PARTICIPANT HANDBOOK - C'SPACE · 2019. 6. 20. · • Dispose of trash and combustible waste (rags, etc.) in the hazardous waste containers located under a shelter, outside, in front

PARTICIPANT HANDBOOK

For its 56th edition, the C’Space event will be held for the 5th time at the foot of the Pyrenees, in the 1st RHP (Hussars Paratroops Regiment) Ger military camp.

A badge will be issued to you on arrival [1]. It must be clearly displayed at all times during C’Space so please don’t lose it. At any moment it can be inspected by the military personnel or the C’Space staff.

Once inside the Camp, please follow the arrows which will lead you to the « Bâtiment des clubs » (Club building).

Entry via the C’Space reception desk [2] is obligatory. Here staff will check your contact information, assign you to a bedroom and give you a bag containing your participant handbook, and other C’Space documents. Finally, a work area will be assigned to you in the Clubs building.

The C’Space reception desk is open from 9 am to 7 pm, please ensure your arrival is during this time slot.

Your vehicle, once unloaded, needs to remain on the car park located at the Ger camp entrance (outside of the site) [14]. Inside the camp you can get around by bike (complying with the traffic regulations) or on foot. It is prohibited to move around the Ger camp after 2 am. During the day, a shuttle service is set up to facilitate access to the launch area (about 3 km away from the base camp): registration is required if you want to use this service.

The places marked [n] in the text can be found on the

Base Camp map on the back cover

of this booklet.

The Ger Campand C’Space

1

GUIDE DU PARTICIPANT - C’SPACE 2019

Practicalinformation

22


ACCOMMODATION

The accommodation buildings [3-4-5-6-7] are located 100 m from the Clubs building. Every room generally has 6 beds and associated individual lockers. The showers are separate from the rooms.

On the day of departure, sheets, fitted sheets, blankets, pillow and pillow cases need to be brought down to the ground floor. The mattress cover needs to be left on the mattress.

In order to ensure a pleasant stay, please respect the following rules:

• After 10pm, noise levels must be reduced to a minimum.

• Be cooperative and courteous with the C’Space staff, they guarantee your comfort and safety.

• Make sure to leave your room as clean as you found it upon arrival, keep the floor clean and empty the bins.

• Smoking is strictly prohibited inside the premises.

Safety instructions are displayed in each building next to the evacuation plans. These instructions need to be adhered to in order to ensure the safety of all participants.

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4


CANTINE ACCESS

All meals are taken at the Ger camp cantine at the following times: • Breakfast: 6.30am to 8.30am• Lunch: 12am to 2pm• Dinner: 7pm to 8.30pm

Note: For dinner, no one will be accepted after 8.30pm.

KEY EVENTS TO REMEMBER !

Monday 15th at 5pm:Inauguration of C’Space 2019 outside the clubs building [10]. Tuesday 16th at 3.32pm:Saturn V experimental rocket will be launched as a tribute to the 50th anniversary of the first steps on the moon. Wednesday 17th at 12am:CanSat award ceremony. Friday 19th, from 8.30pm:End of week party. On the agenda : Prize ceremony, best moments video montage, celebratory meal, music…

ARRIVAL & DEPARTURE

A shuttle bus service is provided between the SNCF railway station, the airport and the Ger Camp. Registration is required to use this service. Please take into account the shuttle times in order to organize your travel accordingly.

Tarbes SNCF train station — Ger CampShuttles at 12.30pm, 4pm and 5pm on Saturday 13th

Ger Camp — Tarbes SNCF train stationShuttles at 9.15am, 11.30am and 1pm on Saturday 20th

Lourdes/Tarbes Airport — Ger Camp Shuttles at 11.45am and 4pm on Saturday 13th

Ger Camp — Lourdes/Tarbes AirportShuttle at 9.45 am on Saturday 20th

MAKE THE MOST OF YOUR FREE TIME

An entertainment team will be on site all week in order to organize various activities, games, and challenges.

Participants can take part by contacting the Planète Sciences team.

5


The launcharea

The launch area, located about 3 km from the base camp, is accessible by shuttle, and also with the “club car” on the day of your team’s launch.

Rocket launches take place from Monday afternoon to Friday morning (unless there is severe weather). The flight schedule is based on qualifying order. It is important to note that the last qualified teams may not be able to launch if every other launch window is already taken, especially in the case of bad weather.

Remember to wear a hat and to protect your skin with sunscreen.

BEWARE

In the launch area different risk zones are identified. For each area, respect the safety instructions given by the operational teams.

Lighters, or other objects that generate fire or heat, as well as mobile phones (even turned off) must be left in the club tent in a box provided for this purpose before entering the pyrotechnic zone.

The recovery of rockets will take place after the last launch window (depending on time and weather), with at least one person from the operations team.

6


Safetyinstructions

PREVENTIVE ACTIONS AGAINST FIRE

To facilitate evacuation• Exits must remain free of all objects, equipment

and furniture.

