PBCC for PROVIDER- INITIATED IUDs · Provider-initiated IUDs (PI-IUDs) are those IUD insertions that result from a provider proactively suggesting family planning to a client who

Provider-initiated IUDs (PI-IUDs) are those IUD insertions that result from a provider proactively suggesting family planning to a client who would benefit from it but may not necessarily be seeking. PI-IUDs are critical to Phase 4 as PSI improves its operational and cost-efficiencies. Of course, IPC is a critical demand generator for every WHP IUD program, but it requires significant and continuous donor input. Our network providers already see many Sara’s everyday without the benefit of IPC. If they converted even a tiny fraction of those women to IUD users, our health impact would increase significantly.

STEPS TO LAUNCH PI-IUDs

1. Choose the target audience(s) that you want providers to proactively counsel. 2. Identify the providers who serve these target audiences and are already at the

Adoption or Advocacy stage of the Adoption Stairway. 3. Develop messages and any materials for the Reps to use with these providers. 4. Train the Reps to use these messages and materials. 5. Train the Supervisors to coach the Reps on these messages and materials. 6. Begin implementing with immediate on-the-job coaching from Supervisors.

These are described further below.

1. Choose the target audience(s). The PBCC Manager should make this decision with input from relevant key staff, such as the WHP Manager and perhaps some select PBCC Supervisors or Reps. Guidance for the working meeting during which this decision can be taken is provided in this packet.

2. Identify the providers. Each PBCC Rep will identify the appropriate providers from his or her own call list of providers. This will happen during the skills training discussed below in #4. The lesson plan for this training is provided in this packet.

3. Develop messages and any materials. There are 3 types of messages: 1) opening statements, 2) addressing barriers, and 3) closing statements. The opening and closing statements will be written in the aforementioned skills training. A first draft of the messages that address barriers will be written during the working meeting mentioned above in #1. It is not necessary that Reps have job aids to use when speaking with Providers about PI-IUDs. However, if you wish to develop materials, you can use the template visual aid provided in this packet, adapting it for your situation. Please do not wait to begin this initiative until after you have developed your materials. In fact, it is often better

PBCC for PROVIDER-INITIATED IUDs

WHP Project Prep for Phase 4

October 2015

PI-IUDs are critical to WHP Phase 4

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for Reps to first get experience in the field with the messages, as this can then better inform the development of the materials.

4. Train the Reps. The lesson plan for this training is included in this packet. It …

• … reviews some basic skills, which could be omitted depending on the needs of your Reps.

• … teaches the messages for addressing barriers that were drafted during the working meeting described above in #1.

• … drafts and then teaches messages for opening and closing statements.

5. Train the Supervisors. There already exists a generic training for Supervisors that teaches how to plan and implement field visits with Reps and how to provide feedback to Reps. Depending on the needs of your Supervisors, you will need to adapt this training. It is also provided in this packet.

6. Begin implementing. Since these messages are new for Reps, it is critical that they receive extra on-the-job support from their Supervisors in the beginning. We recommend full day coaching visits twice a month for the first couple months. Once the Rep is confident and competent, then supervision can reduce to the normal once-a-month frequency.

In summary, this packet contains the following elements:

I. Guidelines for the working meeting described above in #1. II. Sample visual aid for Reps to use with providers, as described above in #3.

III. Lesson plan for the Rep skills training described above in #4 with accompanying PowerPoint, Activity Appendix & sample study aid

IV. Generic lesson plan for training supervisors, as described above in #5.

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SECTION I Guidelines for Working Meeting

To Choose Target Audience And Develop Messages

• Meeting Objective 1. Choose the provider type(s) for this initiative

- If more than one provider type is chosen, group must also decide timing of the roll out. To keep things manageable, ideally no more than one to three providers would be addressed in the beginning as Reps must memorize messaging for each provider type.

2. Draft messages to address provider barriers to PI-IUDs

• Materials Needed - Flipchart paper and markers - Projector - Lesson plan and PowerPoint from Section III of this toolkit - Blank writing paper and pens

• Meeting Owner

PBCC Manager

• Other Participants - WHP Manager and/or Social Franchise Marketing Manager – someone who

understands the types of providers in the network and their client profiles. - Select PBCC Supervisors and/or Reps – a few key individuals who have a realistic, on

on-the-ground perspective of the providers in the network

• Amount of Time Required - To choose the provider type(s): 30-40 minutes - To develop first draft of messages: about one hour for every provider type

• Steps to Choose Target Audience 1. On a flipchart list all the different ‘types’ of Sara’s that are seen by providers in the

network. Some examples may include Sara’s who … - are pregnant - had an abortion

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- need emergency contraception - want to space their children - want to stop having children - are unsatisfied short-term method users - etc.

2. Apply the following criteria to choose the priority Sara type(s)

- Ease of Persuasion – how easy do you think it will be to convince a provider to initiate discussion of family planning with these women?

- Health Impact – what is the size of this potential group of Sara’s? - Programmatic Priority – what is the Foundation expecting from us? For example, it is a WHP priority that all PAC services include family planning counseling and your team may believe it will be relatively easy to persuade a provider to offer such counseling. However, currently there may be few of your providers who are providing much PAC. Therefore, you would probably choose this target audience but want to supplement it with another group.

• Steps to Develop Messages

1. For each provider type chosen, brainstorm as a group all the possible barriers that a PBCC Rep could encounter when suggesting PI-IUDs. Write these on a flipchart paper.

