PAIA MAZE (Interactive information) Navigate through the maze to enrich your knowledge of the PAIA Rules: Do not navigate with keyboard arrows Avoid getting

PAIA MAZE (Interactive information)

Navigate through the maze to enrich your knowledge of the PAIA

Rules:•Do not navigate with keyboard arrows •Avoid getting lost in the maze:

– DO NOT Page down (PgDn) or page up (PgUp), – Again, please DO NOT use keyboard arrows

No! No! No! No!

•Use ONLY the mouse to click on the steps and answers•Follow the route and instructions •Follow the clues carefully; do not skip steps as you will be lost in the maze•Do not be discouraged by incorrect answers; you will learn more with each new turn

Click here to proceed

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Interactive learning:

Promotion of Access to Information Act, Act

2 of 2000

PAIA

© 2013. All rights reserved by the CIO, DAFF

21

15

1. DAFF stands for ...

1.1 Department of Agriculture, Forestry and Fisheries

1.2 Department of Agricultural, Fisheries and

Forestry

OR

Correct. There are many acronyms used for ease of

reference. DAFF is one such example.

Now proceed to step 2.

That is not correct, try gain!

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2 of 2000

PAIA© 2013. All rights reserved by the

CIO, DAFF

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2. DAFF values are ...

DriveAttitudeFairness

Focus

DriveAltitude

FixedFair

OR

Correct, proceed to 3.

Sorry, refer to the DAFF website homepage

http://www.daff.gov.za/for assistance

and then try gain!then

http://www.daff.gov.za/

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2 of 2000


CIO, DAFF15

3. The Accounting Officer of the DAFF

is ...

3.1 Auditor General (AG)

3.2 Director General (DG)

OR

No, try gain!


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2 of 2000


CIO, DAFF15

4. The DG is also charged with public information

access to ensure the deepening our

democracy, and carries a title of ...

OR

4.1 Information Officer

4.2 Chief of Correspondence


No, try gain!

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2 of 2000


CIO, DAFF15

5. Back to the department, the

entire mandate of the DAFF is derived from

…

OR

5.1 Agricultural Products Standard Act, Act No 119 of 1990

5.2 Section 27(1) (b) of the Constitution of the RSA, Act No

108 of 1996

No! Try gain,

Correct!

Now watch-out for detours as you

continue!

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2 of 2000


CIO, DAFF

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15

6. The supreme law of South Africa is ....

6.1 The Bill of Rights

6.2 The Constitution of the Republic of the Republic of South

Africa, Act No 108 of 1996

OR

That is not correct! Step to 7 and try harder!

Remember, knowledge is key!

Excellent! Now move to 9,

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2 of 2000


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FIRE!!! 8 7

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7. The Bill of Rights is ...

7.1 A list of all human rights protected by law in South Africa

7.2 A framework of corporate conduct espousing the Batho Pele Principles

OR

No! That is not correct. It takes you to 8,

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2 of 2000


CIO, DAFF15

Oh no! You do not have enough information !!

Go back to start!

That is correct! Advance to 9.

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2 of 2000


CIO, DAFF15

9. The Bill of Rights is entrenched ...

9.1 In the Bill of Acts

OR

9.2 In the Constitution of the RSA, Act No 108 of

1996

No! Go to 7.

Correct! Proceed to 10.

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2 of 2000


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15

10. The Bill of Rights is in the Constitution of the Republic of South

Africa, …

This means that ...

10.1 It must be followed by government alone

OR

10.2 It must be followed by EVERYONE

You are hot! Proceed to 11.

No. Go to 7 and try harder.

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2 of 2000


CIO, DAFF15

11. Basic values and principles for public administration

(Section 195 of the Constitution of the RSA, Act 108 of 1996) among others

calls for ...

11.1 • High standards of professional ethics

• Public participation in policy development

OR11.2

• Shelved development• Human resource career development only

Good understanding! Advance to 12!

No! Go back to 9!

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2 of 2000


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12. What does PAIA stand for?

12.1 Promotion of Access to Information Act,

(It is Act No 2 of 2000)

OR

12.2 Promotion of Acts and Inform Act(It is Act of the Law)

You are right! Skip to 14!

Wrong turn! It takes you to 13!

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13. It’s a jungle out there. You need

knowledge to make the right turns.

