Parking Administration Systems (P.A.S.) Old Dominion University CS 410 Blue Team

1

Parking Administration Systems

(P.A.S.)

Old Dominion University

CS 410 Blue Team Ken Dixon, Michael Hall, Kyle Jackson, Josh Lafountain, Michael Leming, James Morris

2November 15, 2006 CS410 BLUE TEAM 2

Organizational Chart

Janet Brunelle(Product Manager)

Kenneth Dixon(Project Manager)

Josh Lafountain(Documentation/Risk Manager)

Michael Leming(Software Manager)

James Morris(Webmaster)

Kyle Jackson(Hardware Manager)

Michael Hall(Marketing Manager)

James LongParking Services Expert

Michael L. NelsonWeb Professional

Gene Hill PriceHardware

Professional

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Introduction

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ContentsProblem StatementProblem CharacteristicsCustomerOur SolutionSolution CharacteristicsHow it worksMobile Parking Attendant SystemTag RenewalSoftware BreakdownDatabase TablesWhat’s in the BoxWhat’s Not in the BoxSample System for ODU(3 garages)Return on Investment Market AnalysisManagement PlanDevelopment PlanEvaluation PlanMarketing PlanMarket StatusCompetition MatrixSchedule Overview

Phase 0: Conception Organization ChartPhase 0: ConceptionMilestones and DeliverablesCustomer Return on Investment(ODU – 3 garages)PAS Return on InvestmentProject BudgetFunding PlanRisks/Impact MatrixRisk MitigationsConclusionReferencesQuestionsAppendix


Problem Statement

Business and university parking services currently lack an efficient online system for decal management as well as lot volume indication and prediction.

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Problem Characteristics

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No RFID to monitor traffic flowNo device indicating low capacity lots

availableNo automatic online decal renewal

systemLots expanding upward instead of

outward within the near futureLong waiting line for decal purchasesInefficient detection of parking violators


Customer

Any business or university with a decal controlled parking system.


Our Solution

P.A.S. – A hardware/software system that facilitates decal management and lot volume indication.


Solution Characteristics

PAS will…• Record historical data and interpret patterns• Allow dynamic lot control• Provide real-time lot occupancy• Allow web-based renewals and volume checking• Incorporate administrative functionality• Display alternate lot volumes• Send e-mail reminders for expiring passes

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PAS will not…

• Facilitate automatic ticketing

• Indicate where empty spaces are available

• Provide remote space reservation

• Show routes to alternate parking facilities

Solution Characteristics

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RFID Scanner/Reader

How it works

Vehicle Counter With Pressure Hose Sensor


RFID Chip

Parking Pass w/ RFID Chip

Vehicle Counter With Pressure Hose Sensor

RFID Scanner/Reader

(Remote) Computer System

Customizable Communication Board

Server

Database

Internet

Customizable Software

Students/Facility

Firewall

Firewall

HR Faculty/Student

Database

Major Functional Component Diagram

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Mobile Parking Attendant System

Garage Computer System

WirelessRFID scanner

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Tag Renewal

Students/ Faculty

Server

Web Site

Credit CardCompany

Main Database

Tag Expiration Datesalary typeclassaddressnameUINTID Tag Expiration Datesalary typeclassaddressnameUINTID

Updated

durationaccess costtype durationaccess costtype

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Database Tables

Tag ID UIN name address class salary Tag Expiration Date type

Tag ID Lisence make model year

type access duration cost

Student/Faculty Database

Vehicle Table

Access

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What’s in the Box

• Customizable Software• Server Computer• RFID Handheld Scanners• Lot Computers• RFID Readers/Antennas• Testing RFID tags• Display Boards• Training and Support

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What’s Not in the Box

• Network wiring

• Installation

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Sample System for ODU(3 garages)

Component Cost ($) Quantity Total ($)Customizable Software 3000.00 x 1 3000.00Database Software 0.00 x 1 0.00Server Computer 1850.00 x 1 1850.00RFID Handheld Scanner 1500.00 x 5 7500.00Lot Computer 750.00 x 3 2250.00RFID Reader 1600.00 x 6 9600.00RFID Antenna 170.00 x 12 2400.00Decals with RFID Tags 0.50 x 22000 11000.00Display Board 640.00 x 3 1920.00Car Counter 310.00 x 12 3720.00

43240.00


Return on Investment (Customer)

Convenience for the users:• No waiting in line• Reduces lot congestion• Identifies the location of least congested lots.

