PART I – By-laws€¦ · Web viewPART I – By-laws. Name. The name of this organization is the Virginia American Youth Football Alliance/Conference (VAYFA). VAYFA is a non-profit

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PART I – By-laws

I-A) Name. The name of this organization is the Virginia American Youth Football Alliance/Conference (VAYFA). VAYFA is a non-profit organization within the meaning of the statutes and regulations of the Commonwealth of Virginia and the United States of America. VAYFA is a League officially chartered by the internationally recognized American Youth Football, Inc. (AYF) headquartered in Miami, FL.

I-B) Purpose. The sole purpose of VAYFA is to provide the youth of Northern Virginia with organized, adult-supervised, healthy football and cheerleading programs consistent with AYF rules. In doing so, this organization will constantly promote the ideas of fellowship, community spirit, good sportsmanship and fair play while ensuring that proper training, instruction, safety and equipment are furnished to the participants.

I-C) Definitions.

1) The term “Applicable Rules” as used herein shall mean formally adopted AYF rules or other formally adopted rules by AYF Atlantic Region, VAYFA or individual Association rules so long as such rules are allowed by AYF rules for the subject matter at hand. Refer to the American Youth Football Official Rules and Regulations for more details.

2) The term “League or Conference” shall mean VAYFA.

3) Associations: The term “Association” is utilized in the identification of 2 different types of Associations, as follows:

a) Association shall mean, any organization with three or more football teams, who have by-laws, have been approved as a VAYFA Association, are in receipt of AYF correspondence indicating that the organization is a subordinate organization of AYF, have paid the requisite fees during the calendar year as prescribed by VAYFA, and have 1 vote by the Association spokesperson on VAYFA voting matters.

b) Probationary Association shall mean any group with three or more football teams in their first year of existence in VAYFA who have by-laws, have been approved as a VAYFA Probationary Association, are in receipt of AYF correspondence indicating that the organization is a subordinate organization of AYF, have paid the requisite fees during the calendar year as prescribed by VAYFA, yet does not have VAYFA voting rights during its probationary year. When a group or individual breaks away from an Association and forms a new Association with three or more football teams, that newly formed Association will be considered a Probationary Association for the first calendar year.

4) The term “Association in Good Standing” shall mean an Association whose fee payments to VAYFA and all associated county fees are current and are not subject to any pending or future known disciplinary action.

Revised from March 18, 2015 General Board Meeting; Part II, (4.) 1

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5) The term "Individual Team" means any team that participates in the VAYFA

but does not belong to an association.

6) VAYFA will not permit teams/ associations to participate in multiple competitive leagues; ex: Pop Warner, AAU, or any other non AYF leagues.

I-D) Organizational Structure and Membership.

1) Executive Board. VAYFA is a youth football and cheerleading conference that falls under the jurisdiction of the AYF and participates in the AYF Atlantic Region. The day-to-day operations of VAYFA are managed and maintained by an Executive Board. The Executive Board will consist of a President, Vice President, Football Commissioner, Cheerleading Commissioner, Treasurer, Secretary and Scholastic Coordinator. The Executive Board shall manage all affairs of VAYFA.

a) President. The President presides at all meetings of the General Board, conducts meetings with Robert's Rules of Order using it as a guide only and votes only in the event of a tie vote. The President shall represent VAYFA on all business (not otherwise delegated to or appropriately handled by the VAYFA Football Commissioner or VAYFA Cheerleading Commissioner) between VAYFA and other entities including the community, the Atlantic Region and/or AYF. The President shall perform such other duties as assigned by the Executive Board.

b) Vice-President. The Vice-President shall fulfill duties of the President upon the President's absence or inability to perform his or her duties. The Vice-President shall perform such other duties as assigned by the Executive Board.

c) Secretary. The Secretary shall maintain a permanent and accurate file of all records and documents of the VAYFA, notify members of meetings of the General Board, record the minutes of all such meetings (including the names of all attendees), maintain a master file of VAYFA membership (including Association Boards of Directors and team/squad rosters) and publish and update the VAYFA calendar approved by the Executive Board. The Secretary shall perform such other duties as assigned by the Executive Board. The Secretary will send out the unofficial minutes within 10 business days following monthly meetings, once approved by the president and football commissioner.

d) Treasurer. The Treasurer shall establish and maintain a checking account in the name of VAYFA, maintain an accurate accounting of all VAYFA receipts and disbursements, prepare for the General Board and public disclosure (if requested in writing) monthly VAYFA financial statements and, for Executive Board approval, an annual VAYFA budget. The Treasurer shall maintain records of all sponsors for the VAYFA and ensure that any receipts or other information required by the Internal Revenue Service are provided to such sponsors. The Treasurer shall keep separate any donations given for Associations or individual teams


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and disburse the amount of such sponsorships to said Associations or individual teams. The Treasurer shall perform such other duties as assigned by the Executive Board.

e) Football Commissioner. The VAYFA Football Commissioner has authority to make day-to-day operational decisions regarding the VAYFA football program, including, but not limited to, rules enforcement, scheduling, field assignments, player assignment disputes between Associations and rules disputes. The Football Commissioner shall communicate regularly with the Executive Board, Vice Football Commissioner, Cheerleading Commissioner, Scholastic Commissioner, Association Directors of Football Operations, (or similar title such as “Football Commissioners") and Head Coaches, when appropriate, to facilitate compliance with rules and conduct other business. To this end, the Football Commissioner may call league-wide mandatory attendance meetings of the Association Directors of Football Operations (and coaches, as appropriate). The Football Commissioner shall be the final arbiter of rules disputes related to games (that do not amount to a game protest) appealed to him/her. The Football Commissioner shall:

(i) Enforce all Applicable Rules;

(ii) Preside at all meetings of the Association of Football Commissioners, and/or Coaches;

(iii) Promote and ensure safe and healthy competition at all games;

(iv) Arrange for game officials unless an alternative arrangement is made with an Association;

(v) Ensure Field Marshals are trained;

(vi) Approve and publish the proposed pre-season, regular season, intra-league postseason, and bowl game schedules;

(vii) Publish League, Regional and National Playoff schedules;

(viii) Interface with officials from other leagues and regions and gain appropriate Atlantic Region approval for inter-league and inter-region games;

(ix) Review, certify and approve all Association/Individual Team football rosters;

(x) Publish deadlines for the submission of paperwork for all AYF activities potentially affecting Association teams, due by September 15th;

(xi) Approve and forward any paperwork required by the Region or Nationals;


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(xii) Ensure all Associations/Individual Teams have complied with AYF registration and insurance requirements;

(xiii) Perform such other duties as assigned by the Executive Board.

f) Cheerleading Commissioner. The Cheerleading Commissioner is responsible for ensuring that all participants in the cheerleading program follow all applicable rules. The Cheerleading Commissioner shall communicate regularly with the Executive Board, Association Cheerleading Commissioners and Head Cheerleading Coaches to facilitate compliance with such rules and conduct other business. To this end, the Cheerleading Commissioner may call mandatory league-wide meetings of the Association Cheerleading Commissioners (and coaches, appropriate). The Cheerleading Commissioner shall:

(i) Enforce all applicable rules;

(ii) Preside at all meetings of the Association Cheerleading Commissioners, and/or Coaches;

(iii) Promote and ensure safe and healthy competition at all games;

(iv) Publish the proposed pre-season, regular season, intra-league postseason, and bowl game football schedules;

(v) Plan, coordinate and execute an intra-league cheer competition;

(vi) Interface with officials from other leagues and regions and obtain appropriate Atlantic Region approval for cheer competitions outside the league;

(vii) Publish information regarding cheer competitions outside the league;

(viii)Review and approve all Association/Individual Team cheer rosters;

(ix) Publish deadlines for the submission of paperwork for all AYF activities potentially affecting Association teams;

(x) Approve and forward any paperwork required by the Region or Nationals;

(xi) Sign VAYFA cheerleader identification cards, if applicable;

(xii) Shall perform such other duties as assigned by the Executive Board.

g) Scholastic Coordinator. The Scholastic Commissioner shall, in a timely manner, coordinate and review (with Association/Individual


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Team Scholastic Coordinators) scholastic records for all VAYFA youth participants to verify scholastic fitness as published in applicable rules. The Scholastic Coordinator shall submit such scholastic records in the proper form to the Atlantic Region Scholastic Director as required.

