1601 Avenue D, Snohomish, WA 98290-1799 360-563-7300 Fax 360-563-7279

Dear Volunteer:

Thank you for helping us with our 2020 Kids’ Café Summer Meal Program. We appreciate your willingness to help area children.

Last summer, we served 6,877 breakfasts and 13,490 lunches (for a total of 20,367) to young people from our community. We truly could not have accomplished this without the support and assistance we received from volunteers like you. Your help enabled us to feed children who may have otherwise gone without.

Our Kids’ Café Summer Meal Program is provided through funding our district receives from the U.S. Department of Agriculture. This funding allows us to provide these meals. Please be aware that there are state and federal guidelines and regulations we must follow to participate in this program.

What you can expect: • The program will be held Mondays through Fridays from Monday, June 29 through Friday, August 28.

• All volunteers work from our Valley View Middle School “headquarters.” Volunteers will need to arrive at the Valley View Middle School Commons by 8 a.m. and will be needed through about 1 p.m. each day.

• Volunteers should be age 15 or older.

• Three to four volunteers are needed each Monday through Friday throughout the summer.

• Volunteers will be helping with meal prep.

• There are two opportunities each day for one of the volunteers to ride along on the Kids' Cafe food truck. One volunteer will ride along during breakfast and one during lunch. Due to the high-level interest, we are asking that each volunteer be given at least one opportunity each summer to ride along.

• Only volunteers who are 16 and older will be allowed to ride in the Kids’ Café food truck.

• A volunteer sign in sheet will be available each day. Please sign in and out every day that you are with

us volunteering.

• Because volunteers will be working in a commercial kitchen, please be sure to wear closed-toe, slip- resistant shoes each day. Volunteers may be asked to use kitchen appliances and utensils.

• Volunteers must maintain all health and social distancing guidelines based on current Washington state requirements and as directed by the Snohomish School District and Chartwells.

• All volunteers must have a current completed volunteer application and criminal history form on file with the district. Online volunteer applications can be found at www.sno.wednet.edu/volunteers or https://secure.safevisitorsolutions.com/Safe/Volunteer/snohomish/volunteer. (Note: Volunteers under age 18 do not need to complete the packets.) These must be completed and approved before your scheduled volunteer spot.

http://www.sno.wednt.edu/volunteershttps://secure.safevisitorsolutions.com/Safe/Volunteer/snohomish/volunteerhttps://secure.safevisitorsolutions.com/Safe/Volunteer/snohomish/volunteer

• Long hair should be pulled back and restrained (example - pony tail or hair clip).

• Volunteers to do not need to have food handlers’ permits. • Volunteers will be asked to wear masks and frequently wash their hands.

• Volunteers may need to stand for extended periods of time.

• Volunteers should enjoy working with a diverse group of people and ages.

• We will offer meals at the following times and locations. At sites where there is only a single serving

time*, kids will receive a lunch for that day and a breakfast for the following day: o Snohomish High School

▪ 8:50-9:05 a.m. – Breakfast ▪ 12:30 p.m.-12:45 p.m. – Lunch

o Snohomish Boys and Girls Club ▪ 8:15-8:45 a.m. - Breakfast ▪ Noon-12:30 p.m. - Lunch

o Seattle Hill Elementary (NEW SITE ADDED)* ▪ 10:50-11:05 a.m.

o Centennial Middle School (NEW SITE ADDED) * ▪ 11-11:15 a.m.

o Three Rivers Mobile Home Park* ▪ 11:25-11:40 a.m.

o Circle H Mobile Home Park* ▪ 11:30 a.m.-11:45 a.m.

o Emerson Elementary* ▪ Noon-12:15 p.m.

o Valley View Middle School* ▪ Noon-12:30 p.m.

o Snohomish Aquatic Center* ▪ 12:35-12:50 p.m.

o Snohomish Mobile Home & RV Park (NEW SITE ADDED)* ▪ 12:50-1:05 p.m.

o Cascade View Elementary (NEW SITE ADDED)* ▪ 1:05-1:20 p.m.

