SAP LIQUIDITY PLANNERPDF download from SAP Help Portal:http://help.sap.com/saphelp_erp60_sp/helpdata/en/47/f23d4050d89523e10000000a1550b0/content.htm

Created on February 07, 2014

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TABLE OF CONTENT1 SAP Liquidity Planner1.1 Assignment1.2 Transfer1.3 Setting1.4 Information System

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1 SAP Liquidity Planner

PurposeIn an age of global competition and value-oriented management strategies, financial planning plays an increasingly important role in themanagement of a company. The key aim is to recognize liquidity deficits or surpluses in time and to identify expected foreign currencypositions in the planning period. Recording planning data on a timely basis and adapting it as soon as circumstances change, as well asdecentralized processes for capturing data all contribute to the challenges facing financial planning activities that aim to indicate futuretrends.The Liquidity Planner provides tools for entering and adjusting, aggregating and evaluating planned cash flows, and for determiningactual values. Easy-to-use tools provide the decision-makers with all the information they need, as and when it is available. With thisinformation, they have a clearer picture of the financial situation and can optimize the use of their financial resources. You can thereforeuse the Liquidity Planner to extend your planning horizon and have a greater active influence on the expected cash flows. This rangesfrom the classical use of financial budgeting values through to their inclusion in more detailed risk analyses.

IntegrationSAP Liquidity Planner is a subcomponent of SAP Financial Supply Chain Management.

FeaturesIn the Assignment topic you will find information about programs that you can use to assign functionally accurate liquidity items to actualpayments.In some cases you will find it useful to transfer certain amounts, without reference to a particular document, from one liquidity item toanother. You can create, change or display these transfers from the application menu.Queries are defined in Settings. These are the rules with which mechanisms derive liquidity items. These queries contain conditions forthe values available for each mechanism and the liquidity item used if the condition defined in the query is met.Under Information Systemyou will find information about the most important reports for the liquidity calculation.

1.1 Assignment

UseThe main objective of the as-is analysis (liquidity calculation) is to provide a functional classification of payments made according totheir origin and use, for example incoming payments from the sale of products or outgoing payments for personnel costs. The systemdisplays the origin and use by means of liquidity items. The classification is carried out by directly assigning separate payments toliquidity items.The assignment can use a range of information already available in the system. There are a number of assignment programs that canassign a new liquidity item to payments on the basis of diverse information. These assignment programs, which are independent ofeach other, (program names RFLQ_ASSIGN*, each with report documentation) offer a range of selection options which means that theline item subset to be processed can be limited fairly precisely.At the moment, six programs are delivered for automatic assignment. The three most important can be found in the SAP Easy Accessmenu:

· Assignment from bank statement information

· Assignment from FI information: evaluation of information from customer and vendor line items in payment documents

· Assignment from invoices:Assignment takes place in two steps: Information is first of all taken from customer and debitor line items in payment documents in the same way as above.The program subsequently evaluates expense and revenue items in invoices for selected liquidity items. The liquidity item that results from the first step isreplaced by the item resulting from the second step if it is successful.

Assignment mechanisms require a set of rules and are intended for automatically transferring large numbers of payment items. Formore information about creating sets of rules, see Settings.

If you want to individually assign liquidity items to a single payment, you can use:· Manual assignment:

Enter the liquidity items you want to assign to a payment item directly. This is a postprocessing transaction for payments that are not processed by meansof the automatic assignment but which do not warrant extending the set of rules. You can go to this transaction from the line items list.

IntegrationThe liquidity calculation updates online the payment documents created in the system in its own line items and totals tables. A data poolis generated in which the assignment programs can operate in any order. You will need to activate this online update in Customizing for

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each company code. You must also define the liquidity items which were assigned to the line items when they were created anddepending on their +/- sign. These items are “dummy” items of the following types:

· Incoming payments in general

· Outgoing payments in general

The assignment programs replace these items later with the correct functional items.The line items are generated online at the same time as the accounting document is created. You do not need to use the electronic ormanual bank statement. Use the RFLQ_REBUILD program to create line items for existing accounting documents.

PrerequisitesYou will need to create a set of rules for each assignment program for the automatic assignment mechanisms used. For moreinformation, see Settings.

FeaturesEach assignment program imports line items on the basis of the selection criteria and processes the documents one by one. If newliquidity items can be assigned based the rules, the line item is changed. If not, it remains unchanged. Each assignment program has atest run option. If you activate this option, no changes are made in the database. This function is used primarily for check and analysispurposes. In addition, you can display the processed documents in a detail list. This function offers you a range of filters and links.

ActivitiesTo call the relevant assignment program, select from the SAP Easy Access menu: Accounting → Financial Supply Chain Management → Cash and Liquidity Management → Liquidity Planner → Assignment: → From Bank Statement Information → From FI Information → From Invoices → Manually

ExampleYou have analyzed the relevant liquidity items structure and have reached the conclusion that you can get some of the requiredinformation from the bank statement. The rest you will have to get from accounting documents. In some cases you will have to go backto the expense or investment lines of paid invoices.In this case you decide to use the programs for assignment from bank statement information and invoices.You set up the program for assignment from bank statement information (which evaluates bank statement information) so that only thedefinite liquidity items are assigned. Most of the line items remain in their original dummy items. You will want to ensure that the programfor assignment from invoices (which is run regularly after the program for assignment from bank statement information) does notreassign payments that were correctly assigned by the previous program. Restrict the old liquidity item or the origin indicator as requiredin the selection screen.