2) Appointment/Appointment Process/Term of Office/Removal of Officers.

a) Appointment. The Associations (Probationary Associations are excluded) on the General Board shall appoint, upon simple majority vote, the VAYFA Officers. Association Officers may be appointed as VAYFA Officers. If an Association President is appointed as a VAYFA Officer, then the affected Association shall fill the vacancy with a duly authorized representative to serve as that Association's voting member on the General Board.

b) Appointment Process. From December through January each year, the Executive Board shall accept nominations from all Associations to fill VAYFA Officer Positions for the upcoming year. Anyone that is nominated and not present must give written acceptance to be elected; letter or email that is printed and present is the written acceptance that is necessary. At the January General Board Meeting each year, the previous year’s General Board shall vote by secret ballot to appoint one of the nominees to fill each position.

c) Nominating Committee. The Executive Board may elect to utilize the services of a Nominating Committee to facilitate the recruitment and screening of potential nominees for Officer Positions. In such case, the Executive Board, by no later than the September meeting of the General Board, shall appoint a committee charged with developing a list of nominees. Nominations that are emailed to the Executive Board from November through January’s meeting will be sent out to Association presidents and posted on the website for everyone to view.

d) Term of Office. Officers shall serve a one-year term beginning on January 31 and ending January 30. Unless an Officer resigns or was removed for cause, there is no limit on the number of times an incumbent may be re-appointed.

e) Removal. Upon proper motion by any General Board member, the Executive Board may, upon 2/3 majority vote, remove an officer for sufficient cause. Upon removal of an officer, the General Board shall accept nominations from adult volunteers and vote by secret ballot to appoint a replacement.

f) Resignation. If a VAYFA Officer is unable or unwilling to perform his or her duty, notification should be submitted in writing to the VAYFA Secretary or President. Responsibility of his/her office does not cease until his/her resignation is accepted, or, at least, until there has been a


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reasonable time for its acceptance. Upon acceptance of the resignation, nominations will be accepted at the next monthly General Board meeting to fill said vacancy. Upon all nominations being made and properly seconded the General Board shall vote by secret ballot to appoint one of the nominees to fill the vacant Executive Board position. Upon resignation the individual cannot be elected to the Executive Board for 1 full year.

3) General Board. The League is comprised of an Executive Board, Vice Commissioners, various committees or other positions of responsibility, Associations and teams. Associations are comprised of a management unit (e.g., Board of Directors), various committees or other positions of authority, and individual teams, which are further, comprised of coaches, other positions of responsibility, and youth participants. Each President of Associations in good standing (not including probationary associations) will have 1 vote on matters before the Executive Board.

a) Vice-Football Commissioner. The Vice-Football Commissioner will be appointed by the Football Commissioner and shall be a non-voting member of the Executive Board. The Vice-Football Commissioner shall assist the Football Commissioner with his or her duties, serve in the place of the Football Commissioner when the Football Commissioner is unavailable and perform such other duties as assigned by the Executive Board.

b) Vice-Cheerleading Commissioner. The Vice-Cheerleading Commissioner will be appointed by the Cheerleading Commissioner and shall be a non-voting member of the Executive Board. The Vice-Cheerleading Commissioner shall assist the Cheerleading Commissioner with his or her duties, serve in the place of the Cheerleading Commissioner when the Cheerleading Commissioner is unavailable and perform such other duties as assigned by the Executive Board.

c) Criteria For Selection of Vice Cheer Commissioner and Vice Football Commissioner

These positions will be selected and determined solely as needed at the discretion of and by the current elected Cheer and Football Commissioners. Football and Cheer Commissioners will use their best judgment in keeping with the established standards and rules to select an individual they believe to possess the moral Character, Courage and Candor to accurately assess situations, gather information and make sound decisions based on the information obtained.

3) Appointment/Removal of Association Presidents. a) Appointment. The President of each Association (Probationary

Associations excluded) eligible for membership on the General Board, elected or appointed to said position in accordance with the Association's by-laws, shall serve on the General Board. Each Association (Probationary Associations excluded) shall appoint a


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representative (e.g. Vice President or Vice Commissioner) to represent the Association on the General Board if the Association President is unable to attend General Board meetings or otherwise conduct General Board business.

b) Removal. Upon proper motion of any General Board member, the General Board may, upon 2/3 majority vote, remove, for sufficient cause, an Association representative from future participation in General Board meetings or other VAYFA activities. In such case, the affected Association shall appoint another person to sit as a voting member of the General Board.

2) Committees.

a) Scheduling Committee. There shall be a Scheduling Committee consisting of a representative from each jurisdiction hosting football games for the upcoming season. Recommend that the Scheduling Committee appoint a person to serve as the Master Scheduler who will coordinate and develop the game schedule with input from those established jurisdictions. The Scheduling Committee will develop and present a proposed regular season schedule that must be approved by the Executive Board before publishing to the League.

b) Ad Hoc Committees. The Executive Board may create standing and/or ad hoc committees as appropriate.

c) Appointment and Duties of Committee Chairpersons. The Executive Board shall appoint Committee Chairpersons for the Scheduling Committee and/or any ad hoc committees created by the Executive Board. Committee Chairperson shall perform duties as assigned by the Executive Board and may be relieved of their respective positions for sufficient cause by the Executive Board.

d) The bylaw committee will include the Presidents of each Association (or representative) and the Executive Board. They will meet before the season begins yearly, to go over the by laws and make amendments/changes that are needed

e) All area field committees will include the Presidents of each Association/ team within the county. This committee will provide practice and game fields and collect and pay the county for usage.

3) Volunteers. All persons holding any position of responsibility within VAYFA shall serve as volunteers without payment except contracted sports officials (referees, umpires, scoreboard officials, announcers, photographers etc.)

a) Adult Volunteers (Coaches, Team Moms, etc.) Adult volunteers having any contact with children shall meet all qualifications established by applicable rules for the position in question and shall be subject to a


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police background check prior to undertaking his or her responsibilities.

(i) Head Coaches. Head Coaches have daily personal contact with the community’s children, and by definition and tradition, serve as important role models and mentors. Once teams are approved for membership, head coaches must be identified no later than 30 days later and the name should be provided to the Executive Board. Head Coaches must be at least 21 years old, meet all the qualifications set forth in Applicable Rules and must have at least one-year relevant coaching experience. Associations shall select their Head Coaches and ensure the Background Check is fully completed and included in team notebooks for certification process.

IMPORTANT NOTE: Head Coaches must attend ALL mandatory VAYFA Commissioner Meetings to ensure proper understanding of League policies and expectations.

