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AN ORGANIZATIONAL STUDY ATAN ORGANIZATIONAL STUDY AT
COCHIN POWER CABLES PRIVATE LIMITEDCOCHIN POWER CABLES PRIVATE LIMITED
SUMMER TRAINING REPORTSUMMER TRAINING REPORT
Submitted By
NITHIN LEE JAMES
(Register No: 007)
in partial fulfillment of the requirements for the award of the degree of
Master of Business Administration
Under the Guidance and Supervision Of
Mr. B. Sathish Kumar
SCHOOL OF MANAGEMENT
V.L.B. JANAKIAMMAL COLLEGE OF
ENGINEERING & TECHNOLOGY
Coimbatore-641 042
August 2010
1
V.L.B. JANAKIAMMAL COLLEGE OF
ENGINEERING & TECHNOLOGY
Coimbatore-641 042
SCHOOL OF MANAGEMENT
S U M M E R T R A I N I N G
August 2010
This is to certify that the summer training been undergone in COCHIN POWER CABLES
PRIVATE LIMITED is a bonafide record of training report done by NITHIN LEE JAMES
(Reg. No: ) of Master of Business Administration during the year 2010-2011.
Supervisor HOD
Submitted for the Viva-Voce examination held on ________________________
Internal Examiner External Examiner
2
D E C L A R A T I O N
I affirm that the summer training underwent in COCHIN POWER CABLES PRIVATE
LIMITED being submitted in partial fulfillment for the award of Master of Business
Administration is the original work carried out by me. It has not formed the part of any other
summer training report submitted for award of any degree or diploma, either in this or any other
University.
NITHIN LEE JAMES
REG.NO:
3
A C K N O W L E D G E M E N T
It’s my privilege in writing this acknowledgement to thank all those who gave their views and
suggestions for helping in the completion of my internship training at COCHIN POWER
CABLES PRIVATE LIMITED from 14.06.2010 to 24.07.2010. Many people have contributed
towards making this internship training a successful episode. Some have contributed to this work
by their valuable suggestions and advice, while others were the pillars of strength from which I
drew my strength during this period. Hence I take this opportunity to thank one and all for their
wholehearted help extended to me when at work.
In bringing out this report I wish to express my sincere thanks to our principal
Dr. V. Soundrarajan for allowing me to do this internship training. I am also thankful to the dean
of school of management Dr. R. Balakrishnan and, Dr. R. Saravanan, HOD for their valuable
helps and suggestions during my internship study.
I wish my deep sense of gratitude to Mr. Baby George, Director, Cochin Power Cables Private
Limited, for allowing me to do a internship with their organization. I am also thankful to
Mr. Sasidharan Nair, Manager, for their valuable informations and all other department heads for
their valuable help in getting data.
I wish to place on record my profound feelings of gratitude to my guide Mr. B. Sathish Kumar
for his valuable guidance and helps and suggestions throughout my training.
I also extend my thanks to all staffs of the company. Last but not the least, my thanks to my
beloved friends and other college staffs who have helped me a lot during the training for the
successful completion.
NITHIN LEE JAMES
4
D E D I C A T E D
to
My parents
5
Chapter No
Description Page No.
1 Introduction 1
1.1 About the study 1
1.2 About the industry 1
2 Company profile 2
2.1 Pre establishment 2
2.2 Company profile 2
2.3 Clients 3
2.4 Mission of the company 4
2.5 Vision of the company 4
2.6 Company’s future plans of action 4
3 Departments 5
3.1 Personnel department 6
3.2 Production department 10
3.3 Marketing department 15
3.4 Quality control department 19
3.5 Maintenance department 25
3.6 Finance department 27
4 Conclusion 30
1 . I N T R O D U C T I O N
6
TABLE OF CONTENTS
1.1 ABOUT THE STUDY
Organization structure involves formal and reorganized structure where in
each and every individual group have a definite relationship with each
other. And have a specified area to exist, functions to perform, authority,
to mobilize resources, obligation to act, responsibility for achieving the
objective and accountability for their performance.