Over time, the cost to produce parking passes is reduced due to the renewal system.

• 4,254 decals would be distributed to incoming freshmen each year. Compared to 22,000 decals currently issued each year.

Helps increase the number of tickets issued to parking

violators, which will increase the amount fines collected.

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Customer Return on Investment(ODU – 3 garages)

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Return on Investment (P.A.S.)

In order for P.A.S. to break even, ~305 sales of the system will have to be made.


PAS Return on Investment


Market Analysis

There are a total of 4216 degree-granting colleges in the United States.

2533: 4-year colleges1683: 2-year colleges

- National Center for Education Statistics

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Management PlanManagement Plan

D eve lop m en t P lan E va lu a tion P lan

M arke tin g P lan S ch ed u lin g P lan

F in an c ia l P lan O rg an iza tion a l P lan

R isk M an ag em en t P lan

M an ag em en t P lan

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Development PlanDevelopment Plan

Client/server softwareClient/server software GUI ScreensGUI Screens RFID technologyRFID technology Based on future researchBased on future research Input and Output driversInput and Output drivers

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Evaluation PlanEvaluation Plan

Frequency of Evaluation: 1. Every 3 months2. as often as necessary

Each phase will be evaluated based on the evaluation checklist for that phase. Technical

Factor

Marketing Factor

Financial Factor

Evaluation Checklist(Phase 0, 1, 2 or 3)

Personnel Factor

Administrative Factor

Phase 0 Phase 1 Phase 2 Phase 3

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Marketing PlanMarketing Plan

• Old Dominion University beta testing siteOld Dominion University beta testing site

• Target Market: Universities/Colleges with Target Market: Universities/Colleges with a reoccurring commuter/residential a reoccurring commuter/residential population population


Market Status

The National Center for Education Statistics’ data shows 120 colleges (2-year and 4-year) have more than 23,000 enrolled students.

Of these 120 colleges, only 10 were found currently using technological parking solutions.

Have standard parking decal

solutions (No RFID)

92%

Have technological

solutions8%

- National Center for Education Statistics

- Transcore Systems


Competition Matrix

Color-code Key:Green Blocks – Our systemGrey Blocks – Other systems

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Schedule OverviewSchedule Overview

* The entire detailed schedule can be found in Appendix D

ID Task Name Duration Start Finish

1 Phase 0 - P.A.S. Conception 81 days Mon 8/28/06 Thu 12/7/06

14 Phase 1 - Proof of Concept 87 days Mon 1/8/07 Fri 4/27/07

25 Phase 2 - Critical Design 525 days Sat 4/28/07 Tue 12/30/08

36 Phase 3 - Production Out Years 335 days Wed 12/31/08 Mon 1/25/10

2006 2007 2008 2009 2010 2011

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Phase 0: Conception Phase 0: Conception Organization ChartOrganization Chart

Kenneth Dixon

Project Manager

James MorrisWebmaster

Josh LafountainDocumentation/Risk Manager

Kyle JacksonHardware Manager

Michael HallMarketing Manager

Michael LemingSoftware Manager

Risk Identification

Website Development

Resource Identification

Technical Research

SBIR

Market Research

WBS

User Interface

Competition Research

Budget Estimation

Michael LongParking Services Director,

ODU

Janet BrunelleProduct Manager

Legend

Team Member

Task

Executive

Expert

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Phase 0: ConceptionPhase 0: Conception Milestones and Deliverables Milestones and Deliverables

* The entire detailed schedule can be found in Appendix G


1 Phase 0 - P.A.S. Conception 81 days Mon 8/28/06 Thu 12/7/06

2 Develop Project Team 3 days Mon 8/28/06 Wed 8/30/06

3 Define Project 8 days Thu 8/31/06 Fri 9/8/06

4 Planning 40 days Sat 9/9/06 Sat 10/28/06

5 Initial Research 12 days Mon 8/28/06 Sat 9/9/06

6 Feasibility Presentation 1 day Mon 10/30/06 Mon 10/30/06

7 Plan Phases 17 days Tue 10/31/06 Sat 11/18/06

8 Documentation 11 days Mon 8/28/06 Fri 9/8/06

9 Milestone Presentation 1 day Tue 10/31/06 Tue 10/31/06

10 Final Presentation 17 days Wed 11/1/06 Mon 11/20/06

11 Preliminary Website 15 days Mon 10/30/06 Wed 11/15/06

12 Team Website 15 days Thu 11/16/06 Thu 12/7/06

13 SBIR 1 day Tue 11/21/06 Tue 11/21/06

August SeptemberOctober November December January

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Phase 1: Proof of Conception Phase 1: Proof of Conception Organization ChartOrganization Chart

