Organizational Efficiency MeetingAugust 9,2012

All staff models respect, positive attitude

Follow up with parents when they have an issue

Teacher calls for positive comments

Follow protocols for open enrollments

No one on campus after hours without an administrator or designee assigned at site

Follow up to ensure all doors/gates locked—do not assume this gets done

Ensure that security alarms are set◦ Do not share codes—breaches are traced and monitored

Remember that hanging paper, etc. near vents can set off alarms

NUMEROUS alarm calls—often result in overtime for District security monitors

The administrator must call Frank or Sixto to make arrangements to have opened

Notify Prevention Office regarding planned events to ensure security has been addressed

Report all incidents: thefts, break-ins, injuries, mandatory reports, medical emergencies, etc.

Complete Emergency Incident Report and send to Incident Report Team

Some CPS calls just reported through emails—those requiring more information reported on Incident Report Team—if sensitive information, indicate on Emergency Incident Report that separate report following—

Separate report (within 24 hours) goes to Student Services only

Contact Frank Morales or Sixto Molina

Parents contact 911

Frank and Sixto work with law enforcement

District & Central Office Administration

Call 911. Activate incident command response Call Assistant Superintendent of Student Services—if

no response, call Frank Morales or Sixto Molina Do not leave messages Evacuation if appropriate Lock-down if appropriate Account for all students/staff—keep rosters

Incident Commanders (emergency contact made in the order listed)◦ Genie Favela*** ◦ Steve Holmes***◦ Bernie Cohn***◦ Anna Maiden***

District Safety Team (one serves as IC when necessary)

◦ Frank Morales◦ Sixto Molina◦ Carlos Valdez

Information:◦ Monique Soria◦ Mary Veres◦ Margie Jones (communication to Governing Board)

Medical:◦ Jody Disney◦ For Central Office Complex—First Aide/CPR: Pamela Moraga, Richard

Sanchez Trained person in each wing

**Command Center: Student Services Office***Serve as Liaisons if not serving as Incident Commanders

Assistance to site (crowd control, organization, egress, reunification process)o Frank Morales & Sixto Molinao Chris Higgins/Nino Sanchez

o Technologyo Javier Bacao Mary Veres

o Resources (water, food, etc.)o John Oakleyo Gilbert Mendivil

o Transportationo Carlos Valdezo Cindy Bova

o Facilitieso Alex Gallegoo Manny Portillo

Roll/Staff Status (Central Office Complex)Ken KmakBernadette Martin

Site Administrator/Other

Site Administrator/Other

Student ServicesDo not leave messageCall to talk to a person

Student ServicesDo not leave messageCall to talk to a person

Superintendent

Superintendent

Public Relations

Public Relations

District Crisis Team/Other

District Crisis Team/Other

Media, Employees,

Families

Media, Employees,

Families

District & CommunityResources

District & CommunityResources

Site Crisis TeamSite Crisis Team

Site StaffSite Staff

Follow-up activities/after-action debriefing & reports

Follow-up activities/after-action debriefing & reports

Governing Board

Governing Board CabinetCabinet

Directors & Staff

Directors & Staff