• Space between beds must remain free of all objects (such as chairs and tables or other furniture).

• Smoking or the use of electronic cigarettes is strictly prohibited in all buildings.

• Be careful with electrical appliances, use the available power outlets, electrical auxiliary heaters are prohibited.

• Make sure to dispose of your cigarette butts in the provided ashtrays outside of the buildings.

• Dispose of trash and combustible waste (rags, etc.) in the hazardous waste containers located under a shelter, outside, in front of the Club building [10]. Moreover, hazardous chemicals must be stored and inventoried in the small room provided for this purpose in the Clubs building [11], next to “David room”.

• Do not leave your devices plugged in your room when you are absent.

• Only enter areas you have authorization to access.

• Avoid creating open flames.

• Food and drink is forbidden on working stations: take a break !

In case of fire in a building1. Keep calm.

2. Go to the meeting point of your building as indicated on the escape plan.

3. Listen to the instructions given by the logistics and rescue teams.

SAFETY RULES IN BASE CAMP

In order to avoid accidents• Wear Personal Protective Equipment (PPE) and

clothing.

• Avoid carrying heavy loads alone: ask for help.

• Don’t overload power outlets: use power strips with breakers for computers and mobile phones.

• Wear clothes adapted to your activity.

7


Respecting the environment• Use the appropriate recycling bins available

around camp.

• Disconnect any power tools once work is completed.

• Turn off lights, computers and printers etc. when not it use.

For everybody’s comfort• At night keep noise to a minimum: avoid

conversations in the corridors and avoid making unnecessary noise during sleeping hours both inside and outside buildings.

• Respect the 3 m safety distances around the fences. “Beware of the dogs” signs are located around camp: two dogs are kept on the premises at all times.

SAFETY RULES ON THE LAUNCH PADThe Ger Camp is a military area which has several PROHIBITED zones.It is therefore essential to follow the safety rules below.

Movements• Wear, at all times, your personal C’Space

badge inside the camp.

• Always stay on marked paths and roads whilst moving about (on foot or by bicycle).

• By night, use a flashlight to facilitate your movements on the camp.

• In the launch area vehicle parking is only possible in authorized areas.

• You must abide to traffic laws, speed limits, and other safety rules in hazardous areas (even by bike).

• It is forbidden to ride in transport trailers. All loads must be secured and tied down.

Be aware of the different safety zones• Pay attention to safety officers’ instructions

and those broadcast through the loudspeakers.

• Comply with the boundaries of the various areas.

• Don’t enter or leave an area without being authorized by a safety officer.

• Members of the general public and other visitors must stay in the public area bordered by barriers and construction tape (red and white).

• The use of devices such as mobile phone, radio, walkie-talkies etc. is prohibited in the pyrotechnical area.

Suspicious objects• It is strictly forbidden to touch or keep any

suspicious object found on the ground. Inform someone who’s in charge of the security.

• Minors must be accompanied by their supervisors.

Rocket retrieval• All recoveries are done under the supervisor’s

responsibility and during the time slot allocated to your team.

• It is absolutely forbidden to recover a rocket alone.

• It is forbidden to climb in order to recover objects (ladders, trees, etc.).

8


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11


Useful nearbyaddresses

DIY STORESBricolage Leclerc CDA SO Route de Pau, 65420 Ibos

+33 (0)5 62 90 62 11

SAVFIMA – quincaillerie Rue de la Poste 65420 Ibos

+33(0)5 62 90 08 71

Mr Bricolage Centre Commercial - Route de Pau,

65000 Tarbes - +33 (0)5 62 44 09 44

COMPUTER STORESMicro Récup

17 rue du cimetière de la sède, 65000 Tarbes +33 (0)5 62 93 76 43

Équipement informatique 6 rue André Breyer, 65000 Tarbes

+33 (0)5 62 93 95 74

SUPERMARKETE. Leclerc

Route de Pau, 65429 Ibos+33 (0)5 62 90 62 62

12


13


Backpack: check-list of itemsYOU MUST NOT FORGET!

What for ? To take

To access the site > valid passport> vehicle documents and insurance (if you

come by car)> driving license

Because the sun will be shiningon C’Space

> sunglasses> hat/cap> sun cream

To access the launch area

Warning: people who fail to respect the dress code won’t be allowed to enter the launch area or participate in rocket recovery

> long trousers> sturdy closed shoes> rainwear (depending of the weather)> insect repellent> bottle of water> snacks

For working > working clothes> eye and hand protection

For accommodation > 2 padlocks (for the lockers)> shower towel> soap> sleeping bag

For hiking > hiking shoes

For the social events > evening wear> for the gala dinner, a costume according

to the theme

To get about on the camp at night > flashlight or headlamp

14


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Documents

PARTICIPANT HANDBOOK - C'SPACE · 2019. 6. 20. · • Dispose of trash and combustible waste (rags, etc.) in the hazardous waste containers located under a shelter, outside, in front