Part 1: Selecting the right tool for the job - Polycom€¦ · Part 1: Selecting the right tool for the job ... No wonder people fear these rooms! ... [email protected] Created Date:

© Polycom, Inc. All rights reserved.

The Video Conference Room MattersPart 1: Selecting the right tool for the job

Chris Thorson, Sr. Director of Product Marketing

© Polycom, Inc. All rights reserved. 2

Agenda

1. Workplace trends

2. Conference rooms in the workplace of the future

3. Selecting the right tools for your conference room


Telecommuting and “work from anywhere” is all the rage


Are video conference rooms obsolete?The sorry state of yesterday’s video rooms

• Only available in the boardroom

• Marginal video quality

• Can’t hear what’s being said

• Hard to use

• Difficult to see everyone

• How do you share content?

No wonder people fear these rooms!


Yet video conference rooms continue to grow!

Source: Wainhouse Research


As more people work remote, it’s actually increasing demand for video conference rooms

"If your organization were to deploy large numbers of personal and web-based video conferencing

systems (video-enabled laptops, desktops, tablets, smartphones), what impact would that have on

your organization's interest in room-based video conferencing systems?”

Source: Wainhouse Research

Sept 2015


Fact: Not everyone can or does works remote!

Live collaboration is critical to all facets of organizational success

• Helps deal with a more complex environment

• Fosters teamwork, even among distributed workers

• Helps drive innovation and brand differentiation

82% of knowledge workers feel they need to partner

with others throughout the day to get work done

- Steelcase research, 2015


More reasons video conference rooms are on the rise

• People moving to smaller rooms

• Lower cost solutions

• Better quality/experience/easier to use

• Desire for live interaction

• More open office environments

• Improved integration into business process and unified communications


How to make the best use of conference space?

• Deliver a great experience for everyone!

Easy to share contentEasy to connect Automatically adjust


Modern WorkspacesSelecting the right tool for meeting spaces

Workspaces

Sanctuary

(1-2)Huddle

(3-6)

Team Meeting

(5-8)

Assembly

(10+)

CollaborativeHomeOn the Go Cube/Office

Personal Spaces Shared Spaces


Modern WorkspacesSelecting the right tool for meeting spaces

Workspaces

Sanctuary

(1-2)Huddle

(3-6)

Team Meeting

(5-8)

Assembly

(10+)



What are huddle rooms and why do you need them?

Huddle rooms

30-50MFewer dedicated offices

3-6Participants Frequent, smaller meetings

Little to no technology

Impromptu vs scheduled


<$5,000 for whole room

++

Users don’t expect “board room” experience but MUST be reliable

Wide “field of view” to capture everyone Hidden technology

Unique requirements for huddle rooms


Polycom Huddle Room Solutions

RealPresence Debut

PerformanceSimplicity

RealPresence Trio

Flexibility

RealPresence Group 310

http://www.polycom.com/hd-video-conferencing/telepresence-room-systems/realpresence-debut.html

http://www.polycom.com/voice-conferencing-solutions/conference-phones/realpresence-trio.html

http://www.polycom.com/products-services/hd-telepresence-video-conferencing/realpresence-room/realpresence-group-series.html


Team Meeting / Assembly spaces

Workspaces

Sanctuary

(1-2)Huddle

(3-6)

Team Meeting

(5-8)

Assembly

(10+)



Team/Assembly Spaces

• Characteristics

− Fixed/static environment yet multi-purpose

− BYOD/Laptops/tablets/conf phones

− Mostly scheduled collaboration

− Evaluative and informative collaboration

− Used by all levels in the organization

• Key Considerations

− How to integrate scheduling?

− How to “launch” a meeting?

− How large is the room? How many participants?

− Special A/V requirements?

− Can people/content be seen/heard?


Team/Assembly SpacesDeploying video in conference rooms today

All-in-oneConsistent experience

Standard set of components

No construction

Custom BuildDesign each room

Assorted components

Unique requirements

Video Collaboration RoomsStandard Conference Rooms


Polycom Video Conference Room Solutions

RealPresence Medialign RealPresence Group Series

Polycom Concierge Touch ControlEagleEye Producer/

Director

VisualBoard


Collaborative Spaces

Workspaces

Sanctuary

(1-2)Huddle

(3-6)

Team Meeting

(5-8)

Assembly

(10+)



Presentation Room Experience

• Presentation-focused

• Scheduled

• Controlled

• Formal

• Comfortable for 1-2 hours

• Camera and displays at end of long table

Collaborative Room Experience

• Collaboration-focused

• Ad Hoc

• Loosely controlled

• Informal

• Comfortable for several hours

• Multiple displays or whiteboards

Presentation vs Collaborative Spaces


Polycom Collaborative Solutions

RealPresence Centro


Key takeaways

1. Growth in telecommuting = growth in conference rooms

2. To drive adoption, deliver a great experience!

3. Know your requirements and select the right tool for the job


Join us for part 2! – Optimizing your presentation rooms

August 24, 2016 – 11AM PT / 2PM ET

© Polycom, Inc. All rights reserved.

Thank You

Documents

Part 1: Selecting the right tool for the job - Polycom€¦ · Part 1: Selecting the right tool for the job ... No wonder people fear these rooms! ... [email protected] Created Date: