OSHA Committee UMB #1

Meeting Report

University21 Manitoba

Completename and mailing address:

UMB1

University of Manitobac/o EHS

Rm 191 Extended Education

Winnipeg, MBR3T 2N2

Telephone #204474-6633:Facsimile #: 204 474-7629

Date of Meeting: September 18,2017210 Helen Glass Centre

Dateof next meeting:December 11,2017Location: TBA

# ofemployeesrepresented:5,000 and1,800 casual

Worker Co-Chair:

Ana Vialard Hart

Worker members:

Poluha, Bill

Christie, Will

Hamelin, Daryl

Moorthy, Jehan

Prokesch, Ruth

Vacant

Julia Panchyshyn

Alternate members:

Sam-King, Wilfred

Erwin, Dirks

Sasek, Melinda

Vacant

Vacant

Bargaining Group:

CUPE 3909

UMFA

AESES

CUPE 1482

UMSU - Student

UMGSA

UNIFOR 3007

EMAPS

Bargaining Group:

UMSU - Student

CUPE 1482

AESES

UMFA

CUPE 3909

present

X

X

X

X

X

X

X

regrets absent

X

X

X

X

X

X

Employer Co-Chair:

Jansen, Rick

Employer members:

Stone, Barry

Jones, Lani

McGregor, Dan

Alternates:

Unit/Faculty/Dept:

Security Services

Student Residences

Human Resources

Faculty of Health

Sciences

X

X

X

X

Guests:

Jolicoeur, DarrinBellino, JoeyDodd, John

EHS

EHS

EHS

X

X

X

Page 1 of 5

Opening RemarksMeeting commenced at 1:35pm.

1. Welcome and introductions - Lani Jones was welcomed as the new Human Resources Employer Representative on the committee.

2. Adoption ofAgendafor September 18, 2017M/S W. Christie/J. Moorthy Carried

3. Adoption of Minutes for June 12, 2017.M/S B. Stone/J. Panchyshyn Carried.

Recommendations to the Employer#1 Date of Notification to the Employer: Due Date for Employer's Response:

a) Update on Communicating Legislative Requirements about Safety Training for New Employees - This issue has been taken overby Risk Management. Amemo had been sent which addressed these issues. This item can be removed from the agenda.

b) Update on Recommendation to Send Noticeto Deans, Directors and DepartmentHeads Regarding LegislativeObligations toEstablish LASH Committees - This issue has been taken over by Risk Management. Amemo had been sent which addressed theseissues. This item can be removed from the agenda.

Continuing Safety & Health Concerns and Problems*Date Initiated Concern or Problem Action to be Taken Assignedto

Feb 9/16 Progress Reporton Safe Work Procedures Committee requested that EHScontinue to provide a EHS/Co-

Workshops progress reporton these workshopsand the areas that werecovered.

Chairs

Feb 28/17 Working Alone Procedure Template J. Bellino to obtain permission from Libraries LASHcommittees to use theirWorking Alone Procedures (WAP)as a template forother groups to use. If permission isgranted, the WAP template is to be shared with the OSHAcommittee members.

J. Bellino

Feb 28/17 Quarterly OSHAC Co-Chair E-Mail to All LASH OSHAC Co-Chairs to send an e-mail to all LASH Co-Chairs Co-Chairs

Co-Chairs a month before each OSHAC meeting. E-mail will givedateof upcoming OSHAC meeting, ask LASH Co-Chairs forsubmissions and distribute any important information. Thee-mail will include the OSHAC agenda and a web link to theminutesof the last meeting.

Jun 12/17 AESESLetterto OSHAC Regarding February Discussion on AESES Letter to be tabled at next meeting. Committee /

14, 2017 Incident on FortGarryCampus W. Christie to provide an updated copy fordistribution. Co- W. Christie /

Chairs to follow up and reporton progress ofdocument Co-Chairs

extending student death procedure to staff.

New Safety & Health Concerns and Problems*

Page 2 of 5

Date Initiated Concern or Problem Action to be Taken Assignedto

Sep 18/17 Internal Annual Review of LASH Committees J. Bellino to explain review process. OSHAC's role in reviewto be defined at meeting.

J. Bellino

*NOTE: Any person with a safety concern is expected to bring that concern to their direct supervisor first. The supervisor is responsible forgetting the concern resolved. If the concern is not resolved or not handled to the worker's satisfaction, a committee member should becontacted. It is important to keep the worker informed of the disposition of the matter. Any person may contact the Manitoba WorkplaceSafety and Health Division for additional information and consultation.

Other S&H Committee Information: upcoming events, training, etc.

1) New Business

a) Safework Manitoba Conference, September 27,2017 - This is an opportunity for OSHAC and LASH Co-Chairs to attend workshopswith experts in the field from both worker and managementperspectives. Information about thisconferencewas sent to all the LASH Co-Chairs. Amotion was put forward to send the OSHA Co-Chairs to attend the conference. The motion was made by B. Poluha andseconded by W. Christie. The motion was carried.

b) New Human Resources Employer Representative - Lani Jones was introduced and welcomed as the new Human ResourcesEmployer Representative during opening remarks. She replaced M. Macdonald.

