Payment on Receipt - Iconnect Inc

EDI Implementation Guideline for GM EDIFACT INVOIC / PAYORC subset ___________________________________________________________________________

Implementation Guideline Version 2.5 / 01/2004 FIN_INVOIC

Payment on Receipt EDIFACT INVOIC D97.A

EDI Implementation Guideline Version 2.5 / January 2004

Authors :

Ulrich Freimuth Patrick Emminghaus



This document provides the specific description of a subset of the EDIFACT UN / INVOIC D97.A message to be used between a General Motors Operating Company and its Trading Partners.

This description is specifically destined to cover the requirements for the Payment on Receipt procedure as applied by GME Finance Departments.

This manual is subject to International Copyright as shown herein and unauthorized reproduction is not permitted. Contact one of the associations below to discuss reproduction permission. If translated, this manual has been translated and published for guidance only and is intended to help the understanding of the official English version. General Motorss Copyright and Trademark Notice: The contents of all published materials are copyrighted by the General Motors unless otherwise indicated. Copyright is not claimed as to any part of an original work prepared by a U.S. or state government officer or employee as part of the person‟s official duties. All rights are preserved by General Motors and content may not be altered or disseminated, published, or transferred in part of such content. The information is not to be sold in part or whole to anyone within your organization or to another company. Copyright infringement is a violation of federal law subject to criminal and civil penalties.



Document Change Log:

Version Date Description

1.1 04.02.1999.

Original GM EDIFACT / INVOIC Implementation guidelines

2.0 13.10.2003 Reworked GM EDIFACT / INVOIC implementation guideline including self billed invoices, return shipments and retro active price adjustment.

2.5 22.01.2004 1st update after October release, including changes of the post implementation phase



Content:

1 DETAILED GUIDELINES OF COMMERCIAL INVOICE, INVOIC, FOR DIRECT AND

INDIRECT PARTS WITHIN GENERAL MOTORS EUROPE ..................................... 6

1.1 ACKNOWLEDGEMENTS ..................................................................................... 6

1.2 GENERAL ....................................................................................................... 6

1.3 MESSAGE DEFINITION ...................................................................................... 6

1.4 PRINCIPLES .................................................................................................... 6

2 MESSAGE DESCRIPTION ................................................................................. 7

2.1 HOW TO READ THIS DOCUMENTATION ................................................................ 8

2.2 SEGMENT TABLE ............................................................................................. 8

2.3 DOCUMENTATION REQUIREMENTS IN CONNECTION WITH ELECTRONIC INVOICING .. 9

2.4 CREATION AND ISSUE OF INVOICE ..................................................................... 9

2.5 DETAILED APPLICATION .................................................................................... 9

3 BRANCHING SECTION .................................................................................... 10

3.1 BRANCHING DIAGRAM.................................................................................... 10

3.2 MESSAGE STANDARD DESCRIPTION ............................................................... 16

4 SEGMENTS REPERTORY ............................................................................... 31

5 SERVICE SEGMENTS DESCRIPTION ............................................................. 32

5.1 EXAMPLE OF AN INTERCHANGE STRUCTURE .................................................... 32

5.2 SEGMENT: UNB INTERCHANGE HEADER ..................................................... 33

5.3 SEGMENT: UNH MESSAGE HEADER ........................................................... 34

5.4 SEGMENT: BGM BEGINNING OF MESSAGE .................................................. 35

5.5 SEGMENT: RFF ACCOUNTING REFERENCE .................................................. 37

5.6 SEGMENT: DTM DATE/TIME/PERIOD; DOCUMENT DATE ................................ 36

5.7 SEGMENT: NAD : NAME AND ADDRESS (RECEIVING SITE) ............................ 37

5.8 SEGMENT: RFF CUSTOMER REFERENCE (UST-ID RECEIVING COMPANY) ...... 39

5.9 SEGMENT: CTA INVOICE VERIFICATION CONTACT RECEIVING SITE ................. 40

5.10 SEGMENT: NAD : NAME AND ADDRESS (PAYMENT RECEIPIENT) ................... 41

5.11 SEGMENT: NAD : NAME AND ADDRESS (INVOICE RECEIPIENT) ...................... 42

5.12 SEGMENT: RFF CUSTOMER REFERENCE (LOCAL TAX REG. NUMBER) ............ 43

5.13 SEGMENT: NAD : NAME AND ADDRESS (SHIP FROM ) .................................. 44

5.14 SEGMENT: RFF CUSTOMER REFERENCE (UID-ST SUPPLIER – SELLER) ........ 45

5.15 SEGMENT: CUX CURRENCIES ................................................................... 46

5.16 SEGMENT: PAT PAYMENT TERMS BASIS .................................................... 47

5.17 SEGMENT: DTM DATE/TIME/PERIOD; PAYMENT DUE DATE ............................ 48

5.18 SEGMENT: PCD INVOICE REDUCTION (CASH DISCOUNT) .............................. 64



5.19 SEGMENT: MOA MONETARY AMOUNT (CASH DISCOUNT)ERROR! BOOKMARK NOT DEFINED.

5.20 SEGMENT: AJT RETRO ACTIVE PRICE ADJUSTMENTS .................................... 49

5.21 SEGMENT: FTX FREE TEXT DESCRIPTION .................................................... 50

5.22 SEGMENT: LIN LINE ITEM ............................................................................ 51

5.23 SEGMENT: QTY QUANTITY ........................................................................ 52

5.24 SEGMENT: ALI ADDITIONAL INFORMATION .................................................... 53

5.25 SEGMENT: DTM DATE/TIME/PERIOD .......................................................... 54

5.26 SEGMENT: GIN GOODS OR PRODUCT IDENTIFICATION ................................... 55

5.27 SEGMENT: MOA MONETARY AMOUNT; POSITION NET AMOUNT ..................... 56

5.28 SEGMENT: PRI PRICE DETAILS ................................................................... 57

5.29 SEGMENT: RFF REFERENCE ...................................................................... 58

5.30 SEGMENT: DTM DATE/TIME/PERIOD .......................................................... 59

5.31 SEGMENT: TAX DUTY/TAX/FEE DETAILS .................................................... 60

5.32 SEGMENT: NAD NAME AND ADDRESS ........................................................ 61

5.33 SEGMENT: LOC LOCATION OF DISCHARGE (DOCK CODE) ............................. 62

5.34 SEGMENT: ALC ALLOWANCE OR CHARGE ................................................... 63

5.35 SEGMENT: PCD PERCENTAGE ALLOWANCE OR CHARGE .............................. 64

5.36 SEGMENT: MOA MONETARY AMOUNT (SURCHARGE) .................................. 66

5.37 SEGMENT: MOA MONETARY AMOUNT (ALLOWANCE / SURCHARGE) ............... 74

5.38 SEGMENT: UNS SECTION CONTROL .......................................................... 68

5.39 SEGMENT: CNT CONTROL TOTAL .............................................................. 69

5.40 SEGMENT: MOA MONETARY AMOUNT ........................................................ 70

5.41 SEGMENT: TAX DUTY/TAX/FEE DETAILS ..................................................... 71

5.42 SEGMENT: MOA MONETARY AMOUNT (TOTAL VAT AMOUNT) ...................... 72

5.43 SEGMENT: MOA MONETARY AMOUNT (TOTAL INVOICE NET AMOUNT) ........... 73

5.44 COMPONENT ELEMENT: UNT MESSAGE TRAILER ....................................... 74

5.45 COMPONENT ELEMENT : UNZ INTERCHANGE TRAILER ................................ 77



1 Detailed Guidelines of commercial invoice, INVOIC, for direct and indirect parts within General Motors Europe

1.1 Acknowledgements

The following people and organizations have contributed to the content of this document Andrea Cipriani, Consultant Prem Kumuran Consultant Ted Hart, General Motors Janet Papke, Electronic Data Systems (EDS) Maria Bierinckx Electronic Data Systems (EDS) Kenneth Banka Electronic Data Systems (EDS) Jody I. Smith Electronic Data Systems (EDS) Reinhard Becker Adam Opel AG

1.2 General

This document describes General Motors‟s application of the ODETTE/EDIFACT subset of the INVOIC message. The specification offers a detailed description of those data elements, which will be used. As the data transmission is intended just to support the Payment on Receipt Process (POR) the message described is focused on the self billed invoices. In addition the financial documents for return shipments and retro active price changes are also covered in this documentation. The basis of this application is the ODETTE message entitled INVOIC D96A, which is not upward compatible. This present General Motors version is based on D97A issued by the UN/EDIFACT secretariat in October and commented by Verband der Automobilindustrie e.V. (VDA) May 1999. (VDA recommendation 4932 for electronic data interchange):

1.3 Message Definition

This document provides the definition of Payment on Receipt, Return shipment and retro active price adjustment messages, based on the UN/EDIFACT INVOIC D 97.A, to be used in Electronic Data Interchange (EDI) between a GM Europe Operating Companies and its Trading Partners.

