OREGON STATE UNIVERSITY Finance and Administration · The annual Non-Resident Aliens (NRA) notification delivery methods were switched from paper to electronic. This not only saves

Finance and Administration 2013 Annual Report

Oregon State University Laying the Foundation for Success at Oregon State University

OREGON STATE UNIVERSITY

2013 Annual Report

Finance and Administration


Oregon State University

Table of Contents

I. INTRODUCTION.........................................................

II. EXECUTIVE SUMMARY…………………………….….

III. HEALTHY PLANET.…………………………….……….

IV. HEATHY PEOPLE……………………………………….

V. HEALTHY ECONOMY.................................................

VI. ADDITIONAL AREAS OF IMPACT…..........................

VII. AWARDS & RECOGNITION……………………………

VIII. MEET THE LEADERSHIP TEAM………………………

IX. ABOUT THE DEPARTMENTS…………….……………

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Oregon State University 3

The Division of Finance and Administration (F&A) provides key services to the entire statewide community of

Oregon State University. F&A employees are spread across more than 30 units, all quietly and diligently

working to support the University’s mission and goals in innumerable ways. The 2012-2013 F&A Annual

Report is an effort to provide a summary of the significant impact that this division has on the University.

We are pleased to have this opportunity to share the story of F&A with each of you. Like the University as a

whole, we do our work with an intensive focus on OSU’s mission and strategic plan, including the three

Signature Areas of Distinction: Advancing the Science of Sustainable Earth Ecosystems (“Healthy Planet”),

Improving Human Health and Wellness (“Healthy People”), and Promoting Economic Growth and Social

Progress (“Healthy Economy”).

None of the accomplishments cataloged in this report would have been possible without the hard work and

dedication of the employees of the Division of Finance and Administration. Special thanks go to the entire

F&A team for their efforts in supporting the core mission and strategic plan of Oregon State University.

Now in the midst of several new building projects that will enable the University to educate more students, the

work of F&A remains at full speed. The Division of Finance and Administration will continue its work at the

forefront of the many changes happening across the University in the coming years. We look forward to

sharing in this journey with all of you.

W. Glenn Ford Mark McCambridge

Vice President, Finance and Administration Vice President Emeritus

INTRODUCTION

W. Glenn Ford, Vice President, Finance and Administration (VPFA) since July 2013; Mark McCambridge, Vice President Emeritus and former VPFA

from 2001-2013.

(Photo by University Relations and Marketing)



The Division of Finance and Administration (F&A) supports the core mission of Oregon State University

through collaborative and entrepreneurial stewardship of public, human, business, and facilities resources.

The Division preserves Oregon State University’s financial resources by employing a sound internal control

structure and by ensuring that the financial statements of the University are prepared in conformity with

Generally Accepted Accounting Principles (GAAP) and Oregon University System (OUS) policies.

Finance and Administration division consists of seven departments:

Budget & Fiscal Planning

Business Affairs

Business Centers

Campus Operations

Office of Human Resources

Department of Public Safety

University Conference Services

Collectively, these departments create incalculable financial impact, while simultaneously reaching all facets of

Oregon State University—from current or incoming students, to new or tenured faculty and staff.

EXECUTIVE SUMMARY

Ariel photograph of the Memorial Union at Oregon State University




The work of each F&A department directly impacts Oregon State University, the local community, the region,

the State of Oregon, the nation and the international community. Together, the Division and the departments

support the University’s three signature areas of distinction:

Advancing the Science of Sustainable Earth Ecosystems (Healthy Planet)

Improving Human Health and Wellness (Healthy People)

Promoting Economic Growth and Social Progress (Healthy Economy)

Overall Budget Administered $892 million

Total Revenue in FY13 $892 Million

Employee Payrolls Processed 135,426

Total Payroll Costs $581 Million

Number of Buildings Insured and Maintained 396 (over 10 million square feet)

Number of Employees Insured with Liability/Workers Compensation

16,070

Number of Students Insured with Liability Coverage 23,554

Number of Fleet Vehicles Insured 556 (valued at over $10.5 million)

Value of Oceanic Research Equipment Insured Over $27 Million

Number of Staff Insured for International Travel 196



HEALTHY PLANET

The two solar array panels are located adjacent to the bike path that resides east of the

Benton County Fairgrounds near 53rd Street in Corvallis Oregon.

(Photo by Brandon Trelstad, Campus Operations)

Advancing the Science of Sustainable

Earth Ecosystems

The Division of Finance and Administration, and each of its

departments continually implement a variety of innovative and

sustainable practices as part of the University’s mission to advance

sustainable earth ecosystems.

