Partnership Opportunities ESVS · 2016. 11. 5. · 3 Partnership Opportunities XXX ESVS Annual Meeting The ESVS Annual Meeting 2016 will be held for the second time after 1999 in

ESVSXXX ESVS Annual Meeting 28-30 September 2016

Partnership Opportunities

Partnership Opportunities • XXX ESVS Annual Meeting2

Index

Contact detailsProfessional Congress Organiser MCI Benelux saBoulevard du Souverain 280B- 1160 Bruxelles (Auderghem)

Sponsorship and Exhibition ManagerLieven Marien Mobile: +32 473 38 68 26 - Tel: +32 2 789 23 21E-mail: [email protected]

Logistics ManagerEugénie Perreira Tel: +32 2 739 30 28E-mail: [email protected]

VenueTivoli Hotel & Congress CenterArni Magnussons Gade 2, 1577 Copenhagen, DenmarkWebsite: www.tivolihotel.dk

Event WebsiteESVS.org

Contact Details p2

Introduction p3

About ESVS p5

Value and Impact of the XXIX ESVS Annual Meeting Porto p7

XXIX ESVS Annual Meeting Porto Partners p10

Partnership Packages p12

Partnership Options p15

Floor Plan Exhibition Area p22

Partnership Application Form p23

Terms and Conditions p25

Welcome to the XXX ESVS Annual Meeting 2016 at the Tivoli Hotel & Congress Center

http://WW.ESVS.ORG


The ESVS Annual Meeting 2016 will be held for the second time after 1999 in the city of Copenhagen between 28 and 30 September. The City of Copenhagen is the cultural center of Northern Europe, not least with respect to arts and culinary experiences. Copenhagen is easily accessible by all transport means and local transportation is simple and short.

The venue is the Tivoli Hotel and Congress Centre in the heart of Copenhagen.

The scientific program will provide Vascular Surgeons and other Vascular Specialists with a three-day meeting on the most up to date information about new developments in clinical practice and relevant research.

Important updates and re-evaluations of the latest technologies and techniques, pharmaceutical agents, radiation protection, diagnostic modalities, and data from clinical trials will be presented and discussed. The panel of expert international speakers will present this cutting edge information as well as being available for your comments and queries. A variety of ESVS workshops will be available.

The target audience will be mostly Vascular Surgeons and Residents but also Interventional Radiologists, Vascular Medicine Specialists, vascular nurses and technologists and all others interested in the management of vascular disease.

The centrepiece of the program will be the peer reviewed presentations, selected from the best of the submitted abstracts in addition to state-of-the art lectures.

We look forward to welcoming everyone to Copenhagen and hope that you will enjoy the scientific program.

Henrik SillesenChairman Local Organising Committee

Jürg SchmidliESVS President

Welcome to ESVS Copenhagen 2016


The European Journal of Vascular and Endovascular Surgery

The European Journal of Vascular and Endovascular Surgery (formerly the European Journal of Vascular Surgery) is now in its 28th year of publishing high quality vascular papers. While colleagues can still read papers in the monthly print version, papers can also be accessed via PC or laptop, as well as via a tablet App. Each journal issue now opens with a commissioned Editorial, which addresses a topical or controversial issue in vascular practice and which is free to access and download electronically.

Each issue also contains an ‘Editor’s Choice’ paper which is free to download, irrespective of ESVS membership status. The entire table of contents and electronic links for downloading the open access papers are included in an EJVES Highlights email which is sent out each month.

The ESVS has also commissioned six sets of society guidelines (venous, descending thoracic aorta, vascular access, carotid and vertebral, abdominal aortic aneurysm, and mesenteric vessels) which will be published in the Journal over the next two years.

The Journal will also publish guideline projects that have been prepared in conjunction with the Society for Vascular Surgery and the World Federation of Vascular Surgery (critical limb ischaemia) and the European Society of Cardiology (peripheral arterial disease).