This documentation is fully comprehensive and allows the implementation of the EDIFACT INVOIC without the necessity for any additional standard related documentation.

1.4 Principles

The Payment on Receipt message:

provides the Supplier information about goods received by a GM Operating

company;

indicates the amounts that GM will pay for those articles;

may relate to several articles;

may relate to articles delivered with different despatch advices;

may relate to articles related to different Purchase Orders,

may relate to return shipments and associated charges,

may relate to retro active price adjustments



2 Message Description Following pages contain a full description of the EDIFACT INVOIC 97.A message as implemented by General Motors. Segments not used in the interchange with General s are excluded. The official EDIFACT segment description is complemented with remarks pertaining to the specific requirements for an interchange with General s. Those remarks contain specific code values used, additional information on the values shown in a specific field, etc. The aim of those remarks is to simplify the implementation of the message



2.1 How to read this documentation

All segments in the subset used by General s are described in the following pages. The segment description is to be read as follows: Example: BGM Segment: Segment: BGM:

Segment: BGM Beginning of Message

Segment Position: 0020 Segment Group: Level: 0 Usage: Mandatory Max Use: 1 Purpose: A segment by which the sender must uniquely identify the invoice by

means of its type and number and if necessary its function Code sample: BGM+389+5700008143+9+AP'

Document/message name, coded Document Message Identifier 389 Self-billed invoice 383 Debit note used for material return 402 Credit note retro active price adjustments 403 Debit note retro active price adjustments Document/message number 5700008143 Self billed Invoice document number 5600000123 Invoice number consignment document (first two digits identifies the document type) Document/message number coded 9 Original (we do not use 7 as we will not create duplicates) Code list reference Odette ODDC121 Response type coded AP accepted (we will not use the response type RE for rejected as at least Germany only accepts the stats AP, due to legal regulations) Code list reference Odette code list ODDC119

2.2 Associated Excel sheet

Table, referenced in this implementation guidline are documented in the attached Excel spreadsheet. The Excel sheet is part of the implementation guideline.



2.3 Segment Table

The table shows the segments defined for the EDIFACT UN/INVOIC 97.A Invoice message. This table, which should be read in conjunction with the branching diagram indicates the maximum number of occurrences for each segment. The segment table is provided in the attached Excel sheet.

2.4 Documentation requirements in connection with electronic invoicing

Paper invoices and electronic invoices will not be issued in parallel, the electronically transmitted invoice is the legal document. In addition all documents are also available on www.gmsupplypower.com as Web enabled documents. General Motors is using the electronic format for self billed invoices, credit- or debit notes for retro active price adjustments and for the debit notes for return shipments Due to legal/tax requirements German General Europe units are creating a summarization report of the produced documents monthly. It‟s the same summarization report for the WEB as well as for EDIFACT documents.

2.5 Creation and issue of invoice

An invoice is based on an information accomplished delivery/despatch. The invoice shall contain the same information as a regular invoice document, i.e. both information for payment and complete specification over the invoiced items. The details of requirements are shown below. General Motors` application contains a high degree of dependencies.

2.6 Detailed application

The following section includes only those segments required by General Motors. The supplier may of course include any other additional information he considers necessary by General Motors.



3 Branching Section

3.1 Branching Diagram

The branching diagram shows the structure of the message. It is a combination of various segments that are organized in a certain hierarchical order. A segment is a pre-defined set of functionally related values (e.g., segment NAD groups all values that relate to a Party: name - address - etc.). Each segment within the branching diagram is broken down into one or multiple data elements. Within a segment, only those data elements that contain data must appear. Only the segments shown in bold are used in the interchange with GM.



Level 1

0 UNH

M 1

SG1 See

C 99 2

1 BGM DTM PAI ALI IMD FTX LOC GIS DGS RFF

M 1 M 35 C 1 C 5 C 1 C 10 C 10 C 10 C 1 M 1

2 DTM GIR LOC See

C 5 C 5 C 2 2

3

4

Level 2

0

See SG2 SG6 SG7 See

1 C 99 C 5 C 5 3

1 NAD TAX CUX

M 1 M 1 M 1

SG3 SG4 SG5

C 9999 C 5 C 5

2 See MEA QTY FTX MOA LOC FII RFF DOC CTA MOA LOC DTM

1 C 5 C 2 C 5 C 2 C 25 C 5 M 1 M 1 M 1 C 1 C 5 C 5

3 DTM DTM COM

C 5 C 5 C 5

4



Level 3

0

See SG8 SG9 SG12 SG13 See

2 C 10 C 10 C 5 C 1000 4

1 PAT TDT TOD PAC

M 1 M 1 M 1 M 1

SG10 SG11

C 10 C 9999

2 DTM PCD MOA PAI FII TSR LOC RFF LOC MEA EQD See

C 5 C 1 C 1 C 1 C 1 C 1 M 1 M 1 C 2 C 5 C 1 4

3 DTM DTM

C 5 C 5

4

Level 4

0

See SG15 See

3 C 9999 5

1 ALC

M 1

See SG14 SG16 SG17 SG18 SG19 SG20 SG21

3 C 5 C 5 C 1 C 1 C 2 C 1 C 5

2 PCI ALI FTX RFF QTY PCD MOA RTE TAX

M 1 C 5 C 1 M 1 M 1 M 1 M 1 M 1 M 1

3 RFF DTM GIN DTM RNG RNG RNG CUX DTM RNG MOA

C 1 C 5 C 5 C 5 C 1 C 1 C 1 C 1 C 1 C 1 C 1

4



Level 5

0


4 C 100 C 1 C 1 C n 6

1 RCS AJT INP LIN

M 1 M 1 M 1 M 1

2 RFF DTM FTX FTX FTX PIA IMD MEA QTY PCD ALI DTM See

C 5 C 5 C 5 C 5 C 5 C 25 C 10 C 5 C 5 C 1 C 5 C 35 6

3 4

n = 9999999

Level 6

0

See See 5 7

1

See SG26 SG27 SG28 See

5 C 10 C 10 C 25 7

2 GIN GIR QVR EQD FTX DGS MOA PAT PRI

C 1000 C 1000 C 1 C 1 C 5 C 1 M 1 M 1 M 1

3 CUX DTM PCD MOA CUX APR See

C 1 C 5 C 1 C 1 C 1 C 1 7

4



Level 7

0

See See 6 8

1


6 C 10 C 10 C 9999 C 99 8

2 RFF PAC LOC TAX

M 1 M 1 M 1 M 1

SG31

C 10

3 See RNG DTM DTM MEA EQD PCI QTY DTM MOA LOC

6 C 1 C 5 C 5 C 10 C 1 M 1 C 100 C 5 C 1 C 5

4 RFF DTM GIN

C 1 C 5 C 10

Level 8

0

See See 7 9

1

See SG34 SG38 See

7 C 99 C 30 9

2 NAD ALC

M 1 M 1

SG35 SG36 SG37 SG39 SG40 SG41 See

C 5 C 5 C 5 C 1 C 1 C 2 9

3 LOC RFF DOC CTA ALI DTM FTX QTY PCD MOA

C 5 M 1 M 1 M 1 C 5 C 5 C 1 M 1 M 1 M 1

4 DTM DTM COM RNG RNG RNG CUX DTM

C 5 C 5 C 10 C 1 C 1 C 1 C 1 C 1

Level 9

0



See See 8 10

1

See SG44 SG46 SG47 SG48

8 C 10 C 5 C 100 C 10

2 TDT TOD RCS GIS

M 1 M 1 M 1 M 1

See SG42 SG43 SG45

8 C 1 C 5 C 10

3 RTE TAX LOC LOC RFF DTM FTX RFF DTM GIR LOC MEA See

M 1 M 1 M 1 C 2 C 5 C 5 C 5 C 1 C 5 C 5 C 2 C 5 10

4 RNG MOA DTM

C 1 C 1 C 5

Level 10

0 See UNS UNT

9 M 1 M 1

SG49 SG51 SG52

C 100 C 10 C 15

1 CNT MOA TAX ALC

C 10 M 1 M 1 M 1

SG50

C 1

2 RFF MOA ALI MOA FTX

M 1 C 2 C 1 C 2 C 1

3 See QTY FTX MOA DTM

9 C 2 C 2 C 2 C 5

NAD Name of the segment

M 1 Number of occurrences (R = more than one occurrence)

4 Status (M = Mandatory - C = Conditional)



3.2 Message Standard Description

Further explanation in section 3.6.