2. Split your group into pairs. Divide the list evenly among half the group and then again among the other half so that every barrier has been given to two different pairs.

3. Share slides 14 to 19 from the PowerPoint for the lesson plan in Section III. These slides are explained on pages 10-12 in the accompanying lesson plan. They explain how Reps should address barriers they encounter and provides an example Study Aid with draft messages for barriers to PI-IUDs for PAC clients.

4. Be sure to share the following tips provided in the lesson plan that describe what makes a strong argument:

o Brevity -- Powerful arguments are always brief and focused. Don’t overload your

response with too many points or the provider will not remember even one. It’s better to try one argument, wait for her reaction and then only if it did not succeed, try another argument.

o Benefits – whenever possible, your response should include a benefit that is relevant for the specific provider you are speaking with. In general, providers are motivated by …

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Personal benefits – e.g., to grow their business or build their reputation, etc.

Client benefits – i.e., how the suggested service is right for the client because it will improve their health, save them money, etc.

Societal benefits – i.e, how the suggested service will help the community or country by, for example, reducing maternal mortality or increasing CPR, etc.

o Proof – when possible, the response should include some sort of proof that the benefit will be realized. E.g., if you are emphasizing the safety of IUDs, you can reference the fact that the MoH or WHO has approved the method.

5. Ask each pair to develop messages for their list of barriers.

6. After an appropriate amount of time, ask the pairs that worked on the same

barriers to team up and agree on a final draft for each barrier.

7. Do not try to polish these drafts in this group. It will likely be counterproductive. Instead, take what they’ve produced and then finish the drafts on your own, keeping true to the spirit of what people have agreed upon, but finalizing language and grammar, etc.

8. If there is time, you can send your messages to [email protected] for feedback.

9. Put your final messages into a Study Aid for your Reps. Section III of this toolkit

has an example Study Aid for clients who have had an abortion. You can use this format or create your own. Remember, however, that this is a tool for your Reps to study with. They would never use it in front of a provider; it is not a visual aid (as we have provided in Section II). It is only for personal study purposes.

mailto:[email protected]

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SECTION III LESSON PLAN for FIELD REPS

Objectives: By the end of this training, participants will… - Describe why provider-initiated IUDs (PI-IUDs) are important - Draft & memorize closing and opening statements for calls promoting PI-IUDs - Memorize the suggested responses to common barriers and questions to PI-IUDs Prep Work Before this training, you should have … - held the working meeting described in Section I and 1) chosen the type of clients for whom you want your providers to initiate FP discussions, and 2)

developed messages to address provider barriers to PI-IUDs. - Put the messages into a Study Aid and then made one copy for every Rep. (A sample Study Aid for clients who have had abortions in provided in this

Section. You can use this format or create your own.) - Note – lp has some basic skills stuff that you can cut – 1.5 hours 0830-0900 30 min

INTRODUCTION • DO: Use your favorite techniques to introduce the participants to each other and acquaint them to the

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objectives of the training.

0900-0930 30 min

DISCUSSION: Background to PI-IUD Initiative

• DO: Show slide 2 • SAY: We know that PI-IUDs are a key PBCC strategy for Phase 4. Why is it so important?

Probe for … o Having to do more with smaller budgets

• DO: show slide 3 • SAY: Many of our providers are at adoption/ advocacy but not at inserting at rates that meet their

“potential” as defined in the WHP Program Management Tool. While this might be because Reps are rating their providers too generously, it is also because of the specific behavior that the Reps are promoting with the providers. In other words, the behavior on the Adoption Stairway is “insert IUDs” and providers may not have any objections to inserting IUDs. Yet they still rely on walk in’s or IPC to generate customers.

DO: show slide 4 SAY: If the Reps begin to promote “proactively suggest FP/IUDs to potential clients” with Reps then this

changes the behavior on the Adoption Stairway and providers would no longer be at adoption/advocacy. They would now be at the bottom of the stairway. This also means there would be more to talk about with the providers – their barriers to proactively suggesting IUDs

• DO: show slide 5 • SAY: Let’s make sure we’re all clear about what exactly “Provider-initiated IUDs” are.

o It is providers proactively suggesting IUDs to Sara who comes in for something besides an FP

MATERIALS - PowerPoint - Flip Chart & Markers Slide 2

Slide 3

Slide 4

Slide 5

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method. This initiative can be phased in by starting w the obvious/easier Sara’s and building over time to more ambitious/difficult Sara’s.

• DO: Show slide 6 • SAY: So, wow do we do this?

• DO: show slide 7 • SAY:

o #1: Select specific sub-group of Sara’s that would 1) be easy to begin with and 2) result in increased # insertions we need to have. DO: On a flipchart, draw a circle w the label “WRA” in it and then ask what subgroups exist

within this larger WRA group? Probe for … • PPIUDs • PAIUDs • EC IUDs • Young & unmarried • Married & want to space • Etc.

o #2: Identify HPs that are already at adoption or advocacy to target. (They already love IUDs but

wait for walk-ins and IPC). Explain that this means we need to really KNOW our HPs!

o #3: Develop messages & communication materials.

What messages? (that address barriers!) What materials? (that support addressing these barriers)

o #4 Train Reps to promote this behavior w HPs (using the messages and materials).

Slide 6

Slide 7

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o #5 Train Supervisors to coach on this.

o #6 Immediately follow up trainings w in-the-field coaching.