Kenneth Dixon

Project Manager

James MorrisJunior Database

Programmer

Josh LafountainJunior Programmer

1

Kyle JacksonJunior GUI Developer

Michael HallJunior Network

Engineer

Michael LemingJunior Programmer

2

Prototype Testing (Database)

Documentation (Database

Information)

Prototype Software (Database)

Prototype Testing (Networking)

Documentation (Networking)

Prototype Development

(Security)

Prototype Software Interfaces

Prototype Testing (Software Interfaces)

Setup Wizard GUI

Prototype Testing (GUIs)

Input GUI Screens

Prototype Software Interfaces (GUI)

Documentation (User Manual)

Documentation (Evaluation Manuals)

Software Expert

Database Expert

Network Expert

Legend

Team Member

Task

Executive

Expert

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Phase 1:Proof of ConceptionPhase 1:Proof of ConceptionMilestones and DeliverablesMilestones and Deliverables



14 Phase 1 - Proof of Concept 87 days Mon 1/8/07 Fri 4/27/07

15 Reassemble Project Team 3 days Mon 1/8/07 Wed 1/10/07

16 Planning 13 days Thu 1/11/07 Sat 1/27/07

17 Requirements 15 days Mon 1/29/07 Wed 2/14/07

18 Set Up 3 days Thu 2/15/07 Sat 2/17/07

19 Design 13 days Mon 2/19/07 Mon 3/12/07

20 Development 18 days Tue 3/13/07 Mon 4/2/07

21 Testing 14 days Tue 4/3/07 Wed 4/18/07

22 Implementation 3 days Thu 4/19/07 Sat 4/21/07

23 Documentation 83 days Mon 1/8/07 Mon 4/23/07

24 SBIR Phase 2 5 days Mon 4/23/07 Fri 4/27/07

January February March April May

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Phase 2: Critical DesignPhase 2: Critical DesignOrganization ChartOrganization Chart

Kenneth DixonProject Manager

Kyle JacksonSoftware Specialist

Kenneth DixonSoftware Specialist

Michael LemingSoftware Specialist

James MorrisDatabase Specialist

Josh LafountainDocumentation

Specialist

Legend

Team Member

Task

Executive

Hired Staff

Michael HallNetwork Specialist

Staffing (Hiring/Training)

Input/Output GUI Screens

Setup Wizard GUI

Prototype Testing (Input/Output GUIs)

Software Developer 3







Documentation (Beta Testing Results and

Update)

Prototype Software Interfaces

Prototype Testing




Software (Database)

Prototype Testing (Database)








Network Engineer 1


Prototype Testing(Networking)

Documentation(Contractual)

Prototype NetworkInterfaces/Security

Network Engineer 1

Network Engineer 1

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Phase 2: Critical Design Milestones Phase 2: Critical Design Milestones and Deliverablesand Deliverables



25 Phase 2 - Critical Design 525 days Sat 4/28/07 Tue 12/30/08

26 Develop Project Team 21 days Sat 4/28/07 Tue 5/22/07

27 Planning 23 days Wed 5/23/07 Mon 6/18/07

28 Requirements 11 days Tue 6/19/07 Sat 6/30/07

29 Setup 22 days Mon 7/2/07 Thu 7/26/07

30 Design 113 days Fri 7/27/07 Wed 12/5/07

31 Development 21 days Thu 12/6/07 Sat 12/29/07

32 Testing 24 days Mon 12/31/07 Sat 1/26/08

33 User Documentation 50 days Sat 4/28/07 Mon 6/25/07

34 Implementation 289 days Mon 1/28/08 Mon 12/29/08

35 Prototype Developed 1 day Tue 12/30/08 Tue 12/30/08

April May June July August SeptemberOctober November December January February March

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Phase 3: Production Phase 3: Production Organization ChartOrganization Chart

Kenneth DixonProject Manager

Michael HallMarketing Director

Kenneth DixonHR Director

Michael LemingProduction Director

James MorrisProduction Director

Josh LafountainHR Director

Legend

Team Member

Task

Executive

Expert

Kyle JacksonSupplies Director

Staffing(Hiring/Training)