3.4.1 Header section

Information to be provided in the Header section:

0010 UNH, Message header A service segment starting and uniquely identifying a message. The message type code for the Invoice message is INVOIC.

0020 BGM, Beginning of message A segment by which the sender must uniquely identify the invoice by means of its type and number and when necessary its function.

0030 DTM, Date/time/period A segment specifying general dates and, when relevant, times related to the whole message. The segment must be specified at least once to identify the invoice date. Examples of the use of this DTM segment is: "shipped on date" or "delivery date".

0040 PAI, Payment instructions A segment requesting or confirming conditions of payment, guarantee and method of payment for the whole invoice. An example of the use of this segment is to specify the type of documentary credit used in the transaction.

0050 ALI, Additional information A segment indicating special conditions related to the total invoice owing to origin, customs preference or other commercial factors.

0060 IMD, Item description A segment providing a description common to all line items of the invoice.

0070 FTX, Free text A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments.

0080 LOC, Place/location identification A segment identifying locations for which details of transport are not known such as country of export, place of cargo receipt, and a place of cargo delivery.

0090 GIS, General indicator A segment to specify processing indicators relating to the invoice.

0100 DGS, Dangerous goods A segment to specify the detail information about dangerous goods related to the whole invoice.

0110 Segment group 1: RFF-DTM-GIR-LOC-MEA-QTY-FTX-MOA A group of segments for giving references and where necessary, their dates, related identification numbers, locations, measurements, quantities, free text and monetary amounts, relating to the whole message, e.g. contract information, import or export license information, despatch advice information.

0120 RFF, Reference A segment identifying the reference by its number and where appropriate a line number within a document.



0130 DTM, Date/time/period A segment specifying the date/time related to the reference.

0140 GIR, Related identification numbers A segment specifying identification numbers related to the reference.

0150 LOC, Place/location identification A segment specifying location information related to the reference.

0160 MEA, Measurements A segment specifying measurement information related to the reference.

0170 QTY, Quantity A segment specifying quantity information related to the reference.

0180 FTX, Free text A segment specifying free text information related to the reference.

0190 MOA, Monetary amount A segment specifying monetary amounts related to the reference.

0200 Segment group 2: NAD-LOC-FII-SG3-SG4-SG5 A group of segments identifying the parties with associated information.

0210 NAD, Name and address A segment identifying names and addresses of the parties, in coded or clear form, and their functions relevant to the invoice. Identification of the seller and buyer parties is mandatory for the invoice message.

0220 LOC, Place/location identification A segment giving more specific location information of the party specified in the NAD segment e.g. internal site/building number.

0230 FII, Financial institution information A segment identifying the financial institution (e.g. bank) and relevant account numbers for the seller, buyer and where necessary other parties.

0240 Segment group 3: RFF-DTM A group of segment for giving references only relevant to the specified party rather than the whole invoice.


0260 DTM, Date/time/period A segment specifying the date and/or time related to the reference.

0270 Segment group 4: DOC-DTM A group of segments identifying the documentary requirements of the specified party.

0280 DOC, Document/message details A segment identifying and providing information relating to the documents required by the party specified by the NAD segment.

0290 DTM, Date/time/period A segment specifying the date and/or time of the document.



0300 Segment group 5: CTA-COM A group of segments giving contact details of the specific person or department within the party identified in the NAD segment.

0310 CTA, Contact information A segment to identify a person or department, and their function, to whom communications should be directed.

0320 COM, Communication contact A segment to identify a communications type and number for the contact specified in the CTA segment.

0330 Segment group 6: TAX-MOA-LOC A group of segments specifying tax related information, and when necessary, the location(s) to which that tax information relates.

0340 TAX, Duty/tax/fee details A segment specifying a tax type, category and rate or exemption, relating to the whole invoice e.g. Value Added Tax at the standard rate is applicable for all items.

0350 MOA, Monetary amount A segment specifying the amount for the identified tax/fee.

0360 LOC, Place/location identification A segment indicating the location to which the tax or exemption specified in the TAX segment applies, e.g. city or state or country tax.

0370 Segment group 7: CUX-DTM A group of segments specifying the currencies and related dates/periods valid for the whole invoice. Currency data maybe omitted in national applications but will be required for international transactions.

0380 CUX, Currencies A segment identifying the currencies required in the invoice e.g. the invoice currency. A rate of exchange may be given to convert a reference currency into a target currency.

0390 DTM, Date/time/period A segment specifying the date/time/period related to the rate of exchange

0400 Segment group 8: PAT-DTM-PCD-MOA-PAI-FII A group of segments specifying the terms of payment applicable for the whole invoice.

0410 PAT, Payment terms basis A segment identifying the payment terms and date/time basis.

0420 DTM, Date/time/period A segment giving the specific date/time/period, if needed, of any payments, discounts, installments etc.

0430 PCD, Percentage details A segment specifying the discount, interest, penalty as well as installment percentage.

0440 MOA, Monetary amount A segment specifying amounts related to payment discount penalties or instalments.

0450 PAI, Payment instructions



To specify the instructions for payment.

0460 FII, Financial institution information To identify an account and a related financial institution.

0470 Segment group 9: TDT-TSR-SG10-SG11 A group of segments identifying the mode and means of transport, contract of carriage, location and relevant dates and times for transportation, relating to the whole invoice.

0480 TDT, Details of transport A segment specifying the mode, means and identification of the transport for the goods being invoiced.

0490 TSR, Transport service requirements A segment specifying the contract of carriage requirements for the goods being invoiced.

0500 Segment group 10: LOC-DTM A group of segments giving the location and date/time information relative to the transportation.

0510 LOC, Place/location identification A segment identifying locations relevant to the transport specified in the TDT segment e.g. place of departure or border crossing point.

0520 DTM, Date/time/period A segment identifying the date/time details of departure and/or arrival of the transported goods for the specified location.

0530 Segment group 11: RFF-DTM A group of segments to allow reference to transport details.

0540 RFF, Reference A segment giving reference to transport details.

0550 DTM, Date/time/period A segment giving date/time/period on the above reference.

0560 Segment group 12: TOD-LOC A group of segments indicating the terms of delivery for the whole invoice.

0570 TOD, Terms of delivery or transport A segment identifying the delivery terms used e.g. INCOTERMS, code could be used to specify the delivery terms.

0580 LOC, Place/location identification A segment identifying locations relevant to the delivery terms specified in the TOD segment.

0590 Segment group 13: PAC-MEA-EQD-SG14 A group of segments identifying the packaging, physical dimensions and marks and numbers for goods referenced by the whole invoice.

0600 PAC, Package A segment specifying the number and type of packages for the whole invoice, e.g. number and type of pallets.

0610 MEA, Measurements A segment specifying physical measurements of packages described in the PAC segment. e.g. package length, weight.

0620 EQD, Equipment details



A segment specifying the unit of equipment.

0630 Segment group 14: PCI-RFF-DTM-GIN A group of segments specifying the markings and labels on individual physical units.

0640 PCI, Package identification A segment specifying markings and labels used on individual physical units (packages) described in the PAC segment.

0650 RFF, Reference A segment identifying the master label number.

0660 DTM, Date/time/period A segment specifying the dates relevant to the package markings.

0670 GIN, Goods identity number A segment identifying the number or ranges of numbers for use with the package markings.

0680 Segment group 15: ALC-ALI-FTX-SG16-SG17-SG18-SG19-SG20-SG21 A group of segments specifying allowances and charges for the whole invoice. The allowance or charge specified within this Segment group may either relate to the total invoice in which case it cannot be overridden at detail level, or it can relate to the line items as a default allowance/charge and can be overridden by the ALC Segment group within the detail section. Where relevant, additional information, tax and alternate currency details are to be indicated in the TAX and MOA segments. The basis for the calculation of the allowance/charge may be a quantity, a percentage, an amount or a rate and one of the Segment group 15-19 should be used accordingly.

0690 ALC, Allowance or charge A segment identifying the charge or allowance and, where necessary, its calculation sequence.

0700 ALI, Additional information A segment indicating that allowance or charge specified is subject to special conditions owing to origin, customs preference or commercial factors.