2) Ongoing Business

a) Regular Updates from EHS- J. Bellinoi. SafetyConcernswhich Affect the University as a Whole as Identified by LASH Committees e.g. inspections and investigations

ii. Update on LASH committeesiii. Update on General Reportto LASH Committees on Accidents and Incidents at the University - J. Shieldsiv. Progress Reporton Safe Work Procedures (SWP) Workshops

A written report was submitted by EHSwhich will be attached to the minutes.

b) Update on iAuditor Institutional Account and Fire Extinguisher Signage in iAuditor - There was no further commenton the fireextinguisher signage as it had been dealt with at the previous meeting. C. Gebelat EHS is the contact for setting up the institutionaliAuditor account for LASH committees. The iAuditor institutional account is a paid, fully licensed account that is available to all LASHcommittees.

c) February 14,2017 Attack on Fort Garry Campus - W. Christie- The committee decided to table thisitem for the next meeting. W.Christie plans to submit a revised version of the AESES letter. Committee memberswere asked to provide feedbackon the AESESletterfor the next meeting. Co-Chairs will follow up on the progress of the extension ofthe student death procedure to staffand reportback to the committee.

d) Updateon Noticeto LASH Committees Regarding New Salary Procedure for Hourly/Stipend Employees - The committee wassent a copy ofthe payroll form developed byHuman Resources (HR) in mid-August. HR had revised that form to be more general and itwas distributed to committee members at the meeting. An electroniccopy was sent out the next day.

e) Terms of Reference - Renewalof Term forWorker Co-Chair - Theworker members unanimously chose A. Vialard Hart as theWorker Co-Chair for another term.

f) 2017-2018 Academic Year OSHAC Schedule - the dates have been selectedand were noted in section 4 ofthese minutes.

g) Internal Annual Review of LASH Committees - EHS will conduct the review in December 2017or early2018. J. Bellino will make apresentation to the committee regarding the review process and OSHAC's role will be determined.

Page 3 of 5

h) Update on Health and SafetyTraining for New Employees - HR will be changing the recruiting process by switching to theVIP UMCareers module. The health and safetytraining will be built right into the online onboarding process. CUPE 3909will be pursuingseparately the matter ofinsuring pay for those taking the training. EHS reported that167 people took theonline EHS test between Mayand August 2017.

3) Members Round Table - Safety and Health Concerns and Problems

D. Hamelin reported that the Faculty ofEngineering LASH Committee needed clarification regarding the Fire Wardens for the Engineeringbuildings. He was advised tocontact John Dodd who wasthe Safety Coordinator in charge of Fire and Life Safety and the Fire Warden program.

J. Moorthy reported that UMSU held two events in University Centre overthe weekend: Frosh Fest and the UMSU Block Party. There were noincidents at eitherevent. Security Serviceswas called to remove a person from the HUB.

B. Stonereported that therewas a power outagefor abouttwo hours on September 1 that affected 10 buildings which included the UniversityCollege Residence. The incident triggered questions aboutevacuation protocols for power outages that last longer, occurovernight and during thewinter. B. Stone plannedto consultwith Risk Management and Security Servicesas part of the currentprocess to address these questions.

W. Christie observed that the terrace on University Centrewas being completely redone as the previous repairwas ineffective and had resulted inwater leaking into the building. The metal stripping on the steps going into Fletcher Argue/Tier were still not repaired since last reported. Anothercommittee member advised reporting the problem directly to the Physical Plantwork order desk rather than through the LASH committee. LASHcommittees should be checking the exterior ofentrances as part of theirinspections. EHSwill insure this will be communicated to all LASHcommittees.

B. Poluha reported that certain libraries have longer hours. There is no staffafter8:00 pm. Private security has been hired to monitor theselibraries with extended hours- Elizabeth Dafoe, Science (Machray Hall) and Health Sciences (Neil John Maclean). Faculty, staffand students canenter these libraries with card access. Access is restricted after8:00 pmto the first and second floor of Elizabeth Dafoe and the main floor of theScience library.

4) Meeting Schedule for 2017-18: Dates Set for the Academic Year

September 18, 2017-1:30 to 3:00 pmDecember11, 2017-1:30 to 3:00 pmMarch 12, 2018-1:30 to 3:00 pmJune 11, 2018-1:30 to 3:00 pmThe location will be announced at a later time.

Adjournment: Meeting was adjourned at 2:30 pm.