EJVES has also introduced a monthly ‘Education Section’ which includes MCQs relating to the current issue, statistical tutorials, as well as a series of clinical vignettes which are answered using the latest evidence based literature.

A final new venture started this year is ‘EJVES Short Reports’ (edited by Jean-Baptiste Ricco), which will allow authors to publish case reports and technical/operative videos on line.

A Ross NaylorEditor in Chief

Philippe KolhSenior Editor


Mission and vision:

The Society’s mission is to be a leader in promoting optimal care of patients with vascular disease by:

Promoting high quality research

Providing educational opportunities

Organising meetings, seminars, lectures and conferences

Commissioning and publishing guidelines

Sponsoring the European Journal of Vascular and Endovascular Surgery

Promoting dialogue with National Societies and others involved in the treatment of vascular disease

Advising Regulatory Authorities on matters relating to vascular disease

Partnership benefits:

Stay up-to-date with the latest trends

Strengthen business relationships with physicians

Build your brand awareness

Raise your profile and shape your corporate image with logo placement

Demonstrate your expertise and values

Best exposure at networking events

Opportunity to highlight new technology in the pipeline

Educate physicians

Lead generation

Increase visibility

Develop new client relationships and affirm existing ones

Access to scientific content

Meet new contacts and build better networks

About ESVS

Objectives:ESVS strives to relieve sickness and to preserve and protect health by advancing, for the public benefit, the science art and research into vascular disease, including vascular surgery.


ESVS will:

Generate traffic at your booth

Provide an optional tool to measure the impact of your symposium

Per symposium: Individual discussion & adaption of the standardised questionnaire

Analysis and results

Composition of one PowerPoint report (10-15 pages)

Interpretation and short summary

Individual presentation of results via web

Discussion of key points

Provide an optional tool to measure the impact of your booth

Evaluation of sponsor’s presence

Bench marking of results against other sponsors of ESVS

Identification of relative strengths and areas for improvement (compared to other sponsors) in order to help prioritise actions

Guide you in the co-creation of the content of your symposia

Stimulate discussion around cutting edge topics

Bring together key players around best practice and innovative research

Give access to high level scientific symposia

About ESVS


Value and Impact of the XXIX ESVS Annual Meeting Porto:

Profession

Age

Cardiovascular Surgeon

Endovascular Surgeon

Healthcare Employee

Interventional Radiologist

Medical Industry / Devices

Medical Industry / Pharma

Nurse / Physician Assistant

Vascular Surgeon

Other

80%

4%3%

1%

3%

2%1%

1%

6%

21-30

31-40

41-50

51-60

61-70

70+

1%

8%

34%

31%

19%

7%


Participation worldwide

Participation Europe

Europe 89%

Oceania 1%

Asia 4%Africa 1%

North America 1% Middle East 1%

Armenia 1% Austria 2% Belgium 3% Bulgaria 1%

Croatia 1%

Denmark 3%

Estonia 1%

Finland 2%

France 4%

Georgia 1%

Greece 3%

Hungary 2%

Iceland 1%

Ireland 1%

Italy 3%

Latvia 1% Lithuania1%

Malta 1%

Montenegro 1%

Norway 2%

Romania 3%

Czech Republic 1%

United Kingdom

10%

Germany 7%

Netherlands8%Poland

6%

Portugal11%

Serbia 1%

Slovakia 1%

Slovenia 1%Spain 6%

Russian Federation 3%

Sweden 3%

Turkey 3%

Ukraine 2%

Switzerland 3%

Number of participants: 1365


Participation South America Participation Africa

Participation Middle East, Asia, Oceania

Colombia 50%

Brazil 45%

Chile 5%

South Africa 91%

Egypt 9%

Australia 8%

Hong Kong 1%India 2%

Israel 3%

Japan 13%

Republic of Korea 6%

New Zealand 8%

Saudi Arabia 3%

Singapore 2%

Taiwan 9%

United Arab Emirates 2%

China 43%


XXIX ESVS Annual Meeting Porto Partners

The ESVS thanks and acknowledges the following partners who contributed to the success of the XXIX ESVS Annual Meeting Porto. We look forward to continuing our partnership in 2016:

AngioDynamics

Bayer Pharma

Biolas

Bolton Medical

Cook Medical

Cordis

F care Systems

Gore

Jotec

LeMaitre Vascular

Lombard Medical

Maquet

Medi

Medistim

Medtronic

Merit Medical EMEA

Philips Healthcare

Siemens Healthcare

Terason

Vascutek

Veryan Medical

EVC

Endovascular Today

ESCVS

Incathlab

NDS - Act2

Vascular News

Wisepress


Exhibition


Partnership Packages

Direct contact with participants 20m²** exhibition space (booth space only) in a prime position

Strong exposure at Annual Meeting in Copenhagen 2016 First choice in 45 min Lunch Symposium*** at a discount fee of 10%

Catering supplied by sponsor Opportunity to put up one poster at the entrance of the exhibition hall

and one at the registration area to advertise the Lunch Symposium on the day it is organised

Measurement of Lunch Symposium impact Two bag inserts (Supplied by sponsor) Full page advertisement in the Final Program

(No cover page or back cover) 100 word corporate profile in exhibitors’ directory in the Final Program Company logo is displayed on screen in between plenary sessions Logo on all information totems at the exhibition hall (new item)

Complimentary registrations 5 free badges for guests 5 exhibitor badges 3 complimentary tickets for the Networking Event

Exposure before Annual Meeting Copenhagen 2016 Logo in the Provisional Program Logo and 150 word corporate profile on the Annual Meeting website One broadcast e-mail (distributed by ESVS office) announcing all

industry sponsored symposia and recognising your company as a Gold Partner

Exposure after Annual Meeting Copenhagen 2016 Participation at a one hour mini symposium during the Annual Meeting.

The content will be published. 2 speakers per sponsor.

Gold Partnership Package*

Gold Partnership Package: € 26,000 The ESVS Gold Partnership Package includes the following benefits:

* Only 4 gold packages available- First come, first served

** Maximum size *** Only 2 Lunch Symposia available-

First come, first served



Direct contact with participants 12m²* exhibition space (Booth space only)

Strong exposure at Annual Meeting Copenhagen 2016 One symposium bag insert ( upplied by sponsor) Half page advertisement in Final Program (No cover or back cover) 75 word corporate profile in exhibitors’ directory in the Final Program

Complimentary registrations 3 free badges for guests 3 exhibitor badges 2 complimentary tickets for the Networking Event

Exposure before Annual Meeting Copenhagen 2016 Logo in the Provisional Program Logo and 100 word corporate profile on the Annual Meeting website One broadcast e-mail (distributed by ESVS office) announcing all

industry sponsored symposia and recognising your company as a Silver Partner

Silver Partnership Package

Silver Partnership Package: € 15,000 The ESVS Silver Partnership Package includes the following benefits:

* Maximum size



Direct contact with participants Exhibition Space 6 m²* ( Booth space only)

Strong exposure at Annual Meeting Copenhagen 2016 Logo and a 35 word corporate profile in the Final Program Logo and a 35 word corporate profile on the Annual Meeting website

Complimentary registrations 1 exhibitor pass

Bronze Partnership Package

Bronze Partnership Package: € 7,200 The ESVS Bronze Partnership Package includes the following benefits:


Booth Space only: € 1,100/m²

Exhibiting at the Annual Meeting represents a unique opportunity to drive and communicate your company’s products and services to Vascular Surgeons, Interventional Radiologists and Vascular Medicine Specialists. An opportunity not to be missed!

All scheduled coffee and lunch breaks will take place in the exhibition hall.

The floor plan is designed to maximise the exhibitor’s exposure to the participants.