0710 FTX, Free text A segment specifying a textual description of the allowance or charge.

0720 Segment group 16: RFF-DTM A group of segment for giving references and where necessary, their dates relating to the allowances or charges.



0750 Segment group 17: QTY-RNG A group of segments specifying the quantity of the allowance or charge with its measure unit specifier. A range to which the allowance or charge applies may be specified e.g. An allowance of a free quantity of 20 pieces may be specified if the goods quantity ordered is greater than 1000 pieces.

0760 QTY, Quantity



A segment identifying the type of quantity and the quantity related to the allowance or charge.

0770 RNG, Range details A segment specifying, if required, the range to which the allowance or charge applies.

0780 Segment group 18: PCD-RNG A group of segments specifying the percentage for the allowance or charge, e.g. The allowance/charge amount is calculated as 5% of the goods value or a price reduction of 5% may be specified if the goods quantity ordered is within the range 5 tons to 10 tons.

0790 PCD, Percentage details A segment identifying the percentage and the percentage basis for the calculation of the allowance or charge.

0800 RNG, Range details A segment specifying, if required, a range for the application of the percentage.

0810 Segment group 19: MOA-RNG-CUX-DTM A group of segments specifying a monetary amount for an allowance or charge. A range to which the allowance or charge applies can be specified, e.g. an allowance of 5000 BEF may be specified if goods value ordered is greater than 100000 BEF.

0820 MOA, Monetary amount A segment identifying the monetary amount for the allowance or charge.

0830 RNG, Range details A segment specifying, if required, a range for the application of the allowance/charge amount.

0840 CUX, Currencies A segment specifying the currency and rate of exchange of the monetary amount identified for an allowance or charge.

0850 DTM, Date/time/period A segment specifying the date of application of the currency exchange rate.

0860 Segment group 20: RTE-RNG A group of segments specifying the rate per unit and basis to which the allowance or charge applies, e.g. the allowance/charge amount is 3 DEM per 10 tons.

0870 RTE, Rate details A segment specifying the rate per unit and the basis for calculation.

0880 RNG, Range details A segment specifying, if required, the range for the application of the allowance/charge rate.

0890 Segment group 21: TAX-MOA A group of segments specifying tax related information for the allowance or charge and, when necessary.

0900 TAX, Duty/tax/fee details A segment specifying the tax type, category and rate, or exemption, related to the allowance or charge.

0910 MOA, Monetary amount A segment specifying the amount for the allowance or charge.

0920 Segment group 22: RCS-RFF-DTM-FTX



A group of segments identifying any rules, laws or regulations with which the supplier must comply to meet requirements e.g. building regulations, safety requirements, etc.

0930 RCS, Requirements and conditions A segment to enable industry or national requirements to be specified.

0940 RFF, Reference A segment identifying the referenced document by its number and, where appropriate, a line number.



0970 Segment group 23: AJT-FTX A segment group to give information about adjustment.

0980 AJT, Adjustment details A segment giving adjustment details.

0990 FTX, Free text A segment giving additional information on the adjustment.

1000 Segment group 24: INP-FTX A segment group giving the possibility in a reply to INVOIC of instructing the other party of the action to be taken.

1010 INP, Parties to instruction A segment giving information on parties to instruction.

1020 FTX, Free text A segment giving additional information about parties to instruction. 3.4.2 Detail section

Information to be provided in the Detail section:

1030 Segment group 25: LIN-PIA-IMD-MEA-QTY-PCD-ALI-DTM-GIN-GIR-QVR-EQD-FTX-DGS-SG26-SG27-SG28-SG29-SG30-SG32-SG33-SG34-SG38-SG44-SG46-SG47-SG48 A group of segments providing details of the individual invoiced items. There must be at least one occurrence of Segment group 22 within an invoice, but not necessarily in a credit note or a debit note. This Segment group may be repeated to give sub-line details.

1040 LIN, Line item A segment identifying the line item by the line number and configuration level, and additionally, identifying the product or service invoiced. Other product identification numbers, e.g. Buyer product number etc., can be specified within the following PIA segment.

1050 PIA, Additional product id A segment providing either additional identification to the product specified in the LIN segment (e.g. Harmonized System number), or provides any substitute product identification.

1060 IMD, Item description



A segment for describing the product or service being invoiced as well as product characteristic. This segment should be used for products or services that cannot be fully identified by a product code or article number.

1070 MEA, Measurements A segment enabling the physical measurements of the invoiced item to be specified where this is required for full identification of the product. Any measurements must refer to the product in its unpacked form e.g. thickness of plastic film, length, weight, etc.

1080 QTY, Quantity A segment identifying the product quantities e.g. invoiced quantity.

1090 PCD, Percentage details A segment specifying the strength or yield of a product as a percentage e.g. 80% to indicate the strength of an Acid.

1100 ALI, Additional information A segment indicating that the line item is subject to special conditions owing to origin, customs preference, embargo regulations or commercial factors.

1110 DTM, Date/time/period A segment specifying date/time/period details relating to the line item only.

1120 GIN, Goods identity number A segment providing identity numbers to be applied to the goods being invoiced, e.g. serial numbers for assembled equipment.

1130 GIR, Related identification numbers A segment providing sets of related identification numbers for a line item, e.g. engine numbers, chassis number and transmission number for a vehicle.

1140 QVR, Quantity variances A segment identifying quantity variances, between, e.g. quantity delivered/invoiced and quantity ordered.

1150 EQD, Equipment details A segment to specify the type and size of equipment being billed.


1170 DGS, Dangerous goods A segment specifying dangerous goods details relating to the line item only.

1180 Segment group 26: MOA-CUX A group of segments specifying any monetary amounts relating to the products and when necessary a currency.

1190 MOA, Monetary amount A segment specifying any monetary amounts relating to the product, e.g. item amount, insurance value, customs value.

1200 CUX, Currencies A segment identifying the currencies required in the line item, when is different from the heading rrencies. A rate of exchange may given to convert a reference currency into a target currency.

1210 Segment group 27: PAT-DTM-PCD-MOA



A group of segments specifying the terms of payment for the line item where this is different to that specified in the heading section.

1220 PAT, Payment terms basis A segment identifying the payment terms and date/time basis.

1230 DTM, Date/time/period A segment giving the specific date/time/period, if needed, of any payments, discounts, instalments etc.

1240 PCD, Percentage details A segment specifying discount, interest, penalty as well as instalment percentage.

1250 MOA, Monetary amount A segment specifying amounts related to payment discount penalties or instalments.

1260 Segment group 28: PRI-CUX-APR-RNG-DTM A group of segments identifying the relevant pricing information for the goods or services invoiced.

1270 PRI, Price details A segment to specify the price type and amount. The price used in the calculation of the line amount will be identified as 'Price'. Indication of "net price" or "gross price" can be given in 5387 "Price type qualifier".

1280 CUX, Currencies A segment specifying the currency for a price.

1290 APR, Additional price information A segment to identify pricing information such as a price multiplier, the class or type of trade and additionally identifying the reason for any changes.

1300 RNG, Range details A segment to identify the ranges(quantity, amount, etc.) to which the additional price information applies.

1310 DTM, Date/time/period A segment to identify the date/time/period information related to the price change. e.g. period of validity.

1320 Segment group 29: RFF-DTM A group giving references and where necessary, their dates, relating to the line item.



1350 Segment group 30: PAC-MEA-EQD-SG31 A group of segments identifying the packaging, physical dimensions, and marks and numbers for goods referenced in the line item.

1360 PAC, Package A segment specifying the number and type of packages for the line item, e.g. number and type of pallets.



1370 MEA, Measurements A segment specifying physical measurements of packages described in the PAC segment e.g. package length, weight.

1380 EQD, Equipment details A segment specifying the unit of equipment.

1390 Segment group 31: PCI-RFF-DTM-GIN A group of segments specifying the markings and labels on individual physical units.

1400 PCI, Package identification A segment specifying markings and labels used on individual physical units (packages) described in the PAC segment.

1410 RFF, Reference A segment identifying the master label number.

1420 DTM, Date/time/period A segment specifying the dates relevant to the package markings.

1430 GIN, Goods identity number A segment identifying the number or ranges of numbers for use with the package markings.

440 Segment group 32: LOC-QTY-DTM A group of segments specifying destination and quantity details for consignments involving multi-destination deliveries for a specified line item.

1450 LOC, Place/location identification A segment indicating the location to which part of the consignment has been delivered.