(ii) Assistant Coaches, Team Mom/Dad, Etc. These officials shall meet all qualifications in applicable rules. Unless an Association promulgates more stringent rules, Head Coaches may appoint as many Assistant Coaches, Coach Trainees, Team Mom/Dad, and Trainers as AYF rules/rosters allow. Associations shall ensure background checks applications for these officials are fully completed and submitted to the Executive Board, as appropriate. Such selections may be reviewed and, if sufficient cause exists, disapproved by the Executive Board.

b) Coach Trainees. Coach trainees shall be at least sixteen (16) years of age and meet all qualifications as established by Applicable Rules.

c) Youth Participants. Youth participants shall be football and cheerleading participants between the ages of five (5) and fifteen (15), both ages inclusive and shall meet all qualifications established by Applicable Rules.

I-B) Meetings. The General Board shall meet at least eight times throughout the year or more frequently as requested by the VAYFA President or any two Executive Board members. All meetings shall be conducted with Robert’s Rules of Order; using it as a guide only. The Executive Board may invite the Commissioners and Committee Chairpersons to provide information and/or participate in General Board discussions.

I-C) Voting. The Executive Board and Presidents of Associations in good standing, that have at least THREE football teams and are not in their probationary year may vote on matters before the General Board. The VAYFA President, or the VAYFA Vice-President when acting for the President pursuant to these by-laws, shall vote in the case of a tie vote. Each Association shall have only one vote. A board vote shall only take place if a quorum (51%) of the General Board in good standing to vote is present either in a face-to-face meeting or a


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telephone conference. All votes shall be taken by the President upon a properly seconded motion and the opportunity for discussion. Unless specifically stated otherwise herein, all votes shall be by simple majority (51%) vote of those in attendance.

I-D) Finances. VAYFA functions on a fiscal year basis. The fiscal year begins on January 1 and runs through December 31 of each year. VAYFA functions primarily through fees collected from Associations/teams, sponsorship donations and other Executive Board approved fundraising activities.

1) Annual Fees

a) The Executive Board will approve an annual fee schedule for teams associated with VAYFA and a minimum player registration fee will be established NLT February 1 of each year. Each team associated with VAYFA will pay an annual fee (amount to be determined by the Executive Board) no more than 30 days from the date the team is approved by the VAYFA board. The annual fee will be set so as to help defray league expenses. Association registration fees are non-refundable once approved membership into VAYFA.

b) Each Association/Team that participates in VAYFA shall collect its own individual participant registration fees, the amount of which shall be up to the sole discretion of each Association/Team while adhering to the minimum participant fee of $125. Fees for individual youth participants that join after the first regular season game or thereafter, shall be due to the registering VAYFA Association/Team with a revised copy of the affected teams’ roster being forwarded to the Football Commissioner prior to the newly registered player participating in a sanctioned game. Failure to forward the revised roster to the Football Commissioner prior to the new player participating in a sanctioned game SHALL result in the offending Association/Team to be ineligible for competition until a corrected roster is provided.

c) Annual Fee Schedule per season is as follows:

(i) Annual Team fee is $100 per team and $60 per association with cheer squads.

PART II - General Rules

Violations of the AYF Coaches Code of Conduct, VAYFA approved By-laws and VAYFA recruiting practices and guidelines upon being proven and/or witnessed will result in a minimum penalty of a 2 game suspension and probation for a full year. Consideration will also be given to place Organization/Association on probation for a full year.

II-A) Code of Conduct.


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1) AYF Code. Parents and Volunteers shall sign and adhere to the AYF Code of Conduct (Appendix A). Associations/Individual Teams shall deliver a copy of the VAYFA Code of Conduct to the participant's parents or legal guardians upon registration of the participant. Coaches will read and adhere to the Coaches Code of Conduct (Appendix B) from the AYF Rules and Regulation.

2) Cutting Players. Cutting of players is not allowed in VAYFA, however, a Head Coach is allowed to drop a player once it is determined that the player is a safety risk to him/herself or to others on the field. The Head Coach must inform and get the approval of the Associations Board of Directors before dropping the player.

3) Sideline Area. Only official staff and players are permitted in the sideline area. Any person violating this rule will first be asked to leave the sideline area. A second warning will result in the removal of the offending person from the event. Refusal to leave the event will result in the forfeit of the game for the team the offending person is supporting. Official staff and players must stay between the 25-yard lines. Game Fields locations that are inside of a track, the track will serve as the barrier for all spectators. Each location for games is the responsibility of that area, maintaining the fields, field equipment, etc.

4) Rulings by Football Commissioner/Appeals. Alleged violations of the Code of Conduct shall be reported to Association President (and Field Marshal if an act occurred on game day) of member’s organization. Association President shall ensure that the alleged violation is submitted to the Football Commissioner and VAYFA Secretary in writing within 48 hours of the incident and/or when he or she became aware of the incident. The Association President at this time is required to pay a fee of $100.00 that will be filed with the VAYFA Secretary; fee will be reimbursed for finding rules of violation.

The Football Commissioner will determine if a Hearing Committee will be formed based on the merit of complaint (to include violations outside of 30 days), and the degree of harm to AYF/VAYFA/members. The Football Commissioner will either form a Hearing Committee or dismiss the complaint as invalid. Association President may call a General Board meeting and/or wait until the next scheduled General Board meeting; General Board can vote to hear the complaint or dismiss the complaint.

The Football Commissioner will appoint a Hearing Committee made up of two Association Presidents and his/her self to hear and rule on the alleged violations; association with no conflict in the matter and who are in good standing will be chosen alphabetically by availability in order to address the complaint in a reasonable time; appeals to the Hearing Committee ruling will be heard by the Executive Board. An individual who the actions were imposed against has 48 hours from the date of the imposed actions to file an appeal, in writing to the Football Commissioner. The Football Commissioner will inform the Executive Board of the appeal, schedule meeting and provide all documentation. The Executive Board decision is


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final (VAYFA President will vote in the event of a tie.

The Association President and his or her staff shall gather the information and submit the complaint to Football Commissioner and Secretary. All complaints must be submitted formally in writing, with reference to what specific bylaw or rule, AYF, VAYFA, or VHSL rule has been violated or compromised.

The Football Commissioner will notify the member that a complaint has been filed against him or her; this notification will occur within 48 hours.

All parties have 8 days to submit statements of support; the Hearing Committee has 4 days to follow up directly with witnesses and/or review documentation before calling a hearing; no witness will be contacted without a written statement…it is our goal to contact witness(s) who submit statement that will not be attending the hearing (it is in the member’s best interest to ensure the hearing committee is aware of witness not attending the hearing.

In accordance with the Hearing Committee, Executive Board, or General Board will review the complaint, interview relevant personnel and decide if imposing any action is necessary.

5) Formal Complaint Process.Association Presidents and their staff are responsible for making the decision on complaint(s) that are submitted to VAYFA’s Football Commissioner on behalf of their members (family member with a participating child, volunteer or elected officer), can file a Valid complaint at any time during the current season through their organization. To file an official complaint, there is a required fee of $100.00 that will be filed with the VAYFA Secretary. If the complaint is found to have no merit thereby being a waste of valuable time to pursue, the fee then becomes non-refundable. This fee prompts anyone desiring to file a complaint to simply do their homework, read rules and By-Laws and know that a complaint is valid and not just a possibility.

6) Protests.

a) Head Coach or designated Assistant Coach may protest a game if he such coach reasonably believes that a game official (Commissioner, Field Marshal or Game Official) was in error in a decision that affected the outcome of the game (i.e., the Coach’s team would have won the game but for the decision).

b) All protests must be submitted to the Football Commissioner and VAYFA Secretary through the Association President, in writing, no later than midnight of the day following the game being protested. Note: There will be no Age/Weight complaints. These are all resolved at the scale. Players either meet the established criteria or they do not play. I.D. questions should be resolved with Birth certificate in team notebook.