• DO: Show slide 8 • SAY: Now, let’s deep dive on #s 3 & 4 – developing messages and training on them

Slide 8

0930-1000 30 min

DISCUSSION: Identifying Barriers

• DO: Show slide 9 • SAY: What are the 3 main parts of any call?

o Opening/ identify & Address Barriers/ Closing

These are the 3 parts we need messages for. The messages in these 3 parts will all promote the idea of proactively suggesting IUDs to Sara’s who would benefit from it.

• SAY: We’ll start with the “meat” of the conversation – the middle where we identify and address barriers.

How do we identify barriers? o Probe for “ask open ended questions”

• SAY: What’s the definition of an open versus a closed question?

MATERIALS - PowerPoint - Flip Chart & Markers Slide 9

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o Probe for “Closed questions can be answered with one word or a number. Open questions require more explanation.”

• SAY: Give an example of each.

• SAY: Which gives you more info? o Probe for “open”.

• SAY: Which makes a provider feel better?

o Probe for “Open questions can make the provider feel like you value his/ her opinion, like you are truly interested, etc.”

• DO: Show slide 10 and summarize the answers given above.

• DO: Show slide 11 • SAY: Let’s put this into action and practice forming open-ended questions. I will read a closed question

from the PowerPoint slide. Shout out to me how they would sound as open questions.

o DO: Write onto a flipchart the key words that they use to turn the sentence into an open one. E.g….

What your experience with … Tell me about… What do you think would happen if your clients adopted an IUD? How would your clients react if …

• DO: Refer to the flipchart and make the point that it’s not hard to make open-ended questions. In

general, there are just a few ‘go to’ phrases that you can always use.

Slide 10

Slide 11

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1000-1020 20 min

EXERCISE: Practice forming open questions

• DO: Show the exercise instructions on slide 12.

• ASK: group to stand and form a circle. SHOW the stack of index cards. EXPLAIN that each one has an

objective written on it – something that a Rep wants to learn from a HP. Each person will take a turn choosing a card and then formulating an open-ended question that would result in Sara revealing that piece of information. Everyone will get a chance to practice with every card. Repeat the exercise until everyone has mastered each one.

• DO: As participants use each of the key words that appear on the flipchart poster from the previous exercise, somehow mark that word on the poster itself (e.g., w a small dot or check mark). The point is to show how often the same words get used over and over.

• DO: Debrief, pointing out that just a few questions can uncover a lot of the information that you need “tell me about/ describe/ etc., your experience w XYZ/ your family/ etc.”

MATERIALS: - PowerPoint - Activity #1 – Practice Forming

Open Ended Questions (one set of cards for each group)

Slide 12

1020-1040 BREAK

1040-1100 20 min

EXERCISE – How to avoid “waiting to speak”

NOTE: This session is a trick. It is supposed to seem like an energizer and then you reveal that it was actually a demonstration of the dynamic of ‘waiting to speak’. Therefore, introduce this session by saying it’s time to do an energizer. Do not reveal the real reason for the session too early.

• SAY We need to do an energizer now to get the energy flowing again. Everyone stand up and make a circle.

• DO: Explain that participants will throw the ball to whomever in the circle they want. The person who

catches the ball must list the three people they admire most in the world and then throw the ball on to

MATERIALS - A ball - Flipchart poster w the golden rule - Flipchart & markers

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the next person.

• Once all participants have gone, ASK the group: who can remember all of the people that everyone listed? (Note: it is unlikely that anyone will be able to name all of the people listed. That is expected.)

• ASK when you were waiting for your turn to speak, were you actively listening to the others’ answers, or

were you thinking of what you were going to say? (Participants will likely state that they were thinking about what they were going to say.)

• SAY what you just experienced is called “waiting to speak,” which is not active listening. When you are

waiting to speak, you hear what the other person is saying but you are not fully taking in the information. But when you listen actively, that means you are listening to learn. When we listen to learn, making sure they fully understand what the other person is saying before they answer. Effective PBCC Reps listen more than they speak.

• DO Show this flipchart poster and affix to wall for remainder of training.

The Golden Rule Listen more than you speak

• SAY: Preventing “waiting to speak” is all about attitude, i.e., the frame of mind or how you approach the

situation. What are some ways we can put ourselves in the right frame of mind so we can avoid waiting to speak?

• DO: Write ideas down on flipchart. Answers should include things like …

o Be curious— o Really think about what the provider is saying instead of what you want to say next, o Don’t assume you know what the provider will say next, o Be open

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o Care about what she’s saying

1100-1120 20 min

DISCUSSION: Active listening techniques

o SAY: In addition to the techniques above about not “waiting to speak”, there are four simple techniques, that can help you “actively listen” to your provider.

o DO: Show a flipchart with the following techniques written on it in bright colors. Keep this poster affixed to the wall throughout the training.

ACTIVE LISTENING

• Empathize

• Affirm

• Paraphrase • Clarify

o DO: Ask group to define each term and give an example or two.

o Empathize – showing that you feel what provider is going through, that it is normal. (Note: do not come across like you pity her – that is sympathy not empathy)

• E.g., “I know how you feel.”

o Affirm what they do well, so as to encourage positive behaviors

• E.g., “That’s great that you counsel women who are interested in family planning!”

o Paraphrase – restate in your own words what the provider said to make sure you understand and

MATERIALS - Flipchart poster w active listening

techniques

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to show you are actively listening.

