.
3.3 ENROLLMENT PROCEDURE:-
The guardian of an Orphan between 4 to 6 years of age, shall apply for enrollment in Dar-
ul-Ehsaas (Orphanage) on prescribed application form (Annex-A), available at PBM Offices
along-with copy of requisite documents. Applications complete in all respects can be submitted to
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PBM District Officer, in the district concerned, who will investigate and determine the status of the
applicant and forward to Provincial / Regional Office, alongwith his recommendations.
The Incharge (Dar-ul-Ehsaas) is responsible to keep full track record of the children such as
pre-admission biography, listing all the details of the origin and background of the Orphans. This
information is of great value for making decision about the children needs and also to give the
child a realistic picture of his or heir past, as they grow up.
There shall be an Enrollment Committee in each Provincial / Regional Office, comprising
following to scrutinize, prioritize and finalize the applications on merit, for enrollment in the
concerned Dar-ul-Ehsaas (Orphanage). The Committee shall also prepare a waiting list of
applicants according to the space available: -
i. Dy. Director Prov./Reg. Office Convener ii. Assistant Director (Projects-Prov/Reg Office) Member iii. Assistant Director / District Officer Member iv. Incharge Dar-ul-Ehsaas (Orphanage) Member/Secretary
On the recommendations of the Committee, the Director concerned shall approve
applications.
4. FACILITIES Following in house facilities would be available to the orphans:
Free furnished accommodation in a family unit.
Free nutritious balanced diet as per weekly menu (breakfast/lunch/dinner).
Free Education in best schools of the town/ NCRCLO upto Matric and above
Free Uniform, books and utensils
Free Summer/Winter clothing alongwith shoes (once a season).
Medical care through government hospitals
Skill development.
Free laundry service.
Prayer Room/ Religious education.
Counseling/legal aid for victims of violence and abuse.
4.1 TRANSPORT:-
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One mini bus, one Suzuki van / carry, one pickup Suzuki for pick & drop / admin duties and
to meet day to day requirements shall be provided. Monthly POL ceiling for mini bus would be
1000 liters while for van it would be 300 liters/ equivalent of CNG. A Honda Motorcycle (CD-125)
shall also be provided for normal admin duties with monthly 150 liters petrol.
In case, where mini bus is not purchased, a suitable vehicle can be hired.
4.2 DRESS/CLOTHING:-
Complete uniform (3 sets per session) with seasonal clothing (3 sets of dress each) in
Winter & Summer, one sleeping suit, one jacket, one waist coat, once a season, shall be provided
to orphans. A barber shall visit fortnightly for hair dressing of inmates. Detail of dresses is given
below:
Summer on 1st April each year: Article Qty
Uniform complete set
3
Dress (Shalwar Kamees) 3
Sleeping Suit 1
Vest 3
Socks 2 pairs
Prayer Cap 2
Handkerchief 2
Waistcoat 1
Towel 2
Sandal 1
Slippers (Plastic) 1 pair
Tooth Paste + Brush 6+2
Shoe Brush + Polish 1+2
Bath Soap 3
Mustard Oil Qtr Liter
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Winter on 1st Oct each year:
Article Qty
Uniform complete set
3
Dress (Shalwar Kameez) 3
Sleeping Suit 1
Vest 3
Handkerchief 2
Jacket 1
Towel 2
Jersey 2
Trouser 2
Muffler 2
Slipper (Plastic) 1 pair
Tooth Paste + Brush 6+2
Shoe Brush + Polish 1+2
Bath Soap 3
Mustard Oil Qtr Ltr
4.3 DAILY MEAL:-
Keeping in view age of orphans, nutritious diet is essential. The Committee can also decide
menu. However, proposed weekly menu is as under:
WEEKLY MENU
DAYS BREAKFAST LUNCH DINNER
MONDAY Omelet + Paratha + Tea
Mutton Qorma + Chapati + Salad + Fruit
Daal Mash + Chapati+ Desert + Milk
TUESDAY Fried egg + 4 Slice + Butter + Tea
Chicken Qorma + Chapati + Salad + Fruit
Mixed vegetable + Chapati + Milk
WEDNESDAY Boiled egg + 4 Slice + Jam + Tea
Chicken haleem + Chapati + Salad + Fruit
Peas Palao + Raita + Milk
THURSDAY French Toast + Tea
Chicken Baryani + Raita + Salad
Egg Curry + Chapati + Fruit + Milk
FRIDAY Halwa Puri + Chaney
Vegetable Palao + Raita + Salad + Fruit
Kari Pakora + Chapati + Dessert + Milk
SATUREDAY Omelet + Paratha + Tea
Fried fish + Daal + Chapati + Salad + Fruit
Vegetable + Chapati + Soup + Milk
SUNDAY Nan + Chaney + Yogurt + Tea
Beef Qeema + Salad + Chapati
Plain rice + Daal + Custard + Milk
Any change in menu is admissible subject to approval of Managing Director, on the recommendations of Management committee
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4.4 RECREATION/ENTERTAINMENT:-
Mental relaxation and physical health have an immense importance for youngsters which
can be sustained by creating sense of participation. Recreational needs can be met by arranging
the following:
i. Recreation Club
ii. Sports/In door/ out door games
iii. Mini Library (with selected story/ religious books)
iv. Trips to parks/scenic places
v. Social gathering / Meetings
vi. TV/Cable
4.5 MEDICAL TREATMENT:-
A regular medical checkup would be managed by Incharge (Dar-ul-Ehsaas) through
nearest Government Hospitals. All OPD/Indoor Hospital charges would be borne from Dar-ul-
Ehsaas (Orphanage) Budget. PBM Doctors will also carry out Visits of centers, as per feasible
schedule, from time to time.