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c) The Football Commissioner and appropriate Vice Football Commissioner shall review the protest, interview relevant personnel, and decide to uphold or deny the protest. Any protest decision may be appealed to the Executive Board for a decision.

d) Field Marshal will have a protest form at the game location to be filled out, if the game is being played under protest.

II-B) All Associations/Teams within the VAYFA Conference will have the geographical boundary of that which is associated with VAYFA itself.

II-C) Recruiting Players. In the sprit of having competitive football and cheerleading teams, coaches will be allowed to “recruit” players. The recruitment process is specifically defined as a coach identifying a potential player/participant and inquiring with the child’s parent as to the child’s and parent’s interest in your program. The following specific guidelines must be adhered to while “recruiting potential players”.

1) A child’s parent must be active in the entire recruiting process; potential players/participants are minors and cannot make legal decisions.

2) A registered player of an AYF team may not be contacted by a coach of another AYF team for purposes of changing teams or other reasons deemed unethical by the VAYFA Executive Board. A coach can communicate with a player/parent of another team in the off-season if the communication was prompted by the player’s parent for the reason of providing a superior experience for the child in the upcoming year. If a parent of a previous VAYFA player wants to move his child from one team to another, the parent must be informed to contact the VAYFA Football Commissioner with his/her intent, a form for transfer will be put on the VAYFA.com website for parents to notify the commissioner of the changing of teams. No further communication regarding the player switching teams should be conducted by either coach; until notification and action is taken by the Football Commissioner.

3) In accordance with AYF national rules and in the spirit of allowing all children to participate regardless of financial means, a child’s registration and related fees may be waived. However, under NO CIRCUMSTANCES may a coach entice a potential player to play for a specific team by providing a gift(s) the determination of “gift(s)” or “financial assistance to allow participation” would be determined by the VAYFA Executive Board if not reconciled at the local Association level.

4) Conferences are required to establish “Draw Areas” or “Boundaries” for its member Associations. Should an organization/team wish to accept the application of a participant (special participant) who is (1) outside of the Associations defined draw area, or (2) previously listed on a roster with another Association, it must provide full disclosure of these conditions to the Conference members they participate with and receive permission from the Conference in a manner to be determined by the Conference. Permission should only be granted on a limited basis when it is in the best


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interest of the participant and when it is determined that the participant has NOT been recruited. Conferences are required to create and enforce rules and regulations to prevent one Association from recruiting the players of another Association. Under no circumstances can a Conference allow any individual team to accept the application of more than 3 “Special Participants” without written permission from the National Office.

II-D)Establishment of Associations. Any person(s) seeking to establish an Association must have at least 3 teams within its association and submit a one time written request to the Executive Board no later than June 1 of that football season. The written request shall set forth the following: 1) the proposed name of the Association; 2) proposed mascot and color scheme for teams; 3) proposed number of football teams and/or cheerleading squads in the first year; and 4) goal relative to the maximum number of teams anticipated in the future. The General Board shall consider the request and vote by simple majority vote whether to approve (in full or with modifications) or disapprove the request provided the Association has participated in VAYFA the year prior. For Association requests from person(s) not participating the year prior as an Association and upon General Board approval, will be under a probationary period of no less than 1 year as a Probationary Association/Team(s) within VAYFA or appointed Association in good standing. If not accepted, the rejected Probationary Association/Team(s) may appeal to the VAYFA executive board for inclusion in the VAYFA league. Upon the Probationary Association/ Team participating in VAYFA for 1 year without incident and being in good standing, the association may apply the following year to be a free standing Association with all VAYFA Association privileges. The mentoring process will not include nor allow any VAYFA Association having the right to solicit players at anytime from the Probationary Association/Team(s). The solicitation of players under these circumstances from the Probationary Associations/Team(s) would be governed by typical VAYFA bylaws, in the subsection of “recruiting” and considered a violation subject to penalty.

II-E) Established Associations. Once an Association is approved within VAYFA they will not be dissolved until written notification is given to the Executive Board by the Associations Board of Directors notifying them of the dissolution. Associations are required to submit an Association/Team Registration Request Form yearly to VAYFA. This form will identify the teams the Association is requesting to participate in the upcoming season. Once the teams are approved by the General Board, all required team fees are due within 30 days of approval.

II-F) Official Team Rosters. In accordance with Part I, Section D, 1(b) of these by-laws, each Association that participates in VAYFA shall collect its own registration fees in the amount of which shall be up to the sole discretion of that Association provided not less than the VAYFA established minimum player fee of $125. Once the individual teams are registered, each Association will be required to submit team rosters to the VAYFA Football Commissioner by the Monday prior to the 1st Saturday game of the season. Failure to comply submitting team rosters will suspend that team(s) play for


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the upcoming week, failure to comply by the following Monday will result in permanent suspension of that team for the remainder of the season and removal from the schedule. Team rosters must consist of at least 16 eligible players and not more than 36 players. The Association must approve any additions to the team roster after the start of the regular season and an updated roster must be forwarded to the VAYFA Football Commissioner prior to the new participant playing in a sanctioned game. VAYFA strongly discourages coaches adding players to team rosters without them being properly registered within the local Association level. August 19th a copy of at least a 16 person roster is due to the Executive Board. MPR copies must be submitted one week prior to game 1 to keep on file for the season. All participates must be certified by September 15th or dropped from your AYF official roster.

PART III - Football Division Rules

III-A) General.

1) High School Rules. Except where specifically prescribed by these By-laws and/or National AYF Rules, all football games will played under National Federation of State High School Athletic Association Rules.

2) Field Marshals. Each Association shall appoint at least three (3) adult volunteers to serve as Field Marshals. All Field Marshals must receive training from and be certified by VAYFA prior to serving in such capacity. Field Marshals are the highest authority at all games played on that Field Marshal's field for that day (except the Football Commissioner) unless an issue is protested to higher authority pursuant to these rules.

III-B) Football Class/Division/Conference Assignments.Assignment. Depending upon the number of available teams, VAYFA may conduct organized football in any or all of the following Divisions.

Age and Weight Classifications.

a) Age. National Division participants age is his/her age as of July 31 of the current year. All American Division participants age is her/her age as of December 31 of the current year.

b) Weight.

(i) Game Day Weight Masters. Field Marshals shall serve as Weight Masters for all games at his or her respective field.

(ii) Rulebook Weight. Players shall meet the weight prescribed above plus the equipment allowance. Note: Pee Wee and below shall be granted a 5 pound equipment allowance and Jr. Midget and above will be granted a 6 pounds equipment allowance.


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"Equipment" shall consist of cleats, game pants with 7-piece pad set, socks, and game jersey. Any player(s) exceeding this weight WILL NOT play in that game. There are no exceptions to this rule. Violations of this rule shall result in a one-game suspension of both head coaches and a second violation will result in the removal of the offending coach for the remainder of the season. If a player does not make weight, they do not turn their jersey inside out.

NATIONAL DIVISION

Team Age (as of July 31st)Max Stripped Weight + Uniform Al-

lowance = Max Dressed WeightTiny Mite 5, 6 and 7 90 + 5 = 95 lbsMitey Mite 7, 8 and 9 105 + 5 = 110 lbsCadet 8, 9 and 10 O/L 109 + 5 = 114 lbs O/L 89 + 5 = 94 lbsJr PeeWee 10 and Under, 11 O/L 119 + 5 = 124 lbs O/L 99 + 5 = 104 lbsPeeWee 11 and Under, 12 O/L 134 + 5 = 139 lbs O/L 114 + 5 = 119 lbsJr. Midget 12 and Under, 13 O/L 149 + 6 = 155 lbs O/L 129 + 6 = 135 lbsMidget 14 and Under, 15 O/L 174 + 6 = 180 lbs O/L 154 + 6 = 160 lbs

Pre-Game Weigh-In Must Be Conducted Prior To Each Game


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c) Practice/Games Within Age/Weight Class. No practices or games will be played between teams of different age/weight classes except at the Midget/Senior Midget level.

d) Identification Cards. Identification cards shall be in accordance with applicable rules and shall not be expired on or before the date of the game for which the card is being used. Only the Department of Motor Vehicle (DMV) Walker’s ID, passport or military ID will be accepted as proper identification.