• E.g., “What I hear you saying is that you don’t think your clients would appreciate it if you proactively suggested they practice family planning.”

o Clarify with questions to get more information and understand the REAL issue. (ASK for

responses to the potential Sara statements below)

• “My clients would not appreciate it if I suggested the practice family planning.” o “Can you tell me more about that, please? “

Responses could be as varied as “They would be offended” or “They would think I am trying to make more money from them.” etc.

1120-1150 30 min

EXERCISE: Practice active listening techniques

• DO Divide group into trios. One person will be the Speaker, one the Active Listener and one the Observer.

• SAY The Active Listener will interview the Speaker about one of the items below, using as many active

listening techniques as possible. The Observer will keep track of how many times s/he uses each using the score card in Activity #2

o The person you admire the most and why. o Your last Christmas (or Ramadan, etc.) holiday. o Your childhood best friend. o Your proudest moment. o Your hopes for the future.

• DO Allow about 5 minutes for each round, debriefing in between each. Make sure each person has at

least one turn playing every role.

MATERIALS - Activity #2 – Scorecard for Active

Listening Techniques. (1 for each trio)

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• ASK when you were the Active Listener, how did the techniques help you to get more information? When

you were the Speaker, how did you feel? How did your partner’s questions help you to give more information? When you were the Observer, what did you see?

1150-1235 45 min

DISCUSSION: Addressing Barriers

NOTE: From here on the workshop must be tailored to whatever target audience(s) that your team has previously chosen (e.g., the provider will proactively suggest IUDs to post-abortion Sara’s or post-partum Sara’s, etc.). In the lesson plan instructions below, this will be referred to as “XYZ-Sara’s”.

• DO: Show slide 13 • SAY:

o Let’s step back and review where we are. We’re deep diving on the “meat” of any conversation – the middle where we identify the provider’s barriers. To identify said barriers, we needed to first review the basic core skills that are used during this activity – asking open-ended questions and actively listening.

o Let’s assume that we're going to ask our providers to proactively suggest IUDs to “XYZ-Sara’s”.

o If you asked a provider to proactively suggest IUDs to her, what barriers might you hear? List out the responses on a flipchart.

• SAY: Thinking back to our lit of active listening skills, which skills do you think we would employ when we

hear a barrier? o Probe for the following and explain each on Slide 17:

Clarify Empathize

MATERIALS - Flipchart and markers - Study Aids (1/ participant) Slide 13

Slide 17

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Address

• SAY: Of course, it’s important that all the Reps be aligned on the best responses for the most common barriers. And this is why we’ve developed a Study Aid with a first draft of such responses. A Study Aid is not a Job Aid – you would never use it DURING a call with a provider. This is something for you to study on your own. You can take it on calls with you, but you would never pull it out during a conversation with a provider and refer to it. This is just a first draft and we’ll improve it with any suggestions that we end up agreeing on here in this workshop

• SAY: Management met before the workshop and decided that for this initiative we would begin with the target groups of XYZ-Sara’s NOTE: Here, insert the type(s) of Sara’s that you’ve previously chosen for this initiative. If you’ve chosen to ask providers to proactively suggest IUDs to more than one type of client, explain the timing for rolling this out.

• DO: Show slide 18 & 19 of the Study Aid and walk them through one example. • DO: On a flipchart write the following three words:

o BRIEF o BENEFITS o PROOF

• SAY:

o Brevity -- Powerful arguments are always brief and focused. Don’t overload your response with too many points or the provider will not remember even one. It’s better to try one argument, wait for her reaction and then only if it did not succeed, try another argument.

o Benefits – whenever possible, your response should include a benefit that is relevant for

Slide 18

Slide 19

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the specific provider you are speaking with. In general, providers are motivated by … Personal benefits – e.g., to grow their business or build their reputation, etc. Client benefits – i.e., how the suggested service is right for the client because it

will improve their health, save them money, etc. Societal benefits – i.e, how the suggested service will help the community or

country by, for example, reducing maternal mortality or increasing CPR, etc.

o Proof – when possible, the response should include some sort of proof that the benefit will be realized. E.g., if you are emphasizing the safety of IUDs, you can reference the fact that the MoH or WHO has approved the method.

• DO: Show slide 20 and hand out a copy of the Study Aid to each person, and ask him or her to thoroughly read it. Explain that they need to learn each of these responses and will practice them today in role plays.

Slide 20

1235-1305 30 min

EXERCISE – Round Robins to Memorize the Study Aid

• DO: Break the group into smaller teams of 4-8 people, depending on the number of participants. Show slide 21 and explain the rules of the Round Robin.

NOTES:

- Participants should not try to role play this activity. The person playing the Rep does not need to

pretend to greet the provider and ask questions, etc. Rather, the person opposite the person playing the Rep should simply read the barrier out loud and then the Rep should give the proper response.

- This exercise could take longer depending on the number of Study Aids (i.e., target audience

Sara’s) and the number of barriers in each aid. Also, it could take more time if the participants are having difficulty with this exercise. Ideally, you would continue this until you are sure that everyone has memorized the proper responses.

Slide 21

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1305-1405 LUNCH

1405-1420 15 min

DISCUSSION - Openings

• DO: Show slide 23.

• SAY: Of course, the provider doesn’t just blurt out her barriers the minute a Rep walks through the door. There’s a conversation, and as we said every conversation has an Opening to kick it off. What makes a good opening? More specifically, what 3 parts does it have?