As a result of these efforts, OSU became the first school in the

university system to complete the installation of solar panels under

Oregon University System’s “Solar by Degree” program.

The two OSU ground-

mounted solar array cover

a combined four acres,

producing over 860,000

kilowatt hours. This is

equivalent to:

reducing carbon dioxide

emissions from 66,675

gallons of gasoline,

eliminating greenhouse gas

emissions from 117

passenger vehicles, or

offsetting CO2 emissions from

the energy use of 51 homes

for a year.



Online Systems Create Efficiencies at


Improving process, creating efficiency and doing so in a more

sustainable fashion is a commitment the Office of Budget & Fiscal

Planning has made to the community of Oregon State University.

This was achieved under the leadership of Michael Hansen,

Manager of Budget Planning & Information Systems, along with

other leadership, and by providing ongoing developments of easy-

to-use and easy-to-understand web-based reporting tools.

Through cooperative efforts with Oregon State University

Foundation, the new Foundation Direct Payment System was

developed and implemented in FY2013. It is designed to reduce

paper waste by allowing uploads of payment documents and

electronic approvals. It also maintains timely payments.

Further sustainable efforts by Edward Au, developer and primary

programmer of the Reimbursement and Scholarship Systems (also

known as Grant Reporting & Reimbursement System or GRRS),

have also been implemented. After spending countless hours

creating this system, the beta testing release in February 2013

allowed a select user group with extensive experience to work with

Budget & Fiscal Planning to identify programmatic challenges,

system bugs and opportunities to increase efficiencies.

EMAIL OF APPRECIATION

“Thank you very much for your time

and especially for all the great tools

you are pulling together for us. The

new online reporting and billing

systems have saved me a

tremendous amount of time,

increased my accuracy, and allowed

me to offer detailed information to

our faculty almost immediately. I

really just can’t say enough good

stuff—you have simplified my

financial tasks. I am now able to pay

attention to other programs that are

important for the Institute. Now you

extend the courtesy of helping me to

get our draw down where it should

be. I hope that everyone at OSU

appreciates you as much as I do.”

-- Kathy Minta, Operations Manager

(College of Agricultural Sciences)

BUDGET & FISCAL PLANNING

HEALTHY PLANET



Saving Trees through Paper-Waste

Reduction

Business Affairs and its sub-units, Office of Post Award

Administration (OPAA), Payroll, and Student Finance, as well as

other on-campus partners through collaborative efforts and the

successful implementation of technology platforms and online

systems, have successfully reduced paper-waste and created a

more seamless business experience for Oregon State University

faculty and staff.

Payroll successfully implemented a new electronic time and

attendance system. This collaborative effort with Central Human

Resources, Benefits, and Business Centers affects 86% of OSU

employees.

Faculty and staff are experiencing more accurate payrolls and a

greatly improved Family and Medical Leave Act (FMLA) system

(this online system substantially reduces paper usage).

Payroll also employed several other practices in an effort to

decrease the amount of paper-waste at OSU.

Direct Deposit increased to 89% during FY13, up one percent

from FY12. This figure is well above the national average of only

75%.

Despite the growing number of payments year-over-year, Payroll

is still able to reduce the number of paper payments made

through increased direct deposits. In addition, a less expensive

paper stock for written checks was incorporated, and the number

of issued checks, totaling 20,449, was far fewer than in previous

years.

The annual Non-Resident Aliens (NRA) notification delivery

methods were switched from paper to electronic. This not only

saves paper, it also provides employees with the correct

information and fewer delivery issues.

Over 1.8 million

sheets of paper,

equivalent to 3,700

reams, have been

eliminated from use

by Business Affairs.

This results in more

than 8,600 pounds of

paper-waste not

ending up in garbage

or recycling bins,

saving upwards of

200 trees.

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BUSINESS AFFAIRS

HEALTHY PLANET



Student Finance effectively reduced paper-waste by increasing its percentage of online payment

transactions.

Direct deposit for student refunds hit an all-time high, reaching 77% in FY13.

Online tuition payments increased by 10%.

Over a three-year period, online student tuition payments grew from 48% to 61% of all tuition payments.

That is over 64,000 transactions in FY13 that happened online instead of by paper check.

In the last three years, student aid disbursements grew 32% from $73.6 million to $96.9 million, but direct

deposits have grown even faster, at a rate of 54.8%. That represents 31,533 paperless payments for

student refunds in FY13.

