Page 1 NSTec Risk & Work Configuration as a Function of ISM T100EEU042307 Vision Service Partnership Risk & Work Configuration Management as a Function

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NSTec Risk & Work Configuration as a Function of ISM

Vision • Service • Partnership

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Risk & Work Configuration Management as a Function of Integrated Safety Management

Lana Buehrer & Paul CakanicNational Security Technologies, LLC

November 2007

and Training Ranges

Test Nevada

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The Nevada Test Site (NTS)• Covers approximately 1,350 square miles; provides

experimental capabilities in support of the Stockpile Stewardship Program– Subcritical experiments to obtain technical information on US nuclear

weapons stockpile– Joint Actinide Shock Physics Experimental Research (JASPER)– Atlas Pulsed Power machine testing– Big Explosives Experimental Facility (BEEF)– Device Assembly Facility (DAF)– Criticality Experiments Facility (CEF) – under construction

• Work for Others– Nonproliferation Test and Evaluation Complex (NPTEC)– WMD/First Responder Training– Radioactive Waste Management Sites– Environmental Restoration– Additional Department of Defense (DoD) support

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NTS (cont.)

• Extremely diverse missions conducted by multiple organizations– National Security Technologies (NSTec) is the primary M&O contractor– Three National Weapons Laboratories (NWLs) maintain a presence to

conduct experiments (LANL, LLNL, SNL)– Other NWLs also participate (e.g., BNL)– Department of Homeland Security and DoD missions– Non-defense research and development

• Unique challenges– Physical size (1,350 square miles)– Distance between Nevada facilities (NTS and NLV/LV)– Facilities in Nevada, California, New Mexico and Washington, D.C.– Maintain over 700 buildings plus associated utilities & roads– Multiple NWLs & Contractors– Diversity of missions

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Step One:The Plan and the System

Lana Buehrer, PMPManager, Facility Services

National Security Technologies, LLC

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Risk & Work Configuration Management

• Past

– Documented chain of responsibility did not exist prior to PLN -1014

– No written direction/Company Directives to cover:

• Acceptance of performance direction

• Acceptance of business risk

• Approval of physical risk

• Present

– Company directive for Risk and Work Configuration Management

– Software being used to ensure work authorization

– e-FOM provides replacement for Support, Facility, & part of Project

Execution Plans

• Future

– Establish Configuration Management for the Facility Manager Program

– Establish full integration with the sitewide Work Control Process

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Risk and Work Configuration Management Safety Chain

Work Approval Work Assignment

Work Authorization

Work Acceptance

NSTec President/Chief

Operating Officer

Senior Line Managers

Directors

Approve Work (Performance Direction)

from NSO. Accept business and identified physical risk from within their responsible orgs.

Division Managers

Line Managers

Department Managers

Identify physical and related business risk, then feed up to Senior Line Managers

Section Managers

Assign Work

Prepare Work Authorization

Approve Work Authorization

e-F

OM

Workers Implement

Authorized Work

e-FOM

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• PLAN-1014

– Establishes electronic ISM implementation process

– Establishes management structure for acceptance of business & physical

risks

– Establishes a risk-based graded approach for work authorization

– Implements ISM & Safety Chain Responsibilities for Work Authorization

– Establishes General Employee Safety (GES) concept

– Senior Managers/staff are default GES

• Does not require further controls or authorization

• Hazards at transient locations are controlled by host operations and Facility

Managers.

– Creates electronically applicable DOE/NNSA-required permits

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• NSTec Written Authorization Basis

– Identify work scope

– Identify hazards

– Establish standards &

requirements for performing

work

– Feedback & improvement

mechanisms

• NNSA/NSO Real Estate Permit (REOP): – Work scope is well-defined

within geographical boundaries

– Identify hazards

– Implement controls to

mitigate hazards

– Authorized work

– Managed effectively

Integrated Safety Management (ISM)Implementation

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Department/Section

Work Scope (by location)Risks/Hazards (by location)Controls

GESS or GESS+ option

e-FOM e-REOP

Identify Real Property

Safety Envelope & GPS Coordinates

Identify Non-tenant SOW/risks

Facility Haz Cat & Facility Risks

Establish POD or Equivalent/OCC

Approve Tenant SOWs

Safety Envelope

Authorized SOW

Location & Real Property Usage

Risks & Controls

filtered for RMC only

electronic - Facility and OperationsManagement information System (e-FOM)

