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Pay On Receipt ( ERS )
Labels: AP - Invoices
Pay on Receipt, also known as ERS (Evaluated Receipt
Settlement), or Self-Billing, is an
Oracle Purchasing concurrent program, which automatically
creates invoices in Payables and
matches them with Purchase Orders for the received amount.
How Does It work?
When Pay on Receipt Auto invoice (PRA) is ran, it in turn
launches Payables Open Interface
Import program (PII).
PRA updates invoice_status_code of rcv_transactions (Receipt -
Receiving) to INVOICED,
then populates records in ap_invoices_interface and
ap_invoice_lines_interface. Then the
interface data is committed and PII is invoked to create the
invoices.
If PII program errors out for some reason during the validation
of AP interface data then the
records stay in interface tables with REJECTED status and the
associated error information
will be stored in AP_INTERAFACE_REJECTIONS table.
PRA sets invoice_status_code of rcv_transactions, for
transaction_type RECEIVE, to
INVOICED for both successfully imported invoices and for
invoices rejected by PII.
If Pay on Receipt AutoInvoice is ran again later then it will
pick only those records which
have invoice_status_code as 'PENDING. It will not pick/process
the records which have
invoice_status_code = INVOICED.
Before this, at the time receiving transactions ( Receipt ),
system checks for the value of thevendor site's Pay On Code. If Pay
On Code is set to Receipt (Pay On = Receipt), then
invoice_status_code is inserted into rcv_transactions as
PENDING, otherwise it will be
inserted as null. PRA Program will process the receiving
transactions with
invoice_status_code as 'Pending' only and updates the status to
'Invoiced'.
I. Basic Setup Required
1) Navigation: Purchasing Super User Responsibility > Supply
Base > Suppliers. Query the
Supplier to be associated with the Purchase Order. Select Site
button. In the General Tab,
select the Pay and Purchasing check boxes:
2) In the Purchasing Tab of the Supplier Sites form in the Self
Billing section, the Pay On and
Invoice Summary Level fields are set as follows (this set up is
done in Payables):
Pay On = Receipt
If Pay On is set to Receipt, Invoice Summary Level settings may
be one of the following:
Pay Site = one invoice is created per supplier pay site.
Packing Slip = one invoice is created per packing slip per
supplier pay site.
Receipt = one invoice is created per receipt per supplier pay
site.
http://orafinconsult.blogspot.in/search/label/AP%20-%20Invoiceshttp://orafinconsult.blogspot.in/search/label/AP%20-%20Invoiceshttp://orafinconsult.blogspot.in/search/label/AP%20-%20Invoices
7/30/2019 Pay on Receipt
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The above settings will determine how the invoice number is
created:
The Invoice Number is of the following format:
ERS--
where:
- ERS is the default prefix for Pay On Receipt invoices, or any
prefix specified in
the profile option PO:ERS Invoice Number Prefix.
In the above setting, Seq# is a unique system generated number,
where X
Depends on the summary level indicated above in the Invoice
Summary Level Setting:.
3) Navigation: Purchasing Super User > Purchase Order >
Purchase Order > Terms window.
The Pay On field should be set to Receipt:
4) Navigation: Payables > Setup > Options > Payables
> Invoice Tab:
Under GL Date Basis, there are four options. The accounting date
will be based on the option
selected here:
Invoice Date (Invoice date entered on the Invoice in Accounts
Payable)
System Date (Current/system date the invoice was entered in
Accounts Payable) Goods Received / Invoice Date (Invoice date
entered on the receipt in Accounts
Receivable)
Goods Received / System Date (Current/system date the receipt
was entered in
Accounts Receivable)
Pay on Receipt(s) in Oracle Apps R12
Pay on Receipt(s) in Oracle Apps R12
POR (Pay on Receipt) is a feature in P2P cycle. Its helping to
generate the invoiceautomatically when you receive the goods.
Pre-Requisites1. Supplier site should be enabled the following
flags. (PAY and PURCHASING)2. "Pay on" field should have a value
"Receipt". The invoice summary level shouldalso have the value of
"Receipt".3. In Purchase Order; Terms window "Pay On" field value
should be "Receipt".
1. Supplier CreationNavigation (Purchasing Super User >
Supply Base > Suppliers > Create Supplier)Name :
SUPPLIER_1Type : Standard
![Receipt to Pay Process - CISTECH Education 5-17-11[1]](https://img.pdfslide.us/doc/110x75/577d26391a28ab4e1ea0954f/receipt-to-pay-process-cistech-education-5-17-111.jpg)
![Pay on Receipt[1]](https://img.pdfslide.us/doc/110x75/543f391aafaf9fef098b45f1/pay-on-receipt1.jpg)