2) School Ball. There shall be no high school football players allowed (grades 9 through 12) on AYF teams, during the regular season or during the playoffs. However, for football players in middle school, AYF will allow players to participate/play for both their middle school team and for VAYFA each year. After November 1, no team may have a middle school player who is also actively playing for his middle school team. While VAYFA does not encourage this practice, VAYFA will allow middle school ball players on teams so long as the player's parent/guardian consents in writing.

Violation of the “NO HIGH SCHOOL BALL RULE”. This will be enforced w/ the strictest of measure and accountability – Association Presidents and League Football Commissioners must be really watchful for this practice and will conduct an immediate investigation if discovered. The following measures will occur if this type of practice is discovered:

a) If a team rosters players who are participating in a high school football

program, this is in direct violation of the AYF rules and VAYFA by-laws.

b) The head coach of that team will be suspended for the remainder of the football season and will be prohibited from attending practice sessions and games.

c) The team in violation of this policy will continue to play their scheduled games without the ineligible players… ineligible players will be removed from the team roster immediately!

d) All games played with ineligible players on the roster will be forfeited immediately.

IMPORTANT: Head coaches who violated the “no high school ball rule” policy


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will have to petition the VAYFA Executive Board for future restatement and opportunities to coach in the league.

VAYFA Division I/II Selection and Declaration. D1 and D2 are determined by the Regional and National level and VAYFA must follow their decisions.

3) Playing Schedule/Determining Champions.

a) Schedule

(i) Schedule Made by League. VAYFA shall schedule all regular season games and may offer a pre-season schedule as well. Associations/Individual Teams may schedule their own pre-season and post-season games as long as they do not interfere with post-season regional/national playoff games. Development of the Schedule. The Scheduling Committee shall develop a regular season schedule (including field assignments) and present it to the General Board pursuant to 51% vote of the Scheduling Committee no later than August 19 of each year. If an Association does not have a field that it can use within its geographical boundaries, the Scheduling Committee shall designate (if practicable) a field elsewhere to serve as that Association's home field during the season. In such case, the Executive Board shall assess such usage in its fee schedule. If the Football Commissioner approves the schedule, he or she shall forward it to the VAYFA Executive Board for approval. Any recommended change by the Football Commissioner shall be considered by the Scheduling Committee and then pursuant to simple majority vote, the Scheduling Committee shall forward the proposed schedule to the Executive Board for approval. The Executive Board shall approve the schedule as soon as possible but no later than August 22 of each year. Each jurisdiction hosting football games will provide input to the Scheduling Committee.

(ii) Field Assignments. Every effort shall be made to assign each Association four dates to host games at the Association's home field during the regular season where at least four teams of the Association play on its home field.

(iii) Inter-League/Inter-Region Games. Inter-League/Inter-Region games are authorized so long as they do not interfere with the VAYFA regular season schedule.

4) Determining Division/League Champions. The best record within an

Age/Weight Class Division shall determine final team standing for the regular season. However, should a tie for first place occur within the division, the following guidelines will be enforced:

a) Head-To-Head records will determine the champion, if there is still a tie


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then points against a team and lastly a coin toss.

5) Equipment

a) Football Player Gear.

(i) Teams traveling to compete at the regional and national tournaments must have two different color jerseys.

b) Game/Field Equipment. Each football team will provide their own game balls for the football game. Each Association hosting the football game shall provide field equipment (e.g., chains, line markers, goal post pads) for games played at the Association’s home field. The home team will have equipment on their own sideline- down markers and chains.

6) Playing Rules.

a) Roster Requirements and Minimum Playing Time.

(i) All assigned players present for a game must play at least four to eight plays from scrimmage dependant on roster size as applicable to AYF National rules. All teams must have a minimum of 16 eligible rostered players to be considered an official team and must have a minimum of 13 eligible rostered players eligible to play at the start of a game. At all times, a team must have a minimum of 11 eligible players to continue playing a regulation game. In the event a team has less than the required eligible rostered players, the game will be considered a forfeit. A forfeit score is documented as 6-0.

(ii) Head Coaches shall be held responsible for ensuring that all players play the minimum time in a game. At the end of the third quarter of play, the Field Marshal must stop the game to ensure all players have played the minimum number of plays. Mandatory play rosters must be provided to the Field Marshal immediately following each game. If a player has not received all of their numbered plays at the start of the 4th quarter, they must enter the game at that time and not leave the field until all plays are complete- even plays that don’t count for the MPR form, the player must stay on the field.

(iii) Tie Games. All inter-Division games and League Championship games tied at the end of regulation play shall be settled by a tie-breaker using the ten-yard line overtime procedure, as set forth by the National Federation of State High School Association. Further explanation of the tie-breaker procedure is provided below:

No Sudden Death will be allowed!


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There will ONLY be one time out granted to each team per overtime period – (remaining timeouts during the regulation game do not carry over!)

The referee will conduct a coin toss to determine which team gets the football

Teams will attempt to break the tie ball game with each team having two possessions (if required)

First possession will consist of four downs starting from the 10 yard line… and if required… the second possession will consist of four downs starting from the 5 yard line

Penalties will be properly enforced during overtime play

Extra points will be attempted

DURING THE REGULAR SEASON, IF GAME IS STILL TIED AFTER EACH TEAM HAVING TWO POSSESSIONS – THE GAME ENDS IN A TIE SCORE AND WILL BE RECORDED AS SUCH

Championship games will continue until a winner is decided!

b) Clock. There will be a 10 minute per quarter regulation clock for all tackle football games in the Mighty Mite to All American levels. There will be a 12-minute per quarter running clock for Tiny-Mite football games. The clock shall stop on all changes of possession and at the end of each half with two minutes remaining.

(i) A regulation clock is defined as the clock stopping on all out of bounds plays, incomplete passes, penalties, change of possession and the resetting of the chains for a 1st down.

(ii) The running clock shall stop on all possession changes and at the end of each half with two minutes remaining.

(iii) The running clock shall stop on all time outs.

c) Scoring. A touchdown is worth 6 Points. A PAT is worth 2 points if kicked and a successful PAT by running or passing the ball is worth 1 point. A field goal is worth 3 points.

d) Centering /Long Snapping. During a long snap for purposes of a punt or extra point the center will NOT have a defensive player head up. In the case of an offensive formation with a Shotgun snap, the defense WILL be allowed to have a defensive player head up on the center.


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e) Mandatory Play Rule Procedures. VAYFA set the minimum at 6-8 plays per game for each player rostered in accordance with Mandatory Play Roster (MPR) and AYF Rulebook. (I.e.16-25 player roster 8 plays minimum, 26-30 players have 6 play minimum and 31-36 player rosters require a 4 play minimum).

(i) Each team will assign two people, 18 years or older to assist w/ tracking minimum plays… (1) MPR monitor and (1) MPR spotter.

(ii) The MPR monitor will be staged on the opponent’s sideline to track minimum plays.

(iii) The MPR spotter will assist the opponent’s MPR monitor in tracking minimum plays.

(iv) MPRs need to be completed and available at the weigh-in prior to the start each game. MPRs should be typed before games and not be hand written at the scale.