• The program is open to anyone 18 years old and younger. We do not check identification for proof of age or residency. Anyone is welcome. We are not able to give or sell meals to those 19 or older. Please note that if there is a mother with a newborn, infant or toddler child, the mother is allowed to take a meal for that child.

If you have any questions or concerns, please contact:

• Kristin Foley, Communications Director, at 360-563-7263 or communications@sno.wednet.edu. My cell is 206-300-5499 if you need to reach me in the off hours or the weekend.

• Susan Bjorling, Executive Assistant, at 360-563-7282 or susan.bjorling@sno.wednet.edu.

Thanks again! We appreciate you and the many other volunteers who work so tirelessly in our district. Working together in support of our shared values deepens our ties to one another. Thank you for your dedication and for being a part of our Kids’ Café team!

Sincerely,

Kristin Foley Director, Communications

mailto:communications@sno.wednet.edumailto:susan.bjorling@sno.wednet.edu

Kids’ Café Civil Rights Training

Title VI - Title VI requires that no person in the United States shall on the ground of race, color, or national origin:

• Be excluded from participation in

• Be denied the benefits of

• Be otherwise subjected to discrimination

• In any program or activity receiving Federal financial assistance

Source: Title VI of the Civil Rights Act of 1964, 42 U.S.C. § 2000d, and its implementing regulation at 34 C.F.R. Part 100

Non-Discrimination Notice

The Snohomish School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups.

The following employees have been designated to handle questions and complaints of alleged discrimination:

Civil Rights Coordinator, Title IX Coordinator and ADA Darryl Pernat

1601 Avenue D, Snohomish, WA 98290 360-563-7285

Section 504 Coordinator and Harassment, Intimidation and Bullying (HIB) Shawn Stevenson 1601 Avenue D, Snohomish, WA 98290 360-563-7314

United States Department of Agriculture

AND JUSTICE

ALLFOR

In accordance with Federal law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this institution is prohibited from discriminating on the basis of race, color, national origin, sex, age, disability, and reprisal or retaliation for prior civil rights activity. (Not all prohibited bases apply to all programs.)

Persons with disabilities who require alternative means of

communication for program information (e.g., Braille, large

print, audiotape, American Sign Language, etc.) should contact

the responsible State or local Agency that administers the

program or USDA’s TARGET Center at (202) 720-2600 (voice

and TTY) or contact USDA through the Federal Relay Service at

(800) 877-8339. Additionally, program information is available in

languages other than English.

To file a complaint alleging discrimination, complete the USDA

Program Discrimination Complaint Form, AD-3027, found online

at http://www.ascr.usda.gov/complaint_filing_cust.html, or

at any USDA office or write a letter addressed to USDA and

provide in the letter all of the information requested in the form.

To request a copy of the complaint form, call (866) 632-9992.

Submit your completed form or letter to USDA by:

mail: U.S. Department of Agriculture

Office of the Assistant Secretary for Civil Rights

1400 Independence Avenue, SW

Washington, D.C. 20250-9410

fax: (202) 690-7442; or

email: program.intake@usda.gov.

This institution is an equal opportunity provider.

Conforme a las leyes federales y a los derechos civiles, reglamentos y políticas del Departamento de Agricultura de los Estados Unidos (U.S. Department of Agriculture, USDA), se prohíbe a esta institución discriminar por motivo de raza, color, nacionalidad, sexo, edad, discapacidad y reprimir o tomar represalias por actividades realizadas en el pasado relacionadas con los derechos civiles. (No todos los principios de prohibición se aplican a todos los programas).

Las personas discapacitadas que requieran medios alternos para que se les comunique la información de un programa (por ejemplo, braille, letra agrandada, grabación de audio, lenguaje de señas estadounidense, etc.) deberán comunicarse con la agencia estatal o local responsable de administrar el programa o el TARGET Center del USDA al (202) 720-2600 (voz y TTY) o comunicarse con el USDA a través del Servicio Federal de Transmisión de Información al (800) 877-8339. La información del programa también está disponible en otros idiomas además del inglés.

Para presentar una queja por alegada discriminación, complete el formulario de quejas por discriminación del programa del USDA, AD-3027, que podrá encontrar en línea en http://www.ocio. usda.gov/sites/default/files/docs/2012/Spanish_Form_508_ Compliant_6_8_12_0.pdf o en cualquier oficina del USDA o escriba una carta dirigida al USDA que incluya toda la información solicitada en el formulario. Para solicitar una copia del formulario de presentación de quejas, comuníquese al (866) 632-9992. Envíe su formulario o carta completos al USDA por

correo: U.S. Department of Agriculture Office of the Assistant Secretary for Civil Rights 1400 Independence Avenue, SW Washington, D.C. 20250-9410

fax: (202) 690-7442; o

correo electrónico: program.intake@usda.gov.

Esta institución ofrece igualdad de oportunidades.

Form AD-475-A—Assisted Poster/ Revised December 2015 Afiche complementario al Formulario AD-475-A / Revisado diciembre 2015

mailto:program.intake@usda.govhttp://www.ocio. usda.gov/sites/default/files/docs/2012/Spanish_Form_508_ Compliant_6_8_12_0.pdfmailto:program.intake@usda.govhttp://www.ascr.usda.gov/complaint_filing_cust.htmlhttp://www.ocio. usda.gov/sites/default/files/docs/2012/Spanish_Form_508_ Compliant_6_8_12_0.pdfhttp://www.ocio. usda.gov/sites/default/files/docs/2012/Spanish_Form_508_ Compliant_6_8_12_0.pdf

SCHOOL DISTRICT

VOLUNTEER Handbook

“Act as if what you do makes a difference. It does.” - William James

SCHOOL DISTRICT

Message from the Superintendent

Thank you for volunteering!

Our community is known for coming together to support education and our students. Our strength comes from the people who work and volunteer in the Snohomish School District. Involvement of staff, parents, and community in our students’ education contributes to a positive and successful school experience. We encourage parents, grandparents and community members to be involved in the education of our children.

Volunteers have many opportunities to work with students and schools by assisting on the playground, in the classroom or library, as well as tutoring, chaperoning field trips, serving on committees or assisting with school projects and newsletters. An hour of your time can make a valuable difference.

Thank you for modeling generosity and involved citizenship for our students. These are important qualities for them to note as they head out into our world to become leaders.

I look forward to seeing you in our schools.

Best wishes,

Dr. Kent Kultgen, Superintendent

Volunteer Checklist

• Complete a Volunteer Application form through SafeVisitor (this includes a Washington State Patrol Criminal History Request). Applicants who do not have a current Washington State driver’s license or identification card, or any volunteer or coach who will work one-on-one with students must undergo a federal background check, which includes fingerprinting at the applicant’s expense. Please contact us at volunteers@sno.wednet.edu or 360.563.7282 with any questions or concerns. Volunteer coaches must contact 360.563.4210 before beginning the application process.

• Review this entire handbook, which includes important information that will help ensure that the experiences of students, staff, and volunteers are safe and positive.

• Confirm the dates/times of your volunteer sessions with the volunteer coordinator at the school.

• Remember to scan in and out at the school’s front desk.

• Wear your visitor identification badge provided by the school office anytime you’re onsite.

mailto:volunteers@sno.wednet.edu

Volunteer Responsibilities

Volunteers will:

• Be prompt, dependable and reliable.

• Provide the volunteer coordinator or classroom teacher/district employee with as much advance notice as possible if unable to attend scheduled volunteer shift.

• Protect student privacy and maintain confidentiality related to student behavior and work.