Completely customise and develop your booth from start to finish by constructing your booth in a space only footprint. You have total control over design, materials, and layout to best promote your products and services to entertain prospective clients. Space only booths include 1 power supply.

Industry Symposium

In order to support the industry, ESVS will offer the opportunity to the industry to sponsor several symposia. The topics are defined by ESVS in consultation with industry, and the company can suggest a speaker who will be approved by ESVS.

The session may be branded in the program with a company name and the words: “This symposium has been made possible through an unrestricted grant from xx”, together with the company logo.

The company can opt to run the entire symposium alone for 90 minutes.

A second option is that a company can elect to divide the timeslot with other companies, presenting a similar topic. The industry symposium time slot is then divided by the number of companies that will be presenting. This will allow smaller companies to engage with their target audience during the Symposium.

Maximum 3 speakers during a 30 min time slot.

5 topics have been selected: Aorta, Imaging, PAD, Venous, Pharma

Partnership Options


Partnership Options

Please note that:

The industry symposia are only available for ESVS Partners (Diamond, Gold, Silver or Bronze)

ESVS is open to select other topics which may be suggested by the industry

Partner Package (Diamond, Gold, Silver, Bronze)30 min € 2,550

60 min € 5,100

90 min € 6,350

Industry workshop: € price upon request

Benefit from the opportunity to organise fully corporate branded workshops. Please contact the sponsorship and exhibition manager for a bespoke offer

Please note:

That the industry workshops need to be approved by ESVS The industry workshops are only available for ESVS Partners

(Diamond, Gold, Silver or Bronze)

Hospitality Suite: € price upon request

Several rooms are available for hospitality purposes. Please contact the sponsorship and exhibition manager for a bespoke offer.

Lunch Symposium Package: € 8,000

Your 45 minute sponsored Lunch Symposium may be held during the lunch break on Wednesday 28 or Thursday 29 September 2016. There are no parallel symposia at the same time.

The topics must be approved by ESVS

Catering supplied by sponsor

Additional visibility:

Logo and 50 word corporate profile on Annual Meeting website

The session may be branded in the Final Program with a company name and the words: “This symposium has been made possible through an unrestricted grant from xx”, together with the company logo

E-Poster Session: € 17,000

Interactive e-poster touch screens will be made available in the poster area, next to the exhibition hall, and will also provide delegates with the opportunity to consult and navigate through the on-line meeting program and the abstracts presented during the meeting.


Sponsorship includes:

Logo in the final program

The opportunity to brand the individual e-poster touch screens and complete poster area with your signage or company logo

E-blasts: € 3,000 for ESVS members only or € 5,000 for 9000 addresses

The ESVS is happy to send out a message to our database of some 9000 e-mail addresses of which 4500 are current or previous ESVS members. These e-blasts may be sent from July 1st to September 23rd on a date(s) of your choice.

Website: € 2,000/company

Months and months of direct exposure to hundreds of website visitors from all over the world.

The website’s partnership includes:

Logo and a 50 word corporate profile on the Annual Meeting website

Logo and 50 word corporate profile in the Final Program

Final Program Advertisement: € 1,750

The Final Program will be available onsite for all meeting participants.

Your ad, printed in colour, will provide you with significant exposure to all participants. The PDF of the program will also be made available on the Annual Meeting Copenhagen 2016 website prior to the Annual Meeting, ensuring that a wide audience sees your advert.

Final Program Advertisement includes:

One full-page colour advert in the Final Program (no cover/back cover)

Logo on the Annual Meeting website

Delegate Bags: € 4,900

Choose to be one of the companies prominently featured on all Annual Meeting Copenhagen 2016 delegate bags and gain massive exposure to all participants

Delegate bag partnership includes:

Your company logo displayed on all conference bags


Logo in the Final Program

Please note that:

The delegate bag is to be provided by the sponsor and concept needs to be approved by ESVS

You have exclusivity

Partnership Options


Staircase Stickers: € 3,500

Brand 1 complete staircase at the right side of the exhibition hall. It is for sure that your message will be received and boosted with this prominent promotion. The staircase consist of 12 panels, on which we put your branded stickers.