Online Approvals & Notifications

(Data Only Entered Once)

ALL DATA SEARCHABLE & SORTABLE

DATA Repository

REOP Manager Approval

Division Manager Performance Direction

Unique FacilityCharacteristicsQuestionnaire

Safety Chain

No Data Entry - Auto-Generated

Division Level Approval

SME Concurrence

SME Concurrence NSO SME Concurrence

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e-FOM Software Application

• Created as a Company Information Officer Business System• Eighteen Basic Questions to Cover:

– Work Scope – Conduct of Operations– Hazard Analysis– Security Activity Analysis– National Environmental Policy Act (NEPA)– NNSA/NSO REOP Risk Management Checklist– Identified Implemented Controls– Facility Characteristics– Facility Hazard Category

• Real Estate Permitting Process• Data Mining of Facility and Authorization Basis

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Facility Managers’ Main Menu (e-FOM)

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Conduct of Operations Survey

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Security Activity Analysis

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Integrated Risk Management Analysis (IRMA)

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Expanded IRMA

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Integrated Facility Characteristics Analysis (IFCA)

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Facility Data Warehouse

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Step Two:The Work Control Process

Paul CakanicDefense Facilities and Nuclear Operations

National Security Technologies, LLC

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Identify Work[ISM Core 1]

Request Work Accept WorkPlan Work

[ISM Core 2&3]Schedule Work

Execute Work[ISM Core 4]

Close Out WorkFeedback & Improvement[ISM Core 5]

Eight ISM Guiding Principles

1. Line Management Responsibility for Safety2. Clear Roles & Responsibilities3. Competence Commensurate with Responsibilities4. Balance Priorities5. Identification of Safety Standards and Requirements6. Hazard Controls Tailored to Work Being Performed7. Operations Authorization8. Worker Involvement

Five Core ISM Functions

1. Define the Scope of Work2. Analyze the Hazards3. Develop and Implement Hazard Controls4. Perform Work Within Controls5. Provide Feedback and Continuous Improvement

GP 1

GP 2

GP 1

GP 2

GP 3

GP 4

GP 8

GP 7

GP 1

GP 2

GP 3

GP 4

GP 5

GP 6

GP 8

GP 1

GP 2

GP 3

GP 5

GP 6

GP 8

GP 1

GP 2

GP 3

GP 4

GP 7

GP 1

GP 2

GP 3

GP 8

GP 1

GP 2

GP 3

GP 5

GP 6

GP 8GP 8

Implementation of ISM into the NSTec Activity Level Integrated Work Control Process

8th Guiding Principle anticipated

C1 – C5

P1 – P8

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Authorization Process[e-FOM]

Performing NSTec or

NSTec Managed AL

Work?

Exception or Exemption?

N

Y

EXIT Process

Y

N

Emergency Work?

Y

N

Chapter 10Subcontracted AL

Work

Subcontracted AL Work?

Y

N

Chapter 2Identify AL Work

Chapter 3Request AL Work

Chapter 4Accept AL Work

Chapter 5Plan AL Work

Chapter 6Schedule AL Work

Chapter 7Execute AL Work

Chapter 8Close Out AL

Work

Chapter 9Feedback & Improvement

Has AL Work

Been Identified & Scoped?

N

Has AL Work Been Requested?

Has AL Work

Been Accepted?

Y

N

Y

Has AL Work

Been Planned?

N

Y

N

Y

END Process

C1; P8

P1, P2

P1-4,7

C2,3; P1-6,8

P1-4,7,8

C4; P1-3,5,6,8

P1-3,8

C5; P1-3,5,6,8

LegendAL = Activity LevelC = CORE ISM Functione-FOM = electronic Facility & Operations Management Information SystemP = ISM Guiding Principle

Control of Activity Level Work

Control of Facility Safety Envelope

C1-5; P1-8

Operational Emergency?