Probe for … o Greeting o Opener o Open Ended Question

o DO: Show slide 27.

• SAY: If this initiative is about the HP identifying IUD candidates who are PA/EC, then the Opening will

change in one specific way. Everything will be same as during a normal call with a provider, but the actual Opener itself will be different. This sets the topic of the call so this will become a Description of the Client

o DO: Show slide 29

• DO: Show slides 30 & 31, reading out loud the example of an Opening for a “normal” (non-PI-IUD) call with a provider. Highlight the Opener portion that sets the topic for the conversation. Highlight the type of open-ended question used.

slide 23

slide 27

slide 29

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• “Provider, government statistics show that the CPR in this district is 12%, the lowest in the country. There is a huge unmet need for FP. Among FP options, the IUD is often overlooked despite being a safe, effective and convenient choice. What are your thoughts about the IUD as a FP method?”

• DO: Show slides 32 & 33, reading out loud the example of an Opening for a PI-IUD call with a provider. Highlight the Opener portion that describes the client type. Highlight the type of open-ended question used.

• “Provider, imagine that you have a client named Sara. She’s 27 years old, has two children, and has

come to you because she’s pregnant and wants to terminate. After you help her, how would you feel about recommending an IUD to her?”

• SAY: Good openers …

o …. paint a picture of the type of Sara that the provider should proactively counsel. o … are brief and specific -- though not TOO specific.

slide 31

slide 33

1420-1450 30 min

EXERCISE – Writing Opening Statements

• DO: Show Slide 34. Break the group into pairs. Depending on the number of different Sara types this initiative will target, assign an even number of pairs the same Sara type that you have chosen (For example, assume there are two types of Sara’s being targeted – PPIUD-Sara’s and PAIUD-Sara’s – and that you have 16 participants. Assign four pairs the PPIUD-Sara and four pairs the PAIUD-Sara). Ask each pair

slide 34

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to write an opening statement relevant to their type of Sara. After 10 minutes, combine two sets of pairs into one group of four and ask them to write one statement. Using the visual scheme below, continue combining groups and asking for a new statement until you have just one statement for each type of Sara.

Round 1 Round 2 Round 3 Pair 1 > Group 1 of 4

participants > Final group

of 8 participants

Pair 2 Pair 3 > Group 2 of 4

participants Pair 4

• DO: Debrief the final statements w the group, improving them where necessary.

• SAY: These can now be your “go to” opening statements for your first call with providers under this initiative”

1450-1505 15 min

GROUP DISCUSSION - Closings

• DO: Show slide 35. • SAY: And then we have the Closing. This is critical to get right and will be a little different than the close

you would use during a ‘normal’ visit with a provider.

• DO: Show slide 39 • SAY: Any good call has two parts:

o Soft close – This to “check in”, letting you understand how the provider feels about what you’ve discussed

o Hard close – this is used to get commitment to the action you want the provider to take.

• DO: Show slide 43 • SAY: A soft close ….

slide 35

slide 39

slide 43

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o … is the “check in” question before asking for a commitment in the hard close. o … lets you know if you’ve got a good chance of succeeding with your hard close. o … is worded in such a way that makes it hard for the provider to say no. o ... then makes it harder to say no at the hard close.

• DO: Show slide 45 and read the examples: o Don’t you think Sara would be thankful if you helped her avoid another abortion? o Wouldn’t it be better for Sara if she avoided another abortion?

• DO: Show slide 47 • SAY: A hard close asks the provider to commit to taking a specific action.

o The ask can be… o “small” - e.g., trying the behavior just once before the next visit or o “big” - e.g., adopting the behavior consistently

• DO: Show slide 49 and read the examples: o SMALL: Provider, would you try suggesting an IUD to your next PAC client? o BIG: Provider, would you start suggesting IUDs to your PAC clients?

slide 45

slide 47

slide 49

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• DO: Show slide 50 • SAY: Putting it all together, you could say something like …

o “Provider, if a woman like Sara came to you, do you agree she would benefit from you suggesting you adopt an IUD?” (assume the answer is Yes) “Then, Provider, would you be willing to try this just once?”

slide 50

1505-1525 BREAK

1525-1605 30 min

EXERCISE – Write Closing Statements

• DO: Show Slide 51. As with the Opening exercise, break the group into pairs. Depending on the number of different Sara types this initiative will target, assign an even number of pairs the same Sara type that you have chosen. Following the same scheme used above for writing the opening statements, combine groups until a final closing statement is written for each type of Sara.

• DO: Debrief the final statements w the group, improving them where necessary.

• SAY: These can now be your “go to” closing statements for your first call with providers under this initiative.

slide 51

1605-1650 45 min

EXERCISE – Role Plays

• DO: Break group into trios. One person will role play the provider, one the PBCC Rep and one the Observer. Give the provider and PBCC Rep their appropriate role play descriptions from Scenario 1 in Appendix 3 and the Observer the score card. Explain that the Provider and Rep will read their role plays without letting the other see. The Observer will use the scorecard to mark the techniques that the Rep uses and the information that s/he uncovers. Allow ten minutes for the role play and then debrief with the entire group, highlighting the key lessons learned, information gathered, etc. Repeat the exercise with Role Play #2, allowing participants to change roles. Debrief after 10 minutes.

MATERIALS • Appendix 3 – Role Play

slide 52

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Repeat a third time.