1460 QTY, Quantity A segment specifying the quantity delivered to the identified location.

1470 DTM, Date/time/period A segment specifying the dates and/or times that the delivery has been made.

1480 Segment group 33: TAX-MOA-LOC A group of segments specifying tax related information for the line item, and when necessary, the location(s) to which that tax information relates.

1490 TAX, Duty/tax/fee details A segment specifying a tax type, category and rate, or exemption, relating to the line item.

1500 MOA, Monetary amount A segment specifying the amount for the identified tax/fee.

1510 LOC, Place/location identification A segment indicating the location to which the tax or exemption specified in the TAX segment applies, e.g. city or state or country tax.

1520 Segment group 34: NAD-LOC-SG35-SG36-SG37 A group of segments identifying the parties with associated information, relevant to the line item only.

1530 NAD, Name and address A segment identifying names and addresses of the parties, in coded or clear form, and their functions relevant to the line item.



1540 LOC, Place/location identification A segment giving more specific location information of the party specified in the NAD segment e.g. internal site/building number.

1550 Segment group 35: RFF-DTM A group of segment for giving references only relevant to the specified party rather than the whole line item.



1580 Segment group 36: DOC-DTM A group of segments identifying the documentary requirements of the specified party.

1590 DOC, Document/message details A segment identifying and providing information relating to the documents required by the party specified by the NAD segment.

1600 DTM, Date/time/period A segment specifying the date and/or time of the document.

1610 Segment group 37: CTA-COM A group of segments giving contact details of the specific person or department within the party identified in the NAD segment.

1620 CTA, Contact information A segment to identify a person or department, and their function, to whom communications should be directed.

1630 COM, Communication contact A segment to identify a communications type and number for the contact specified in the CTA segment.

1640 Segment group 38: ALC-ALI-DTM-FTX-SG39-SG40-SG41-SG42-SG43 A group of segments specifying allowances and charges for the line item where this is different to or not specified within the heading section.

1650 ALC, Allowance or charge A segment identifying the charge or allowance and, where necessary its calculation sequence.


1670 DTM, Date/time/period To specify date, and/or time, or period.


1690 Segment group 39: QTY-RNG A group of segments specifying the quantity of the allowance or charge with its measure unit specifier. A range to which the allowance or charge applies may be specified e.g. An allowance of



a free quantity of 20 pieces may be specified if the goods quantity ordered is greater than 1000 pieces.

1700 QTY, Quantity A segment identifying the type of quantity and the quantity related to the allowance or charge.

1710 RNG, Range details A segment specifying, if required, the range to which the allowance or charge applies.

1720 Segment group 40: PCD-RNG A group of segments specifying the percentage for the allowance or charge, e.g. The allowance/charge amount is calculated as 5% of the goods value or a price reduction of 5% may be specified if the goods quantity ordered is within the range 5 tons to 10 tons.

1730 PCD, Percentage details A segment identifying the percentage and the percentage basis for the calculation of the allowance or charge.

1740 RNG, Range details A segment specifying, if required, a range for the application of the percentage.

1750 Segment group 41: MOA-RNG-CUX-DTM A group of segments specifying a monetary amount for an allowance or charge. A range to which the allowance or charge applies can be specified, e.g. an allowance of 5000 BEF may be specified if goods value ordered is greater than 100000 BEF.

1760 MOA, Monetary amount A segment identifying the monetary amount for the allowance or charge.

1770 RNG, Range details A segment specifying, if required, a range for the application of the allowance/charge amount.

1780 CUX, Currencies A segment specifying the currency and rate of exchange of the monetary amount identified for an allowance or charge.

1790 DTM, Date/time/period A segment specifying the date of application of the currency exchange rate.

1800 Segment group 42: RTE-RNG A group of segments specifying the rate per unit and basis to which the allowance or charge applies, e.g. The allowance/charge amount is 3 DEM per 10 tons.

1810 RTE, Rate details A segment specifying the rate per unit and the basis for calculation.

1820 RNG, Range details A segment specifying, if required, the range for the application of the allowance/charge rate.

1830 Segment group 43: TAX-MOA A group of segments specifying tax related information for the allowance or charge and, when necessary.

1840 TAX, Duty/tax/fee details A segment specifying the tax type, category, and rate, or exemption, related to the allowance or charge.



1850 MOA, Monetary amount A segment specifying the amount for the allowance or charge.

1860 Segment group 44: TDT-SG45 A group of segments identifying the mode and means of transport, location and relevant dates and times for transportation, relating to the line item, where this is different to or not specified within the heading section.

1870 TDT, Details of transport A segment specifying the mode, means and identification of the transport for the goods in the line item.

1880 Segment group 45: LOC-DTM A group of segments giving the location and date/time information relative to the transportation.

1890 LOC, Place/location identification A segment identifying locations relevant to the transport specified in the TDT segment e.g. place of departure or border crossing point.

1900 DTM, Date/time/period A segment identifying the date/time details of departure and/or arrival of the transported goods for the specified location.

1910 Segment group 46: TOD-LOC A group of segments indicating the terms of delivery for the line item where this is different to or not specified within the heading section.

1920 TOD, Terms of delivery or transport A segment identifying the delivery terms used. e.g. INCOTERMS, code could be used to specify the delivery terms.

1930 LOC, Place/location identification A segment identifying locations relevant to the delivery terms specified in the TOD segment.

1940 Segment group 47: RCS-RFF-DTM-FTX A group of segments identifying for the line item - where this is different to or not specified within the Heading section - any rules, laws or regulations with which the supplier must comply to meet requirements. e.g. building regulations, safety requirements etc.

1950 RCS, Requirements and conditions A segment to enable industry or national requirements to be specified.

1960 RFF, Reference A segment identifying the referenced document by its number and, where appropriate, a line number.



1990 Segment group 48: GIS-RFF-DTM-GIR-LOC-MEA-QTY-FTX-MOA A group of segments for giving processing indicators, references and where necessary, their dates, related identification numbers, locations, measurements, quantities, free text and monetary



amounts, relating to the line item, e.g. contract information, import or export license information, despatch advice information.

2000 GIS, General indicator A segment specifying processing indicators related to the line item.



2030 GIR, Related identification numbers A segment specifying identification numbers related to the reference.

2040 LOC, Place/location identification A segment specifying location information related to the reference.

2050 MEA, Measurements A segment specifying measurement information related to the reference.

2060 QTY, Quantity A segment specifying quantity information related to the reference.

2070 FTX, Free text A segment specifying free text information related to the reference.

2080 MOA, Monetary amount A segment specifying monetary amounts related to the reference.

3.4.3 Summary section

Information to be provided in the Summary section:

2090 UNS, Section control A mandatory service segment placed before the first user segment in the summary section to avoid segment collision.

2100 CNT, Control total A segment by which control totals may be provided by the sender for checking by the receiver.

2110 Segment group 49: MOA-SG50 A group of segments giving total amounts for the whole invoice and - if relevant -detailing amounts pre-paid with relevant references and dates.

2120 MOA, Monetary amount A segment giving the total amounts for the whole invoice message such as message monetary amount, message line item total amount, amount subject to payment discount, amount subject to tax, alternative currency total amount, total additional amount, sub-total amounts prepaid, total amount prepaid.

2130 Segment group 50: RFF-DTM A group of segments for giving references and where necessary, their dates, relating e.g. amounts prepaid number.





2160 Segment group 51: TAX-MOA A group of segments specifying taxes totals for the invoice.

2170 TAX, Duty/tax/fee details A segment specifying the tax type to be summarised.

2180 MOA, Monetary amount A segment specifying the summary amount for the tax specified.

2190 Segment group 52: ALC-ALI-MOA-FTX A group of segments specifying allowances and charges summary totals for the invoice.

2200 ALC, Allowance or charge A segment identifying the charge or allowance type to be summarised.


2220 MOA, Monetary amount A segment specifying the summary amount for the allowance or charge.


2240 UNT, Message trailer A service segment ending a message, giving the total number of segments in the message and the control reference number of the message.



4 Segments Repertory The segment repertory table show all the data segments defined for the EDIFACT INVOIC D97.A message, used as basis for the General Motors Europe transmissions of the financial documents Self billed Invoices (Credit Notes), Return Shipments and Retro Active Price Adjustments. The table is included in the associated Excel sheet.



5 Service Segments Description

The UNB (Interchange header) and UNZ (Interchange trailer) segments mark respectively the beginning and the end of an interchange thereby providing a unique interchange control reference.

Within the interchange the UNH (message header) and UNT (Message trailer) segments uniquely begin and end the various messages contained in an interchange.