The scope of this study helps in understanding the overall functioning of the organization. It is a
well grounded fact that a great deal of time, cost and efforts going into planning, organizing,
directing and controlling of various activities within the organization would be well realized.
Considering all these facts, every intern would achieve utmost benefits with reference to the
knowledge and experience gained in the plant. This is the importance of internship program.
1.2 ABOUT THE INDUSTRY
India's vibrant economy needs matching improvements in the infrastructure. Power sector will
play important role in the economic development and hence need focused attention. But due to
global economic crisis Indian electrical equipment half yearly growth registered in 2009-10 is
down to 8.57 percent from 14.6 percent of the previous financial year (2008-09). However, India
posted a positive growth compared with global growth where the growth has been negative a fall
of 2.2 percent in 2009 compared to 2008.
Ministry of Power - India has taken number of legislative and policy initiatives to expedite
power sector development such as Rajiv Gandhi Gramin Vidyutikaran Yogna (RGGVY). All
these initiatives provide loads of investment opportunities to investors. The power sector reforms
if implemented as scheduled will create large business for power sector equipment manufacturers
and service providers. In India electrical sector export in the past 3 years has grown with much
higher, 57.28 percent compared to 32.25 percent for the period of 1995-96 to 2006-07. We can
expect a continuous handsome growth for this sector for at least next five years and it is expected
to cross INR 400 Billion by 2015.
2 . C O M P A N Y P R O F I L E
7
2.1 PRE-ESTABLISHMENT
The company’s existing group owners/directors were in the same
business from past 14 years. Previously they were running a cable
manufacturing company, namely SARK CABLES PRIVATE
LIMITED, having production units at Palakkad and Coimbatore. They
were in this business over 14 years successful in supplying wire and
cables to the Southern states of India and abroad also.
In recent years, the demand for XLPE (cross linked polyethylene) insulated power and control
cables in LT range has increased. To better serve the existing customers and to increase the
penetration into field of LT XLPE cable customers, company has started its new unit at
Thodupuzha in the name of COCHIN POWER CABLES PVT. LTD.
2.2 COMPANY PROFILE
Nature of Business Manufacturing of electric wires and cables
COCHIN POWER CABLES (P) LTD is an ISO 9001-2008 company started in 2003 by a Group
of Engineers at Puthupariyaram, Manakkad, Idukki District of Kerala State and has been over
seven years successful in supplying wires and cables to the Southern states of India.
A Cornerstone of the success of the company is its consistent endeavors to understand the
specific requirements of the customer related to application of cables and wires and then
appraising them to deliver best quality cables at very competitive rates.
This company being catering to the needs of public sector undertakings, projects, OEMs in India
and have also executed import substitute requirements. Company achieved this by stringent
quality measures and accurate procedures of testing for which the company installed a most
modern laboratory inside their plant.
8
In recent years, the demand for XLPE insulated power and control cables in LT range has
increased. To serve the existing customers better and to accelerate entry into field of LT XLPE
cable customers, now company is focusing on this area.
Cochin Power Cables provides an enriched work environment, including ongoing training and
continuing education opportunities. This enables employees to be the best that they can be, to the
benefit of both customers and community. A dedicated team of technical personnel with a high
level of integrity, makes Cochin Power Cables the manufacturer of choice for wire and cable
assemblies.
The company has achieved its growth and success through prompt customer service, product
availability, value-added services and technical expertise and will continue to do so in the future.
2.3 CLIENTS
The long list of satisfied clients is a source of pride to Cochin Power Cables.
Their esteemed clients are corporate giants and public sector undertakings.
List of Clients
Bharat Heavy Electricals Ltd.
Indian Telephone Industries Ltd.
Cochin Shipyard Ltd.
Cochin Refineries Ltd.
Cochin Port Trust
Hindustan Newsprint Ltd.
Binani Zinc Ltd.
Reliance Infocomm Ltd.
Transformers and Electricals Kerala Ltd.
Keltron, Trivandrum
Travancore Titanium Products Ltd
Malabar Cements
Vikram Sarabhai Space Centre
Shar Centre, Sriharikotta
Appolo Tyres Ltd.
Tata Tea Ltd.