4.6 SKILL DEVELOPMENT:-
Potential of the orphans shall be used in a productive manner in the trades of their choice.
For this purpose, a craft centre would be established, on need basis.
5. AGREEMENT BETWEEN PBM AND ORPHAN’S LEGAL HEIRS
Legal heirs of the orphans (If available) shall sign a separate agreement / undertaking /
MoU (Annex- B) on stamp paper worth Rs.20/- with PBM at the time of enrollment, duly attested
by Oath Commissioner/Notary Public. Involvement in immoral activities and any thing prohibited
by law shall render the orphan liable to disciplinary action and he/ she will be referred to clinical
psychologist for counseling or expel from Dar-ul-Ehsaas (Orphanage).
6. LIAISON WITH LEGAL HEIRS/RELATIVES
To raise confidence, mutual respect, and coordination and to strengthen family bonds,
residents of Dar-ul-Ehsaas (Orphanage) shall be allowed to have fortnightly meetings on Sunday
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with their legal heirs/family members/relatives in Dar-ul-Ehsaas (Orphanage). These meetings
would be held with the prior permission of In-charge Dar-ul-Ehsaas (Orphanage). Legal
heirs/family members/relatives/friends can take Orphan with them the inmates, on Special Eid
Occasions / Festivals / Family Functions etc.
6.1 AWARD OF EID PACKAGE
In order to ensure the feelings of protection and belongingness, Eid package shall be
awarded to the children of Dar-ul-Ehsaas(s) in presence of the concerned PBM Officers in a
transparent manner. Detail of Eid package is as under:
Eid-ul-Fitr:
i. Rs. 2000/- child for purchase of Eid Suits with Shoes;
ii. Rs. 1000/- child as Eidi
Eid-ul-Adha: Rs. 1000/- child as Eidi (Transportation)
7. MANAGEMENT COMMITTEE
A separate Management Committee shall be constituted for smooth running/functioning of
Dar-ul-Ehsaas (Orphanage). Composition of the Committee is as under:
i. Assistant Director (District) Convener
ii. District Officer Member
iii. Rep from Social Welfare Department Member
iv. Rep from Civil Society/NGOs Member
v. In-charge (Dar-ul-Ehsaas) Member
vi. 2 guardians of Family Unit (by rotation) Member
vi Accounts Assistant (Dar-ul-Ehsaas) Member
In case Assistant Director is not posted / present then District Officer will convene the meeting
The Management Committee shall hold its meeting on monthly basis for smooth and
efficient functioning of Dar-ul-Ehsaas (Orphanage) and proper coordination with
Provincial/Regional/Head Offices. Committee shall ensure transparent utilization of funds, proper
maintenance of account and record keeping. Minutes of the meeting will be forwarded to
Provincial / Regional Office for information and record.
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7.1 TORs OF THE MANAGEMENT COMMITTEE:-
To ensure conducive environment
Provision of nutritious food
Ensure that orphans receives necessary Education
Provision of timely health care
Ensure cleanliness of the Centre
Maintain discipline in the Centre
Ensure security and safety of men and material
Arrange religious education
Arrange recreational trips
Arrange frequent meetings of Orphans with their family/relatives/friends
Ensure up-keeping and maintenance of the premises and assets
Redress complaints of the orphans, donors, relatives and visitors
Provision of legal aid/ follow up cases with police
Harness community support
8. LOGISTICS
8.1 BUILDING:-
A suitable building would be hired. It should comprise at least 8000 sq ft, with attached
washroom and open lawns. Proposed building should be fully fitted with all necessary
electrification, gas fittings, water connection etc. Monthly rent of the building would be upto Rs.