5.1 Example of an Interchange Structure

...

UNB

UNH

UNT

UNH

UNT

UNH

UNT

MESSAGE 1

MESSAGE 2

MESSAGE n

UNZ



5.2 Segment: UNB Interchange Header

Segment Group: 0 Level: 0 Usage: Mandatory Max Use: 1 Purpose: Service segment providing the unique identification of an interchange.

It allows the identification of the sender and the receiver of the interchange, gives date and time of preparation as well as the interchange control reference and the application reference

Code sample:

UNB+UNOA:1+0935HRB2001401::323045757+O0013000003ROBBOSCHZ02000+030829:1018+PAYO0000000117+++++1'

UNB Segment UNOA Syntax Identifier (fix) 1 Syntax version number (fix) 0935HRB2001401 Mailbox number of the sender (GME) 323045757 Recipient Identification (Ship from DUNS Supplier) O0013000003ROBBOSCHZ02000 Mailbox-no. of the supplier# 290803 Transmission Date 1018 Transmission Time PAYO0000000117 Interchg.. Control Ref. (running number 117 in this example) +++++ 1’ Test Identifier (in production the segment ends with interchange control ref. number.)



5.3 Segment: UNH Message Header

Position: 0010 Group: Level: 0 Usage: Mandatory Max Use: 1 Purpose: A service segment starting and uniquely identifying a message. The message type code for the Invoice message is INVOIC.

Code sample: UNH+000001+INVOIC:D:97A:UN:A17011‟

000001 Message ref. Number, will be repeated in the UNT segment INVOIC Message type identifier (fix) D Message type version number (fix) 97A Message type release number (fix) UN Controlling agency (fix) A17011 POR identifier (new)



5.4 Segment: BGM Beginning of Message

Segment Position: 0020 Group Level: 0 Usage: Mandatory Max Use: 1 Purpose: A segment by which the sender must uniquely identify the invoice by

means of its type and number and if necessary its function Code sample: BGM+389+5700008143+9+AP'

Document/message name, coded Document Message Identifier 389 Self-billed invoices 383 Debit note used for material return 402 Credit note retro active price adjustments 403 Debit note retro active price adjustments Document/message number 5400008143 Retro Active Price Adjustments 5500008143 Return Shipments 5600008143 Consignment Shipments 5700008143 Self billed Invoice document number (first two digits identifies the document type) Document/message number coded 9 Original (we do not use 7 as we will not create duplicates) Code list reference Odette Codelist ODDC121 Response type coded AP accepted (we will not use the response type RE for rejected as at least Germany only accepts the status AP, due to legal regulations. Code list reference Odette Codelist ODDC119



5.5 Segment: DTM Date/Time/Period; document date

Segment Position: 0260 Group Level: 03 Usage: Mandatory Max Use: 1 Purpose: A segment specifying general dates and, when relevant, times related

to the whole message. The segment must be specified at least once to identify the invoice date.

We use this field for the document date Code sample: DTM+137:20030828:102'

DTM Identifier for document date Ref. Code list: http://www.unece.org/trade/untdid/d00a/tred/tred2380.htm 20030828 Document date 102 Specification of the representation of a date, a date and time or of a

period. 102 = Date Format CCYYMMDD



5.6 Segment: RFF Accounting Reference

Segment Position: 0120 Group Level: 01 Usage: Conditional Requested Max Use: 1 Purpose: A segment by which the sender must uniquely identify the invoice by

means of its type and number and if necessary its function. We use this filed for the running sequential number of the

documents Only self billed invoices are issued with a running sequential

number. Code sample: RFF+ADE:00000293'

ADE Identifier for accounting reference number 00000293 Running sequential number



5.7 Segment: NAD : Name and Address (Receiving Site)

Segment Position: 0210 Group Level: 02 Usage: Mandatory / Conditional Required (1 per segment) Max Use: 4 Purpose: A group of segments identifying the parties with associated information.

: A segment identifying names and addresses of the parties, in coded or clear form, and their functions relevant to the invoice. Identification of the seller and buyer parties is mandatory for the invoice message. It is recommended that where possible only the coded form of the party ID should be specified e.g. The Buyer and Seller are known to each other, thus only the coded ID is required, but the Consignee or Delivery address may vary and would have to be clearly specified, preferably in structured format.

We use this field for party to be billed (Address of the receiving site) Code sample: NAD+BT+323015909::92++ OPEL DIESEL & KOMPONENTEN GMBH

+67663+ KAISERSLAUTERN+OPELKREISEL 1 - 9:postbox+++DE'

BT Party to be billed, meaning the customer (GM specific; we do not use BY) 323015909 Customer reference DUNS of GM receiving plant (9 digit assigned by DUN & Bradstreet 92 Customer identifier assigned by the buyer OPEL DIESEL & Name receiving site/company) KOMPONENTEN GMBH (Buyer is the defined as the customer (91 Customer identifier assigned by the seller) Postbox # Postbox if available 67663 Zip code KAISERSLAUTERN City receiving site OPEL KREISEL 1 – 9 Street receiving site Name receiving site/company DE Country key Code list reference: ODDC006 BE = Belgium DE = Deutschland ES = Spain FR = France GB = Great Britain IT = Italy NL = Netherlands PT = Portugal US = USA



5.8 Segment: RFF Customer Reference (UST-ID Receiving company)

Segment Position: 0250 Group Level: 03 Usage: Mandatory Max Use: 03 Purpose: A segment for specifying identification numbers for the NAD segments.

The UST-ID for supplier and buyer, the Company registration number for the supplier and the Credit entry number for the buyer are the values that could be specified by these RFF segments..

We use this field for the UST-ID, but also for specifying identification numbers for the NAD segments. The UST-ID for supplier and buyer, the Company registration number for the supplier and the Credit entry number for the buyer are the values that could be specified by these RFF segments.

Code sample: RFF+VA:DE811111244'

VA Identifier UST-ID (Company registration number DE811111244 UID-St goods receiving org. (customer)

RFF+VA and RFF +FC follows immediately the corresponding NAD segment



5.9 Segment: CTA Invoice verification contact receiving site

Segment Position: 0310 Group Level: 05 Usage: Mandatory Max Use: 1 Purpose: A segment o identify a person or department and their function, to

whom communication should be directed in relation to the NAD segment.

Code sample: CTA+AD+:EFSSC Barcelona-Sistemas Group'

AD Identifier contact receiving site EFSSC Barcelona-Sistemas Group Dept. to be contacted



5.10 Segment: NAD : Name and Address (Payment Receipient)

Segment Position: 0210 Group Level: 02 Usage: Mandatory / Conditional Required Max Use: 4 Purpose: A group of segments identifying the parties with associated information.


We use this field for denitrifying the payment recipient or the alternative payee

Code sample: NAD+PE+323052068::92+ ROBERT BOSCH GMBH+60489+FRANKFURT +

60461+ ESCHBORNER LANDSTR 130-132+++DE'

PE identifier payee or alternative payee (payment recipient) (PE is a GM specific code, as we do not use BY)

323012068 DUNS number / role payee or alternative payee 9 digit assigned by DUN & Bradstreet 92 Customer identifier assigned by the buyer (91 Customer identifier assigned by the seller) ROBERT BOSCH GMBH Name payee or alternative payee 67663 Zip code FRANKFURT City of the payee or alternative payee 60461 Postbox 60461 (if available else “;”) ESCHBORNER LANDSTR 130-132 Street of the payee or alternative payee DE Country key Code list reference: ODDC006



5.11 Segment: NAD : Name and Address (Invoice Receipient)



We use this field for denitrifying the invoice recipient or the invoicee. Code sample: NAD+IV++342251550::92+ ROBERT BOSCH GMBH+70442+ STUTTGART

+300240+Feuerbach Str 1+++DE'

IV identifier invoicee or invoice recipient

342251550 DUNS number / partner role invoice recipient 9 digit assigned by DUN & Bradstreet 92 Customer identifier assigned by the buyer (91 Customer identifier assigned by the seller) FEUERBACHSTR. 1 Street of the invoice recipient 300240 Postbox 60461 (if available else “;”) 70442 Zip code STUTTGART City of the invoice recipient ROBERT BOSCH GMBH Name of the invoice recipient DE Country key Code list reference: ODDC006



5.12 Segment: RFF Customer Reference (local tax reg. Number)




Code sample: RFF+FC:28/562-8976545'

FC Identifier local tax identification number selling party (Mandatory for German suppliers; 28/562-8976545 Local tax ID number seller)