Indian Rare Earths Ltd.
Kerala State Electricity Board
Kerala Minerals and Metals Ltd.
Andrew Yule & Co. , Chennai
Yokagowa Blue Star Ltd.
9
The major contractors using cables for their turnkey projects are
Boving Foress Ltd.
Reliance Energy Ltd.
TELK, Angamaly
Steel Industries Kerala Ltd.
BSES Ltd
ABB Ltd.
Laursen & Toubro Ltd.
Icomm Tele Ltd.
2.4 MISSION OF THE COMPANY
To Provide Quality Cables at Competitive Rates with Value Added
Service as well as Product Expertise.
Offer Innovative ways to Solve Complex Cable Application
Requirements Without any Additional Financial Burden.
To continually grow in the business and become a significant player
in the Indian market and global market.
To maximize the return on investment.
To achieve excellence in quality.
2.5 VISION OF THE COMPANY
To Provide Beneficial and Innovative Product in Time to Customers at Competitive Price
that Represent the Highest Value –For-money in the Industry.
Customer orientation.
Teamwork among employees.
Profits for growth.
2.6 COMPANY’S FUTURE PLAN OF ACTION
Up-gradation of existing technology.
Expansion of business to national wide.
Entering in to premium brand segment.
10
3 . D E P A R T M E N T S
An organization structure shows the authority and responsibility relationship
between the various positions in the organization by showing who reports to
whom. It is a set of planned relationships between groups of related
functions and between physical factors and personnel required for the
achievement of organizational goals.
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MANAGING DIRECTOR
DIRECTOR
PRODUCTION DEPT FINANCE DEPT PERSONNEL
DEPTMARKETING
DEPTMAINTENANCE
DEPTQUALITY
CONTROL DEPT
3 . 1 P E R S O N N E L D E P A R T M E N T
Personnel department does not simply refer to with managing people at
work, such people are “rank and file employees” or “unionized labor” but
also include “higher personnel” and “nonunionized labor”. It is concerned
with employees both as individuals as well as group, the aim being to get
better result with their collaboration and active involvement or activity
aiding and directing workmen/women in maximizing their personnel
contribution.
12
3.1.1 HUMAN RESOURCES DEVELOPMENT POLICY IN COCHIN POWER CABLES
Ensure high degree of selectivity in recruitment.
To inculcate high sense of loyalty.
Provide facility for growth of individual by giving opportunities for
each employee.
Groom the employee to realize their potential in all fields to obtain
higher Personnel and organizational goals.
3.1.2 NUMBER OF WORKERS IN COCHIN POWER CABLES
13
The company is providing direct employment to 40 people and indirect employment to around
20 people in the field of transportation, laith works and wooden drum manufacturing. The
company is providing good salary to workers, provides other amenities like canteen, hostel etc
and regular in paying PF and other welfare funds.
3.1.3 SALARIES AND WAGES
In Cochin Power Cables, employees are given handsome salary on 4th of every month. In
addition to this bonus is paid during various festivals. Employees are given wages either on a
daily basis or on monthly basis. For daily wages employees, wages are paid for 26 days and
others are paid 30 days salary.
3.1.4 PERKS ENJOYED BY THE EMPLOYEES IN ADDITION TO BASIC SALARY
PROVIDENT FUNDProvident fund contribution is 12% each from employee and management.
HOLIDAYSHolidays are in accordance with the shop and commercial act (10days) and 4 Compulsory
holiday (Jan26, May1, Aug15 and Oct2)
LEAVEIn COCHIN POWER CABLES employees are entitled for 6 days of sick leave, 7days of
casual leave; 5 days earn leave, 6 days of special leave and 15 days personal leave. The
maximum pay leave is entitled for 27 days. The first 3 months no leave is offered, after 3
months (90days) duration prorates leave is sanctioned. Physical presence of 240 days/year is
compulsory.
BONUSThe BONUS is given once in a year during the festival time of ONAM.
3.1.5 TIMINGS
IN COCHIN POWER CABLES all the employees have to pass through a specified gate and
being checked.
3.1.6 FUNCTIONS OF THE PERSONNEL DEPARTMENT
Recruitment
Retainment
Performance Appraisal
14
Welfare
Safety
RECRUITMENT“Recruitment is a process to discover the source of man power to meet the requirement of
staffing schedule and to employ effective measure for attracting that manpower in adequate
number to facilitate effective selection of an efficient working force. Employees are recruited
internally first then outside source is considered.
RETAINMENTEmployees who are in probationary period are absorbed by the company if they meet the
requirements of the company and if the company is satisfied with their performance.
PERFORMANCE APPRAISALBased on performance, employees are given annual Increment/cash awards and additional
increment. Even though the performance is not up to the mark, the time bound promotions are
given for Daily rated employee (DRE) once in 4 years and for Monthly rated employee (MRE)
once in 5 year.
PERFORMANCE APPRAISAL RATING
Poor Fair Good Very good Excellent OutstandingGRADING
Employees are given 5 grades. They are:
Un skilled
Semi skilled
Skilled
Highly skilled
Super skilled
Based on the grading and rating system employees training and development needs are taken
care of.
SAFETY
15
The hazard of the industry is the fire; the measures are taken for avoiding the fire. The experts
are in the companies who are well trained to avoid the accidents. And all safety equipment are
distributed to workers.
INTERNAL TRANSFER
In the appointment letter itself the management has indicated in column that employees are
required to work in any of the units or departments which are yet to be established depending on
emergency of the work.
WELFARE ACTIVITIES
In COCHIN POWER CABLES the welfare activity is done through the top management
decisions. The person, who really wants help, should provide all necessary documents to the
management to seek its help.
Uniforms and refreshments is provided by the company to the employees from time to time.
Functions such as weddings, house warming ceremonies, birthdays and the
like will be provided with a gift by the company.
3 . 2 P R O D U C T I O N D E P A R T M E N T
Among all the functional area of management, production is considered to be crucial in any
industrial organization. Production is the “process of creating or adding value”. It consists of a
sequence of operation that transforms material from a given to a desired form. The highest
efficiency on production is obtained by manufacturing the required quality at required time by
adopting the best and an economically viable method.
16
3.2.1 FUNCTIONAL DETAILS OF PRODUCTION DEPARTMENT
17
3.2.2 PLANT LAYOUT
A plant layout refers to the arrangement of
machinery, equipments and other industrial
facilities such as receiving and shipping
department, tools rooms, and maintenance room
and employee amenities for the purpose of
achieving the quickest and smoothest production
at the least cost.
In COCHIN POWER CABLES the machines are being placed in the following layout.
MACHINE LAYOUT
18
UNIT CHIEF
DRAWING UNIT
SUPERVISOR
WORKERS
ANNEALING UNIT
SUPERVISOR
WORKERS
STRANDING UNIT
SUPERVISOR
WORKERS
EXTRUSION UNIT
SUPERVISOR
WORKERS
LAYING UP UNIT
SUPERVISOR
WORKERS
ARMOURING UNIT
SUPERVISOR
WORKERS
OUTER SHEATING
SUPERVISORS
WORKERS
3.2.3 PRODUCTION PROCESS GENERALLY INCLUDES
Preparation of monthly and quarterly program and identify needs for
material
To plan and control the procurement of material
To ensure that the required material are available to the
manufacturing section at a correct time.
To ensure that the duties and responsibilities of the reporting person are clearly defined.
To assist the HOD in ensuring implementing of quality system and maintain the same.
Production department receive the customer order through marketing department and the
same is recorded in the order register.
According to the orders production department forward raw material requisition slip to
stores for issuing raw materials.
19
WIRE DRAWING MACHINE
STRANDING MACHINE
LAYING MACHINE
LAYING CUM ARMOURING MACHINE
EXTRUDERS [95mm,45mm,65mm]
LAB INSTRUMENTS
WINDING AND REWINDING MACHINE
COMPRESSORS
OTHER SUPPORTING MACHINES
As per the priority of orders production department plan the day to day production schedule
and allotting work order number serially for each size of cable and make entry in work order
register.
A route work order is prepared by the production supervisor and issued to the operators.
Machine operator is setting up the machine as per the work instructions and manufacture
cables as per the route work order, and the details of production are entered in the
production log sheet and in route work order.
At all stages of production process, the operator ensures that the input materials are
approved by the quality control department.
The production supervisor verifies processed product at all stages of production and the
collected data are entered in the route work order.
All materials are identified by tags or route work order.
The finished product are transferred to quality control department vide finished good
transfer slip for final testing.
The passed and accepted materials are duly packed and transferred to stores for dispatch.
Non conforming materials which are put under ‘HOLD’ are segregated and kept at the non
conformance area for further disposal by MD.
All production records are maintained by production department with proper traceability
through work order number.
All the instruments are duly calibrated once in a year and records are properly maintained.
Retention period of the records is two years.
The head of the department is responsible for the quality system, and all activities in
production department.
3.2.4 RAW MATERIALS USED
a) Aluminum / copper
b) PVC
c) XLPE
d) Galvanized steel strip
e) Galvanized wire strip
f) PVC / poliethlin tape
20
g) Master batch – for color variations
h) Wooden drum and other packing materials
3 . 3 M A R K E T I N G D E P A R T M E N T
Marketing department is a very important function in the organization and in the Cochin Power
Cables, the department plays a vital role. Marketing management is a process of planning and
executing the conception, pricing promotion and distribution of ideas and services to create
exchange that satisfy individual and organizational objectives. It is one of the market leaders in
the power cable products. In spite of having many competitors, Cochin Power Cables has
managed to stay one step ahead by giving its customers good products.
21
3.3.1 FUNCTIONAL DETAILS OF MARKETING DEPATMENT
Forming and implementing marketing policies and strategies.
Laison with customers/dealers ie; personal visits by
correspondence and other mode of communication.
Generating enquiries and submission of quotations in writing as
well quoting over phone and internet.
Quotation follow-up (to maintain records for details)-for order
conformation.
22
MANAGING DIRECTOR
DIRECTOR FOR SALES AND MARKETING
GENERAL MANAGER
MANAGER SOUTH
SENIOR SALES REP.
SALES REP.
SALES REP. TRAINEE
MANAGER NORTH
SENIOR SALES REP.
SALES REP.
SALES REP. TRAINEE
MANAGER EXPORT
SENIOR SALES REP.
Processing purchase order and keeping records such as order booking register, supply order
form preparation.
Laise with stores for physical dispatch of materials.
Inform customers wherever needed about dispatch details.
Follow-up with production department for pending quotations/order items.
Laise with finance department for billing and documentations.
Billing payment realization and collection.
Other laison work with customers after sale is completed.
Achieve the target sales.
To take timely decisions.
Directions for the representatives and other members of the department.
Sales of all types of products including industrial and house cables.
3.3.2 PRODUCT RANGE
23
3.3.3 PRICE:
24
The pricing strategy adopted by Cochin Power Cables for each of its products depends upon the
various marketing strategies and competitive analysis of each of the products that is
manufactured.
3.3.4 PROMOTION:
Cochin Power Cables takes keen interest promoting its products. The promotion policy is a two-
fold policy, which constitutes both old customers and new customers.
Promotion policies concerned to new customers:
Here Cochin Power Cables takes greater interest in creating product awareness amongst its
customers. It sends sales representatives directly so that the product range reaches the new
customer.
Promotion policies concerned to old customers:
The company carry on various sales campaigns, as a promotional strategy.
Advertising at COCHIN POWER CABLES is done through leaflets, brochures, magazines,
and campaigns etc, which are used to reach the target market.
3.3.5 PHYSICAL DISTRIBUTION:
Cochin Power Cables markets its products through a link of dealers. And they acquire large
volume of direct sale contract with big business houses like L&T, Cochin Refinery etc.
25
3 . 4 Q U A L I T Y C O N T R O L D E P A R T M E N T
It is one of the very important departments in the organization. The hierarchy is shown in the
bellow diagram. This department is responsible to maintain the quality of the product. The
quality of the product is maintained by checking whether exact standard are achieved or not. The
quality is checked for each batch.