300,000/-. At least 10 orphans would be accommodated in each unit having cupboards, beds with
side table (each), chairs with writing tables, one center table and bathroom accessories. Following
set up would be established in the building:-
a) Reception.
b) Management Office.
c) Rooms with cupboards to be used as family units.
d) Kitchen.
e) Dinning Hall.
f) Laundry.
g) Waiting Room.
h) Dispensary.
i) Prayer Room.
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j) Mini library/ Study room
k) Common Room.
l) Computer room
m) Store.
8.2 FURNITURE & FIXTURE:-
Necessary plastic/ wooden/ steel furniture/ fixture/ beds/ beddings/ cupboards/ almirahs/
electric/ electronic appliances/ gadgets/ utensils/ crockery etc for 100 orphans as well as staff shall
be provided / maintained as per following details:-
a) Items may be provided on Schedule/Repeat basis (within the allocated budget) as
mentioned against each item, with proper justification for repetition (List attached with
Annex-C) Specification of items will remain same.
b) The disposal of the previous Items may be made as per Government Policy. In this regard,
Condemnation and Disposal/Auction Committee has been constituted as under:-
1) AD (Admin) Prov/Reg Office - Convener 2) AD (DUE) Prov/Reg Office - Member 3) AD/District Officer - Member 4) Incharge DUE - Member
(Approving Authority-Director Prov/Reg. Off Concerned)
8.3.1 PURCHASES:-
PURCHASE COMMITTEE-I
For day to day purchases and petty expenses upto Rs 15,000/-, Purchase Committee
consisting the following is constituted:-
i. Assistant Director (District Office) Convener ii. District Officer Member iii. In-charge (Dar-ul-Ehsaas) Member iv. Account Assistant Dar-ul-Ehsaas Member
(In case Assistant Director is not posted then District Officer will be the Convener) PURCHASE COMMITTEE-II
Purchases above Rs 15,000/- to below 50,000/-, Purchase Committee consisting the
following is constituted:
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i. Assistant Director (Projects) Prov./ Reg. Office Convener ii. Assistant Director (District Office), if posted Member iii. District Officer Member iv. In-charge (Dar-ul-Ehsaas) Member
PURCHASE COMMITTEE-III
Purchases above Rs.50,000/- to below 200,000/-, Purchase Committee consisting the
following is constituted:
i. Deputy Director Prov./ Reg. Office Convener ii. Assistant Director (District Office), if posted Member iii. District Officer Member iv. In-charge (Dar-ul-Ehsaas) Member
PURCHASE COMMITTEE-IV
Purchases above Rs.200,000/- to below 500,000/-, Purchase Committee consisting the
following shall be constituted:
i. Director Prov./ Reg. Office Convener ii. Assistant Director (District Office), if posted Member iii. District Officer Member iv. In-charge (Dar-ul-Ehsaas) Member
Note: - Tender Committee will constituted by the Managing Director from time to time. Stock able food / commodities / eatables / grocery items (un-cooked) will be purchased in bulk on
quarterly/ six months basis and non-stock able will be purchased on daily basis / weekly basis. The
purchases only upto Rs.15,000/- will be made from Petty Cash, as mentioned in clause 8.3 (Purchase
Committee-I). Procurement from Utility Store Corporation (USC) / Canteen Stores Department (CSD) will be
preferred.
8.4 ToRs of Purchase Committees:-
Proper coordination with the Management Committee
Ensure availability of basic necessities
Timely provision of daily meal
Ensure proper utilization of imprest
Maintain proper record of store as well as purchases
Any other task associated for smooth functioning and transparency of the Dar-ul-Ehsaas
(Orphanage)
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8.5 EQUIPMENT AND UTILITY CHARGES:-
i. Telephone & fax Rs. 5,000/- per month ii. Electricity Rs.360,000/- per annum iii. Gas Rs.360,000/- per annum iv. Water Rs.240,00/- per annum total allocation of utility bills Rs.965,000/- per annum
8.6 OPERATIONAL ACCOUNT: -
A separate bank account in the name of Dar-ul-Ehsaas shall be maintained in the nearest
National Bank/any scheduled Bank of Pakistan. The following shall jointly operate this account:
i. Assistant Director/District Officer - Main signatory
ii. In-charge (Dar-ul-Ehsaas) - Co-signatory
iii. Account Assistant (Dar-ul-Ehsaas) -Alternate signatory
8.7 IMPREST:-
An imprest amounting to Rs.240,000/- (Rs.40,000/- to meet day to day expenses and
Rs.200,000/- to meet the expenses of only food items) shall be issued in the name of Incharge of
Dar-ul-Ehsaas, which would be replenished on regular basis from concerned Provincial/Regional
Offices. The Incharge shall maintain petty cash book etc. and vouchers also.