5.13 Segment: NAD : Name and Address (Ship From )



We use this field for denitrifying the ship from location of the supplier As we use code value 383 for return shipments the ship from remains as

the supplier address! Code sample: NAD+SU+323045757::92++ROBERT BOSCH GMBH + ;96050 + BAMBERG

+ ROBERT-BOSCH-STR 40 +++DE'

SU identifier ship from location of the supplier (SU is a GM specific code instead of using SE)

323045757 DUNS number / partner role ship from 9 digit assigned by DUN & Bradstreet 92 Customer identifier assigned by the buyer

(91 Customer identifier assigned by the seller ROBERT BOSCH GMBH Name of the ship from location of the supplier 96050 Zip code Bamberg City of the ship from location of the supplier FEUERBACHSTR. 1 Street of the ship from location of the supplier ; no postbox DE Country key Code list reference: ODDC006



5.14 Segment: RFF Customer Reference (UID-ST supplier – Seller)




Code sample: RFF+VA:DE812345678'

VA Identifier UST-ID (Company registration number / vendor) DE812345678 UID-St goods receiving org. (seller)



5.15 Segment: CUX Currencies

Position: 0380 Group: 7 Level: 1 Usage: Mandatory (M interchange only segment CUX is used in segment 7) Max Use: 1 Purpose: A segment identifying the currencies required in the invoice e.g. the invoice currency. A rate of exchange may be given to convert a reference currency into a target currency Code sample: CUX+2:EUR'

2 Identifier reference currency for the whole message EUR Currency code (three digit alpha ISO 4217 code)



5.16 Segment: PAT Payment Terms Basis

Position: 0410 Group: 8 Group: Level: 1 Usage: Conditional (Required) Max Use: 1 Purpose: A group of segments specifying the terms of payment applicable for the whole invoice. Code sample: PAT+1'

PAT Identifier payment term type 1 Basic payment term 22 Payment term cash discount



5.17 Segment: DTM Date/Time/Period; payment due date

Position: 0420 Group: 8 Level: 2 Usage: Conditional Max Use: 5 per segment group Purpose: A segment giving the specific date/time/period, if needed, of any payments, discounts or allowances Code sample: DTM+140:20031002:102'

140 Identifier for payment due date Ref. Code list: http://www.unece.org/trade/untdid/d00a/tred/tred2380.htm 20031002 Payment due date 102 Specification of the representation of a date, a date and

time or of a period. 102 = Date Format CCYYMMDD



5.18 Segment: AJT Retro active price adjustments

Position: 0980 Group: 23 Level: 2 Usage: Conditional Max Use: 1 per segment group Purpose: A segment identifying the retro active price adjustments details Code sample: AJT+ZZZ'

ZZZ Contractual agreed price adjustments (Odette Code list ODDC027)



5.19 Segment: FTX Free text description

Position: 0990 Group: 23 Level: 2 Usage: Conditional Max Use: 1 per segment group Purpose: A segment identifying additional information about the adjustment Code sample: FTX+CHG++31::10+free text'

CHG Reason for change 31 Identifier for price adjustment) 10 fix - Odette code ‘free text’ Reason for change in free text (very unlikely; will not use this textual information)



5.20 Segment: LIN Line Item

Position: 1040 Group: 25 ( Level: 1 Usage: Mandatory Max Use: 99999 Purpose: A segment identifying the line item by the line number and configuration level, and additionally, identifying the product or service invoiced. Other product identification numbers, e.g. Buyer product number etc., can be specified within the following PIA , but not used by GM. Due to the data structure however the initial value will be now 00010. Code sample: LIN+00010++9202474:IN'

10 Invoice line item (10 = first invoice line item) 9202474 GM part number

(For direct material up to 8 digits numeric without leading zeros, for indirect material up to 10 digits, numeric without leading zeros, but including service or material indices separates by a slash „/‟. In case of uncoded indirect material we provide the material description

IN Identifies part no, as part-no customer



5.21 Segment: QTY Quantity

Position: 1080 Group 25 (Line Item)) Level: 2 Usage: Mandatory Max Use: 1 Purpose: A segment identifying the product quantity e.g. invoiced quantity or the returned quantity in case of return shipments. Code sample: QTY+12:1920:C62'

12 Despatch quantity received quantity) Return shipments are identified with the value 61 1920 Delivered or returned quantity. C62 Measure unit qualifier See Odette

http://www.it.volvo.se/edi/specifications/codelist_ODDC025.pdf



5.22 Segment: ALI Additional Information

Position: 1100 Group: Segment Group 25 (Line Item) Level: 2 Usage: Conditional Max Use: 1 Purpose: Country of Origin; Country in which the goods have been produced or manufactured, We derive this information out of the ship from address. Code sample: ALI+DE++'

DE GM Country where the goods are shipped from (DE = Germany) Ref. Code list according ISO3160 / Odette ODDC006



5.23 Segment: DTM Date/Time/Period

Position 1110 Group: 25 (Line Item) Level: 2 Usage mandatory Max Use: 1 Purpose: Goods Receipt date, but GM is populating the Goods Despatch Date ; there can further be one DTM in position 1110 per line item to specify the goods receipt date. Code sample: DTM+50:20030820:102'

50 Identifier Good Receipt date Ref. Code list: http://www.unece.org/trade/untdid/d00a/tred/tred2380.htm 20030820 Despatch date 102 Specification of the representation of a date, a date and




5.24 Segment: GIN Goods or product identification

Position 1120 Group: 25 (Line Item) Level: 2 Usage optional Max Use: 1 Purpose: Goods or product identification like article number, serial number or Vin number etc.. For the beginning we will repeat the part number in this field. Code sample: GIN+BN+'

BN Identifier of a unique identification number of a product We populate this field currently with the part number redundantly



5.25 Segment: MOA Monetary Amount; position net amount

Position: 1190 (Trigger Segment) Group: 26 ( Level: 2 Usage: Mandatory Max Use: 1 Purpose: A segment specifying any monetary amounts relating to the product, e.g. item For GM interchanges, there will be one occurrence of MOA in position 1190 per segment group 26 to specify the total price. Code sample: MOA+203:52811.24'

203 Identifier line item/invoice position net amount (without tax) 52811,24 Amount



5.26 Segment: PRI Price Details

Position: 1270 (Trigger Segment) Segment Group: 28 (Price Details) Level: 2 Usage: Mandatory Max Use:: 3 Purpose: A segment to specify the price type and amount. The price used in the calculation of the line amount will be identified as 'Price'. Indication of net price. (We provide the line item totals in the PRI segments) Code sample: PRI+AAA:275058.56::NTP:10000:PCE'

AAA Identifier price per unit GM interchanges are using this segment for self billed invoices

and the return shipments AAK Retro active price adjustments identifier for new price AAL Retro active price adjustments identifier for old price CP Retro active price adjustments identifier for current price

Due to the recommendation of the VDA we use the code CP as the difference value between the old and the new price

27505856 Price per unit NTP Net Unit price Ref. Code list :

http://www.unece.org/trade/edifact/code/5387cl.htm 10000 Price unit PCE Net unit price Ref. Code list : ODDC025

http://www.unece.org/trade/edifact/code/5387cl.htm



5.27 Segment: RFF Reference

Position: 1330 Group: 29 Level: 2 Usage: Mandatory Max Use: 3 Purpose: A segment identifying the reference by its number and where appropriate a line number within a document. Within GM interchanges the delivery note number for the line item will always be transmitted. The Purchase Order and line item as well as the entry reference numbers can also be specified with this segment. Code sample: RFF+SI:105156001'

SI Identifier shipper ID; Despatch number (delivery slip or ASN) Ref. Code list: http://www.unece.org/trade/edifact/code/1153cl.htm Pick up sheet number in case of using the pick up sheet process

105156001 Shipper ID Code sample: RFF+ON: 0TDF0;001'

ON Identifier Order / contract number Ref. Code list: http://www.unece.org/trade/edifact/code/1153cl.htm

OTDF0 GPS contract number 01 GPC contract line item Code sample: RFF+ACD:03264602'

ACD Identifier Goods receipt number Ref. Code list: http://www.unece.org/trade/edifact/code/1153cl.htm For retro active price changes we referenced the original document number (type=57) of the self billed invoice in this field