Return to 6!

14. Where does PAIA come from?

14.1 It is the Legislation required by Section 32 (2) of the Constitution of

the RSA

OR14.2 Provision from the Bill of Rights

that states that Legislation must be enacted to give effect to this right

Both answers are correct!

Here is some more information about

PAIA....

• PAIA is a legislation required by Section 32 (2) or the Bill of Rights in the Constitution.

• Section 32 provides that –“national legislation must be

enacted to give effect to this right”

Remember: The Bill of Rights is Section 32 of the Constitution of the Republic of South Africa, Act 108 of 1996.

• PAIA is therefore the primary legislation that gives effect to the right entrenched in Section 32 of the Constitution of the RSA, Act 108 of 1996.

• PAIA came into operation on 09 March 2001.

Now, hop into 16!

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2 of 2000


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15 15

16. The Right to Access implies...

16.1 That any requester has in principle a right of access to any

record held in possession of a public body

OR16.2 Any requester has in principle the

right of access to records held in the possession of private entities


Reflect at 15 for more information.

PAIA seeks to -

15. As a matter of fact!

Now skip a few steps and land on 27!

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15 15

27. Requests for access to information are

subject to limitations.

27.1 True, certain documents may remain restricted

OR

27.2 False, all documents shall be accessible at all times

Correct, proceed to 28

Now, go to 17!

Some exclusions in the application of PAIA are as per

examples below -

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15

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27

15

28 The purpose of PAIA is ...

28.1 To promote a culture of transparency and accountability

OR

28.2 To protect and give effect to the right of access to

information


You have a good grasp of PAIA!

Proceed to 29!

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2 of 2000


CIO, DAFF15

29. The objects of PAIA are ...

29.1 To give effect to the Constitutional right of access to information balancing

it with any other rights

OR29.2 To give effect to the Institutional right of access to information balancing

it with any other rights

10.1 It must be followed by the government alone

OR

10.2 It must be followed by EVERYONE

Correct, go to 30 !

No! Please go to 17.

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2 of 2000


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30. PAIA applies to records ...

30.1 Held by public bodies as defined by the Act

OR

30.1 Held by private bodies as defined by the Act

Again, both answers are correct.

Here is more information ...

PAIA applies to the records of both private and public bodies as defined

in the Promotion Access of Information Act, Act No.2 of 2000.

Both Private and Public bodies have manuals on PAIA to help citizens

with access to information.

Proceed to 31.

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2 of 2000


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31. PAIA does not apply to a record of the Cabinet and its

committees.

31.1 False

31.2 True

OR

Correct.

Remember that there are certain exclusions to PAIA.

Now you are almost home. Skip to 33.

Wrong!

You have to go to 32. Be careful of the

puddles!!!

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2 of 2000


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2 of 2000


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33. The exclusion to PAIA requests also include -

Records held by Special Tribunals established in terms of Section 2 of

the Special Tribunal Investigating Units and Special Tribunals Act, Act

No 74 of 1996.

True

False

or

Good work.

Proceed to 34!

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2 of 2000


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34. PAIA exclusions also include ...

34.1 Records held by the Judicial Officer (of court or special

tribunal)

34.2 Records held by Libraries of courts

OR

Excellent! You are off to 35!

No! Detour to 25!

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2 of 2000


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35. Key role-players in the PAIA are ...

34.1 The Requester – is a person requesting information

34.2 The Personal Requester – is a person requesting information about

him/ herself

34.3 The Public body which requests information from an organ of state

OR

OR

Correct!

Now visit 36 just for more information ....

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2 of 2000

PAIA

© 2013. All rights reserved by the CIO, DAFF

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36. Just for information

Note that a Requester can also be a person requesting

information on behalf of another person. That excludes

public body to public body request.

Move to 37 and complete the maze!

You can choose to take a detour at 17 for more

learning,

Or

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2 of 2000


CIO, DAFF

37. The procedure for PAIA requests commences as

according to the following description:

Section 18 of the PAIA states that, a request must be made on any

form as long as it is addressed to the Information Officer of a

government department, it is acceptable.

OR TrueFalse

Remember the need to complete the

prescribed Form A. Try gain!

EXCELLENT! A prescribed Form A must be completed

to commence a PAIA request.

Again you have an option to go to 17 for more learning or proceed home to 38.

Proceed to 38!

Choose the detour to 17

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2 of 2000


CIO, DAFF

False OR True

38. On records that cannot be found, Section 23 of the PAIA mentions that (a) if all reasonable steps have been taken to find a record requested: and (b) there are reasonable grounds for believing that the record—

(i) is in the public body’s possession but cannot be found: or(ii) does not exist; the information officer of a public body must by way of affidavit or affirmation notify the requester that it is still possible to give access to that record, however, an extension of the timeline should be agreed upon.

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2 of 2000


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15

17. A requester who cannot read or write should not be

assisted in completing a PAIA request by DAFF

officials

True OR False

OH!!! NO!!!

The correct answer is that the Office of the Chief Information Officer will respond to a PAIA

request in writing on behalf of the Information Officer.

Now go back to 31.

FACT: A requester who cannot read or write should be assisted by

DAFF officials. Continue learning and go

to 18!

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2 of 2000


CIO, DAFF141

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18. A record is any recorded information regardless of

form of medium; in possession by a public body;

and whether or not it was created by that body.

18.1 True

18.2 False

OR

That is not correct. The statement that …

… is correct. Now try again at 19.

A record is any recorded information regardless of form of medium; in possession by a public body; and whether or not it was

created by that body

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2 of 2000


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16

2829

15

19. PAIA is one of the most democratic Acts

in the world!

19.1 True

17.2 False

OR

Good, proceed to 27!

19. According to Section 22 of the PAIA, the Information Officer

must notify any requester of the fees payable on request for

information. Where applicable, the fees must be paid before

further processing of any request in accordance with

prescribed regulations.

38.1 True

OR

38.2 False

No! Move to 20!

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2 of 2000


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20. PAIA access fees include ....

20.1 Fees for time spent on a search for and preparation of a

record

OR

20.2 R15 per hour, excluding the first hour; and includes cost for

making copies

Correct, just for more learning proceed to

21.

2221

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2 of 2000


CIO, DAFF

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2829

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15

21.

The following people are excluded from paying fees for photocopies

on PAIA requests; individuals earning R14 712.00 pa, and

couples earning R27 192.00 pa, as well as personal requesters.

21.1 True

or

21.2 False

The statement that …

…is correct. Proceed with caution to 22.

Fees payable for photocopies exclude; individuals earning R14 712.00 and couples earning R27 192.00 per annum, as well as personal requesters

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2 of 2000


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22. Procedural requirements to

request information in terms of PAIA prescribes for…

22.1 • The completion of a request Form A

• Payment of request fee of R35.00 where applicable,

OR22.2

• The completion of appeal Form D• Do not make payment of R35.00 where

applicable

Remember, the Appeals Form D is for appeals. In other words, the request

application is the first step before appeals. Now go to 23!

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2 of 2000


CIO, DAFF

21

24

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23

15

23. To access information through PAIA, a request on Form A can be delivered by

fax only to the DAFF relevant office

True False

That is true. Now because you took

a detour at 32 you have to retrace your

steps back to 28!

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2 of 2000


CIO, DAFF

Correct.

Now go to 20 and do not look back!

As a matter of Fact! One of the means of lodging a PAIA

request is by fax. There are other means.

But Sometimes, learning is pure enjoyment and fun! Move to

24 ….

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2 of 2000


CIO, DAFF

21

17 18

19 20

24

23

… Now advance to 28

www.daff.gov.za

… Enjoy a visit to the DAFF website and browse the DAFF PAIA manual

and other relevant documents

Also e-mail the following officials for more information

Agriculture and Forestry: [email protected] Management: [email protected]


mailto:[email protected]



26.1 True

or

26.2 False

26. As long as the Requester has satisfied all

requirements of the application for request,

the request will be processed.

For as long as all requirements are satisfied and there is no ground for refusal, access to records

shall be granted.

Now try 25 again...

No! You hit a brick wall.

Try gain

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2 of 2000


CIO, DAFF

23. The Bill of Rights is ...

23.1 A list of all human rights protected by the Constitution

of the RSA

23.2 A framework of corporate conduct espousing the Batho

Pele Principles

OR

38 (continued..)