(v) After weigh-ins are complete both teams will exchange MPRs.

(vi) Only plays from the line of scrimmage can be counted as a play (kickoffs, extra points, penalties or free kicks do not count as plays).

(vii) If a player has not received their mandatory plays by the end of the third quarter, those players MUST go in the game and remain in the game until they get their required number of plays. NO EXCEPTIONS. If this is violated; the game will be forfeited.

Note: If any player on either team does not meet the minimum play requirements – the violating team will forfeit that game. There will be NO pre-marking of the MPR prior to the player completing the required play. Violations will result in forfeiture of the game by the offending team without question.

f) Slaughter / Mercy Rule Procedures - AYF lopsided score rule is 35 points or 5 touchdowns, whichever comes first. VAYFA will also use the 35 points or 5 touchdowns, whichever comes first:

(i) Once a team scores 5 touchdowns more than the opposing team or is up by 35 points, the Slaughter / Mercy Rule shall be put in effect.

(ii) Once the mercy rule goes into effect a running game clock is started.

(iii) Losing teams have the option of receiving a normal kickoff or they may take the ball on their own 40 yard line.

(iv) Winning team is prohibited from running any misdirection, Revised from March 18, 2015 General Board Meeting; Part II, (4.) 20

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counter, reverses or trick plays. Skill position players must be replaced when possible.

(v) Mandatory plays must still be completed by all players.

(vi) Leagues cannot limit winning teams to only running between the tackles.

(vii) Once 5 touchdowns or 35 point differential is met current score will be officially recorded regardless of end score.

An intentionally run-up score is occurs when a team continues to pour it on even after the game is inTheir favor and far out of reach for their opponents. Coaches who practice this are to be disciplined byThe local Conference/Association. AYF considers this type of coaching contrary to its purposes.The AYF lopsided score rule is 35 Points or 5 touchdowns, whichever comes first. Once the scoreDifferential reaches 35 points or 5 touchdowns; the game clock will become a run-ning clock. Once theClock becomes a running clock it can only be stopped for injuries, official or team time outs. It will beThe losing team’s preference as to whether they will receive a normal kickoff or they may choose toTake the ball on their own 40 yard line. The winning team is prohibited from run-ning any misdirection,Counter, reverses or “trick plays” of any kind, or any play that has been consis-tently run with successDuring the game. Skill position starters must be replaced whenever possible. Con-ferences andAssociations cannot limit the winning team to only running between the tackles. Mandatory plays mustBe completed regardless of the score or game clock. If the winning team does not complete theirRequired mandatory plays, the full force of the mandatory play rules will be in ef-fect.Conferences are required to investigate/review all reported losses of more than 35 points or 5Touchdowns. Conferences are required to establish their own disciplinary actions for coaches that areDetermined to have intentionally run-up the score, in all cases an appeal process must be afforded toThe coach, unless the coach has signed acceptance of an agreement prior to the start of the seasonIndicated that the conference will not allow appeals of its disciplinary decisions.

IMPORTANT: Once the Slaughter / Mercy Rule is invoked; the team who was up by 5 touchdowns or 35 points is declared the winner of the football game no matter the outcome of the game.


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g) Pre-game weigh – in procedures:

(i) Head Coaches will be held responsible for the actions and/or inactions of all team personnel at the scales.

(ii) At a maximum 2 individuals per Association are allowed at the scales during weigh-in. It is the responsibility of the Head Coach to ensure all other individuals (staff, family members, etc.) leave the area.

(iii) The goal is to conduct weigh-ins at half time of the previous game.

(iv) If a player does not make the required weight during the team weigh-in, the player will not be allowed to weigh-in again. Jerseys will not be turned inside out if the player does not make weight.

(v) If a doctor/physicians scale is utilized for weigh-ins. An acceptable weigh-in will be determined by the weight set at the maximum for that level with daylight existing between the scale point and top of the scale.

(vi) Field Marshal must conduct all weigh-ins and have players produce the proper ID.

(vii) At a minimum, the Head Coach will have in possession at every game the certified team books with all required documentation.

(viii) If a player is not present during the team weigh-in, he or she has until half time of the scheduled game to be weighed-in and will play if they make weight and have the proper ID.

(ix) The late player will still be required to meet the “MPR” as if the entire game was played.

(x) If a player does not weigh-in prior to the end of half time… they WILL NOT PLAY IN THE GAME!

(xi) Head coach will ensure the late player meets the minimum play requirements.

(xii) A minimum of two referees must be present to be a sanctioned football game (Cadet – Midget and All American Divisions)

(xiii)All American Divisions will go through ID and equipment check with the field marshal present to verify.

2) VAYFA Special Tiny-Mite and Mitey Mite Game Rules.

a) Coaches on Field.


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(i) Two coaches may be present on the field for instructional purposes during all Tiny-Mite games.

(ii) One coach may be present on the field for all pre-season Mitey Mite games and the first 4 weeks of play. It is VAYFA’s philosophy that Mitey-Mite players can and should learn to function on the field without the presence of an instructional coach out on the field of play.

(iii) Coaches must cease all instruction, physical contact and/or verbal communication with their players once the quarterback is under center and must be 5 yards behind the deepest player on the field of play.

(iv) If a coach’s presence on the field unduly delays the play of the game, a referee may prohibit that coach from coming on to the field for instructional purposes.

b) Punts. Tiny-Mite and Mitey-Mite teams have the option of punting or moving the ball 25 yards from the line of scrimmage on fourth down. When the ball is on or inside the 30 yard line, the ball may only be advanced half the distance to the goal (at the 15 yard line). When punting, no rushing is allowed and the kicking team must remain stationary until the football is kicked. This is a practice that ONLY VAYFA recognizes. Regional/National levels DO NOT adhere to this rule.

c) Lining up over Center. This practice is prohibited during all Tiny-Mite and Mighty-Mite games.

d) Clock. There will be a 12-minute per quarter running clock for Tiny-Mite games. The clock will stop on all possession changes and at the two-minute warning of each half. In Mighty Mite Games a 10 minute regulation clock will be in effect. In Tiny Mite games the running clocks stops for all time outs.

e) Length of Football Field. Tiny-Mite field will be 80 yards and Mitey-Mite field will be 100 yards.

f) Turnovers. No fumbles will be allowed during a Tiny-Mite football game. A fumbled ball makes the play dead. Interceptions will result in a turnover and can be advanced.

g) Tiny Mite and Mitey Mite Tie Games. Games will be allowed to end in a tie.

Tiny Mite teams will not kickoff; the ball will be placed on their own 35 yard line.

h) Tiny Mite games will not have more than 6 defensive players on the line of scrimmage from end to end and linebackers must be at minimum


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3 yards from the line of scrimmage. “Blitzing is discouraged”

2) Protests.

e) Head Coach or designated Assistant Coach may protest a game if he such coach reasonably believes that a game official (Commissioner, Field Marshal or Game Official) was in error in a decision that affected the outcome of the game (i.e., the Coach’s team would have won the game but for the decision).

f) All protests must be submitted to the Football Commissioner and VAYFA Secretary through the Association President, in writing, no later than midnight of the day following the game being protested. Note: There will be no Age/Weight complaints. These are all resolved at the scale. Players either meet the established criteria or they do not play. I.D. questions should be resolved with Birth certificate in team notebook.

g) The Football Commissioner and appropriate Vice Football Commissioner shall review the protest, interview relevant personnel, and decide to uphold or deny the protest. Any protest decision may be appealed to the Executive Board for a decision.

h) Field Marshal will have a protest form at the game location to be filled out, if the game is being played under protest.

