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OSP BROWN BAG March 13, 2012
Office of Sponsored Projects
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Pre Award Update
• Revised Budgets in Coeus • UPAS Form Revised • Investigator
& Key Persons – Certification
Implications • Federal Scrutiny of Active Awards • NSF Proposal
Receipt Warnings • Pre-Proposals and Review of
“Scientific/Programmatic” Section • Coeus Update
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OSP Training
Learning Point ◦ As of March 30, 2012, you will be registering
at
LearningPoint for all OSP Training Sessions offered
◦ Subject: Sponsored Research Related Training
MyCourses ◦ As of March 30, 2012, all training documents stored
on
MyCourses will be located on LearningPoint.
◦ The only exception will be Certificate Training documents
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Reporting Update
New Reports Available
◦ Report of Open Awards Report Displays all Open Awards for a
Department as of the date run
Prompts: Department, PI, Sponsor and Status
Status Prompt allows customization of the type of report
received, ex. All Active Awards or All Awards with Final Reports
Pending
◦ Award & Proposal Activity by Investigator Report
Distributed Qtrly to Chairs & Dept Manager/Admins
Based on a PIs Home Department
Displays PI and CO-PI Activity
Contains Department & PI prompts
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Reporting Update
New Scheduling Capability
◦ Consistent with Financial Report Scheduling Prompt
◦ Added to the following Department User Reports: ◦ Monthly
Proposal Activity Report ◦ Monthly Award Activity Report ◦ Report
of Open Awards Report ◦ Award & Proposal Activity by
Investigator Report
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Reporting Update
Reporting User Group
◦ Recap – Creating Report Views and Schedules
◦ New Cognos Class in LearningPoint ‘More about Cognos
Connection: Features that Save Time &
Effort’ ◦ Includes hands on Report View and Schedule
instruction
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Key ARRA Dates For ARRA Administrators & Principal
Investigators
ARRA Payroll Distribution Report Available to ARRA
Administrator
ARRA Administrator Deliverables:
(jobs narrative, hourly/ non-
hourly job information, vendors trxn > $25K, ‘3rd month dept.
review complete’ and ‘entire
award complete and ready for OSP review’)
PI Quarterly Deliverables
(project status, significant deliverables, description,
and final report indicator)
March 30, 2012 April 3, 2012 March 12, 2012 (as of 3/12- 26
outstanding/aprox. 45%)
OSP submission of Q1 2012 ARRA Reports to government -
4/10/12
Note 1 – Before ARRA Admin marks entire award complete and ready
for OSP review, please be sure
the PI has entered his/her deliverables.
Note 2 – If you know you are going to be out of the office
during these key dates, please input in
advance. Note 3 – If your award is a sub award (Brown is the
sub/another institution is the Prime), please
prioritize completing these deliverables. OSP needs to send data
to Prime Institutions by
April 5th.
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NIH’s Implementation of OMB M-11-34
http://grants.nih.gov/grants/guide/notice-files/NOT-OD-12-014.html
Automatic extension authority limited as follows for grants
that end: ◦ 9/1/12-8/30/13 > can’t automatically extend
beyond 9/30/13
◦ 9/1/13-9/30/13 > No automatic NCE; need prior written
approval
◦ after 9/30/13 > No automatic NCE; need prior written
approval; discuss strategies for accelerating progress &
expenditures
Extension requests for any awards expected to continue past
9/30/13: ◦ Notify Grants Management Officer in writing.
◦ Must be received on or before 6/1/12.
◦ Must illustrate that extension is vital for the completion of
the project.
http://grants.nih.gov/grants/guide/notice-files/NOT-OD-12-014.htmlhttp://grants.nih.gov/grants/guide/notice-files/NOT-OD-12-014.htmlhttp://grants.nih.gov/grants/guide/notice-files/NOT-OD-12-014.htmlhttp://grants.nih.gov/grants/guide/notice-files/NOT-OD-12-014.htmlhttp://grants.nih.gov/grants/guide/notice-files/NOT-OD-12-014.htmlhttp://grants.nih.gov/grants/guide/notice-files/NOT-OD-12-014.htmlhttp://grants.nih.gov/grants/guide/notice-files/NOT-OD-12-014.htmlhttp://grants.nih.gov/grants/guide/notice-files/NOT-OD-12-014.htmlhttp://grants.nih.gov/grants/guide/notice-files/NOT-OD-12-014.html
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NIH’s Implementation of OMB M-11-34 (cont.)
Circumstances for Requesting an Extension:
◦ The project is long-term by design, and acceleration would
compromise core programmatic goals;
◦ The project must undergo complex environmental review that
cannot be completed within this timeframe;
◦ Contractual commitments between the awardee and
vendors/subrecipients legally prevent adjusting the timeline for
spending; and/or
◦ Special circumstances exist where acceleration may cause
unnecessary harm or unreasonable risk to vertebrate animals or
human subjects involved in the research (such as ongoing clinical
trials.)
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NSF & AHRQ’s Implementation of OMB Memorandum-11-34
NSF ◦ ARRA Acceleration FAQ’s issued March 1, 2012
http://www.nsf.gov/pubs/policydocs/arra/faqs_pi.pdf
Any expenditures made within the quarter ending 9/30/13 must be
reported to NSF within 30 days.
◦ Only 3 Brown awards scheduled to end after 9/30/13.
◦ 1 PI submitted a request for extension – done by new deadline
of 3/2/12.
AHRQ ◦ June 29, 2012
Date to submit “compelling rationale and documentation” for an
extension beyond 9/30/13
http://www.nsf.gov/pubs/policydocs/arra/faqs_pi.pdf
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Property Management
Biennial Inventory 2012
New documents on Website
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Research Protections Office
RPO Update
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OSP Final Comments
To add names to the Brown Bag Listserv:
Email: [email protected]