Office of Post Award Administration transitioned grant folder processing from paper to electronic. This

action reduced the number of pieces of paper by 1,625,840, for a total of 325 boxes of paper.



Paper Dependency, Now a Thing of the

Past

Each of the seven Business Centers at Oregon State University

work to implement sustainable efforts that not only improve

operational efficiencies at OSU but also impact waste-reduction.

Electronic Document Repository Using Nolij: Nolij is helping

the Business Centers at OSU do more with less. It continues to

serve as the preferred content management software and

electronic document repository. As a result of Nolij’s proven

efficiencies, many of the Business Centers have expanded the

use of the tool to also house human resource documents.

Storing documents electronically reduces the footprint created by

paper storage, making it possible to repurpose space on campus.

Websites and Online Services: All of the Business Centers

encourage customers to utilize websites and online services

instead of processing by way of a paper transaction. While it

seems a small task, this suggested change greatly impacts

paper-waste. When possible, the Business Centers also provide

online conference registration and procurement card

purchases/processing.

Grant Reporting & Reimbursement System (GRRS):

Business Centers enthusiastically endorsed use of the Budget &

Fiscal Planning online reporting system, GRRS. The online

system contains a feature for emailing reports to Business Center

customers, eliminating the need to print paper reports. They

were also influential in having the Fund Balance added to GRRS,

once again eliminating the need for a paper-based report.

Reducing paper

usage has provided

the Business Centers

with the opportunity

to reclaim space for

personnel that was

previously filled with

printed materials.

BUSINESS CENTERS

HEALTHY PLANET



CAMPUS OPERATIONS

HEALTHY PLANET

Helping America Recycle

The second annual America Recycles Day, an event hosted by

Campus Recycling, a unit of Campus Operations, collected hard to

recycle materials such as Styrofoam, packing peanuts, film plastics,

electronics, CDs and DVDs, ink and toner cartridges, household

batteries and scrap metal. The event exceeded expectations set the

previous year, with nearly 5,300 lbs. (29 cubic yards) of material

collected in just four hours!

At the FY13 RecycleMania event, Campus Recycling recycled

353,613 lbs. and composted 73,960 lbs. In fact, the e-waste

collected ranked OSU at 24th in the nation, and the film plastic

collected resulted in 5th place nationally. During RecycleMania E-

Waste and Film Plastic Collection Week, a public event, 25,673 lbs.

of electronics and 255 lbs. of film plastic was collected. Campus

Recycling also offered a 50% departmental discount on confidential

shredding to encourage participation. This resulted in 10,114 lbs. of

paper destruction collected.

During da Vinci Days, Campus Recycling coordinated over 50

volunteers to staff waste stations and sort festival waste. As a

result, they were able to divert 5.4 dumpsters (composted and

recycled), 82% by weight and 85% by volume of all festival waste

from the landfill. With approximately 17,000 attendees, less than

one, six-yard dumpster was filled for this event

Campus Recycling

sponsored their second

annual America Recycles

Day collection event.

The free public event

serves as an educational

opportunity for attendees

and is the only event of

its kind in Corvallis that

accepts hard-to-recycle

materials that are

commonly sent to

landfills at a single

location. Attendees also

received tips on how and

where to recycle these

items around town

throughout the year.

Material FY12 Amount FY13 Amount

Styrofoam 5,000 gal 5,321 gal

Packing Peanuts 572 gal 250 gal

Film Plastic 359 gal 299 gal

Electronics 2,123 lbs. 4,609 lbs.

CDs & DVDs 358 lbs. 94 lbs.

Batteries 483 lbs. 247 lbs.

Ink & Toner Not Collected 93 lbs.

Scrap Metal Not Collected 218 lbs.



Demonstrating Sustainability

Campus Recycling, a unit of Campus Operations, helped launch the

new Repair Fairs event series. The series, intended to create a

culture of repair and reuse, was initiated in October 2012 by Waste

Watchers, a student volunteer team coordinated by Campus

Recycling in partnership with the Student Sustainability Initiative.

Twice per term, the campus and local community are invited to bring

their broken items. Event volunteers help them fix their belongings

and answer their repair questions. DIY demonstrations and

workshops were later added to the events, teaching people how to

repair common items, providing tips and skills related to living a

more sustainable lifestyle.

Repair Fairs were offered October, November, January, February,

April and May and saw increased attendance over time. Campus

Recycling plans to continue the event series in the next academic

year.