3.4.1 TEN QUALITY PRINCPLES
We want to satisfy the customers. That is why highest quality of our product and service is one
of our major corporate objectives. This also applies to the quality of the work carried in our
name by our trading partners and in their sales and service organization.
The customer is the judge of our quality. His or her verdict on our products and service is
device.
Our quality goal is always “zero defects” or “100%quality”
Not only do our customers assess the quality of our products, but also the quality of our
services. Deliveries must be on time.
26
M.D
MANAGER -QUALITY CONTROL
LAB WORKER 1 LAB WORKER 2
Inquires, offers, samples and complaints must be all be dealt with promptly and thoroughly. It
is imperative that agreed deadlines be met.
Each and every employee in the company contributes towards achieving our quality goals it is
therefore the responsibility of every employee from Apprentice to member of Board –to ensure
that their work is of high standard.
All work must be without defects from the very beginning. This not only improves quality, but
also reduces our costs. Quality increases cost-effectiveness.
Not only must defects be eliminated, but also their causes. Prevention of defects has priority
owe their elimination.
The quality of our products also depends upon the quality of sourced parts.
Use only electrolytic grade conductors to ensure maximum saving on energy consumption.
3.4.2 QUALITY OF CABLES
Cables are checked for quality at every stage of manufacturing right from the raw material stage
to the finished stage. Extrusion lines are provided with on line spark testers and experienced
engineers are managing each line of production to ensure quality. Even household cables carry a
guaranteed test report in each packet.
Cables are also tested outside test houses like,
Kerala State Electrical Inspectorate, Trivandrum
Central Electrical Testing Laboratory, Kakkalur, Tamilnadu
QMC, Faridabad
SITRAC, Coimbatore
Bureau Of Indian Standards, Mumbai
3.4.3 FUNCTIONAL DETAILS OF QUALITY ASSURANCE DEPARTMENT
1. PURPOSE:
The purpose of this procedure is to establish the quality system of quality assurance
department in Cochin Power Cables.
2. SCOPE:
This procedure specifies the method of testing activities at RAW MATERIAL, IN-
PROCESS, and FINAL TESTING manufacture at Cochin Power Cables.
27
RAW MATERIAL:
Procedure:
In case of PVC/XLPE granules for insulation and sheath, received vide goods receive note or
delivery note are accepted/ rejected after reviewing the suppliers test report.
All other raw material received vide goods receive note or delivery note, are tested and
inspected by QAD as per the quality plan and the observations are recorded in the raw material
test register.
After the inspection, the approval/rejection is indicated in the GRN/DN and send back to stores
for their further action.
The materials which meet the specified requirements are released to production for further
process.
The materials which do not meet the specified requirements are put under ‘HOLD’ and
recorded in non conformance register. ‘HOLD’ tag, signed by QA inspector attached with the
material for traceability and identification purpose.
Nonconforming materials are segregated and kept in the NCR allocated area.
IN-PROCESS:
28
Procedure:
In-process inspection is carried out by the QA inspector/production supervisor as per quality
plan and the observations are recorded in the route work order.
The materials meeting the specified requirements are released to next process.
The materials which do not meet the specified requirements are put under ‘HOLD’ and
recorded in non conformance register. ‘HOLD’ tag, signed by QA inspector attached with the
material for traceability and identification purpose.
FINAL TESTING:
Procedure:
Final testing is carried out by the QA department or as per the quality plan and the
observations are recorded in the routine test and type test register.
The materials which, meet the specified requirements, are released for packing. Such
materials are identified by ‘QA APPROVED’ seal with QA inspector’s signature on the route
work order/tags.
Drum number and batch number is allotted for approved materials by the QA department.
[Batch number consists of six digits. First two digits representing the year of manufacturing,
third and fourth digits representing the month of manufacturing and fifth and sixth digits
representing the date of manufacturing. Eg: 090816- cable manufactured on 16 th AUG 2009.
Drum number will bear continuous serial number.]
The materials which do not meet the specified requirements are put under ‘HOLD’ and
recorded in non conformance register. ‘HOLD’ tag, signed by QA inspector attached with the
material for traceability and identification purpose.
