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Page 1
Cash Application
By MIS Department
Page 2
Enter your User ID and
Password here
Note: User ID and Password are initially assigned by MIS. You will be prompted to change it the first time you login. The password field IS case-sensitive.
Sign On
Click OK
Page 3
Click the check (or hit the Enter key) to proceed
Welcome
Click here to proceed
(Enter key)
Page 4
Enter “the Company number
If you don’t enter a Company or enter the wrong number, you will receive this
error: Click OK
Select Application
Click the Accounts Receivable button in
the menu
Page 5A/R Main Menu
Select ARMENU04
Page 6A/R Main Menu
Click Option 1 “Accounts Receivable Cash Application”
Page 7A/R Cash Application Start Screen
Enter the bank number or click the icon to select
Make the batch # the date the deposit went into the bank
(MMDDYY) + batch number (e.g., 07230801)
Enter the total dollar amount for the batch (no decimal
point)
Click OK
Page 8A/R Cash Application Start Screen
Page 9A/R Cash Application Start Screen
Click OK again – the exchange rate is now filled in
Page 10Search for A/R Customers
Cursor defaults to invoice number. Enter the invoice
number if available
Search by customer if you do not have an invoice
Page 11Search for Customer Account
Common Searches are “Account Name”
…or “Account #, EDI Alpha Store”
Click the arrow to open a search window
Page 12Customer Search Options
Search for Customer by
Name
Search for Customer by
Account Number, EDI Alpha Store
Double-click a line to select…
Double-click a line to select…
…or first enter a search value and press Enter to search the list
…or first enter a search value and press Enter
to search the list
Page 13Search for A/R Customers
Click OK
Page 14Customer Name/Address Listing
Type the Ref (line) #
Type the Check # from the remittance
or check
Click OK
Type the Check amount (no decimal
point)
Page 15Check Amount Updated
Notice the check amount is now
updated. If Balance amt: is not zero enter the next check and
amount if for the same account
If the next check in the batch is for
another account click “Enter New Search
Data” (F7 key)
Page 16
If Balance amt: is zero the Apply Cash
button appears
If Balance amt: is zero the Apply Cash button appears – go
to check (list next slide)
Always click Review/Change
Check Entries (F5 key) to make sure there are no bad
entries
Page 17Delete a Check
Notice the zero check. Double-click
for options
Click Delete Check
Click Return to close popup
Page 18Check Deleted
Page 19Change Check
Double-click a check to change it
Click Change Check
Page 20Batch in Balance
Click Select Check
Double-click a check to select it and return
to apply cash
Page 21Open A/R Item Detail Listing
Select the Item(s) to be paid with this
batch
Click OK
Click OK (ignore this message)
Page 22
Note the Ref#2 now shows PAID
Notice the Balance is not zero. Check will
not balance!
Click Review Create Cash Adjustments
(F7)
Page 23
Use the Invoice or Check number for
Ref#1
Ref#2 may not be blank. Use a “.” if there is no other
relevant information
Enter DivisionSelect Reason Code
Type the amount to be adjusted (no
decimal)
Page 24Screen update
Since the Balance is negative use PO for
positive writeoff
Page 25Batch In Balance
Batch is in Balance – press F9 or the Balance icon
Batch is in Balance – press F9 or the Balance icon
Page 26Select Next Check
Return to slide xx for instructions on the NOT-PROC check
Page 27Update Batch
If Balance Amt is zero and all checks have Status = “Bal/Updt”
the Update Batch button appears. Click it and the screen returns to
Cash App Start Page
Page 28Batch Pending