At the final Repair Fair on May 29, in two hours, 41 people

brought 42 items, 83% of which were repaired.

Half of the attendees were OSU students, one-third community

members and one-sixth faculty and staff.

Three demonstrations were offered, with a combined total of 23

people attending.

Sixteen people volunteered; 10 were students and six were

community members.

REPAIR FAIR TESTIMONIALS

“Thank you to all who contributed to

the Repair Fair. It was the highlight of

my month. I'm going through a

difficult time and it was so nice to be

greeted kindly at the door and to

have the help to get some things

repaired. Everyone was very

respectful. The things that were

repaired have helped me!”

-- Kirsten

(Attendee)

“My favorite event so far has been

the Repair Fairs we’ve been doing

this year. They continually improve,

and each one offers more and more

to the public.”

-- Amanda Abbott

(Volunteer)



Working for a Healthier Campus

Enterprise Risk Services (ERS), a unit of Campus Operations, is a

cohesive unit that includes Risk Management, Environmental Health

& Safety (EH&S), and Emergency Management. Key programs

implemented by these functions not only support OSU, but also play

a vital role in creating a healthier planet.

Major capital and smaller remodel projects initiated by either

Campus Operations or individual units often require oversight and

abatement of asbestos from on-campus buildings. ERS provided

consultation and oversight for approximately 85 such projects.

Roughly 30 biosafety laboratories are audited annually by ERS,

and protocols are reviewed to ensure research and granting

agency compliance.

The EH&S biosafety officer, in collaboration with the Research

Office and Veterinary Medicine, procured and maintained a

vaporized hydrogen peroxide (VHP) machine that quickly

decontaminated a room where bio-hazardous materials were

used. With the VHP, EH&S assisted faculty in decontaminating

their research labs. This service saved the campus research

community time and money. Approximately 15 labs are served

annually.

Chemical fume hoods are used throughout teaching and research

laboratories on campus and are an important piece of equipment

that protects the health of faculty and students. Over 900 fume

hoods were inspected for proper functional use.

Hazardous waste removed from OSU laboratories and processed

at the Enterprise Risk Services Annex waste facility totaled

128,455 lbs.

Enterprise Risk Services

serves the OSU

community by

identifying, targeting,

and prioritizing efforts to

minimize organizational

risk, increase training

opportunities for

employees, providing a

full-functioning service

center dedicated to

employee safety.



Supporting Responsible Transportation and Parking

With Oregon State University continuing to grow and thrive, the need for efficient and sustainability-focused

campus parking and transportation becomes more critical. Several units within Campus Operations are

actively working to support improved efficiency and safety in campus traffic flow and parking availability.

Transit and Parking Services (TaPS) focuses on supporting improved efficiency, safety and security of

transportation and parking systems, and sustainability. TaPS currently runs three shuttles on separate but

overlapping routes, providing on-campus transportation to an average of 2,700 people each week, significantly

reducing the number of vehicles in the campus core.

Motor Pool has a fleet of vehicles that logs over 3,580,000 miles per year. The fleet consists of eight electric

vehicles that are low-speed and only used in and around campus. Additional fleet vehicles also includes 13

hybrid vehicles, two which are equipped with battery packs and classified as plug-in hybrids, and two which

are compressed natural gas Honda Civics.

Capital Planning and Development supports the interrelationships among transportation, land use, the

environment and the economy. The University Land Use Planning unit is strategic in siting instructional

buildings within the campus core to encourage walking and biking between classrooms. Also, placing new infill

buildings within the campus fabric allows use of existing infrastructure as opposed to extending new

infrastructure into undeveloped areas. Planning that supports replacement of parking lots with new buildings

preserves existing greenfield sites and agricultural resource lands.

The sustainability experts within the Infrastructure Work Group team have been successful in large adoption of

Drive Less Connect, the new carpool match system used in the region. Collaborative efforts of this Work

Group and Cascades West Council of Governments motivated people to carpool or use other alternatives in

replace of single occupancy vehicles. Additionally, 17 electric vehicle charging stations under a federal grant

were installed as well as an additional charging station on the OSU Solar Trailer.



Protect, Serve and Reduce Emissions

Public Safety officers and Oregon State Police troopers are

Mountain Bike patrol trained.

Officers and troopers spend as much time as possible patrolling the

campus of Oregon State University by bicycle (weather permitting).

This adds health benefits to the troopers and officers while reducing

the use of patrol vehicles. It also provides the opportunity to add

more face-time interaction with the campus community on a more

personal level.