29
NON-CONFORMING MATERIAL:- Materials which are not meeting the requirements of
quality plan, are non-conforming materials. A non-conformance report is prepared for such
materials and forwarded to MD for review.
MD will review the NCR and decide about taking proper corrective and preventive actions to
avoid re-occurrence of non-conformance as well as for disposition of NCM materials.
In case of raw materials MD’s disposition will be better to accept the material on
concession or reject the material and return to the supplier.
In case of in-process/finished material, it will be the MD’s disposition to accept, rework
or scrap the material.
All the instruments are duly calibrated once in a year and records are properly maintained.
All testing records are maintained by QA department with proper traceability through batch
number, drum number and work order number.
Head of quality control department is responsible for the quality system in inspection and
testing and releasing the materials from raw material, in-process and finished stages of
manufacturing.
3.4.4 CERTIFICATIONSThe company got the following certifications for their quality products. ISI
ISO 2001-2008
FIA/TAC – Fire Insurance/ Tariff Advisory Committee Approved
PPCE – Quality Certifications
QA – Quality certifications
3.4.5 LIST OF TESTS
ON CONDUCTOR ON ARMOURING WIRE /
30
Tensile test
Wrapping test
Resistance test
ON INSULATION
Tensile strength and elongation
Ageing in air oven
Hot set test
Shrinkage test
Water absorption test
STRIPS
Torsion test
Wrapping test
Resistance test
Mass of zinc coating
ON OUTER SHEATH
Tensile strength and elongation at
break
Ageing in air oven
Loss of mass in air oven
Shrinkage test
Hot deformation
Thermal stability
Insulation stability
High voltage test
Flammability test
3 . 5 . M A I N T E N A N C E D E P A R T M E N T
The Maintenance Department provides equipment repair and maintenance services, including
electrical instrumentation, process control, and mechanical & electrical services for treatment
31
plant operations. The Maintenance Department also manages and/or builds small capital
improvement projects.
3.5.1 Goals and Objectives Maintain a work order back log at minimum.
Provide timely turnaround time for unscheduled equipment repair.
Provide staff with the safest possible work environment.
Maintain zero lost time injuries.
3.5.2 Types of Maintenance done at Cochin Power Cables
1. Breakdown-maintenance
It means that people waits until equipment fails and repair it. Such a thing could be used when
the equipment failure does not significantly affect the operation or production or generate any
significant loss other than repair cost.
2. Preventive-maintenance
It is a daily maintenance ( cleaning, inspection, oiling and re-tightening ), design to retain the
healthy condition of equipment and prevent failure through the prevention of deterioration,
periodic inspection or equipment condition diagnosis, to measure deterioration.
3. Periodic-maintenance
Time based maintenance consists of periodically inspecting, servicing and cleaning equipment
and replacing parts to prevent sudden failure and process problems.
32
4. Predictive-maintenance
This is a method in which the service life of important part is predicted based
on inspection or diagnosis, in order to use the parts to the limit of their
service life. Compared to periodic maintenance, predictive maintenance is
condition based maintenance.
3 . 6 F I N A N C E D E P A R T M E N T
33
No organization can survive without finance. Therefore, the
finance department can be called lifeblood of an organization.
Every department, be it the Personnel department, Production
department, Maintenance department, Quality department,
Marketing department, they all needs finance. Funds are required
not only for payment of as salaries and wages to the various
workers and employees but are also required as working capital for financing the day-to-day
activities of the organization.
The finance department of Cochin Power Cables has to carry out various activities like capital
budgeting, working capital decision, investment decision, accounting for day-to-day activities,
funds allocation to the various departments etc. It is a great task for the finance manager at the
Cochin Power Cables, because of financial crunch that the company is facing, to be able to
allocate funds judiciously so as to gain maximum returns on the funds.
3.6.1 THE THREE BROAD ACTIVITIES IN FINANCE DEPARTMENT ARE:
Activity 1:-
1) Financial analysis, financial planning and control
2) Assessing the financial performance and condition of the firm (finalizing accounts).