However, imprest amount of Rs. 40,000/- (to meet day to day expenses only) instead of
Rs.240,000/- will be issued to those Dar-ul-Ehsaass which are running by the Contractors /
second party under agreement / MoU, in connection with supply of food.
8.8 ADMINISTRATIVE CONTROL:-
Overall control of Dar-ul-Ehsaas (Orphanage) would rest with Director (Prov / Reg. Offices).
The Incharge (Dar-ul-Ehsaas) would be responsible to Director Provincial/Regional Office, for
running and functioning of Dar-ul-Ehsaas (Orphanage). Casual leave to In-charge Dar-ul-Ehsaas
(Orphanage) will be allowed by Director Provincial / Regional Office concerned and to all other
underlining staff by the Incharge Dar-ul-Ehsaas (Orphanage). Earned leave to all will be allowed
by Director Provincial / Regional Office.
8.9 ADMINISTRATIVE /FINANCIAL POWERS:- The concerned Provincial /Regional Director shall have the administrative and financial
powers to run Dar-ul-Ehsaas (Orphanage) as per PBM Regulations, as amended from time to
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time. He shall exercise all administrative and financial powers, as delegated under NCsRCLO/
VDS/ DVDS.
9. HUMAN RESOURCES
Following staff on contract/daily wages shall be hired for each Dar-ul-Ehsaas (Orphanage):
Sr.# Designation BPS Gender Nos. Age
(in years) Qualification and
Experience
1 In-charge* 16 Male /
Female 01 25-40
i. 2nd
class Master Degree in Social Sciences or equivalent ii. preferably computer literate / certification
2 Resident heads of Family units/ Mothers preferably widows
Fixed pay Female 10 25-45 Middle
3 Accounts Assistant 14 Male/
Female 01 18-25
i. BBA/B.com, 2nd
division ii. Relevant experience desirable
4 Receptionist cum Clerk 7 Male/
Female 01 18-25
i. Matric ii. Relevant experience as receptionist
5 Qari / Qaria (part time) Category-II Fixed Pay Male/
Female 01 30 & above
i. Middle preferably Matric ii. Certificate holder in Tajweed, Qirat-ul-Quran from registered Madrissah
6 Driver 6 Male 03 18-30
i. Middle ii. Holding LTV license. iii. Candidates having higher experience in driving will be preferred
7 Electrician cum Plumber (part time)
Fixed Pay Male 01 18-25
i. Middle ii. Electrician certificate from recognized institute iii. 1 year relevant experience
8 Cook 2 Male /
Female 02 18-25
Primary with relevant experience
9 Helper (Cook) 1 Male /
Female 02 18-25
Primary with relevant experience
10 Attendant cum Waiter 1 Male 03 18-25 Middle with experience in relevant field
11 Security Guard** 1 Male 02 18-25 field
12 Naib Qasid cum Dispatch Rider 4 Male 01 18-25
i. Primary ii. Holding LTV license and well versed in traffic rules
13 Sweeper 1 Male /
Female 01 18-25
Middle with experience in relevant field
14 Mali (part time) Fixed Pay Male 01 18-25 Middle with experience in relevant field
* In case Incharge is appointed on daily wages he/she will be allowed project allowance of Rs. 2500 Per month.
**In case Security guard appointed on daily wages he will be hired on full time with licensed weapons through private registered security
companies.
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10. IT LABS
PBM in collaboration with Universal Services Fund (USF), has introduced Information and
Communication Technologies (ICTs) for Orphans containing 20 computers (each).
In future PBM would establish IT Labs on need basis.
11. FUNERAL CEREMONIES
In case of death, the Orphans shall be buried in their ancestral graveyard, if possible. The
orphans having no legal heirs shall be buried in main graveyard of the city. All expenses shall be
borne by Dar-ul-Ehsaas (Orphanage). However, services of nearest Edhi Centre can also be
availed. The expenses on burial shall not exceed Rs. 5,000/- plus the cost of transportation.
12. EXIT FROM DAR-UL-EHSAAS (ORPHANAGE)
The residents/ orphans shall be allowed to get benefit from the scheme till the time they
cross age of 15 subject to submitting request in writing duly consented by the family / legal heirs,
he shall be allowed to go with the family. The fresh orphan shall be enrolled against the available
space out of waiting list already prepared.