15

Public Safety officers

and Oregon State

Police troopers

reduce emissions in

the environment and

add to the personal

level of interaction

with the campus

community by riding

bikes rather than

patrolling in vehicles.

Oregon State Police patrol by bicycle at the 2013 Finance and Administration annual picnic.

(Photo by Amanda Anderson, University Conference Services)

PUBLIC SAFETY

HEALTHY PLANET



The robust online

registration system

developed by OSU

Conference Services

virtually eliminated

the use of paper

registrations for all

events which they

support. Ultimately,

this reduces

thousands of

unnecessary pieces

of paper.

Sustainable Best Practices are Second

Nature

Sustainable best practices for planning and hosting conferences are

second nature for OSU Conference Services and The LaSells

Stewart Center, sub-units of University Conference Services. For

each event serviced by OSU Conference Services or hosted at The

LaSells Stewart Center, sustainable practices such as using

compostable products, providing water service in lieu of bottled

water, and incorporating recycle stations are available.

OSU Conference Services, a team of professional meeting

planners, works with Oregon State University faculty and staff as

well as off-campus organizations to think more strategically about

incorporating non-traditional environmentally friendly practices.

250 attendees at the Paired Watershed conference received a

USB flash drive with conference materials or the option to access

program documents online by scanning a QR Code that directed

them to the conference website. This simple, yet strategic effort

reduced paper waste by eliminating 7,500 pieces of paper.

Paired Watershed conference held on the campus of Oregon State University at The LaSells

Stewart Center.

(Photo by Kelly James, Independent Photographer)

UNIVERSITY CONFERENCE SERVICES

HEALTHY PLANET

http://wrcpairedwatershed2013.com/contact/

http://wrcpairedwatershed2013.com/



Many other events supported by OSU Conference Services adopted

these creative, yet influential efforts (partial client list represented

only).

Live video streaming and virtual presentations (Sediment

Symposium).

Online registration versus paper registration (Regards to Rural,

working in partnership with OSU Extension Services, Ride the

Heart of the Valley, working in collaboration with the Student

Chapter of the American Veterinary Medical Association).

Reusable bags and USB flash drives (ForestSat).

Virtual promotional avenues to deliver strategic messaging

(Oregon Marine Renewable Energy Environmental Science

Conference).

Website created for the first time. This showcased program,

directions, sponsorship opportunities, and online registration.

Virtual platforms such as Facebook and Twitter were also

leveraged to drive awareness (Future Farmers of America).

The LaSells Stewart Center has an in-house event and facility management team that helps clients

incorporate sustainable best practices. From paperless contracts, live video streaming, or to ensuring the

appropriate number of recycle bins are available based on event size, the team at The LaSells Stewart Center

continuously provides innovative ideas for promoting events in a sustainable fashion. Additionally, the venue

continues to reinvest in itself to ensure efficient upgrades for hosted events.

LED lighting installed throughout Giustina Gallery (located in the heart of The LaSells Stewart Center saved

a considerable amount of energy and cost on replacement light-bulbs.

Upgraded and more energy efficient technology.

Christ in Youth in Austin Auditorium at The LaSells Stewart Center

(Photo by Kavinda Arthenayake, University Conference Services)

Online Registration Portal

NASP IMDS Conference



Improving Human Health and Wellness

Through policies, training, facility improvements, cultural programs and volunteerism, the Division of Finance

and Administration and its collective departments enhance the health and wellness of the people at Oregon

State University and the community.

Training Days is a two-day, no-cost training event sponsored by the Division of Finance and Administration.

This annual event offers a wide variety of professional and personal development opportunities through a

focused set of learning sessions for Oregon State University faculty and staff.

Notable Facts

Over 775 attendees with 96 separate sessions (largest attendance to-date)

Live video streaming for nearly half the sessions for remote access (new addition for the FY13 event)

Key sessions were recorded and made into videos for future training (new addition for the FY13 event)

Keynote speaker, Ken Thrasher, OSU alum and former President and CEO of Fred Meyer

Attendee Survey Feedback

99% of post-event survey respondents rated this event as beneficial to OSU

94% of post-event survey respondents were satisfied or very satisfied with the event

89% of post-event survey respondents were satisfied or very satisfied with the informative nature of the

sessions

HEALTHY PEOPLE

Teresa Hall, Graphic Designer for University Relations and Marketing delivers a presentation on Brand Identity Guidelines at the 2012 Training Days

event held in The LaSells Stewart Center.