Co-Chair's signatures - In my opinion, the above is an accurate record of this meeting.chaired

meeting (x)print name signature

Worker co-chair X Ana Vialard Hart <"jSft^VjuJ^Sk^1.Employer co-chair

Rick Jansen \y" «"*^N, •—*If one, or bothco-chairsdo not agree with the minute record, commentsnoted: ^ •—

Distribute copies of the completed report within 7 days to:

• All of the committee members (on this committee), and

• All Deans, Directors, Department Heads, and relevant management members, and

Page 4 of 5

Environmental Health & Safety (EHS) - ioev.bellino@umanitoba.ca , and

Workplace Safety & Health Division (Province of Manitoba) - cominutes@qov.mb.ca , and

Post on area's Safety & Health bulletin board.

This report form is intended to record briefly and clearly, the safety and health concerns at our workplace and steps takenby the committee or others to resolve them. They are designed to provide everyone at our workplace and the MBWorkplace Safety and Health Division, with information on the committee's activities and progress to date.

For more information, view the Environmental Health and Safety Office's LASH committee website:

http://umanitoba.ca/admin/vp admin/risk manaRement/ehso/general safety/LASH.html

And / or:

SafeManitoba.com website or call Workplace Safety and Health for assistance at 204 945-3446.

The University's Health and Safety Policies and Procedures (on the Governance webpage) include:

Health and Safety Policy

Safety Committees

Safety Management Procedure

Health and Safety Procedure - Employees

Health and Safety Procedure - Students

Health and Safety Procedure - Visitors and Contractors

Health and Safety Procedure - EHSO

Response to Health and Safety Concerns - Employees

Page 5 of 5

Local Area Safety and Health (LASH) Committee Report

Agenda Item 4(a) Updates from Environmental Health and Safety

i) Safety concerns which affect the University as a whole as identified by LASH

Committees

1. UMB-16 Administration/University Centre (includes residence) has concernsabout the crosswalk at Maclean Crescent.

ii) Number of LASH Committees that met (in last 90 days): 15 (75%)

LASH committees that did not meet (last 90 days): 5

1.

2.

3.

4.

5.

UMB- 4 Physical Plant - Scheduled to meet on September 19, 2017

UMB-6 Food Services- after the April 19, 2017 meeting, staff was reducedfor

summer hours. The next meeting is set to be scheduled early October

UMB-7 School of Art - meeting scheduledfor August was rescheduled

UMB-13 Faculty of Arts - Next meeting scheduledfor 1st week of October dueto summer holidays.

UMB- 23 Faculty of Social Work - scheduled meeting for later in the month of

September

Update on General Report to LASH committees on Accidents and Incidents at the University

(updated to August 31, 2017)

Event or Exposure 2012 2013 2014 2015 2016 2017ytd Total %

Bodily reaction 9 15 8 10 13 12 67 20.6

Fall on same level 15 10 10 5 9 14 63 19.4

Overexertion 9 15 10 10 7 5 56 17.2

Repetitive motion 12 11 11 5 7 1 47 14.5

Fall to lower level 3 2 4 2 6 4 21 6.5

Struck by objects 5 2 3 5 4 1 20 6.2

Struck against objects 4 0 4 3 1 3 15 4.6

Exposure to harmful substances

or environments

2 1 3 1 2 2 11 3.4

Caught in objects 2 3 0 3 1 0 9 2.8

Event unknown / Not coded 1 1 0 2 0 3 7 2.2

Assaults, violent acts, attacks or

harassment

1 0 0 0 0 2 3 0.9

Rubbed or abraded 1 0 0 0 2 0 3 0.9

Transportation accidents 1 0 1 0 0 1 3 0.9

Total 65 60 54 46 52 48 325 100

Body Part 2012 2013 2014 2015 2016 2017 ytd Total %

Multiple Body Parts 19 12 15 10 10 13 79 24.3

Low Back 14 14 11 14 11 8 72 22.2

Lower Leg 7 8 8 7 8 8 46 14.2

Shoulder 7 6 4 0 4 2 23 7.1

Lower Arm 4 4 4 2 1 5 20 6.2

Hand/ Fingers 5 4 3 4 3 0 19 5.8

Foot/Toes 3 3 3 1 2 1 13 4

Head 0 2 3 2 3 2 12 3.7

Ribs / Chest 1 1 1 0 2 3 8 2.5

Miscellaneous 2 0 1 0 2 3 8 2.5

Pelvis 0 2 0 1 2 1 6 1.8

Eyes 2 0 0 1 2 0 5 1.5

Neck 0 2 0 2 0 1 5 1.5

Upper Back 0 1 0 1 1 0 3 0.9

Abdomen 0 1 1 1 0 0 3 0.9

Upper Arm 0 0 0 0 1 1 2 0.6

Cardiovascular/

Respiratory

1 0 0 0 0 0 1 0.3

Total 65 60 54 46 52 48 325 100

iii) Progress Report on Safe Work Procedures (SWP) work shops

EHS continues to provide consultation on Safe Work Procedures to Departments.

During the summer month, EHS has provided consult to a representative from the

College of Dentistry. EHS has also been working closely Audit Services to determine

where a unit is required to produce a Safe Work Procedure. As Audits are carried out

in these units, more attention to safe work procedures will result. EHS is anticipating

more workshops and consults.