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8/22/2019 Other Journal & Special Books
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A cash voucher(or petty cash voucher) is
usually a small form that is used todocument a disbursement (payment) from a
petty cash fund. Petty cash vouchers are
also referred to as petty cash receipts
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The petty cash voucher should provide space for the
date, amount disbursed, name of person receiving the
money, reason for the disbursement, general ledger
account to be charged, and the initials of the person
disbursing the money from the petty cash fund. Some
petty cash vouchers are prenumbered and sometimes
a number is assigned for reference and control.
Receipts or other documentation justifying the
disbursement should be attached to the petty cash
voucher.
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To start a petty cash fund you need to open a
general ledger account . This will be an additionalcash account that you could report either
separately or have its balance included with other
cash accounts when preparing a balance sheet.
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A unique voucher number
Date and money withdrawn
Details of the transaction, include as muchinformation as possible
Total amount that is withdrawn
Attach any receipts to the voucher Make sure the voucher is authorized by the
correct person
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You can record on slips or a listing, whicheveris easier. The important thing to remember is
that EVERY transaction must be recorded andmust include:
Date of the transaction
Amount of the transaction
General description of the transaction
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- a book used for recording small items ofcash expenditure which are usually analyzedas they are entered.
- the responsible for petty cash system is
called PETTY CASHIER .
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C SH FLO T - an amount of money given tothe petty cashier at the beginning of a periodto enable them to make payments
IMPREST SYSTEM - where money held in thepetty cash float is restored to the originalamount for the beginning of the next period
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An official receipt is a writtenacknowledgment. It is a specified note thatshows money which has been received as an
exchange for products or services. Thereceipt aims to provide an assurance that theparty has paid the expenses of the productswhich it has purchased. Official receipts can
be printable or online and their format andpattern can vary depending upon therequirements of the company.
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Maintaining receipt-of-payment records is
important for businesses and individuals. When you
loan money to a friend or family member, or are
repaying a personal loan, receipts can help you
avoid financial misunderstandings and errors. Areceipt doesn't have to be made on an official form
or printed on a computer. You can hand-write it on
a piece of paper and sign the document. Give theoriginal receipt to the individual making the
payment. Keep a copy for your records.
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Name, address, and taxpayer identificationnumber (TIN) of issuing company.
Name, address, and TIN of customer
Date of collection
Amount in numbers and words (English only)
Official receipt number
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The official receipts can be submitan expense account . And thecompany can't evade the tax
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A Journal Voucher is
written authorization prepared for
every financial transaction, or for
every transaction that meets
defined requirements.
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Serial Number
Transaction Date
Transaction Amount
Ledger Account Affected
Reference to Documentary Evidence
Brief Description of Transaction Signature or Initials of one or more
authorized signatories
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There are three types of Journal Voucher :
J16 (default) which post an actual revenueand expense etc
BT2 ( permanent budget transfer ) appliesto current & future fiscal years
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BT4 ( temporary budget transfer ) - . will be
effective for the current fiscal year only
temporary budget transfer if the expenses are
in the appropriate FOAPAL & you wish to help
provide budget/funding for those
expenditures
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Rocelyn M. Avendano
Jessica A. Barredo
Jo-Hanna P. Guillermo
Donnalyn S. Rodulfo