Advisory Number: 3
Date Issued: 12/22/2014 Date Last Updated: 12/22/2014
Advisory Name: Travel Manual Update
Subject: Travel Manual Update
Guidance:This advisory is intended to notify Business Units that
the OSC Travel Manual has been updated. The key updates are as
follows:
Effective April 1, 2015
Expense reports must be submitted within 30 days of the end of
the
travel event.
Travelers must provide receipts with expense reports in
accordance with the chart below:
Expense Type Documentation Required*
Charge on the State Travel Card Receipt
Transportation by Common
Carrier (e.g. train, bus, airplane, subway)
Ticket stub if purchase price is printed on the stub; receipt
and
ticket stub if purchase price is
not printed on the stub
Taxi Receipt
Rental Car Receipt showing return time
Tolls - EZ PassEZ pass statement with
applicable charges indicated
Tolls Cash Receipt
Gas Receipt
Day Trip Meals - Receipted Receipt
Hotels - Receipted Receipt
Miscellaneous and incidental expenses
Receipt
* Business Units have the discretion to, on occasion, allow
reimbursement if a receipt is misplaced or illegible and there is
no reason to question the
legitimacy of the expense.
References:To view all updated information, please see the OSC
Travel Manual at:
http://www.osc.state.ny.us/agencies/travel/manual.pdf
Page 1 of 2Travel Advisory #3
3/5/2015http://www.osc.state.ny.us/agencies/travel_advisories/travel_advisory3.htm