NOTE: The exercises in Appendix 3 are for Sara’s who are post-abortion. If you have chosen a different or additional target group, you will need to create three role plays for each Sara type. Try to use the role plays in the Appendix as a guide, changing details where needed.

1650-1730 40 min

GROUP DISCUSSION – Next Steps

• DO: Show slide 53 • SAY: Next, you will have to identify which of your providers are appropriate for this initiative. For this you

need to understand … 1. … which providers see XYZ-Sara’s (i.e., the Sara’s that have been chosen as a target audience for

this initiative), and 2. … of those providers, which are at the Adoption or Advocacy stage for the behavior “insert IUDs”.

• DO: Give participants 20 minutes to refer to their reports and identify these providers. • SAY: Now, when you visit these providers, your objective is to introduce the concept of provider-initiated

IUDs.

• DO: Share any timeline that has been set for this initiative – when they should begin this, when and how they will report on it etc. This should have all been decided during your pre-planning meeting.

MATERIALS • Each Rep should have brought the

appropriate reports that show the stage on the Adoption Stairway where each of their providers fit and what type of clients the providers see (e.g., post partum, post abortion, etc.)

19

SECTION III Activity Appendix for Lesson Plan

ACTIVITY #1 Print one set for every group in this activity. Cut the pages along the dotted lines in order to form cards with one message per each card. Every group receives one full set of cards.

You want to learn if the provider has ever suggested FP to a client that came in for another service.

You want to know what type of clients for which the provider thinks the IUD is appropriate.

You want to understand how a provider feels about proactively recommending an IUD to a post-abortion care client.

You want to understand if the provider thinks IUDs are appropriate for birth spacing.

This provider says she routinely counsels women who have had an abortion to adopt a family planning method and you want to

understand what motivates her to do so. ACTIVITY #2


Print one scorecard for each group of three.

SCORE CARD

ROUND 1 ROUND 2 ROUND 3 Mark every time the Rep uses a closed-ended question.

Mark every time the Rep uses an open-ended question.

What barrier(s) did the Rep uncover?

How did the Rep address the barrier(s)?


ACTIVITY #3 Print one set (scorecard and all three scenarios) for each group of three.

Opening:

Did it paint a picture of a PA/EC Sara?

Did it end in an open-ended question?

Mark every time the Rep uses a closed-ended question.

Mark every time the Rep uses an open-ended question.

What barrier(s) did the Rep uncover?

How did the Rep address the barrier(s)?

Soft close: Did the Rep use one?

Was it closed-ended?

Did it lead to a “yes” answer?

Hard close: Did the Rep use one?

Was it a small ask?

Did it lead to a “yes” answer?


SCENARIO 1 PBCC Rep Your provider is not meeting her potential for IUD insertions. You understand that she sees about 10 clients a month for abortion and you know that if just 2 of those clients adopted an IUD she would meet her monthly potential. SCENARIO 1 Provider You believe in the IUD and insert about three every month, but these three are always referred by IPC Agents and they specifically request the IUD. You also see about 10 clients every month who want to terminate their pregnancy. When the Rep opens the conversation by asking you what you think about proactively suggesting IUDs, you say this wouldn’t work because women in your district do not like IUDs. If the Rep asks how you know this, you explain that all your IUD clients come referred by PSI IPC Agents. You understand that women need a lot of time to choose the IUD and so it would not be a good use of your time to counsel her. During the close, if the Rep uses a soft close correctly, you agree with it and then you also agree with the hard close. If the Rep doesn’t use a soft close first, then you make a point to not agree to the hard close, no matter what the argument is.


SCENARIO 2 PBCC Rep Your provider is not meeting her potential for IUD insertions. You understand that she sees about 10 clients a month for PAC or abortion and you know that if just 2 of those clients adopted an IUD she would meet her monthly potential. SCENARIO 2

Provider You believe in the IUD and insert about three every month, but these three are always referred by IPC Agents and they specifically request the IUD. You also see about 10 clients every month who either want to terminate their pregnancy or require PAC because they have had an incomplete abortion. When the Rep opens the conversation by asking you what you think about proactively suggesting IUDs, you say that you think this is a good idea and that you do this already. If the Rep points out that the MIS shows no PAC/abortion clients receive IUDs, then you admit that while you intend to do this, in actuality you do not have much time to do this. You probably do it very rarely.

If the Rep addresses this barrier successfully (i.e., suggests an easy way to do it or to remember to do it), then in the soft close, agree. If the Rep does not address this successfully, then do not agree to the soft close.


SCENARIO 3 PBCC Rep Your provider is not meeting her potential for IUD insertions. You understand that she sees about 10 clients a month for PAC or abortion and you know that if just 2 of those clients adopted an IUD she would meet her monthly potential. SCENARIO 3

Provider You believe in the IUD and insert about three every month, but these three are always referred by IPC Agents and they specifically request the IUD. You also see about 10 clients every month who either want to terminate their pregnancy or require PAC because they have had an incomplete abortion. When the Rep opens the conversation by asking you what you think about proactively suggesting IUDs, you say you have tried this before but it was never successful. When the Rep asks why, you say you are not sure. If the Rep asks you how you did this, then explain that you told the client how irresponsible it was to have gotten into this situation and that she needed to start acting like an adult and taking responsibility for herself. (In other words, you reveal that you were very rude to the client.)