• Know and understand all regulations and procedures in assigned school (i.e., fire drills, emergency response, accident reporting, student restroom privileges, inclement weather procedures, etc.).

• Understand and accept the background and values of all students.

• Serve as a positive role model in behavior, interactions and dress.

• Notify the volunteer coordinator if a student confides in the volunteer about an abusive situation. The appropriate staff person or people will manage the reporting and follow-up process.

• Discuss problems that arise with the appropriate teacher, staff person and/or volunteer coordinator.

• Communicate regularly with assigned teacher, staff person and/or volunteer coordinator via agreed upon communication methods.

• Refrain from using computer systems, logins, or accounts that have been assigned to someone else. If authorized to use a district computer, the volunteer will sign and abide by the district technology User Agreement.

• Serve as an assistant rather than a replacement.

Snohomish School District Policies and Procedures

• 3207 o Prohibition of Harassment, Intimidation and Bullying

• 3207P o Procedure--Prohibition of Harassment, Intimidation and Bullying

• 5011 o Sexual Harassment of District Staff Prohibited

• 5011P o Procedure--Sexual Harassment of District Staff Prohibited

• 5253 o Maintaining Professional Staff and Student Boundaries

• 5253P o Procedure--Maintaining Professional Staff and Student Boundaries

• 5630 o Volunteers

• 5630P o Procedure--Volunteers

The Snohomish School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination: Civil Rights Coordinator – Scott Peacock, 1601 Avenue D, Snohomish, WA 98290, 360-563-7282, scott.peacock@sno.wednet.edu; Title IX Coordinator and ADA – Darryl Pernat, 1601 Avenue D, Snohomish, WA 98290, 360-563-7285, darryl.pernat@sno.wednet.edu; Section 504 Coordinator and Harassment, Intimidation and Bullying – Shawn Stevenson, 1601 Avenue D, Snohomish, WA 98290, 360-563-7314, shawn.stevenson@sno.wednet.edu.

https://www.sno.wednet.edu/site/handlers/filedownload.ashx?moduleinstanceid=2976&dataid=6177&FileName=3207%20Prohibition_of_Harassment_Intimidation_and_Bullying_.pdfhttps://www.sno.wednet.edu/site/handlers/filedownload.ashx?moduleinstanceid=2976&dataid=6176&FileName=3207P%20HIB%20procedures.pdfhttps://www.sno.wednet.edu/site/handlers/filedownload.ashx?moduleinstanceid=2978&dataid=6070&FileName=5011%20Sexual%20Harassment%20Staff%208.22.18.pdfhttps://www.sno.wednet.edu/site/handlers/filedownload.ashx?moduleinstanceid=2978&dataid=12874&FileName=5011P%20Sexual%20Harassment%20Procedures%208.22.18.pdfhttps://www.sno.wednet.edu/site/handlers/filedownload.ashx?moduleinstanceid=2978&dataid=6039&FileName=5253%20Maintaining%20Boundaries.pdfhttps://www.sno.wednet.edu/site/handlers/filedownload.ashx?moduleinstanceid=2978&dataid=6038&FileName=5253P%20Maintaining%20Boundaries.pdfhttps://www.sno.wednet.edu/site/handlers/filedownload.ashx?moduleinstanceid=2978&dataid=5942&FileName=5630%20Volunteers.pdfhttps://www.sno.wednet.edu/site/handlers/filedownload.ashx?moduleinstanceid=2978&dataid=5941&FileName=5630P%20Volunteers.pdfmailto:scott.peacock@sno.wednet.edumailto:darryl.pernat@sno.wednet.edumailto:shawn.stevenson@sno.wednet.edu

Building a Relationship with Students

Building a supportive relationship with students takes time. Consider these tips when volunteering with youth.

• Be patient when working with students. Give yourself time to find your niche.

• Names are important. Make sure you say and spell the student’s name the way s/he wants it to be said and spelled. Likewise, make sure the student knows your name and can correctly pronounce it.

• Treat individuals with respect and courtesy and expect the same in return.

• Show you are interested in the student as a person by listening carefully to what they say and using caring words and actions.

• Encourage and support student success. Build self-confidence by praising the student honestly and frequently. Remember that attentiveness and effort can be as important as performance.

• Avoid making comparisons between students, between teachers and between schools.

• Be fair, consistent, trustworthy and honest in your approach, attitude and interactions with students.

• Students, staff and volunteers make mistakes. Reinforce for students that mistakes are a part of learning and show that you are not afraid to make mistakes yourself.

• If you know in advance that you will be unable to attend your next session with a student, make sure to inform the student and the volunteer coordinator and/or the classroom teacher/district employee.

Guidelines - Personal Photos & Social Media

There are times during the year when photos or audio-visual recordings of students may be taken for use by the district, school or teacher. When possible, we will alert parents in advance, but this is not always possible. In addition, the district's Photo Consent/Opt-Out Form only pertains to photos and audio-visual recordings taken for district, school or teacher exclusive use and purposes. The consent form does not include or pertain to those photos taken by volunteers, parents, parent organizations, clubs, etc.

It is important that you are aware that student family members, community members and attendees at school events may take and publish photos and other recordings of students without coordinating such with school district personnel, and it is possible that your student could appear in a third party's photos and other recordings. The Snohomish School District is not responsible for the use of any students' likeness (photo, voice, etc.) that appears in those photos and recordings.

Below are some simple guidelines we ask volunteers, parents and others to follow regarding taking personal photos/videos and posting them online or on social media. These guidelines are encouraged to protect student confidentiality and safety.

• Only take photos/videos of your own child. • Do not tag or list student names on photos/videos. • Any photo/video taken by a company is copyrighted and should not be posted (e.g.

yearbook, class and individual student pictures). • Many parents do not want their child’s photo/video online. Permission from the child’s

parent/guardian must be received prior to posting any pictures/videos from school/classroom events. For your own protection, documentation of this permission (handwritten note, copy of an email message, etc.) should be obtained should questions arise in the future.

• Pictures/videos should not be taken at school for the purpose of posting online. Prior permission from the school office must be obtained any time you take pictures on campus.

• Student photos/videos are not to be used to promote a business of any kind.

Field Trips

• Chaperones must complete a volunteer packet and pass a Washington State Patrol Background Check prior to accompanying students on field trips.

• Chaperones will abide by the direction given to them by the staff members in charge of the field trip.

• Students are always to be under the direct supervision of a staff member or adult supervisor. Students who leave your presence (for the rest room, drinks, etc.) should always go in pairs. Unless approved by the staff member in charge, no student is to go with another adult for any reason; this includes parents who may come to the field trip site to pick up their child early.

• School rules are in effect during the entire length of the field trip. Please monitor the behavior of all students assigned to you. If you have difficulty with a student, inform the teacher or staff member in charge immediately.

• To assure that a chaperone’s full attention is given to the students they are supervising, non-students may not attend.

• Drug, vaping or alcohol use is not permitted.

• For overnight trips, chaperones will stay in the same hotel or place as the students, but in separate rooms. The exception of this is educational camps for elementary students with the approval of the Superintendent or designee. Chaperones will assist the staff member in charge in enforcing the established curfew.

• Chaperones understand that many of the activities on field trips are outside of the control of the Snohomish School District and are fully aware of any risk inherent in participating in such activities. Chaperones are attesting that they have read and understood the school rules and know that these rules and the chaperone requirements are in force the entire trip. All volunteers supervising students will conduct themselves in a manner befitting a chaperone.

Non-Discrimination NoticeVolunteer 2020 letter and materials.pdfAnd Justice For All - USDA.pdfAND JUSTICE FORALL

Volunteer Handbook.pdfGuidelines - Personal Photos & Social Media

Volunteer Handbook.pdfGuidelines - Personal Photos & Social Media