Please note that:

The concept needs to be approved by ESVS

The images need to be sent in eps.format


Floor stickers on the exhibition floor: € 650/sticker

Directional-style 1m² floor stickers positioned in close proximity to your stand not only enhance the visibility of your stand but also remind the visitors of your presence and extend an invitation to visit your stand.

Please note that:


Maximum 2 stickers for Diamond, Gold and Silver partners

Maximum 1 sticker for Bronze partners

The image needs to be sent in eps. format

Elevator Door Sticker: € 1,500€/door

There are 2 elevator doors, well positioned at the entrance of exhibition hall, just next to the entrance of the plenary.

You can brand these doors to increase your visibility at the exhibition hall.

The size of the door is 90 cm x 212 cm.

Please note that:


The image needs to be sent in eps.format

Partnership Options


Partnership Options

Bag Insert: €1,700/1 flyer – 2,000€/2 flyers

Bag inserts are the ideal way to provide participants with information on your company’s latest innovations.

Bag Insert Partnership includes:

Your company flyer inserted in all delegate bags



Please note that:

Inserts can be flyers only

Sample inserts must be submitted to ESVS for prior approval

Coffee Break: € 3,000 per break

Coffee breaks, scheduled during specific times in the exhibition and poster area, will represent an important time for participants to gather and to engage in animated discussion between sessions.

Coffee Break partnership includes:

Your logo prominently displayed on catering stations at the break of your choice


Logo in the final Program

Please note that:

Partners are allowed and encouraged to maximise exposure by providing branded paper napkins and table flags

The allocation of breaks will be done on a first come first served basis

Lunch Break: € 5,000 per break

Lunch breaks, scheduled during specific times in the exhibition area will represent an important time for participants to gather and to engage in animated discussion between sessions.

Lunch partnership includes:

Your logo prominently displayed on catering stations



Please note that:

Partners are allowed and encouraged to maximise exposure by providing branded paper napkins and table flags

The allocation of lunch breaks will be done on a first come first served basis


Content Capture: € price upon request

With your valuable support, the key content from the plenaries will be captured and made available online for 12 months after the meeting (The first 3 months for ESVS members only), maximising the reach of the meeting to the widest possible audience.

Opting for the Annual Meeting Capture demonstrates your strong commitment to supporting the ESVS.

Content Capture partnership includes

Logo prominently displayed on the capture web page for min. 12 months

Your company recognised prominently on all communications announcing the content capture

Logo and a 50 word corporate profile on the Annual Meeting website

Logo and 50 word corporate profile in the Final Program

Signage: € 3,000

Benefit from a wide visibility, thanks to your logo on all signage throughout the venue

Maximum 2 companies

Lanyards: € 4,000

Choose to be one of the companies prominently featured on all lanyards and gain massive exposure to all participants.

Lanyards partnership includes:

Your company logo displayed on all lanyards



Please note that:

The lanyards need to be supplied by the sponsor


Partnership Options


Measuring impact Industry Symposium: € 2,500

ESVS will provide a tool to measure the impact of your symposium

Per symposium: Individual discussion and adaption of the standardised questionnaire

Analysis and results

Composition of one PowerPoint report (10-15 pages)

Interpretation and short summary

Individual presentation of results via web

Discussion of key points

Measuring Booth Impact: € Price upon request

ESVS can help you analysing the impact of marketing measures and communication activities, which make your company direct, personal and accessible.

It consists of three topics:

Evaluation of the sponsor’s presence

Bench marking of results against other sponsors of ESVS

Identification of relative strengths and areas for improvement (compared to other sponsors) in order to help prioritise actions

As this is a bespoke offer, please contact the sponsorship and exhibition manager for more information.

Cannot find what you are looking for?