Marketing(Customer Feedback/

Advertising)

Marketing Specialist

Production Preparations

Production Manager

Contracting

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Phase 3: Production Phase 3: Production Milestones and DeliverablesMilestones and Deliverables



36 Phase 3 - Production Out Years335 days Wed 12/31/08 Mon 1/25/10

37 Develop Project Team 4 days Wed 12/31/08 Sat 1/3/09

38 Hire Staff Personell 5 days Mon 1/5/09 Fri 1/9/09

39 Prepare Production 326 days Sat 1/10/09 Mon 1/25/10

40 Marketing 326 days Wed 12/31/08 Thu 1/14/10

41 Create P.A.S. Website 90 days Wed 12/31/08 Tue 4/14/09

December January February March April May June July August SeptemberOctober NovemberDecember January February

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Phase 1: BudgetPhase 1: BudgetPhase 1: Staffing Costs

Employee Type Days Annual Salary Employee CostJunior Project Manager 87 $ 25,000 $ 8,365 Junior GUI Designer 1 82 $ 22,000 $ 6,938 Junior GUI Designer 2 82 $ 22,000 $ 6,938 Junior Programmer 82 $ 22,000 $ 6,938 Junior Database Engineer 82 $ 22,000 $ 6,938 Junior Networking Engineer 82 $ 22,000 $ 6,938 Database Consultant 13 $ 50,000 $ 2,500 Network Consultant 13 $ 50,000 $ 2,500 Software Consultant 13 $ 50,000 $ 2,500 Total Salary $ 50,558 Employee Overhead (40% of salary) $ 20,223 Total Personal Cost $ 70,781

Total Phase 1 Cost: $ 92,415Phase 1: Hard Resource Costs

Resource Units Cost per Unit Total CostDell Poweredge Server 1 $ 1,200 $ 1,200 Dell Thin-Client Desktop 1 $ 750 $ 750 Dell Precision Workstation 6 $ 1,500 $ 9,000 Microsoft Office 2003 Professional 6 $ 500 $ 3,000 RFID Handheld Wireless Scanner 1 $ 1,500 $ 1,500 RFID Scanner 2 $ 1,600 $ 3,200 RFID Antenna 4 $ 170 $ 680 Hydraulic Car Counter 4 $ 310 $ 1,240 LED Display Board 1 $ 640 $ 640 Various Wiring (2% of Cost) $ 424 Total Hard Resource Cost $ 21,634


Phase 2: BudgetPhase 2

Employee Type Days Annual Salary Employee CostSoftware Developer 1 525 $ 40,000 $ 80,769 Software Developer 2 525 $ 40,000 $ 80,769 Software Developer 3 380 $ 40,000 $ 58,462 Software Developer 4 380 $ 40,000 $ 58,462 Software Developer 5 210 $ 40,000 $ 32,308 Software Developer 6 210 $ 40,000 $ 32,308 Network Engineer 120 $ 45,000 $ 20,769 Database Engineer 120 $ 45,000 $ 20,769 Project Manager 525 $ 60,000 $ 121,154 Total Salary $ 505,769 Employee Overhead (40% of salary) $ 202,308 Total Personal Cost $ 708,077

Phase 2Resource Units Cost per Unit Total CostDell Thin-Client Desktop 2 $ 750 $ 1,500 Dell Precision Workstation 6 $ 1,500 $ 9,000 Microsoft Office 2003 Professional 6 $ 500 $ 3,000 RFID Handheld Wireless Scanner 4 $ 1,500 $ 6,000 RFID Scanner 4 $ 1,600 $ 6,400 RFID Antenna 8 $ 170 $ 1,360 Hydraulic Car Counter 8 $ 310 $ 2,480 LED Display Board 2 $ 640 $ 1,280 Various Wiring (2% of Cost) $ 620 Total Hard Resource Cost $ 31,640

Total Phase 2 Cost: $ 739,717


Phase 3: BudgetPhase 3

Employee Type Days Annual Salary Employee CostHR Manager 90 $ 24,000 $ 8,308 Production Manager 260 $ 35,000 $ 35,000 Production Worker 1 260 $ 22,000 $ 22,000 Production Worker 2 260 $ 22,000 $ 22,000 Production Worker 3 260 $ 22,000 $ 22,000 Software Developer 260 $ 40,000 $ 40,000 Customer Service 260 $ 24,000 $ 24,000 Technical Support 260 $ 35,000 $ 35,000 Market Specialist 120 $ 60,000 $ 27,692 Total Salary $ 236,000 Employee Overhead (40% of salary) $ 94,400 Total Personal Cost $ 330,400

