Orientation on the 2015 SUC PBB Indicators September 7, 2015 Public Affairs Office

Orientation on the

2015 SUC PBB IndicatorsSeptember 7, 2015

Public Affairs Office

IATF MC No. 2015-1

• Guidelines on the grant of the Performance-Based Bonus for FY 2015 under EO No. 80 (August 12, 2015)

• Orientation conducted by the AO 25 Secretariat on August 13, 2015

• Orientation on the SUC Performance Indicators on August 17 and Sept 1

NEW FEATURES

• Use of Strategic Performance Management System (SPMS) for ranking of First and Second Level employees

• Compliance to Public Financial Management (PFM) reporting requirements of COA and DBM

NEW FEATURES

• Adoption and use of the Agency Procurement Compliance and Performance Indicators System (APCPI)

• Submission of Annual Procurement Plan• Submission of Forms B and C for

Agency Accomplishments for Priority Programs and Initiatives under EO 43, and OP Planning Tool FY 2015 Targets

ELIGIBILITY CRITERIA for SUCs

• Achieved at least 90% of each Major Final Outputs (MFOs) under the Performance Informed Budget (PIB) of the FY 2015 GAA, and the targets for Support to Operations (STO) and General Administrative and Support Services (GASS)

ELIGIBILITY CRITERIA for SUCs

• Satisfy 100% of the Good Governance Conditions

• Use the CSC-approved SPMS in rating and ranking First and Second Level employees and officials

PERFORMANCE TARGETS

• All MFO indicators and targets in the FY 2015 Congress approved PIB shall be the basis for assessing eligibility for the PBB

2015 STO TARGETS

Quality Management System (QMS) for at least one core process certified by any international certifying body ORSubmission of an Operations Manual covering selected core processes or areas of operation

Percentage of faculty and personnel enabled to pursue studies/training

64%

2015 GASS TARGETS

• Budget Utilization Rate (BUR)– Obligations BUR

Obligation against all allotments issued for FY 2015 including those released under the “GAA as a release document” policy

– Disbursement BUR

Ratio of total disbursement (cash and non-cash, excluding PS) to Total Obligations for MOOE and CO in FY 2015

2015 GASS TARGETS

• Compliance to PFM reporting requirements of the COA and DBM– Budget and Financial Accountability

Reports (BFARs)– Report on Ageing of Cash Advances– COA Financial Reports

2015 GASS TARGETS

– COA Financial Reports• Statement of Financial Position• Statement of Financial Performance• Statement of Changes in Net Assets/Equity• Statement of Cash Flows• Statement of Comparison of Budget and

Actual Amounts• Notes to Financial Statements (per COA

Resolution 2014-003)

2015 GASS TARGETS

• Adoption and use of the 2014 APCPI per GPPB Resolution No. 10-2012

• Submission of Agency APP as prescribed by Section 3e of AO 46, s. 2015– Agencies to send scanned copy of the

APP to GPPB-TSO’s email [email protected]

MFO 1: Higher Education ServicesPerformance

IndicatorDefinition/ Formula CLSU

TargetRequired

Documents

Total number of graduates

• Baccalaureate only 1,221 MFO 1_Form A

Percentage of total graduates that are in priority courses

• Baccalaureate only

Total number of graduates in priority courses

--------------------------------- x 100Total number of graduates in

all programs

100% MFO 1_Form A

Mandated programs are those that are specifically identified in the SUC’s charter; priority programs are those decided by the BOR/ indicated in the SUC’s Strategic Plan to be aligned with the institution’s vision, and relevant to job market and national/regional development needs (CHED CMO 29, s. 2013)

Coverage Period: Total Number of Graduates in March/April 2015, Summer 2015 and October 2015

MFO 1: Higher Education Services

Performance Indicator

Definition/ Formula CLSU Target

Required Documents

Average passing % of licensure exams by the SUC graduates/ National average passing across all disciplines covered by the SUC

SUC Ave Passing %Total first time passers in all

programs with licensure exam------------------------------------------ x 100

Total first time takers in all programs with licensure exam

Ave National Passing %Total first time passers in all

programs covered by the SUC with LE at the national level

------------------------------------------ x 100Total number of first time takers in all programs covered by the SUC

with LE at the national levelAve SUC Passing %

SUC Ave Passing %--------------------------- --------x 100

Ave National Passing %

131.78 MFO 1_ Form B

PRC Data

MFO 1: Higher Education ServicesPerformance


TargetRequired

Documents

Percentage of programs accredited at:Level 1Level 2Level 3Level 4

• Baccalaureate only• Accreditable programs: programs with candidate status; programs with instrument; programs with “qualified for the next level” status

Total number of accredited programs at L1/L2/L3/L4

-------------------------------------- x 100Total number of accreditable

programs

3%12%20%2%

MFO 1_ Form C

2014 AccomplishmentLevel 1: 3 out of 12 programs accredited = 25%Level 2: 2 out of 4 programs accredited = 50%Level 3: 10 out of 12 programs accredited = 83%Level 4: 3 out of 4 programs accredited = 75%

MFO 1: Higher Education Services



Required Documents

Percentage graduates who finished academic program according to the prescribed timeframe

Number of graduates who finished the program according to the

prescribed time frame-------------------------------------- x 100

Total number of graduating students

92.57% MFO 1_ Form A

For the numerator: The total projected number of graduates who did or could graduate within the Maximum Residency Requirement (MRR) period (CHED CMO 29, s. 2013)

CLSU Code, Article 231, Section 2.b: The maximum actual residence period prescribed for a course is as follows: 6 years for a 4-year course; 8 years for a 5-year course; and 10 years for a 6-year course.

MFO 2: Advanced Education ServicesPerformance


TargetRequired

Documents

Total number of graduates

• Graduate/Post Graduate only

33 MFO 2_Form A

Percentage of total graduates that are in priority courses

• Graduate/Post Graduate only

Total number of graduates in priority courses

--------------------------------- x 100Total number of graduates in

all programs

100% MFO 2_Form A

Mandated programs are those that are specifically identified in the SUC’s charter; priority programs are those decided by the BOR/ indicated in the SUC’s Strategic Plan to be aligned with the institution’s vision, and relevant to job market and national/regional development needs (CHED CMO 29, s. 2013)

Coverage Period: Total Number of Graduates in March/April 2015, Summer 2015 and October 2015

MFO 2: Advanced Education ServicesPerformance


TargetRequired

Documents

Percentage of programs accredited at:Level 1Level 2Level 3Level 4

•Graduate/ Post Graduate Studies only• Accreditable programs: programs with candidate status; programs with instrument; programs with “qualified for the next level” status

Total number of accredited programs at L1/L2/L3/L4

-------------------------------------- x 100Total number of accreditable

programs

11%0%

34%0%

MFO 2_ Form B

2014 AccomplishmentLevel 1: 7 out of 17 programs accredited = 41%Level 3: 16 out of 16 programs accredited = 100%

MFO 2: Advanced Education Services



Required Documents

Percentage graduates who finished academic program according to the prescribed timeframe

Number of graduates who finished the program according to the

prescribed time frame-------------------------------------- x 100

Total number of graduating students

92.57% MFO 1_ Form A

For the numerator: The total projected number of graduates who did or could graduate within the Maximum Residency Requirement (MRR) period (CHED CMO 29, s. 2013)

CLSU Code, Article 231, Section 3.b: The master’s degree must be completed within 5 calendar years and 7 years for the PhD degree (excluding leaves) from the start of matriculation.

MFO 3: Research Services



Required Documents

Number of research studies completed in the last 3 years

• Number of research studies completed in 2013, 2014 and 2015• Research studies does not include thesis/dissertation of students• Targets should be based on the Research Agenda

117 MFO 3_ Form B

Percentage of research projects completed in the last 3 years

Number of research projectscompleted in the last 3 years

----------------------------------------- x 100Number of research projects

started in the last 3 years

80% MFO 3_Form B

MFO 3: Research Services



Required Documents

Percentage of research outputs published in a recognized journal or submitted for patenting or patented

Number of research outputs published/ submitted for patenting/

patented------------------------------------------ x 100Total number of research outputs in the last 3 years (2013, 2014, 2015)

33% MFO 3_ Form B

MFO 3_ Form C

Percentage of research projects completed within the original project time fame

Number of research projects completed within the time frame

------------------------------------------- x 100Number of research projects started in the last 3 years (2013, 2014, 2015)

100% MFO 3_Form B

MFO 4: Technical Advisory Extension Services



Required Documents

Number of persons trained weighted by the length of training

Number of persons trained x Weight of training

Weights:< 8 hours = 0.508 hours = 1.002 days = 1.253-4 days = 1.505 days or more = 2.00

8,087 MFO 4_ Form A

Number of persons provided with technical advice

Number of persons, groups or institutions served with advice on any of the fields of expertise or specialization of the SUC

50 MFO 4_Form B




Required Documents

Number of persons trained weighted by the length of training

Number of persons trained x Weight of training

Weights:< 8 hours = 0.508 hours = 1.002 days = 1.253-4 days = 1.505 days or more = 2.00

8,087 MFO 4_ Form A

Number of persons provided with technical advice

Number of persons, groups or institutions served with advice on any of the fields of expertise or specialization of the SUC

50 MFO 4_Form B




Required Documents

Percentage of trainees who rate the training course as good or better

Number of trainees who rate the training course as good or better

------------------------------------------- x 100Number of trainees surveyed

50% MFO 4_ Form A

Percentage of clients who rate the advisory services as good or better

Number of clients who rate the advisory service as good or better

------------------------------------------- x 100Number of clients surveyed

50% MFO 4_Form B




Required Documents

Percentage of requests for training responded to within 3 days of request

Number of requests for training responded to within 3 days of

request----------------------------------- x 100

Number of requests for trainings

75% MFO 4_Form A

Percentage of technical advisory advice that are responded to within 3 days

Number of requests for advisory services responded to within 3 days

of request----------------------------------- x 100

Number of requests for advisory services

75% MFO 4_Form B




Required Documents

Percentage of persons who receive training or advisory services who rate timeliness of service delivery as good or better

Number of persons who receive training or advisory services who

rate the timeliness of service delivery as good or better

---------------------------------- x 100Number of persons surveyed

80% MFO 4_ Form B

Table of consolidated survey results per item in the questionnaire

Sample of accomplished survey questionnaire

TIMELINEACTIVITY DEADLINE

Submission of FY 2014 Financial Reports to COA

On or before March 31, 2015

Posting of agency system of ranking delivery units and individuals

On or before October 30, 2015

Submission of Report on Ageing of Cash Advance Liquidation

On or before December 1, 2015

Submission of PhilGEPS CoC On or before December 1, 2015

Submission of accomplishments using Forms A, A-1 and Form 1.0

On or before January 15, 2016 (CLSU). DUs-January 6, 2016

Submission of BFARs to COA and DBM 30 days after the end of each quarter

Submission of APCPI Self Assessment On or before December 1, 2015

Submission of APP Within the first month of the year until before end of April 2015

Validation of QMS Certification/ Operations Manual Submission

On or before January 15, 2016

Validation of 2nd STO indicator identified by agency head

On or before January 15, 2016

DU Submissions

• CHED prescribed forms (excel format only) and supporting documents

• Ranking of employees per DU with corresponding SPMS ratings

• Deadline: On or before January 6, 2016

2015 PBB Focal Persons

• Dr. Cheryl G. Ramos

PBB Focal Person

Administrative Services

0999-8846185/[email protected]• Dr. Edwin D. Ibañez

PBB Alternate Focal Person

Mathematics & Physics Department, CAS

0942-8101670/[email protected]