Y

N

Emergency Response

Procedures

Roadmap for Roadmap for ISM ISM

ImplementationImplementation

Process Driver: NNSA Process Driver: NNSA Activity Level Work Activity Level Work

Planning and Control Planning and Control Processes Processes

(January 2006) (January 2006)

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Planning Activity Level Work

• Job Hazard Assessment required– Field walk-down to identify hazard information BEFORE planning of work

• Work Planners, Workers, Subject Matter Experts (SMEs)• Focus is on the ENTIRE SCOPE OF WORK and co-located work

– One Form/Process for ALL activity level work – data feeds into Binning

• Activity Screening/Binning Process– Scope of Work ComplexityScope of Work Complexity – How “easy” or how “difficult” the ENTIRE

scope of work is to accomplish. Consists of many tasks.

– Consequence of Improper PerformanceConsequence of Improper Performance – The undesired consequences of things that can happen if work is improperly performed

• Health and safety, equipment damage, environmental impact, legal ramifications, mission impacts, financials

– Frequency of PerformanceFrequency of Performance – Deals with how often the work is performed. Not how often a worker performs the work.

– Human judgment and experience must always be applied during this process

CORE ISM Function 2-3, Guiding Principles 1-6, 8CORE ISM Function 2-3, Guiding Principles 1-6, 8

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How COMPLEX is the Scope of Work to be performed? (i.e., this includes Work location factors such as types of Rad

Areas, confined spaces, etc.)

What are the CONSEQUENCES of improper performance for this scope of work? (i.e., what specific undesired things can happen)

At what FREQUENCY is this Scope of Work performed?

(Not how often any one individual performs the scope of work – that

is “proficiency”)

1 Very Easy - Very easy to perform: mental activity required is low, degree of work complexity is low.

1

Negligible – Consequences of improper performance are negligible - Improper performance would make no difference to the health and safety of the worker or to the operation of a system or process.

1 Rarely – Less than once per year.

2

Somewhat Easy - Somewhat easy to perform: mental activity required is low, degree of work complexity is medium.

2

Undesirable – Consequences of improper performance are undesirable – Improper performance may cause minor health and safety impacts, or impair the reliability of a system or a process.

2 Seldom – Once every 5 to 12 months.

3

Moderately Difficult - Moderately difficult to perform: mental activity required is medium, degree of work complexity is medium.

3

Serious – Consequences of improper performance are serious - Improper performance may cause serious health and safety impacts, or cause serious damage to the system or process.

3 Occasionally - Once every 3 weeks to 4 months.

4

Very Difficult - Very difficult to perform: mental activity required is medium, degree of work complexity is high.

4

Severe –Consequences of improper performance are severe - Improper performance may result in severe impact to worker health and safety, or cause severe damage to a system or process..

4 Often - Once every 1 to 2 weeks.

5

Extremely Difficult - Extremely difficult to perform: mental activity required is high, degree of work complexity is high.

5 Extremely Severe – Consequences of improper performance are extremely severe - a serious injury or site emergency may result.

5 Very Often – More frequently than once per week.

Activity Screening/Binning Guidance

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Examples of Scope of work COMPLEXITY

1 Very Easy

Electrical Work – 1) Removal of a panel or equipment cover for purposes of observation Environmental – Tasks which require no controls Laser Work - Operation of Class I or Class II lasers Industrial Hygiene - Changing sensors in multi-gas instruments; Radiological - No radiological hazards involved

2 Somewhat Easy

Electrical Work - 1) Electrical work with < 50 Volts (arc flash Cat -1 to Cat 1) Environmental - Work requiring a NEPA review; Generation of solid sanitary waste; Management of used oil, lead acid batteries, universal waste; Land clearing; Surface disturbance. General Work – Manual Lifting (Up to50 pounds); General Sampling by SME Hazardous Material Work - Work with non-ionizing radiation Laser Work - Operation of Class IIIA Industrial Hygiene - Non-permit required confined space entries; Taking asbestos samples by coring tool Radiological - Working with HAZ 1 & 2 sources or radioactive material. Underground Work - Underground or mining operations