13. MANAGEMENT INFORMATION SYSTEM
Alongside the enhancement of number of Dar-ul-Ehsaas (Orphanage), there is a need &
scope for further strengthening of efficient, transparent targeting, delivery mechanism,
sustainability, accounting, monitoring & periodic impact evaluation of the scheme through
establishment of computerized Management Information System which should be capable of
communicating & sharing data with other social sector organizations/departments/NGOs, Zakat,
NADRA & similar other data bases related to human development & social protection.
14. MONITORING & EVALUATION
Monitoring and Evaluation Wing of Pakistan Bait-ul-Mal shall strictly monitor the project,
through periodic visits of the district throughout the year to assess efficacy of the scheme. Impact
evaluation of the programme shall also be carried-out after one year of its launching to measure
developmental out comes, suggest remedial measures so as to remove bottlenecks and bring
improvement.
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15. ACCOUNTS AND AUDIT
Complete accounting record including vouchers, ledgers, cash book, bank statements and
registers shall be maintained by the In-charge (Dar-ul-Ehsaas). Monthly statement of accounts
along with reconciliation statements (duly verified by Assistant Director/ District Officer) showing
expenditure incurred during the month shall be forwarded to Assistant Director (Accounts)
Provincial/Regional Offices. Directorate Internal Audit PBM Head Office shall carry out annual
audit of the accounts. Assistant Director (Audit) of concerned Provincial/ Regional office shall visit
the Dar-ul-Ehsaas (Orphanage) regularly and submit audit report of accounts and stock to Director
(Projects) Head office through concerned Director.
16. RISK ANALYSIS
In the wake of social discrimination, there may be a risk of arising psychiatric problems
amongst the orphans. In some cases family disputes can also affect the orphans. To over-come
such risks, counseling, legal aid and social gathering at appropriate intervals shall be arranged. A
comprehensive awareness campaign shall also be launched to attract philanthropist volunteers,
psychiatrists, social workers, religious scholars and legal community for motivation of orphans to
redress their multifarious problems.
17. FUNDING
The whole expenses to establish and run the Dar-ul-Ehsaas (Orphanage) shall be met out
of PBM budget, to be provided by the Government of Pakistan, through annual allocation.
18. COSTING
Estimated cost of one Dar-ul-Ehsaas is around Rs.22.059 million . Breakup is as
under: -
i. Development/capital cost - Rs.8.275 million
(to be incurred after approval of the Managing Director for purchases beyond Rs 40,000/-)
ii. Annual Operational Cost - Rs.13.784 million.
Total - Rs.22.059 million
Summary of estimated cost alongwith details of items is attached at Annex-C
PAKISTAN BAIT-UL-MAL
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(Quality Management System)
19. DONATIONS
Donations (in cash and kind) from the philanthropists/ donors (national/ international) shall
be accepted and duly acknowledged. To attract donations, awareness campaign shall be
launched through print and electronic media (seminars/ workshops shall be arranged at
appropriate time).
20. ADOPTION & SPONSORSHIP
There has always been a dedicated group of volunteers including clinical psychologists,
social workers, philanthropists / donors and general public in every society who gladly participates
in beneficial activities. The Dar-ul-Ehsaas (Orphanage) will facilitate such philanthropists / donors
(national / international/ NGOs) and affluent in adopting one or more than one orphan. They shall
also be encouraged and motivated to fully or partly sponsor one or more orphans at a time. For
this purpose, campaign through print and electronic media shall be launched. The Orphan will live
in Dar-ul-Ehsaas; however, its expenses will be borne by sponsored.
21. OUT COME/BENEFITS
Ensuring a definite future with dignity for at least l0 % of orphans, living below poverty line
having no one to look after them in family
Institutional care leading their sustainability
Rehabilitation of 100 orphans.
Preservation of cultural values by making them useful and helpful citizens.
Allowing them to live normal lives with other citizens in a venerable manner.
Potential and skills of these orphans would be utilized in constructive manner instead
hijacking them by negative people
Making them active, responsible and productive citizens.
Lessening of possible physiological problems.
Educated, qualified and technically sound orphans can provide consultancy services in the
field of their expertise
22. COMMENTS/SUGGESTIONS
PBM is committed to provide free of cost excellent benefits and services to the orphans.
Suggestions/Comments will be welcomed from the Philanthropists, donors and general public,
through drop box, e-mail or by mail, addressed to Director Provincial/Regional Offices.
PAKISTAN BAIT-UL-MAL
PBM-QMS-DuE-P01
20
(Quality Management System)