During the close, if the Rep uses a soft close correctly, you agree with it and then you also agree with the hard close. If the Rep doesn’t use a soft close first, then you make a point to not agree to the hard close, no matter what the argument is.

Provider- Initiated IUDsField Rep Training

WHYare provider-intiated IUDs

CRITICAL?

Stairway: “Insert IUDs”

SLIDE 3

The goal of medical dethe medical rep to …tailing is for

But we know the number of insertions is low per

provider!!

Stairway: “Suggest IUDs”

SLIDE 4

The goal of medical dethe medical rep to …tailing is for

Now we have something new to talk about with

these Providers!

“Provider-intiated IUDs”

MEANSproactively suggesting adoption of IUD to a

Sara who would benefit from it.

HOWdo we begin promoting this?

1 Choose a sub-group of Sara’s as the target audience.

Identify which HPs are at Adoption & Advocacy for “inserting IUDs”.

Develop messages (& materials).

Train PBCC Reps to promote provider-initiated IUDs.

Train Supervisors to coach on provider-initiated IUDs.

Begin implementing with immediate in-the-field coaching.

2

3

4

5

6

STEPS TO ROLL OUT PI-IUD INITIATIVE

HOWdo we identify HP barriers to proactively

suggesting IUDs to Sara?

Messages & Training Reps3 4

Messages & Training Reps

• What are the 3 main parts to a call?

3 4

OpeningIdentify & Address Barriers

Closing

Are Answered With …

Result In … Makes HP Feel …

Open Ended Questions

More than 1 word; a sentence,

etc.

Opening up the conversation, getting

more information

You care about what HP thinks/ feels

Closed Ended Questions

Yes/ No, a number, etc.

Ending the conversation, getting

just the answer to the exact question

asked

• You’re judging her answer

• She’s just a source of information

Turn These Into Open-Ended Questions(record answers)

• Do you proactively suggest IUDs to your clients?• Do your post-partum clients ever adopt IUDs?• Would your clients benefit from using an IUD?• Would your clients react positively if you suggested an IUD?

EXERCISE

• Form 4 groups – 2 English and 2 French.• Stand in a circle.• The first person takes the first slip of paper in the stack and turns the

closed-question into an open-ended question.• The group critiques the open-ended question.• The next person takes the next slip of paper and does the same.• Etc.

Messages & Training Reps

• What are the 3 main parts to a call?

3 4


Closing

When we hear an barrier/obstacle/etc, we…?

1•Clarify – to understand what the real obstacle is

2•Acknowledge – its legitimacy to show respect

3•Address – either immediately or in next visit

When we hear an obstacle, we…?

1•Clarify – to understand what the real issue is

2•Acknowledge – its legitimacy to show respect




2•Empathize – to acknowledge its legitimacy




2•Empathize – to acknowledge its legitimacy


STUDY GUIDEresponses to barriers to provider-initiated IUD

TARGET AUDIENCEPAC Clients

Version 1: Aug.12.2015

BARRIER: Attitude: “It’s not my job to proactively suggest IUDs; I’m just supposed to give the service she’s seeking.”

CLARIFYCan you tell me more about that?

ACKNOWLEDGEThat’s completely understandable

ADDRESSBut the fact that she’s come to you means she needs your help and guidance. Obviously she’s not ready to have children. She needs you to help her by showing her what she should do.

19

Pass Out Study Aids

• Read through the study guide & learn the responses. • Feel free to make edits to anything you think could be improved.

EXERCISERound Robin

• Form groups.• Stand in a circle.• The first person pretends to be the Provider and takes the first barrier from

the stack of Study Aid messages. S/he reads the barrier to the person beside her/him.

• That person pretends to be the Rep and addresses the barrier in the way described in the Study Aid.

• Group critiques the Rep’s response.• The Rep then takes the stack of paper and pretends to be the Provider.• Etc.

Role Plays

• Get into groups of 3.• One person = Provider, one = Rep & one = Observer• Provider & Rep read your scenarios. Don’t let the other person see

your scenario!• Observer, use the scorecard.• Rep & Provider act out the scenario. Rep tries to uncover and

address Provider’s barrier.• Observer checks each observation on scorecard.


Closing

Do Providers Immediately Describe Their Barriers?

Opening

3 Parts of a Strong Opening

• Introduce self• Build rapportGreeting

• Establish topic of visit• Capture provider’s attentionOpener

• Kick off discussion• Begin search for needs/barriers

Open-Ended Question





Open-Ended Question





Open-Ended Question





Open-Ended Question

“Normal” Opening

Greeting

Opener

Open-Ended Question

“Provider-Initiated” Opening

“Normal” Opening

Greeting

Opener

Open-Ended Question

Greeting

CLIENT DESCRIPTION

Open-Ended Question

“Provider-Initiated” Opening

Example of a Normal Opening (sans greeting)

• “Provider, government statistics show that the CPR in this district is 12%, the lowest in the country. There is a huge unmet need for FP. Among FP options, the IUD is often overlooked despite being a safe, effective and convenient choice.“

Opener

Open-Ended Question

Example of a Normal Opening (sans greeting)

• “Provider, government statistics show that the CPR in this district is 12%, the lowest in the country. There is a huge unmet need for FP. Among FP options, the IUD is often overlooked despite being a safe, effective and convenient choice.“

Opener

• "What are your thoughts about the IUD as a FP method?”

