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PAYMENT BATCHES

Step 1:

Use the below URL to login into Oracle system

https://etax.apps.smith.com:8081/pls/etax/OracleMyPage.home

https://etax.apps.smith.com:8081/pls/etax/OracleMyPage.homehttps://etax.apps.smith.com:8081/pls/etax/OracleMyPage.homehttps://etax.apps.smith.com:8081/pls/etax/OracleMyPage.home

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Step 2:

Select the Payables Payments- Smith Romania

Step 3: go to PAYMENTS ENTRY PAYMENT BAYCHES

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Step 4: Payment batches screen will open enter the following information to create the new

payment batch.

Note: The fields highlighted in yellow colorare mandatory. The system will not allow you to

create the payment batch if you dont enter the values in these fields.

Batch Name- Enter the batch Name -LDAPID-DDMMYYCURRENCY

Payment date: the day when the payment is made

Bank account-Select the bank account from which you wish to make the payment depending

on the currency

-CITI - RON

-CITI - USD

-CITI - EUR

Document- (depending on the payment method: wire, electronic, etc.)

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Pay through date - Update the pay through date to pick-up the invoices which are going to be

due on the following days or weeks.

First document: this tab is filed automatically

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Step 5:

Once all the mandatory fields are updated in the payment batch click on ACTIONbutton to

build the payment batch. Click on Select Invoices, Build Paymentsand click OKto build the

payment batch.

It will return in this screen were you have to click VIEW PROCESSESso that the details can be

updated and the status of the payment batch to change from NEW to BUILT.

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The below screen will open click on Refresh Datatill the status shows as COMPLETED.

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Click on REQUERY BATCHin order to change the status in BUILT.

Step 6:Go to Payments tabin order to choose the vendors/invoices that should be included in

the payment

Step 7: In the below screen select the vendor and change the pay status to Nowhich you

want to remove from the payment batch. And again click on BUILToption so that this vendor

will be removed from the payment batch.

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If you wish to remove any particular invoice from the vendor, you can remove that invoice from

selected invoices and change the pay status to NOas shown in the below screen and again click

on BUILT.

Step 8: Once the payment batch is built you can go to ACTION 1 and select Format payments

and Print preliminary register and click OK

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Click on Refresh Datatill the status shows as COMPLETED

Click on REQUERY BATCHin order to change the status in FORMATTED

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Step 9 : In order to see the invoices that are scheduled to be paid go to tool bar Viewand select

Requestto print the preliminary payment batch.

Click on Findbutton to view the request.

Click on View outputto view the preliminary payment register file

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Output of Preliminary Payment Register

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Step 10: Once the payment batch is formatted you can go to ACTION 1and select Confirm

payment batchand Print final registerand OK

Step 11: On the screen below we must choose the status always Printedand the TOtab must

be filed with the numbers of invoices that are included in the batch (see the Preliminary

Payment Registernumber of negotiable documents)- we calculate it depending on what ismentioned on FROM tab. Then click Confirm.

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Click on Refresh Datatill the status shows as COMPLETED

Click on REQUERY BATCHin order to change the status in CONFIRMED

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MANUAL PAYMENT

Step 1:

Use the below URL to login into Oracle system

https://etax.apps.smith.com:8081/pls/etax/OracleMyPage.home

https://etax.apps.smith.com:8081/pls/etax/OracleMyPage.homehttps://etax.apps.smith.com:8081/pls/etax/OracleMyPage.homehttps://etax.apps.smith.com:8081/pls/etax/OracleMyPage.home

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Step 2:

Select the Payables Payments- Smith Romania

Step 3:

click PAYMENTS ENTRY PAYMENTS

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Step 4: FILL THE MANDATORY FILDS (The fields highlighted in yellow color are mandatory)

For manual payment thetypeis MANUAL

The BANK ACCOUNTfild must be always fild with CITI- RON for Smith Romania

PAYMENT DATE-the day when the payment is done

PAYMENT AMOUNT- must be filed also

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Supplierenter the Supplier namethe supplier numberwill be filed automatically and so the

supplier sitedepending on the currency

Step 5:

Once all the mandatory information are entered in the system click on Enter / Adjust invoices

the system will ask you to update the invoice number.

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Step 6:

In this tab we will enter the invoice number that we what to pay manually and click SAVE

Now the invoice will apear paid

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In we what to check details regarding the invoice that was just paid click on INVOICE OVERVIEW

and then INVOICES if we what to see how it was booked.

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VOID AN INVOICE

Step1.Login to Oracle

Login into LDAP with Username and Password

Use the below mentioned URL to access login ORACLE

http://etax.apps.smith.com:8081/OA_HTML/AppsLocalLogin.jsp

http://etax.apps.smith.com:8081/OA_HTML/AppsLocalLogin.jsphttp://etax.apps.smith.com:8081/OA_HTML/AppsLocalLogin.jsphttp://etax.apps.smith.com:8081/OA_HTML/AppsLocalLogin.jsp

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Step 2: Go to click PAYMENTS ENTRY PAYMENTS

Step 3: go to the SEARCH ICONin order to appear the search screean. In order to find the

invoice fill in the supplier nameand the amount( ore any other detail) and click FIND.

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Step 4: In the below screen the payment details will appear, verify all the information before

voiding the payment.

Click ACTION 1 VOID OK

Step 5: The system will prompt you the warning message before you click OKbutton. Once you

click the Ok button the payment will be voided in the system.

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Step 5: Click on PAYMENT OVERVIEWto confirm the status of the payment.