PART IV - Cheerleading Rules

The American Youth Football (AYF) League has created a sister league uniquelyFor its cheerleaders. The name of this league is American Youth Cheer (AYC). AnyCheerleading, dance or step team who cheers for, or is affiliated with, a VAYFATeam is automatically welcomed into this organization. Cheerleading squads areRequired to be members of AYF/AYC.

It is required that VAYFA cheer squads follow, at minimum, the safety rulesOf National Federation of State High School Associations (NFHS). In addition to NFHS Spirit Rules, VAYFA cheer teams must follow theFollowing guidelines set forth in the AMERICAN YOUTH FOOTBALL, INC.OFFICIAL CHEER RULES AND REGULATIONS.

All teams/squads must furnish proof of General Liability and Accident Insurance.The required coverage can be obtained by Sadler Insurance. Additionally,

American YouthFootball must be named as an additional insured. All members, not coveredUnder the AYF/AYC endorsed insurance policy are required to deliver to AYF/AYCA certificate of insurance prior to conducting any games or practices. For moreInformation on the AYF/AYC endorsed insurance plan, visit MyAyf.com. A CheerTeam without football must have additional insurance.


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IV-A) Cheerleading Coaches3) All cheerleaders, mascots and/or spirit clubs must be a member of AYC in

order to cheer/ participate on the sidelines or fields (for any event) for VAYFA football teams/games/events.

4) All head coaches are required to have a log on to myayf.com and access to cheer resources.

5) All head coaches are required to participate in bi-monthly conference calls with the VAYFA cheer commissioner (and other coaches) to discuss programs, rules, assist with planning VAYFA cheer events and clinics.

6) Regional/ National competition is not required however encouraged. It is the expectation that our cheer programs be as competitive as our football programs.

7) Competition cheer teams must cheer for at least 4 games during the season in order to be classified recreation and compete in both AYC and outside of AYC.

IV-B Cheerleading Division Alignment.

1) League. Wherever possible, cheerleading squads will be created for every team in the existing age/weight classes. Associations shall be responsible for recruiting cheerleaders for each team.

2) Age Classifications. Generally, cheerleaders must meet the same age requirement as the team for which they are cheering. A participant’s age as of July 31st will serve as the official age for assigning participants to the appropriate squad for the entire season.

c) Siblings. A cheerleader of any age may be assigned to a team on which her brother is a player. However, if the sibling falls outside of the age requirements for that team, the squad may or may not be able to enter competition per AYC competition divisions.

3) Assignment to Teams. Cheerleaders shall be assigned to teams pursuant to Association

Rules. Safety and Uniforms. 1) Uniforms shall be purchased per Association rules.2) No jewelry may be worn except religious or medical medals that may be taped to the participant’s body without a chain. Earrings must be removed – coverage with band-Aids does not meet requirements for safe participation.3) Athletic shoes (sneakers) must be worn and must be tied. No boots are allowed.4) Uniforms must cover the midriff when standing at attention. Safety pins may not be used on uniforms as they present a safety hazard.5) Hair must not interfere with participant’s ability to stunt safely. Hair must be securedAway from the face as not to obstruct vision.


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6) Fingernails, including artificial nails, must be kept at an appropriate length (short, near the end of the fingers) to minimize risk for the participants

IV-B) Field Rules. Coaches will ensure that Football cheerleaders are kept at least five (5) yards back from the football sideline. Cheerleaders may cheer between the 20 and 30-yard markers on either side of the field. If track is provided on sidelines, cheerleaders may expand the length of the field. Cheerleaders may cheer during halftime on the football field. Cheer coaches and spotters are permitted on the football field during halftime performance. Following halftime routines, cheerleaders and cheer coaches must vacate the field before the game resumes.

IV-C) Field Rules. Coaches will ensure that Football cheerleaders are kept at least five (5) yards back from the football sideline. Cheerleaders may cheer between the 20 and 30-yard markers on either side of the field.

PART V - Amendments

V-A) These By-Laws may be amended by 2/3-majority vote of voting body present.

Approval and Adoption by the VAYFA Executive Board

We, the undersigned representatives for the nationally recognized AYF Associations in Northern Virginia, respectively, hereby approve and adopt these By-laws and Rules. We agree to actively discharge the duties herein

in a manner that is fair and consistent with National AYF and Atlantic Region rules and policies, these By-laws and all VAYFA General Rules.


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James McClendon

President, VAYFA

Date: _____________________

Michael Smith

Vice President, VAYFA

Date: _____________________

Tony B. Keiling

Football Commissioner, VAYFA

Date: ______________________


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Field Marshal Duties and ResponsibilitiesThe checklist below outlines the major duties and responsibilities that will be performed by ALL field marshals assigned to work a VAYFA football game during the football season. VAYFA is responsible for having a scale that is accurate and in good working condition at all game locations.

Maintain good order, discipline and a safe environment on game day for all the play-ers, spectators, coaches and referees.

Ensure there are no pets, drinking alcohol or smoking on County grounds. Greet referees and ensure they are familiar with the special rules for the Tiny Mite

and Mighty Mite division of play (slide of special rules will be attached). Divisions Cadet – Midget and All American Divisions will play an overtime format

(start on 10-yard line) – NO OVERTIME for TM & MM Divisions. Stress time management and keeping the games on time to the referees. Ensure the game field is set up properly yard markers, down marker and 10 yard

markers (Tiny Mites will play on an 80 yard football field.) Conduct weigh-ins for ALL teams and players participating in football games.

o A minimum of 13 players must be eligible and able to participate to start a regulation game! If a team drops below 11 players the game is over.

o Up front, give coaches and staff a quick brief on how weigh – ins will be con-ducted (KEEP ALL SPECTATORS, INCLUDING PARENTS AWAY FROM THE SCALE). Only 2 people from each team are allowed at the scale.

o Conduct weigh-ins at half time of the current game for the teams preparing to play… ensure opposing team coaches are present at the scale to monitor weigh-in. (Age/Weight Criteria attached).

o At the scale, coaches need to have in their possession certified team note-books.

o Remind coaches and staff of the mandatory play rule (see mandatory play roster… mandatory plays are determined by the size of the team roster).

o ALL football players will go across the scale wearing the following football equipment: game jersey, socks, game pants w/ 7 – piece pad set and game cleats (the field marshal will watch ALL players cross the scale.)VAYFA is allowing a 1 pound variance to the base weight for all divisions due to the scales

o If a player is not present for the weigh-in, they will have until the start of the 3rd quarter to weigh-in… once the second half of the game starts, that player who has not weighed in is ineligible to play in the football game

o If a player fails to make weight… THEY CAN NOT PLAY! (Only one time on the scale – no re-weighing a player). No Exceptions, the player does not turn their jersey inside out.

Ensure coaches exchange mandatory play rosters (MPR) prior to the start of the football game and assign two spotters to track mandatory plays.

Check MPR sheets at the beginning of the fourth quarter to ensure ALL players have played their required / minimum plays for the game.

If players have not received their mandatory plays, ensure those players go in the game and remain in the game until they get their required number of plays… if this is violated; the game will be forfeited

Roster/Participant manipulation of any kind will be considered cheating. At the conclusion of each game… check with the referees and record the scores on

the MPR sheet HEAD COACHES, HEAD OFFICAL AND FIELD MARSHALL WILL SIGN MPR

TO VERIFY SCORE OF THE GAME! COLLECT MPR SHEETS AND RETURN TO VAYFA Board MONDAY VIA

EMAIL [email protected] Revised from March 18, 2015 General Board Meeting; Part II, (4.) 28

mailto:[email protected]

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Ensure spectators are reminded to stay clear of the game field and away from the scale during weigh-ins

If a player is removed from the field with injury, it must be notated on the MPR to ensure a medical release is turned in to continue participating with practice/ games. Field marshal needs to sign it to prevent any questions.