3) Forecasting and planning the financial structure (debt/equity mix).
4) Estimating financial needs of the company (budgeting).
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Activity 2:-
1) Management of the firm asset structure.
2) Determining capital budget.
3) Managing the liquid asset.
4) Controlling the level of inventory.
Activity 3:-
1) Management of finance structure involves
2) Establishing the debt equity ratio.
3) Choosing the specific instrument of financing.
4) Negotiating and developing relationships with various suppliers.
3.6.2 FUNCTIONS OF FINANCE DEPARTMENT:
Bills passing
Stores accounting
Revenue expenditure accounting
Receivables
BILL PASSING SECTION:Raw materials are received from the main gate. The supplier has to bring the necessary bills and
documents. After evaluation of the quantity, the goods are transferred to the General stores.
Here, the inspection of the goods received with reference to the quality and quantity is
conducted. After the inspection, receipt memo will be prepared. This receipt memo and suppliers
bill will be passed on to the bill passing section for cross check. In the bill passing section, the
document number is prepared/ allotted to the receipt memo. In this regard, the payment will be
decided i.e. to say how many months due the company have to pay the suppliers.
STORES ACCOUNTING:
All goods receipts are entered in the stores account. They are inspected half yearly. While
calculating the ‘stocks’, the stock existing with the sub-contractor is also being taken into
account. The transfer of raw materials from one unit to other unit is made at cost price. The raw
materials are divided into three different levels that are ABC levels.
REVENUE EXPENDITURE ACCOUNTING:
The company bears the expenditure of the employees such as the general expenses, Rent,
telephone bills, water, electricity, consultation for legal matters and technical matters and welfare
expenses. All the expenses are accounted in this section.
RECIEVABLES:
Enough amounts of goods are produced and stocked in the stores. As per the order, the goods are
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dispatched. Payments are received in cheques and demand drafts. The accounts department co-
ordinates all the financial activities and even analyses the performance of the unit. Preparation of
balance sheet and P&L A/c is one of the vital functioning requiring direct or implied
compilations of every financial activity. Taxation including VAT is another major function of
finance department
3.6.3 MAIN ACCOUNTS FUNCTIONS: Compilation of data from various departments.
Preparation of trial balance, profit and loss account, balance sheet on quarterly basis.
To prepare operating plan at the beginning of financial year and predict the operating results
from various information supplied like purchase, sales, consumption of raw material, work in
progress.
To prepare monthly monetary report to be submitted to the head office.
To compile all journal entries from various departments.
To prepare debit note and credit note and preparation of reconciliation statement twice a year.
Audit co-ordination:
With internal auditor appointed.
With Management.
To prepare final accounts and tax audit reports.
3.6.4 TYPES OF SOFTWARE FOR ACCOUNTING PROCEDURE The software which is used for the purpose of accounts they use Tally, which
covers all recent updates of accounting standards and also tally software covers
VAT concept which marks very easy for company to fill the tax according rules
and regulation.
4 . C O N C L U S I O N
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The in-plant training at COCHIN POWER CABLES PVT LIMITED, which is one of the major
players in the power cable industry, has helped in learning how different functions are
coordinated among themselves in practice, so as to achieve organizational objectives.
The personnel department is headed by director assisted by personnel, welfare, safety officers.
They assist the top management in process of recruitment, fixation of salary and wages,
decisions regarding bonus, dearness allowance and leave allowance. The organization has good
employer-employee relationship.
The finance department is solely responsible for payments, collections, pay-rolls, taxation and
preparing cost and other accounting. The key financial aspects are handled by the top
management.
The marketing department is headed by director, co-ordinated by managers and assisted by the
sales representatives. Although Cochin Power Cables is having moderate market share in low
price segment, they can increase their market share by capturing premium segment. They should
go in for aggressive branding campaign to attract more brand loyal customers.
The production department is headed by the unit chief, co-ordinated by heads of different units
and assisted by supervisors and workers. In production department enough stock is kept in
inventory and will be dispatched as per the requirements of the clients.
The quality control department is headed by MD and assisted by manager quality control. The
department is responsible for the maintenance of the quality.
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