If any of the partnership options described above should not completely suit your company’s needs, please contact Lieven Marien, Sponsorship and Exhibition Manager ESVS, for more information.

We are open to discussing bespoke packages with you and to help you make the most of your presence at the Annual Meeting Copenhagen 2016.

Email : [email protected] Mobile: +32 (0)473 38 68 26 Telephone +32 (0) 2 789 23 21

Partnership Options


Floor Plan

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B7

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B6 B5 B4

B11 B12 B13

G1

G2

G3

S1

S2

Registration

Congress Hall

G4

Gold: 5m x 4m

Silver: 4m x 3m

Bronze: 3m x 2m


Partnership Application Form

Partnership Application Form 1/2

To apply for partnership opportunities, please complete and send this form by e-mail to lieven.marien@mci-group, or by MAIL to: Lieven Marien, MCI, Boulevard du Souverain 280, B-1160 Brussels, Belgium.

After receipt of this Partnership Application form, MCI will invoice you on behalf of ESVS.

Company details (Please indicate details as they should appear on the invoice):

Invoice details (Applicable if different from the company details):

Contact Person Logistics

First Name: ........................................................................................ Last Name: ................................................... Title: ......................

Company: ...........................................................................................................................................................................................................

Company VAT Number: ..................................................................................................................................................................................

Address: ..............................................................................................................................................................................................................

Post Code: ........................... City: ............................................................ Country: ...................................................................................

Phone: + ......................................................................................................... Fax:+ ........................................................................................

E-mail: ................................................................................................................................................................................................................

PO number: ........................................................................................................................................................................................................

First Name: .................................................................................... Last Name: ..........................................................................................

Title: ................................................................................................. E-mail: ................................................................................................

Phone: + ........................................................................................... Mobile Phone:+ ................................................................................

Company Name: ..............................................................................................................................................................................................

Company VAT Number: ..................................................................................................................................................................................

Address: ..............................................................................................................................................................................................................

Post Code: ........................... City: ............................................................ Country: ...................................................................................

Phone: + ......................................................................................................... Fax:+ ........................................................................................

E-mail: ................................................................................................................................................................................................................

PO number: ........................................................................................................................................................................................................

mailto:lieven.marien%40mci-group?subject=


Partnership Application Form 2/2

Partnership Application Form

We would like to book the following items:

DESCRIPTION PRICE QUANTITY SELECTION

Partnership PackagesDiamond Partnership Package EUR 32,800 Gold Partnership Package EUR 26,000 Silver Partnership Package EUR 15,000 Bronze Partnership Package EUR 7,200

Sponsorship OpportunitiesBooth (space only) EUR 1100/m² Industry Symposium (30 min) EUR 2,550 Industry Symposium (60 min) EUR 5,100 Industry Symposium (90 min) EUR 6,350 Industry Workshop* EUR upon request Hospitality Suite* EUR upon request Lunch Symposium Package (max 2) EUR 8,000 E-Poster Session EUR 17,000 Exclusive E-blasts: ESVS members only, 4500 addresses EUR 3,000 E-blasts: 9000 addresses, ESVS members included EUR 5,000 Website EUR 2,000 Final Program Advertisement EUR 1,750 Delegate Bags EUR 4,900 Exclusive 12 Staircase Stickers EUR 3,500 Exclusive Elevator Door Sticker EUR 1,500 Bag Insert:1 flyer EUR 1,700 Bag Insert: 2 flyers EUR 2,000 Coffee Break: Per break ** EUR 3,000 Lunch Break: Per break ** EUR 5,000 Content Capture* EUR upon request Exclusive

Signage EUR 3,000

Lanyards EUR 4,000 Exclusive

Measuring Impact Symposium EUR 2,500

Measuring Impact Booth* EUR upon request

*Please consult the sponsorship and exhibition manager for a bespoke offer** Please specify the date for the lunch and the date and time for the coffee breakNOTE: All prices quoted are exclusive of VAT. All VAT will be applied according to local regulations

By signing, I declare that I agree with the General Terms and Conditions p 26-27.

