Overview ofChemical Management

at the Berkeley Lab

Paul Blodgett, CIH

Industrial Hygiene Group Leader

January 6, 2009

Scope

There are:

• 93 individual buildings that contain chemical containers

• 893 building/room combinations that contain chemical

containers

• 66,543 container barcodes listed

• 491 owners listed

• 20 of 23 Divisions have chemicals in the database

References/Tools

• Chemical Hygiene and Safety Plan (CHSP) – contains the Lab’s procedures to implement hazard communication and chemical use requirements.

• Chemical Management System (CMS) – is the tool used to document and communicate hazards about chemicals.

• Hazard Management System (HMS) – is the tool used to connect EHS source systems and manage hazard information.

LBNL Procurement

• Ensure that requesters, preparers, and buyers adhere to the Laboratory’s hazardous material procurement procedures.

• Maintain a restricted items list in consultation with the EH&S Division.

• Notify EH&S of Restricted Item purchases.

• Obtain EH&S approval for purchases of restricted items that require EH&S approval.

Restricted Item List

• Chemicals: lethal toxicants, unstable and reactive materials

• Hazardous and toxic gases

• Chemical storage cabinets

• Fume hoods

• Gas storage cabinets

• Refrigerators and freezers for flammable liquid storage

• Respiratory protective equipment

LBNL Transportation

• Ensure that hazardous materials are transported in accordance with federal, state, and local requirements.

• Ensure that all hazardous materials received at LBNL are safely delivered to requesters.

• Provide guidance to Laboratory personnel for off-site shipment of hazardous materials in accordance with Department of Transportation requirements.

• Ensure the proper storage and handling of chemicals awaiting delivery.

• Request guidance from EH&S for items requiring special handling.

Transporting Hazardous Materials

• Hazardous materials are transported by Transportation Services or a Department of Transportation authorized carrier (except as outlined below).

• Transportation Services (ext. 5404) transports hazardous materials, provided they are unopened and still in their original U.S. Department of Transportation (DOT) shipping containers. They also transport gas cylinders.

• EH&S Waste Management Group (ext. 7528) transports hazardous materials that have previously been opened. This is normally needed for laboratory moves.

• Transporting hazardous materials by employees in public transportation (such as the shuttle bus) or in private or government vehicles, is not permitted.

LBNL Chemical Users

• Completion of a JHA and if needed an AHD

• Chemical Hygiene and Safety Training (EHS 348)

• Following controls and work practices in the CHSP

• Entry of chemicals into CMS or HMS

• Hazard Assessment and/or Exposure Assessment

Chemical Management System (CMS)

CMS is the chemical container based system:

– Assignment– Identification– Communication– Disposal

•Not designed to track usage

•ISM Focused:– Dependent upon chemical users input and activity

.

CMS – Hazard Communication

• Hazard Reports (inc. ENM report)

• Fire Code Threshold Reports

• Emergency Management Reports (151.1C)

• Links to MSDS

• SARA Title III - Community Right-To-Know Report

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Feedback & Improvement: ES&H Assurance

John ChernowskiManager, Office of Contract Assurance

12

AssessmentIssues

ManagementReporting

Measured

byPerform Work

within Controls

Assurance

DOE Order 226.1A

Assurance

13

13

ES&H Self-Assessment

Assessment Type of Review Performed By

Division Self-Assessment

Safety System Line Management

Safety Review Committee

(Management of ES&H)

Safety Management

Peer Researchersand Staff

ESH Technical Assurance

In Depth Technical

EH&S SME’sand

Independent Experts

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12345ESH Technical Assurance

Program

Division Self-Assessment

ISM Core Functions

ES&H Self Assessment

MESH

MESH

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Reporting

Institutional– Contract Assurance Council– LBNL Risk Registry – Annual PEMP Self-Appraisal– Annual ES&H Self-Assessment Report

Event Reporting– ORPS– PAAA-NTS and internal logs

Worker Feedback

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Worker Feedback

Management- staff direct communication

Safety Concerns– Anonymous suggestion box– Safety concerns email

Standing feedback mechanisms– Division safety committees – Safety Review Committee– Division Safety Coordinators Committee

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Issues Management Elements

Managing Issues and Corrective Actions through LBNL Corrective Action Tracking System

Root Cause Analysis

Extent of Condition Review

Effectiveness Review

Data Monitoring and Analysis

Lessons Learned/Best Practices

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Risk AssignmentRisk Level Criteria/Type of Issue

High Significant Adverse Condition (SAC) PAAA NTS-Reportable Incident ORPS Category 1, R or 2 Incident Type A or B Accident Other Issues as designated by management

Medium Adverse Condition identified through formal assessment PAAA Internally-Reportable Incident ORPS Category 3 Reportable Incident Other Issues as designated by management

Low Worker Safety & Health Issue that don’t fall into High or Medium Adverse condition not identified through formal assessment Other issues that do not meet the thresholds identified in High or

Medium Risk Levels

De Minimis Selected only when the level of risk is too small to be concerned with.

Worker Safety and Health Issue when there is no direct or immediate relationship to the environment, safety, or health.

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Graded Approach Application

Issue Risk Level Document in CATS

Corrective Action

Plan

Root Cause Analysi

s

Extent of

Condition

Completion

Verification

Effectiveness Review

Lessons

Learned

High X X X X X X DBM*

Medium X DBM DBM DBM X DBM DBM

Low X -- -- -- X -- DBM

Immediately – Corrected Items

DBM -- -- -- -- -- --

DBM = Determined by Management*Required for ORPS 1 and R