Open-Ended Question

Example of a “P-I” Opening (sans greeting)

• “Provider, imagine that you have a client named Sara. She’s 27 years old, has four children, and has come to you because she needs PAC.”

Opener

Open-Ended Question

Example of a “P-I” Opening (sans greeting)

• “Provider, imagine that you have a client named Sara. She’s 27 years old, has four children, and has come to you because she needs PAC.”

Opener

• “After you help her, how would you feel about recommending an IUD to her?”

Open-Ended Question

Paints a picture of the Sara who needs proactive counseling

Is brief & specific, but not

TOO specific.

• Get into pairs• Jointly write an opening statement for your Sara.

Exercise


Closing

How to Get Commitment?

Opening Closing

2 Parts of a Strong Closing?

Soft Close

•To “test the waters”

Hard Close

•To get committment

2 Parts of a Strong Closing

Soft Close

•To “test the waters”

Hard Close



Soft Close

•To test how provider feels

Hard Close



Soft Close

•To test how provider feels

Hard Close

•To get comitmment

A Soft Close …

• Is the “check in” question before asking for a commitment in the hard close.

• Lets you know if you’ve got a good chance of succeeding with your hard close.

• Is worded in such a way that makes it hard to say no.•Once the provider says yes to the soft close, it’s then

harder to say no at the hard close.

A Soft Close …





A Soft Close …





A Soft Close …





EXAMPLES

•“Wouldn’t it be better for Sara if she avoided another abortion?”•“Don’t you think Sara would be thankful if you helped her avoid another abortion?”

EXAMPLES

•“Wouldn’t it be better for Sara if she avoided another abortion?”•“Don’t you think Sara would be thankful if you helped her avoid another abortion?”

A Hard Close …

•Asks the provider to commit to taking a specific action.

•Can be… •“small” - e.g., to try the behavior just once •“big” - e.g., adopt the behavior consistently

A Hard Close …

•Asks the provider to commit to taking a specific action.

•Can be… •“small” - e.g., to try the behavior just once •“big” - e.g., adopt the behavior consistently

EXAMPLES

•SMALL – “Would you try suggesting an IUD to your next PAC client?”•BIG – ”Will you start suggesting IUDs to your PAC clients?”

EXAMPLES

•SMALL – “Would you try suggesting an IUD to your next PAC client?”•BIG – ”Will you start suggesting IUDs to your PAC clients?”

Examples

Soft Close

•“If a woman like Sara came to you, do you agree she would benefit from you suggesting an IUD?”

Hard Close

•“Are you willing to try this once?”

• Get into pairs• Jointly write a closing statement for your Sara.

Exercise

Role Plays

1 Choose a sub-group of Sara’s as the target audience.

Identify which HPs are at Adoption & Advocacy for “inserting IUDs”.

Develop messages (& materials).

Train PBCC Reps to promote provider-initiated IUDs.

Train Supervisors to coach on provider-initiated IUDs.

Begin implementing with immediate in-the-field coaching.

2

3

4

5

6

0 Build sense of urgency around this initiative.W O R K P L A N S T E P S

Thank You!

STUDY GUIDEresponses to barriers to provider-initiated IUD

TARGET AUDIENCEPAC Sara

Version 1: aug.12.2015

BARRIER: Doesn’t know when IUD can be inserted post abortionCLARIFYBecause we don’t want to disrespect the Provider, here we need to carefully investigate and understand the provider’s experience PA IUD insertion• What’s your opinion about IUDs being inserted after abortions?

ACKNOWLEDGEI know a lot of providers who say the same thing.

ADDRESSFortunately, the IUD can be immediately inserted post-MVA and 15 days post-MA, at the follow up visit.• Show some proof of this fact from a third-party, e.g. MoH guidelines.

2

BARRIER: Fear: “She doesn’t want the IUD.”

CLARIFYHow do we know that.

ACKNOWLEDGEI see what you mean; that does make sense.

ADDRESSBut we can be sure she doesn’t want to be pregnant right now. And since the IUD is immediately reversible, she can get pregnant again whenever she wants.

3

BARRIER: Fear: “She will be offended if I suggest this.”

CLARIFYCan you tell me more about that?


ADDRESSShe looks up to you and seeks your advice for many things. Of course, she would appreciate your advice on this matter.

BARRIER: Attitude: “It’s not my job to proactively suggest IUDs; I’m just supposed to give the service she’s seeking.”CLARIFYCan you tell me more about that?


ADDRESSBut the fact that she’s come to you means she needs your help and guidance. Obviously she’s not ready to have children. She needs you to help her by showing her what she should do.

44

BARRIER: Fear: “She doesn’t want the IUD.”

CLARIFYHow do we know that.

ACKNOWLEDGEI see what you mean; that does make sense.

ADDRESSBut we can be sure she doesn’t want to be pregnant right now. And since the IUD is immediately reversible, she can get pregnant again whenever she wants.

4

BARRIER: “I know it takes women a lot of time to choose the IUD and so it is not a good use of my time to proactively counsel her on the IUD.”

CLARIFY

ACKNOWLEDGE

ADDRESS

5

BARRIER: “It’s not my job; I am here to give clients what they ask for. PSI’s job is to bring me clients for the IUD.”

CLARIFY

ACKNOWLEDGE

ADDRESS

6

Documents

PBCC for PROVIDER- INITIATED IUDs · Provider-initiated IUDs (PI-IUDs) are those IUD insertions that result from a provider proactively suggesting family planning to a client who