Company Signature: Date:


These ESVS Partnership Opportunities and General Terms and Conditions are unique to the ESVS Annual Meeting Copenhagen 2016, on 28-30 September 2016 in Copenhagen, Denmark

1. Reservations Policy Confirmation of partnership and allocation of benefits (Exhibit space location, meeting timeslots) will be allocated depending on the level of partnership opted for and on a first come, first served basis.

2. Payment Policy As soon as the Partner confirms his choice in writing, MCI will raise an invoice on behalf of ESVS for the company’s partici-pation in the program. A 50% deposit of agreed partnership items is required upon receipt of the invoice. The remainder of the agreed partnership amount is due 2 months (60 working days) before the beginning of the meeting, at the latest.

Partners will not be permitted to set up their exhibit or organ-ise their Symposium until full payment has been made.

3. Cancellation Policy

As soon as the contract has been received and approved, the partner is liable for all associated fees outlined in the contract. Cancellations must be made in writing to the ESVS Office.

Full cancellation free of charge must be made 6 months prior to the meeting and in writing.

Full cancellation with 50% charge must be made 4 months prior to the meeting in writing.

Thereafter, cancellation will be charged at 100%.

4. General Conditions All activities organised by companies involving participants in the meeting must be approved by ESVS. Distribution of drinks and meals must be in compliance with rules of the meeting venue. The ESVS Office can be contacted for more information on this, and to help coordinate catering.

ESVS may accept multiple sponsors for the items listed in the partnership opportunities, unless otherwise indicated.

ESVS may modify the meeting programme without notice.

5. Assignment of Exhibit Space and Symposia Timeslots Space and timeslots will be allocated on a first-come first-served basis – taking into account the time when the ESVS Office receives the signed partnership application form.

6. Industry Symposia Topics will be selected by ESVS. Speakers will be selected by the sponsoring company. Registration fees, accommodation and flights for speakers will be covered by the sponsoring com-pany. All sponsored symposia programs must be submitted for approval by the ESVS.

7. Promotional and Booth Activities No partner may operate in a way that violates the rights of another partner. Exhibits must not project beyond the space allocated, and may not obstruct the view or interfere with the traffic of other exhibits. All exhibits are to be conducted in a dignified manner. No soliciting of attendees in the aisle or any high-pressure sales pitch of any kind is permitted. Demonstra-tions and the distribution of literature and samples should take place inside the assigned booth. Any demonstrations at your booth that emit sound must be stopped immediately if deemed disruptive to other partners in the hall. Booths are to be kept clean and in good order. No part of any exhibit, or signs re-lating thereto, shall be posted, nailed or otherwise attached to columns, walls, floors or other parts of the facility, in any way. Damage arising from failure to observe these rules shall be payable by the partner. Partners’ promotional activities are confined to the actual booth space purchased, or in areas ap-proved by the ESVS. ESVS reserves the right to refuse rental of exhibit to any company whose display of goods or services, in the opinion of ESVS, is not compatible with the general char-acter and objectives of the meeting. Demonstrations, samples, materials and sales activities (taking orders for future fulfil-ment) are permitted only within the confines of a partner’s rented space. Samples or souvenirs may not be sold and may not be distributed in a manner which, in the sole and exclusive judgment of ESVS, blocks the aisles or in any way handicaps other partners or impairs the flow of attendees. No sales trans-actions are allowed on the exhibition hall floor; however, part-ners are permitted to take orders for future fulfilment.

8. Contests/ Giveaways: As long as consistent with applicable country and local laws, prize contests and drawings are permissible. Notice of any contests, giveaways or drawings must be given to the ESVS Office in writing on or before 1 July 2015. Any prizes, draws or giveaways held or offered through the meeting must be made available to all registered attendees and guests. Notification of winners is the sole responsibility of partners. Microphone announcements are not permitted on the booth.

