OSH-MS [Compatibility Mode]

8/12/2019 OSH-MS [Compatibility Mode]

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Occupational Safety and HealthManagement Systems (OSH-MS)


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Facts

Roughly there are about 415,000 registered employers in

Malaysia.

About 8.9 million employees.

Around 14,000 permanent disability per year with a loss of

around RM4 billion per year.

Malaysian government spent about RM2.9 million/yr on pusatserenti.

88% incident led to catastropy thru unsafe acts.

There are about 128,000 SMI in Msia.

Definition of SMI 50-300 workers

Definition of SME less than 50 workers


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Malaysian version of OSH-MS

MS1722 Malaysian OSH-MS, introduced

in 2003

What about OSHAS (OSH auditingsystems) 18001?

Systems & standards?

Standards - specification, guidelines? Take a look at this


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Guidelines on Occupational Safety and Health

Managements Systems ILO-OSH 2001

These guidelines should contribute to the protection ofworkers from hazards and to the elimination of work-related injuries, ill health, diseases, incidents and deaths.

At national level, the guidelines should:

(a) be used to establish a national framework for OSH managementsystems, preferably supported by national laws and regulations

(b) provide guidance for the development of voluntary arrangements tostrengthen compliance with regulations and standards leading tocontinual improvement in OSH performance

(c) provide guidance on the development of both national and tailoredguidelines on OSH management systems to respond appropriately tothe real needs of organizations, according to their size and the natureof their activities.


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Guidelines on Occupational Safety and Health

Managements Systems ILO-OSH 2001

At the level of the organization, the guidelines areintended to:

(a) provide guidance regarding the integration of OSH

management system elements in the organization as acomponent of policy and management arrangements

(b) motivate all members of the organization, particularlyemployers, owners, managerial staff, workers and their

representatives, in applying appropriate OSHmanagement principles and methods to continuallyimprove OSH performance.


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National framework for Occupational Safety and

Health Management Systems

National policy

A competent institution should formulate, implement

and periodically review a coherent national policy for

the establishment and promotion of OSH

management systems in organizations.

This should be done in consultation with the most

representative organizations of employers and

workers, and with other bodies as appropriate.


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National policy The national policy on OSH management systems should establish general principles and

procedures to:

(a) promote the implementation and integration of OSH management systems as part of the overall managementof an organization

(b) facilitate and improve voluntary arrangements for the systematic identification, planning, implementation andimprovement of OSH activities at national and organization levels

(c) promote the participation of workers and their representatives at organization level

(d) implement continual improvement while avoiding unnecessary bureaucracy, administration and costs

(e) promote collaborative and support arrangements for OSH management systems at the organization level bylabour inspectorates, occupational safety and health services and other services, and channel their activitiesinto a consistent framework for OSH management

(f) evaluate the effectiveness of the national policy and framework at appropriate intervals

(g) evaluate & publicize the effectiveness of OSH management systems and practice by suitable means

(h) ensure that the same level of safety and health requirements applies to contractors and their workers as to theworkers, including temporary workers, employed directly by the organization.

National framework for Occupational Safety and

Health Management Systems


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Occupational Safety and Health Management

Systems in the organization


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Policy

Policy

The employer, in consultation with workers and their representatives,should set out in writing an OSH policy, which should be:

(a) specific to the organization and appropriate to its size and the natureof its activities

(b) concise, clearly written, dated and made effective by the signature orendorsement of the employer or the most senior accountable personin the organization

(c) communicated & readily accessible to all persons at their place of

work

(d) reviewed for continuing suitability

(e) made available to relevant external interested parties, as appropriate.


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Example of Safety Policy

MWA CONSULTANCY SERVICES

Safety and Health Policy Statement

We are dedicated to providing a safe and healthful environment for employees and customers, protectingthe public, and preserving MWA CONSULTANCY SERVICES assets and property.

At MWA CONSULTANCY SERVICES our most valuable resource are the people who work for us.Injuries can be prevented, INSYAALLAH. To achieve this objective, MWA CONSULTANCYSERVICES will make all reasonable efforts to comply with all government regulations pertaining tosafety and health issues. An effective Safety and Health Program will be carried out throughout our

organization.

The Safety and Health Program will assist management and non-supervisory employees in controllinghazards and risks which will minimize employee and customer injuries, damage to customersproperty and damage or destruction of MWA CONSULTANCY SERVICES property.

All employees will follow this program. This program is designed to encourage all employees to promotethe safety of their fellow employees and customers. To accomplish our safety and health goals, allmembers of management are responsible and accountable for implementing this policy, and to

insure it is followed.

MWA CONSULTANCY SERVICES is sincerely interested in the employees safety. The policy of MWACONSULTANCY SERVICES is to provide safe equipment, adequate tools and training, and thenecessary protective equipment. It is the employees responsibility to follow the rules of safety asestablished for their protection and the protection of others, and to use the protective devices, whichMWA CONSULTANCY SERVICES provides.


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Policy

Worker Participation

Worker participation is an essential element of the OSH managementsystem in the organization.

The employer should ensure that workers and their safety and healthrepresentatives are consulted, informed and trained on all aspects of

OSH, including emergency arrangements, associated with their work.

The employer should make arrangements for workers and their safetyand health representatives to have the time and resources toparticipate actively in the processes of organizing, planning andimplementation, evaluation and action for improvement of the OSHmanagement system.

The employer should ensure, as appropriate, the establishment andefficient functioning of a safety and health committee and therecognition of workers' safety and health representatives, inaccordance with national laws and practice.


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Structures and processes should be established which:

(a) ensure that OSH is a line-management responsibility which is knownand accepted at all levels

(b) define and communicate to the members of the organization theresponsibility, accountability and authority of persons who identify,

evaluate or control OSH hazards and risks

(c) provide effective supervision, as necessary, to ensure the protection ofworkers' safety and health

(d) promote cooperation and communication among members of theorganization, including workers and their representatives, to implement

the elements of the organization's OSH management system

(e) fulfill the principles of OSH management systems contained in relevantnational guidelines, tailored guidelines or voluntary program, asappropriate, to which the organization subscribes;

Organizing


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(f) establish and implement a clear OSH policy and measurable objectives;

(g) establish effective arrangements to identify and eliminate or controlwork-related hazards and risks, and promote health at work

(h) establish prevention and health promotion program

(i) ensure effective arrangements for the full participation of workers andtheir representatives in the fulfillment of the OSH policy;

(j) provide appropriate resources to ensure that persons responsible forOSH, including the safety and health committee, can perform theirfunctions properly

(k) ensure effective arrangements for the full participation of workers andtheir representatives in safety and health committees, where they exist.

Organizing


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Competence and training

The necessary OSH competence requirementsshould be defined by the employer, andarrangements established and maintained to

ensure that all persons are competent to carry outthe safety and health aspects of their duties andresponsibilities.

The employer should have, or should have access

to, sufficient OSH competence to identify andeliminate or control work-related hazards and risks,and to implement the OSH management system.

Organizing


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Occupational safety and health management systemdocumentation According to the size and nature of activity of the organization,

OSH management system documentation should be establishedand maintained, and may cover

(a) the OSH policy and objectives of the organization

(b) the allocated key OSH management roles and responsibilities forthe implementation of the OSH management system

(c) the significant OSH hazards/risks arising from the organization'sactivities, and the arrangements for their prevention and control

(d) arrangements, procedures, instructions or other internaldocuments used within the framework of the OSH managementsystem.

Organizing


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Communication

Arrangements and procedures should be established

and maintained for:

(a) receiving, documenting and responding appropriately to

internal and external communications related to OSH

(b) ensuring the internal communication of OSH information

between relevant levels and functions of the organization

(c) ensuring that the concerns, ideas and inputs of workers andtheir representatives on OSH matters are received,

considered and responded to.

Organizing


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Initial Review

The initial review should be carried out by competent persons, in consultationwith workers and/or their representatives, as appropriate.

It should:

(a) identify the current applicable national laws and regulations, national guidelines,tailored guidelines, voluntary program and other requirements to which the organizationsubscribes

(b) identify, anticipate and assess hazards and risks to safety and health arising from the

existing or proposed work environment and work organization

(c) determine whether planned or existing controls are adequate to eliminate hazards orcontrol risks

(d) analyze the data provided from workers' health surveillance.

The result of the initial review should:(a) be documented;

(b) become the basis for making decisions regarding the implementation of the OSHmanagement system

(c) provide a baseline from which continual improvement of the organization's OSHmanagement system can be measured.