3 Moderate Difficulty

Electrical – Working with ≥ 50 Volts; Task performed under Single-Point, Single-Source LOTO; Environmental – Work involving a RCRA storage area; Work affecting potential Air Quality Standards. Potential for spill of hazardous chemicals; Changes to waste water system (sewage lagoons or septic tanks); Generation of hazardous, radioactive, mixed, PCB >50ppm, or asbestos waste; Changes to drinking water systems. General Work – Welding, cutting, soldering, brazing, grinding, demolition or renovation, of building. Hazardous Material Work - Exposure to biological hazards or biological agents. Industrial Hygiene - Permit required confined space entries; Respirator fit testing; Laser Work - Operation of Class IIIB or Class IV lasers Nuclear Operations – Maintenance/Operation Of Important to Safety (ITS) Structures, Systems or Components Radiological - Work in a Contamination Area. Work in a Radiation Area. Work with HAZ 3 sources. Transportation - Operation of vehicle requiring DOT license

Work Scope Complexity Examples

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Activity Screening/Binning Tool

Type IV WP; Cat III TP



Work Scope Complexity

Consequence of Improper Performance

Frequency

Infrequent (1, 2)

Moderate (3)

Very (4, 5)

Infrequent (1, 2)

Moderate (3)

Very (4, 5)

Moderate/High(3, 4, 5)

Low (1, 2)

High (4, 5)

Infrequent (1, 2)

Moderate (3)

Very (4, 5)

Infrequent (1, 2)

Moderate (3)

Very (4, 5)


Low (1, 2)

Moderate (3)

Infrequent (1, 2)

Moderate (3)

Very (4, 5)

Infrequent (1, 2)

Moderate (3)

Very (4, 5)


Low (1, 2)

Low (1, 2)

Type II WP; Cat II TP

Type I WP; Cat I TP

Type I WP; Cat I TP

Minimum IWD Required

Minimum Training

Recommendation *

Type III WP; Cat III TP











Type II WP; Cat III TP

1, 2, 3

1, 2

1, 2

3, 4, 5

1, 2, 3

1, 2, 3

1, 2, 3

1, 2, 3

1, 2, 3

4, 5

3, 4, 5

1, 2, 3

4, 5

4, 5

3, 4, 5

4, 5

4, 5

4, 5

TP = Technical Procedure (Category I, II or III)

WP = Work Package (Type I, II, III, or IV)

Integrated Work Document (IWD) Legend * Not a requirement. Suggestion for Planning purposes only.

Training Legend

1 = OJT/Skills Evaluation2 = Formal Classroom w Exam3 = Classroom Briefing No Exam4 = Crew/Shift/Pre-Job Briefing

5 = Minor Work (No Additional Trng)

““Establishes a process”Establishes a process”

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3 Integrated Work Control Documents (IWDs)

• Four Work Package Types (I, II, III, IV)– Each based upon the level of rigor required– Type I is most rigorous with strictest controls– Type IV is “minor work”– Standardized template planned

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3 Integrated Work Control Documents (IWDs)

• Technical Procedures– 3 Categories (In-Hand, General Use, Reference Use)

• Used for Routine/Repetitive work

• Based upon DOE-STD-1029, Writer’s Guide for Technical Procedures

• Project Level Construction Documents– Applies to new or major alterations that require REOP/EP– Work packages not required IF and ONLY IF other more

appropriate mechanisms are used to ensure safety• Design documents• QA Plans, Hold Points, Safety Manuals, Inspections, etc.

– Responsible Manager can always use Work Packages– All other Construction work requires work packages

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Skill of the Worker (SOTW)

• Broadened definition vs. SOT “Craft”– Applicable to all trades and professions

• Concept is applied as an Administrative Control• Applicable to all levels of work• Allows more focus on the control of hazards• Reduces details of the instruction set when SOTW is

verified• Requires a Skill of the Worker Record

– Listing of the tasks– Proof of training and qualification required

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Work Planner Training & Qualifications

Core Work Planner Qualification

Maintenance & Construction Work

Planner Qualification

Nuclear Maintenance Work Planner Qualification

Diagnostics Work Planner

Homeland Security Work Planner

Organizational Work Planner Quals – Based

upon the “Core” Work Planner Qualification

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Implementation

• NSTec was given a Performance Objective by local Nevada Site Office to integrate the existing work control programs

• Met the Performance Objective by developing the NSTec Integrated Work Control Manual

• Work Control affects many organizational documents• Developed an Implementation Plan• Full implementation targeted for September 19, 2008

(Future Effective Date)

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Contact Information

• Lana Buehrer– (702) 295-2575

– E-Mail: [email protected]

• Paul Cakanic– (702) 295-7502

– E-Mail: [email protected]