Terms & Conditions


9. Changing/ Expanding Booth Space: ESVS is not responsible for contacting partners to change booth spaces if desired booth space is already taken by an-other partner. It is the responsibility of the partner requesting the additional space to contact the other partner to request a change and provide notification in writing to the ESVS Office. This does not apply to original booth assignments, as it is ESVS’ policy to call partners for alternative booth selections if their choices are not available. As indicated on the floor plan, booth assignments may be subject to change.

10. Photography/ Videotaping: Photography (including camera enabled cell phones), video-taping or examining another Partner’s equipment or display without that partner’s permission is forbidden.

11. Subletting of Space: Subletting of space is not permitted. Two or more companies may not exhibit in a single space. No Partner may assign, sub-let or apportion his/her space to or with another business en-tity or individual. No partner may show or demonstrate prod-ucts or services other than those manufactured or handled in the normal course of his business. Should any item from a no exhibiting entity be required for operation of a display, iden-tification of such item shall be limited to regular name plate or trademark under which same is sold in the general course of business. Sharing space with individuals or companies not offi-cially represented by the contracting partner is strictly prohib-ited, and may result in eviction. In fairness to other partners, each company must have its own booth space. ESVS will make every effort to assign booth space to companies that wish to be located together or near each other.

12. Solicitation: Non-partners or representatives of non-exhibiting companies may not canvass or solicit business in any part of the exhibi-tion area during the entire meeting.

13. Private Social Functions Policy: Partners of the ESVS Annual Meeting are permitted to host private social functions for meeting attendees at their own expense. Hosted parties or meetings held by any company/en-tity that invites meeting attendees are not permitted to occur during any official meeting activity. Please refer to the ESVS Office before organising your private functions to ensure that it does not compete with the official ESVS meeting program in any way.

ESVS must also be notified in advance of any ancillary events taking place during the congress regardless of location, time or date of the event.

14. Interpretation of RegulationsESVS has the sole and exclusive right to make changes, amend-ments and additions to partner guidelines stated in this doc-ument and subsequent communications, as it deems neces-sary to the proper conduct of the partner and, thereupon, the general terms and conditions, as amended, shall govern the actions of all partners. Interpretation of the partner general terms and conditions and operational rules shall rest solely with ESVS, and the decisions of ESVS shall be final. ESVS may require partners to make such alterations to their displays as it deems necessary to the proper conduct of the exhibition. Failure to comply may result in immediate expulsion from the exhibition or the payment of reimbursement and compensation to ESVS by the partner for all expenses related to the alteration of a booth/ display.

15. Fire Regulations: All fabric, carpet and plastic exhibit booth material must be fire retardant. Oil cloth, tarpaper, nylon, certain plastic or oth-er materials that cannot be made flame retardant are prohib-ited. No open flames are permitted without a fire department permit. ESVS reserves the sole and exclusive right to alter the exhibit area layout as it deems necessary to comply with local and building fire regulations.

16. Liability

The organisers will provide security service during meeting hours. Neither ESVS, nor its partners, members, officers, rep-resentatives, agents or employees, will be responsible for any injury, theft, loss or damage that may occur to the exhibits. In the event that said premises are destroyed by fire, climatic elements or by any other cause, or by government intervention or regulation, military activity, strikes or any other circum-stances which make it impossible for the ESVS Annual Meeting to take place, the contract shall terminate and the partner or sponsor shall waive any claim for damages or compensation except the pro rata return of the amount paid for space, after deduction of actual expenses incurred in connection with the ESVS Annual Meeting. Companies are required to make their own arrangements with respect to insurance and organisation of their booth.

Terms & Conditions

Documents

Partnership Opportunities ESVS · 2016. 11. 5. · 3 Partnership Opportunities XXX ESVS Annual Meeting The ESVS Annual Meeting 2016 will be held for the second time after 1999 in