Planning and Implementation


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System planning, development andimplementation The purpose of planning should be to create an OSH

management system that supports(a) as the minimum, compliance with national laws and

regulations

(b) the elements of the organization's OSH managementsystem

(c) continual improvement in OSH performance



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Occupational safety and health objectives Consistent with the OSH policy and based on the initial or subsequentreviews, measurable OSH objectives should be established, which are:

(a) specific to the organization, and appropriate to and according to its size andnature of activity

(b) consistent with the relevant and applicable national laws and regulations,and the technical and business obligations of the organization with regard to

OSH

(c) focused towards continually improving workers' OSH protection to achievethe best OSH performance

(d) realistic and achievable

(e) documented, and communicated to all relevant functions and levels of theorganization

(f) periodically evaluated and if necessary updated.



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Hazard prevention Management of change

The impact on OSH of internal changes (such as those in staffing ordue to new processes, working procedures, organizational structuresor acquisitions) and of external changes (for example, as a result ofamendments of national laws and regulations, organizationalmergers, and developments in OSH knowledge and technology)

should be evaluated and appropriate preventive steps taken prior tothe introduction of changes.

A workplace hazard identification and risk assessment should becarried out before any modification or introduction of new workmethods, materials, processes or machinery. Such assessmentshould be done in consultation with and involving workers and theirrepresentatives, and the safety and health committee, where

appropriate.

The implementation of a "decision to change" should ensure that allaffected members of the organization are properly informed andtrained.



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Hazard prevention

Emergency prevention, preparedness and responseEmergency prevention, preparedness and response arrangements should be

established and maintained. These arrangements should identify the potential foraccidents and emergency situations, and address the prevention of OSH risksassociated with them. The arrangements should be made according to the sizeand nature of activity of the organization.

They should:

(a) ensure that the necessary information, internal communication and coordination are provided toprotect all people in the event of an emergency at the worksite

(b) provide information to, and communication with, the relevant competent authorities, and theneighborhood and emergency response services

(c) address first-aid and medical assistance, firefighting and evacuation of all people at theworksite

(d) provide relevant information and training to all members of the organization, at all levels,including regular exercises in emergency prevention, preparedness and response procedures

Emergency prevention, preparedness and response arrangements should beestablished in cooperation with external emergency services and other bodieswhere applicable.



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Hazard prevention Procurement

Procedures should be established and maintained to ensurethat:

(a) compliance with safety and health requirements for the

organization is identified, evaluated and incorporated intopurchasing and leasing specifications

(b) national laws and regulations and the organization's own OSHrequirements are identified prior to the procurement of goodsand services

(c) arrangements are made to achieve conformance to therequirements prior to their use.



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Hazard prevention Contracting

Arrangements for contractors working on site should:(a) include OSH criteria in procedures for evaluating and selecting contractors

(b) establish effective ongoing communication and coordination between appropriatelevels of the organization and the contractor prior to commencing work. This shouldinclude provisions for communicating hazards and the measures to prevent and

control them

(c) include arrangements for reporting of work-related injuries, ill health, diseases andincidents among the contractors' workers while performing work for theorganization;

(d) provide relevant workplace safety and health hazard awareness and training tocontractors or their workers prior to commencing work and as work progresses, asnecessary

(e) regularly monitor OSH performance of contractor activities on site

(f) ensure that on-site OSH procedures and arrangements are followed by thecontractor(s).



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Performance monitoring and measurement Procedures to monitor, measure and record OSH

performance on a regular basis should bedeveloped, established and periodically reviewed.Responsibility, accountability and authority for

monitoring at different levels in the managementstructure should be allocated.

The selection of performance indicators should be

according to the size and nature of activity of theorganization and the OSH objectives.

Evaluation


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Performance monitoring andmeasurementBoth qualitative and quantitative measures

appropriate to the needs of the organization

should be considered. These should:(a) be based on the organization's identified hazards

and risks, the commitments in the OSH policy andthe OSH objectives

(b) support the organization's evaluation process,including the management review.

Evaluation


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Investigation of work-related injuries, ill health, diseases and incidents, and their impact on safety

and health performance The investigation of the origin and underlying causes of work-related injuries, ill health,

diseases and incidents should identify any failures in the OSH management system andshould be documented.

Such investigations should be carried out by competent persons, with the appropriateparticipation of workers and their representatives.

The results of such investigations should be communicated to the safety and health

committee, where it exists, and the committee should make appropriate recommendations.

The results of investigations, in addition to any recommendations from the safety and healthcommittee, should be communicated to appropriate persons for corrective action, included inthe management review and considered for continual improvement activities.

The corrective action resulting from such investigations should be implemented in order toavoid repetition of work-related injuries, ill health, diseases and incidents.