5700064602 Goods receipt number (original goods receipt /self billed invoiceö






5.28 Segment: DTM Date/Time/Period

Position 1340 Group: 29 (Line Item) Level: 2 Usage Mandatory Max Use: 1 Purpose: A segment specifying the date/time related to the reference. / dispatch date of the DTM in position 1340 for the despatch advise number For GM interchanges there will be one occurrence in position 1340 for the despatch advise number reference. This segment will indicate the shipment date for the line item. This segment always follows immediately after the shipping identification RFF segments. Code sample: DTM+11:20030820:102'

11 Identifier Despatch Date Ref. Code list: http://www.unece.org/trade/untdid/d00a/tred/tred2380.htm 20030820 Despatch date 102 Specification of the representation of a date, a date and




5.29 Segment: TAX Duty/Tax/Fee Details

Position: 1490 Group: 33 Level: 2 Usage: Mandatory Max Use: 1 Purpose: A segment specifying a tax type, category and rate, or exemption, relating to the line item. Code sample: TAX+7+VAT+++:V4::16'

7 Identifier tax VAT Value added tax Ref. Code list http://www.unece.org/trade/edifact/code/5153cl.htm V4 Tax type 16 VAT percentage




5.30 Segment: NAD Name and Address

Position: 1530 Group: Segment Group 34 (Name and Address) Level: 2 Usage: Mandatory Max Use: 1 Purpose: A segment identifying names and addresses of the parties, in coded or clear form, and their functions relevant to the line item. It is recommended that where possible only the coded form of the party ID should be specified e.g. The Buyer and Seller are known to each other, thus only the coded ID is required, but the Consignee or Delivery address may vary and would have to be For GM interchanges the receiving site is specified by using the CISCO codes of the plants, as this ID‟s represents the receiving sites. Instead of using the identifier ST GM is using the code CN! Code sample: NAD+ST+72396::92'

ST Identification receiving site 72396 CISCO code receiving site e.g. 72396 = OPT DIESEL & KOMPONETEN, KAISERLAUTERN Ref. Code list see internal list of organizational elements* 92 fix - customer identification for supplier * Because CISCO codes are only assigned to production facilities, however the GM financial EDI messages also cover service parts and indirect material where the receiving location or storage location has no CISCO code assigned we populate this segment in those cases with the internal SAP plant code. Production plants with assigned CISCO codes have additionally SAP plant codes assigned. We use this data for the port of discharge; see LOC segment.



5.31 Segment: LOC Location of discharge (dock code)

Position: 1540 Group: Segment Group 34 Level: 2 Usage: Mandatory Max Use: 1 Purpose: A segment identifying the specific location to which products, as specified in the LIN segment group, should be delivered. For each line item one dock code can be transmitted in this segment. Code sample: LOC+11+DDS1'

11 Place / post of discharge DDS1 SAP plant code discharge location Ref. Code list see internal list of organizational elements DDS1 = OPT DIESEL & KOMPONETEN, KAISERLAUTERN



5.32 Segment: ALC Allowance or Charge

Position: 1650 Group: 38 Level: 2 Usage: Conditional required Max Use: 1 Purpose: A segment identifying the charge or allowance and, where necessary its calculation.

Code sample: ALC+C++++SC::'

C Identifier charge Identifier for allowances is A, but unlikely been used SC Code to identify type of charge SC = surcharge Ref. Code list: http://www.unece.org/trade/edifact/code/7161cl.htm



5.33 Segment: PCD Invoice Reduction (Cash Discount)

Position: 0430 Group: 8) Level: 2 Usage: Conditional Max Use: 1 per segment group Purpose: A segment giving the type of the invoice reduction. We only use this segment for cash discounts Code sample: PCD+12:4.5'

12 Identifier cash discount 2.00 percentage cash discount (24,5%)



5.34 Segment: PCD Percentage allowance or charge

Position: 1730 Group: 40 Level: 2 Usage: Conditional required Max Use: 1 Purpose: A segment identifying the percentage of the charge or allowance. Code sample: PCD+3:7.5'

3 Identifier percentage charge/allowance 7.5 7,50 % percentage charge/allowance



5.35 Segment: MOA Monetary Amount (surcharge)

Position: 1760 (Trigger Segment) Group: 41 Level: 3 Usage: Conditional required Max Use: 1 Purpose: A segment identifying the monetary amount for the allowance or charge. Code sample: MOA+8:60'

8 Identifier amount of surcharge 60 Amount of surcharge (example 60,00 EUR)



Segment: TAX Duty/Tax/Fee Details (surcharges)

Position: 1840 Group: 43 Level: 3 Usage: Mandatory Max Use: 1 Purpose: A segment specifying the tax type, category, and rate, or exemption, related to the allowance or surcharge Code sample: TAX+7+VAT++++::A4:16'

7 Identifier tax VAT Value added tax Ref. Code list http://www.unece.org/trade/edifact/code/5153cl.htm A4 tax code see Excel table attached 16 VAT percentage




5.36 Segment: UNS Section Control

Position 2090 Group: Level: 48 Usage: Mandatory Max Use: 1 Purpose: A service segment placed at the start of the summary section to avoid segment collision. Code sample: UNS+S'

S Identifier Section control



5.37 Segment: CNT Control Total

Position 2100 Group: Level: 48 Usage: Mandatory Max Use: 1 Purpose: A service segment counted the transmitted documents. This segment is only to be used as a trailer message. Code sample: CNT+#:1'

# Placeholder for number of documents in the transmission 1 fix – control value



5.38 Segment: MOA Monetary Amount (General)

Position: 2120 Group: Segment Group 49 Level: 1 Usage: Mandatory Max Use: 4 Code sample: MOA+77:896092.82:4'

MOA+136:60:4'

77 Total invoice amount 109 Total Cash Discounts 136 Total allowances or surcharges 176 Total VAT amount 896092.82 Total monetary amount 4 Currency flag 4 = Invoice currency 3 = House currency (we only will use invoice currency)




Position: 2170 Group: 51 Level 1 Usage: Mandatory Max Use: 1 Purpose: A segment specifying the tax type to be summarized Code sample: TAX+7+VAT:::+++:A4:16:+'

7 Identifier for tax VAT Total Value Added Tax A4 Tax code (see attched Excel table) 16 VAT rate (use « . » instead of “,”)



5.40 Segment: MOA Monetary Amount (Total VAT amount)

Position: 2180 Group: 51 Usage: Conditional (Required) Max Usage: 2 Purpose: A segment specifying the summary amount for the tax specified. Purpose: A segment giving the total amounts for the whole invoice message such as message monetary amount, message line item total amount, amount subject to payment discount, amount subject to tax, alternative currency total amount, total additional amount, sub-total amounts prepaid, total amount prepaid. Code sample: MOA+124:123599.01'

124 Identifier total VAT amount 1235999,01 Total VAT monetary amount



5.41 Segment: MOA Monetary Amount (Total invoice net amount)

Position: 2180 Group: Segment Group 51 Usage: Conditional (Required) Max Usage: 1 Purpose: A segment specifying the summary of the taxable amount. Code sample: MOA+125:772493.81'

125 Identifier taxable amount 1235999,01 Total taxable monetary amount




Position: 2170 Group: 51 Level 1 Usage: Mandatory Max Use: 1 Purpose: A segment specifying the tax type to be summarized Code sample: TAX+7+VAT:::+++:A4:16:+'

7 Identifier for tax VAT Total Value Added Tax A4 Tax code (see attched Excel table) 16 VAT rate (use « . » instead of “,”)



5.43

5.44 Segment: MOA Monetary Amount (allowance / surcharge)

Position: 1850 Group: 43 Level: 4 Usage: Conditional (Required) Max Use: 1 Purpose: A segment specifying the tax amount - Tax imposed by government or other official authority related to the weight/volume charge or valuation charge Code sample: MOA+176:9.60:4'

124 Identifier monetary amount for allowances or surcharges 9,6 Monetary amount total tax / Total VAT for the surcharge 4 Invoice currency



5.45

5.46 Component Element: UNT Message Trailer

Position: 2240 Group: 52 Level: 0 Usage. Mandatory Max Use: 1 Purpose: A service segment ending a message, giving the total number of segments in the message and the control reference number of the message. Code sample: UNT+251+1'

251 Number of segments in the message 1 Sequential number of the message according the UNH segment (UNH sequential number repeated)



5.47 Component Element : UNZ Interchange Trailer

Group: Level: 0 Usage. Mandatory Max Use: 1 Purpose: A service segment ending an interchange, the sequential number of interchanges. Replication of UMB sequential. Number. Code sample: UNZ+1+PAYO0000000117'

1 fix - control version PAYO000000017 Number of interchange '

Documents

Payment on Receipt - Iconnect Inc