Phase 3Resource Units Cost per Unit Total CostPackaging and Shipping Cost 3000 $ 200 $ 600,000 CD-ROM Disks 3000 $ 0.30 $ 900 Total Hard Resource Cost $ 600,900

Total Phase 3 Cost: $ 931,300

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Project BudgetProject Budget

Overall Project CostYear 1 240,770$ Year 2 265,000$ Employee Overhead (40% of salary) 202,308$ Total Personnel Cost 708,078$

Year 1 31,640$ Year 2 -$ Total Hard Resource Cost 31,640$

Personnel 505,770$ Hard Resources 31,640$ Total Budget 537,410$

Total PAS Phase 2 Budget

Phase 2Personnel Cost

Hard Resouce Cost

Employee Salaries 50,558$ Overhead 20,223$ Total Personnel Cost 70,781$

Total Hard Resouce Cost 21,634$




Hard Resource Cost

Employee Salaries 236,000$ Employee Overhead (40% of salary) 94,400$ Total Personnel Cost 330,400$

Total Hard Resource Cost 600,900$




Hard Resource Cost

1,561,125$

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Funding PlanFunding Plan

• National Science FoundationNational Science Foundation– Division of Information & Intelligent SystemsDivision of Information & Intelligent Systems– Digital Society & TechnologiesDigital Society & Technologies– Deadline: April 26, 2007Deadline: April 26, 2007

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Risks/Impact Matrix

Anticipated Risks:

1 - Customer Buy-in

2 - Hardware Failure

3 - Software Failure

4 - Cost

5 - Counterfeit

3

45

1

2


Risk Mitigations

Risk # Risk Description Mitigation Action

1 Consumers do not trust stability of new emerging businesses

Providing cheaper prices, Giving extra feature list, Delivering working system

2 Components and Software cost is extremely expensive

Undercutting competitors, Open source software, database and OS

3 Tags could be duplicated Research existing rfid solutions

4 Failure is always possible with hardware

Redundancy, Camera

5 Software is error-prone Testing, Backups


Conclusion

• Technological devices are readily available.• Customizable software can be tailored for each

individual college.• Historical data collected from the system will allow for a

more efficient lot management system.• Majority of colleges currently do not have a technological

lot management system.• Our clients customers will have a more positive

experience in finding available lots and purchasing/renewing their decals.

• Overall, our P.A.S. will allow for a more efficient online system for decal management and lot volume control.


References

• American Association of Community Colleges

• National Center for Education Statistics

• Parking Services, Old Dominion University– James Long: Director– Michael J. Frizzel: Assistant Director

• RFID Journal

• RFID Technology

• Transcore Inc.


Questions

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Appendix

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A

RFID -- Radio Frequency IDentification RFID is implemented using a coil of fine metal wires forming an antenna connected to a chip with stored information.

Passive RFID chips are activated by power generated from the radio frequency being captured by coils and powering the chip for data transfer.

Active RFID chips exchange data in exactly the same way, but are battery powered providing the chip a constant flow of energy.

What is RFID

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B

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C

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D

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E


Software BreakdownInterface to displays

The software will need the ability to drive the various LED displays at the garages as well as any other displays such as main campus displays.

Interface to ReadersThe readers must be able to communicate to the thin clients and the thin clients must recognize the communication.

Interface to Main ServerThe thin clients and the handheld scanners will need the ability to communicate with the central server in order to vary passes as well as update historical data and garage capacity counts.

Database LookupsVarious methods for putting data into the database as well as retrieving the data and operating on it.

Web based administration interfaceAccessible interface for those who manage the parking to monitor and get reports about current, past, and projected data. Entering of new pass subscriptions or modifying previous ones. Changing the types and classes of parking structures.

Regular Internet InterfaceProvide the ability for remote users at home or via WAP (cellphone) users to remotely monitor the garages as well as emailing of citations and/or subscription renewals.

Real-Time capacity trackingInterfacing with the counters both pressurized and RFID readers to allow for computing the current number of cars in a specific parking structure as well as how many of those cars are decaled vs. non-decaled. Responsible for initiating changes to displays and internet interfaces as well as coordinating with the web based administration.

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F

Documents

Parking Administration Systems (P.A.S.) Old Dominion University CS 410 Blue Team