YOU ARE IN CHARGE OF THE FIELD/GAMES AS FIELD MARSHAL!

Concussion Fact Sheet

What is a concussion: A concussion is an injury that changes how the cells in the brain normally work. A concussion is caused by a blow to the head or body that causes the brain to move rapidly inside the skull. Even a “ding” “getting your bell rung or what seems to be a mild bump or blow to the head can be serious. Concussions can also result from a fall or from players colliding with each other or with obstacles, such as a goalpost.Facts:

A concussion is a brain injury. All concussions are serious. Concussions can occur without loss of consciousness. Concussions can occur in any sport. Recognition and proper management of concussions when they

first occur can help prevent further injury or even death.Signs and symptoms by a coaching staff:

Appears dazed or stunned Is confused about assignment or position Forgets sport plays Is unsure of game, score, or opponent Moves clumsily Answers questions slowly Loses consciousness (even briefly) Shows behavior or personality changes Can’t recall events prior or after a hit or fall

Symptoms reported by the athlete: Headache or “pressure” in head Nausea or vomiting Balance problems or dizziness Double or burry vision Sensitivity to light or noise Feeling sluggish, hazy, foggy or groggy Concentration or memory problems Confusion Does not “feel right”

Insist that safety comes first. When in doubt, sit the player out. If a player has a possible concussion, he or she may not return to


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play until written permission is given by a health care professional. Talk with athletes and their parents about the dangers and

potential long-term consequences of concussion. Teach players safe playing techniques and to always play with

good sportsmanship. Have the proper safety equipment on players at all times and

ensure it fits properly.

AMERICAN YOUTH FOOTBALL

PARENTS / GUARDIANS“CODE OF CONDUCT”

All parents/guardians who have children participating within the Conference/League/Team must abide by a Code of Conduct, which includes the provisions that follow. Any violation of these rules or any Conference rules will result in immediate expulsion from your association and the Conference/League/Team. In addition, you will forfeit your membership for the current season and be subject for review for any other subsequent year.

ALL PARENTS/GUARDIANS AGREE TO:

1. I/We agree to furnish proof of Birth - i.e.: Birth Certificate, Passport or Military ID of applicant to the Association/League/Conference upon request.

2. I/We agree to furnish a copy of the most recent school years Report Card to the Association/ League/Conference upon request.

3. I/We agree that my child will participate in the “Scholars program” set up by the Association/ League/Conference. (Kindergartners and Flag programs are exempt.)

4. I/We agree to be financially responsible for Association equipment/uniform issued to applicant other than the normal wear and tear during games and practice, further I/We will reimburse the Association / League/Conference for the loss and/or damage to said equipment.

5. I/We agree to not smoke on the practice or playing field, or in the presence of a gathering of the team/squad. (i.e.: after a game/practice or team/squad meetings.)

6. I/We agree to abstain from the possession and drinking of alcoholic beverages and the possession or use of any illegal substance at any Association// League/Conference function. (i.e.: at games/practice, after a game/practice, team/squad meetings or gatherings.)

7. I/We agree not to deliberately incite and/or participate in “unsportsmanlike” conduct at ANY Association// League/Conference function. (i.e.: declaring at another city “AS OUR HOUSE”


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8. I/We agree to never protest a game official, judge or Commissioners decision in an aggressive demonstrative manner, which might incite violent or aggressive fan involvement.

9. I/We agree not to use abusive or profane language or actions at any time at any Association/ League/Conference function.

10. I/We agree not to criticize, belittle, antagonize, berate or otherwise incite the opposing team, its players, coaches, cheerleaders, fans, officials/judges or Commissioners by word of mouth or by gesture.

11. I/We agree to accept all decisions of the game officials, judges or Conference Officials as being fair and called to the best of their ability.

12. I/We agree to treat all children and adults while at any Association// League/Conference function with respect.

13. I/We agree to follow the proper Chain of Command when filing a complaint or voicing my opinion regarding any possible rule infraction or concern within my association or the / League/Conference organization.

The Chain Of Command is as follows:

You may only advance to the next level in the chain of command providing your situation has not been handled within 72 hours from your initial filing and you need further assistants.

A) The Head Football/Cheer Coach of your Association. (If your complaint is regarding the Head Coach you may go directly to the League President/Cheer Director (as applicable).

B) The President or Cheer Director of your Association (as applicable).

C) A letter written to the Association / League/Conference.

If you go directly to American Youth Football without going through the proper chain of command, you will be removed from this Conference WITHOUT the right to appeal.

14. I/We agree not to interfere with or come near the “Scale /ID Check-in Area ” at the football field, where the weigh-in/ID Check-in and pre-game check-in is taking place with the City/Conference Commissioner.

15. I/We agree to take responsibility for any actions that violates this Code of Conduct by a guest or relative of attending parent/guardian.

16. I/We agree not to bring in food, drinks, coolers, air horns, cowbells or drums into any stadium within the Conference/League/Team.

Any act of disrespect from a parent/fan directed towards game officials/judges, or Conference officials, creating a disturbance either in the stands or on the playing field, or has to be ejected from the game, practice or event, by the Conference official or game official, the penalty will be handed down to that individual immediately by the Conference official, and the assessed penalty will not require a hearing to be assessed.

17. I/We agree if I/We have been ejected or removed from any Association//


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League/Conference function I/We will refrain from attending any practices/games/competitions for the period of my punishment.

However, any penalty assessed to any individual may be appealed in writing to the Executive Board, within 72 hours from the time the penalty was assessed. The appeal will be handled in accordance with the American Youth Football Administration Manual.


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This Code of Conduct signature page MUST be placed behind the respective player/cheerleaders Association/ League/Conference Physical

Form in the Team/Squads book of contracts.

SECTION I: PLAYERS/CHEERLEADERS NAME & ASSOCIATION:

______________________________ _______________________________Player / Cheerleader’s Name (PRINT) Association / League Name

SECTION II: PLAYERS/CHEERLEADERS DIVISION - CHECK ONE:

( ) Tiny Mite ( ) Mitey Mite ( ) Cadet( ) Jr. Pee Wee ( ) Pee Wee ( ) Jr. Midget ( ) 6th Grade All

American( ) Midget ( ) 7th Grade All American ( ) 8th Grade All American

Team Name: __________________________

SECTION III: MEMBERS ACKNOWLEDGEMENT:

I do hereby certify by my signature below as a parent/guardian of a child participating within the Conference/League/Team that I/We have read & received a copy of the Code of Conduct and agree to abide by the terms and conditions of the “CODE OF CONDUCT” set forth by this Conference. I am also aware that the Conference/League/Team has a ZERO TOLERANCE POLICY in effect at all times.

__________________________________SIGNATURE of Parent / Guardian

___________________________________PRINT Name

___________________________________SIGNATURE of Parent / Guardian

___________________________________PRINT Name

__________________________Date

SECTION IV: ASSOCIATIONS ACKNOWLEDGEMENT:

I do hereby certify by my signature below that the above named parent/guardian did read & receive a copy of the “Code of Conduct” and agrees to abide by the Code of Conduct as required by the Conference/League/Team.

__________________________________Signature of Association Personnel


v.I-2014

__________________________________Board Position (title)


v.I-2014


Documents

PART I – By-laws€¦ · Web viewPART I – By-laws. Name. The name of this organization is the Virginia American Youth Football Alliance/Conference (VAYFA). VAYFA is a non-profit