On records that cannot be found, Section 23 of the PAIA mentions that (a) if all reasonable steps have been taken to find a record requested: and (b) there are reasonable grounds for believing that the record—

(i) is in the public body’s possession but cannot be found: or(ii) does not exist; the information officer of a public body must by way of affidavit or affirmation notify the requester that it is still possible to give access to that record, however, an extension of the timeline should be agreed upon.

38 (continued..)

Records that cannot be found or do not exist23. (1) (a) if all reasonable steps have been taken to find a record requested: and(b) If there are reasonable grounds for believing that the record—(i) is in the public body’s possession but cannot be found: or(ii) does not exist,the information officer of a public body must. by way of affidavit or affirmation notify the requester that it is not possible to give access to that record.

38 (continued..)The affidavit or affirmation referred to in subsection ( 1 ) must give a full account of all steps taken to find the record in question or to determine whether the record exists, as the case may be, including all communications with every person who conducted the search on behalf of the information officer.

Try 17 Finish lineOR

True, PAIA does not also apply to a record held

by the courts as indicated in Section 166

of the Constitution of the RSA.

33.1 An individual member of Parliament in that capacity

OR33.2 An individual member of a

provincial legislature in that capacity

37.2 According to Section 19 of the PAIA, a request must be

made on the prescribed form and addressed to the

Information Officer at his/her address, fax or e-mail

OR

37.3 According to the PAIA, a request must be made on the

prescribed form and addressed to the Information Officer and

followed by a call to the Office of the Minister

35.2 According to Section 19 of the PAIA, a request must be

made on the prescribed form and addressed to the

Information Officer at his/her address, fax or e-mail

OR

No. But click here for some enlightening

information ...

32. According to Section 19 of the PAIA, a request must be

made on the prescribed Form A and addressed or delivered to the Office of the Information Officer or designated office.

True or False

22

26

30

31

34

33

35 37

36

38

32



2 of 2000


CIO, DAFF

24

17 18

19

23

14

29

1213

9

1011

28

1

5

3

4

2

6

FIRE!!!

9

78

27

16

2829

21

20 25

15

22 21

25

26

30

31

34

33

35 37

36

38

32

26



2 of 2000


CIO, DAFF

24

17 18

19

23

14

29

1213

9

1011

28

1

5

3

4

2

6

FIRE!!!

9

78

27

16

2829

20

15

25 According to Section 19 of the PAIA, where requests are

refused, a refusal correspondence with optional

explanations for refusal may be sent to the requester.

True or False

Correct.

See 26 for more information.

That is not correct.

Learn more at 26...

26. More information!

Section 19 (2) of the PAIA Act states that if a requester has made a request for access that does not comply with section 18(l), the information officer concerned may not refuse the request because of that non-compliance unless the information officer has—(a) notified that requester of an intention to refuse the request and stated in the notice—(i) the reasons for the contemplated refusal

Now try again from 31.

22 21

25

26

30

31

34

33

35 37

36

38

32

26



2 of 2000


CIO, DAFF

24

17 18

19

23

1415

29

1213

9

1011

28

1

5

3

4

2

6

FIRE!!!

9

78

27

16

2829

20

15

32. There are exclusions to PAIA

requests,

True OR False

No! You did not get it right.

Try 32 again.

22 21

31

34

33

35 37

38

24

32

25

26

30

36

26



2 of 2000


CIO, DAFF

17 18

19

23

1415

29

1213

9

1011

28

1

5

3

4

2

6

FIRE!!!

9

78

27

16

2829

20

15

9

10

16

18

19

23

22

20

21

25

37

29 30

31

34

33

35 37

36

38

24

32

26

25


Promotion of Access to Information Act,

Act 2 of 2000


CIO, DAFF14

1213

11

1

5

3

4

2

6

FIRE!!! 78

28

27

17

1514

Well done! You have successfully navigated through the PAIA maze!

For more information, visit www.DAFF.gov.za

or PAIA pageshttp://www.nda.agric.za/index2010PAIA.htm

or send e-mail enquiries to

[email protected]@daff.gov.za


http://www.nda.agric.za/index2010PAIA.htm



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PAIA MAZE (Interactive information) Navigate through the maze to enrich your knowledge of the PAIA Rules: Do not navigate with keyboard arrows Avoid getting