Reports produced by external investigative agencies, such as inspectorates and socialinsurance institutions, should be acted upon in the same manner as internal investigations,taking into account issues of confidentiality.

Evaluation


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Audit Arrangements to conduct periodic audits are to be

established in order to determine whether the OSHmanagement system and its elements are in place,adequate, and effective in protecting the safety andhealth of workers and preventing incidents.

An audit policy and program should be developed,which includes a designation of auditor competency,the audit scope, the frequency of audits, auditmethodology and reporting.

The audit includes an evaluation of the organization'sOSH management system elements or a subset ofthese, as appropriate.

Evaluation


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AuditThe audit should cover:

(k) procurement

(l) contracting

(m) performance monitoring and measurement;

(n) investigation of work-related injuries, ill health,diseases and incidents, and their impact onsafety and health performance

(o) audit

(p) management review

(q) preventive and corrective action

(r) continual improvement(s) any other audit criteria or elements that may be

appropriate.

Evaluation


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The audit conclusion should determine whether the implementedOSH management system elements or a subset of these:

are effective in meeting the organization's OSH policy and

objectives

are effective in promoting full worker participation respond to the results of OSH performance evaluation and

previous audits

enable the organization to achieve compliance with relevant

national laws and regulations

fulfill the goals of continual improvement and best OSH practice.

Evaluation


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Audit Audits should be conducted by competent persons

internal or external to the organization who areindependent of the activity being audited.

The audit results and audit conclusions should becommunicated to those responsible for correctiveaction.

Consultation on selection of the auditor and all stagesof the workplace audit, including analysis of results,are subject to worker participation, as appropriate.

Evaluation


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Management ReviewManagement reviews should:(a) evaluate the overall strategy of the OSH management system to determine whether it

meets planned performance objectives

(b) evaluate the OSH management system's ability to meet the overall needs of theorganization and its stakeholders, including its workers and the regulatory authorities

(c) evaluate the need for changes to the OSH management system, including OSH policy

and objectives

(d) identify what action is necessary to remedy any deficiencies in a timely manner,including adaptations of other aspects of the organization's management structure andperformance measurement

(e) provide the feedback direction, including the determination of priorities, for meaningfulplanning and continual improvement

(f) evaluate progress towards the organization's OSH objectives and corrective actionactivities

(g) evaluate the effectiveness of follow-up actions from earlier management reviews.

Evaluation


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Preventive and corrective action Arrangements should be established and maintained for preventive and

corrective action resulting from OSH management system performancemonitoring and measurement, OSH management system audits andmanagement reviews. These arrangements should include:

(a) identifying and analyzing the root causes of any non-conformities withrelevant OSH regulations and/or OSH management systems arrangements

(b) initiating, planning, implementing, checking the effectiveness of anddocumenting corrective and preventive action, including changes to the OSHmanagement system itself.

When the evaluation of the OSH management system or other sourcesshow that preventive and protective measures for hazards and risks areinadequate or likely to become inadequate, the measures should beaddressed according to the recognized hierarchy of prevention andcontrol measures, and completed and documented, as appropriate andin a timely manner.

Action for Improvement


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Continual improvement

Arrangements should be established and maintained for the continual improvement of therelevant elements of the OSH management system and the system as a whole. Thesearrangements should take into account:

(a) the OSH objectives of the organization

(b) the results of hazard and risk identifications and assessments

(c) the results of performance monitoring and measurements

(d) the investigation of work-related injuries, diseases, ill health and incidents, and the results andrecommendations of audits

(e) the outcomes of the management review

(f) the recommendations for improvement from all members of the organization, including the safety andhealth committee, where it exists

(g) changes in national laws and regulations, voluntary program and collective agreements

(h) new relevant information

(i) the results of health protection and promotion program

The safety and health processes and performance of the organization should be comparedwith others in order to improve health and safety performance.

Action for Improvement


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Essential Features of OSH-MS

Other people experience (not mine) has shown that if OSH-MS is tobe effective, successful, sustainable and ongoing it must contain thefollowing features :

Visible management commitment to safety

Sound safety policy

Safety to be a line management responsibility

Competent safety advisers High, well understood, safety standards

Techniques to measure safety performance

Realistic safety targets and objects

Audits of safety standards and practices

Effective safety training

Thorough investigation and follow-up of injuries & incidents Effective motivation and communication

(go back)

Documents

OSH-MS [Compatibility Mode]