In order to process the set of rules for the first step of the program for assignment from invoices you should use the program forassignment from FI information; it is no longer required in productive operation.

1.2 Transfer

UseYou can use this function for your liquidity calculation to transfer actual data from one liquidity item to another without reference to anyparticular payment document.

PrerequisitesIn Customizing for the liquidity calculation you have entered a number range for transfers in company code data (transaction FLQC3).

ActivitiesYou enter the transfer in a single-screen transaction. Enter the paying company code, the date and currency in the header data. Enteramounts with +/- and liquidity items for the line items. The document can only be saved if the balance is zero.

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ExampleThe automatic assignment mechanisms are unable to differentiate between wage and salary payments and output a single item forwages and salaries together. If you happen to know from other sources that approximately 40% of the total is for salaries and 60% forwages, you can distribute the total amount for the month by means of a transfer from the joint item to each separate item at the end ofthe month.

1.3 Setting The automatic assignment programs require a set of rules for determining liquidity items. An essential part of the set of rules are queries.Conditions are defined for queries which are used to determine a certain liquidity item. However the queries cannot be used directly inthe assignment programs, but merely as part of a query sequence. This sequence is made up of a structured number of queries. This“structure” determines the sequence in which the program processes the queries. The first hit wins. In other words if the conditions of aquery apply to a certain sequence, the system assigns the liquidity position of this query to the payment. Any queries that follow in thesequence are not taken into consideration.Conditions in the query refer to values in certain table fields in the database. There are therefore three types of query with differentsource symbols:

Bank statement query (category B)Evaluation of vendor and customer line items in payment documents query (category C)Evaluation of expense and revenue line items in invoices query (category D)

The three categories cannot be mixed in a sequence; a sequence either has category B, C or D.

IntegrationThe assignment programs use these sequences:

Assignment with information from bank statements: A sequence with category B must be entered in Customizing (transaction FLQC6)for each bank account.Assignment with information from customer and vendor line items in payment documents: Enter a sequence with category C in theselection screen.Assignment in two steps with information from invoices: For the first step you enter a sequence with category C in the selectionscreen, for the second step enter a sequence with category D.

PrerequisitesThe empty query sequences are defined under Assignment in the Customizing menu (transaction FLQCUST).

ActivitiesDefine a Query

Enter a technical key, a description and the liquidity item of the query in the initial screen to define a query. If the query is only intendedfor a certain paying company code, enter the company code.Enter conditions in the form of selection options in the following screen. Choose Conditions. Save your query when you return to theinitial screen.

Define Query SequenceFrom the SAP Easy Access menu under Accounting select Liquidity Planner Settings :

Assignment from Bank Statement Set Up Query Sequence Assignment from FI Set Up Query Sequence Assignment from Invoices Set Up Query Sequence In the transaction for defining the query sequence you first see the empty sequences defined in Customizing. Select an entry andenter the queries for this sequence in the detail screen. Give the sequence a sequential number.

To enable you to enter further queries later with minimum effort, we recommend that you assign numbers in steps of 50s.

Info Accounts (Application)For the assignment programs that use information from accounting, information can often be derived directly from the G/L account, forexample from the cost element. You can use the following transaction to assign liquidity positions directly to G/L accounts to avoidhaving to define a separate query for each G/L account. Select from the SAP Easy Access menu: Accounting Financial SupplyChain Management Cash and Liquidity Management Liquidity Planner Settings Info Accounts (Application)

This assignment is like a final query, in other words, it is used if no explicit query in the sequence was successful.

The definition of queries, their grouping into sequences and the direct assignment of liquidity items to G/L accounts do not have atransport link; these are ongoing settings that are carried out directly in the productive system. If you want to keep a number ofsystems synchronous, in the SAP Easy Access menu under:

Accounting Financial Supply Chain Management Cash and Liquidity Management Liquidity Planner Settings

Recommendation

Note

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Upload/Download you will find various programs to help you save these settings from a master system to your local computer fortransferring to the other systems.

1.4 Information System You can display and analyze existing transaction data and settings in your system for the liquidity calculation. The reports for thetransaction data are purely working reports. The analytical evaluation itself is carried out after extraction in the business warehouse.

FeaturesYou can generate the following reports:

Payment report for actual data within a certain time interval, structured on the basis of liquidity itemsTotals list for analyzing totals tables with a range of selection optionsLine items list for analyzing line items tables with selection optionsLine item history:Shows the past and present assignment of liquidity items to a payment document and allows you to branch to a further screen tomake manual changesQueries:Displays the query and its conditionsQuery sequences:For information about the relationship between queries and sequencesG/L accounts list:Lists all G/L accounts in the company code with the relevant information. For example, you can see whether a G/L account is anactual account (bank account) or an info account for evaluation mechanisms from accounting. You also see the liquidity items directlyassigned to the accounts.

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