(Photo by Cindy Sprenger, Campus Operations)



Healthy Activities & Flexibility =

Happier & More Energetic Staff

Commitment to creating healthy minds and healthy bodies by

offering the option to participate in flexible scheduling has benefited

faculty members in the Financial Accounting and Analysis (FA&A),

Office of Post Award Administration (OPAA), Student Finance and

Payroll sub-units of Business Affairs. Such benefits provide faculty

and staff the opportunity to participate in activities and causes about

which they are most passionate.

Health & Wellness Activities and Charitable Involvement

Staff participation in Beaver Strides TRY-Athalon

Participation and contribution to the food drive

Active blood donors for the American Red Cross

Commitment and participation in fitness and exercise classes,

stop smoking initiatives, Weight Watchers, and walking meetings

19

“We have an active staff, one that

wants to participate in the health and

wellness programs available on and

off campus. By offering flexible

scheduling options, our staff has the

opportunity to participate in the

programs they wish. As a result, we

have a happier, more energetic

team.”

-- Aaron Howell, Assistant Vice

President/Controller

(Business Affairs)

Helping Veterans Accomplish Educational Goals

During FY13, Student Finance, a sub-unit of Business Affairs, helped incoming and current student veterans

achieve their educational goals by providing the necessary financial support and through an optimized

disbursement process.

$5 million in Veteran Administration support payments transacted

Over $60 thousand in Veteran remissions and waivers processed

BUSINESS AFFAIRS

HEALTHY PEOPLE



Internal Community Reduces Stress,

Builds Relationships and Encourages

Involvement

Building community from within has strengthened the relationships

among faculty and staff for OSU’s Business Centers. By working

collectively, customers experience reduced stress through a more

seamless process. This has not only improved customer

satisfaction, but has encouraged more external community

involvement, helping form stronger relationships with other

workgroups on campus.

Participating in the Finance and Administration Annual Awards

Picnic

Volunteering with OSU Employee Organizations

Helping with the 144th Oregon State University Commencement

Participating in OSU Annual Community Service activities

Additionally, four Business Centers donated over 15,000 lbs. of food

(cash, foodstuffs and payroll deductions) toward the annual OSU

Food Drive in February 2013.

An environment

where community is

developed from within

has strengthened the

relationships among

faculty and staff at the

Business Centers. By

working collectively,

customers experience

reduced stress

through a more

seamless process.

Silent auction gift basket prepared by the Auxiliaries and Activities Business Center (AABC)

for the 2013 Finance and Administration annual picnic.


BUSINESS CENTERS

HEALTHY PEOPLE



Reinvesting in Employees

Since the formation of the Business Centers, participation in

personal and professional development opportunities has always

been encouraged. As such, a variety of educational programs are

made available for the 180 employees who service the seven

Business Centers.

For the second year running, 95% of the employees who

compose the Business Centers attended a dynamic leadership

course instructed by Greg Bell, founder of Water the Bamboo—

Center for Leadership. Greg’s interactive program promotes

teamwork by engaging people unaccustomed to such highly

participatory activities.

Another program available to Business Center employees, as

well as all OSU faculty and staff is an educational session taught

by Paul Axtell that focuses on providing clarity to create effective

communication.

Professional development opportunities such as these demonstrate

that the Business Centers care about reinvesting in their employees.

This has proven to strengthen an employee’s customer service

delivery and improve personal and professional skills.

Professional and

personal development

opportunities are

made available for the

180 employees that

comprise the OSU

Business Centers.

Greg Bell (Founder of Water the Bamboo)

Paul Axtell (Performance Coach)



CAMPUS OPERATIONS

HEALTHY PEOPLE

This project was in planning for nearly two years, but within a two-

week period over winter break, TaPS installed locators in 76 ADA

spaces across campus as a project pilot. Though these 76 spaces

only account for a third of the 250 ADA parking spaces on campus,

the selected spaces for the pilot project were strategically chosen to

provide best access coverage throughout campus.

Parker provides:

Real-time availability information for wheelchair/ADA accessible

parking in the core of campus (DMV placard and OSU permit are

required),

parking lots and parking information on-campus, and

locator assistance to guide people back to their parking space.

Designing for Improved Accessibility

Capital Planning and Development, a unit of Campus Operations,

managed several major projects to improve accessibility and create

safer movement by separating pedestrians, bikes and automobiles.

Approximately $500,000 in ADA improvements, including new

compliant entrances for Plageman and Moreland Halls. These

projects involve several elements, such as installation of a new

sloped walkway down to the entrance, the construction of

accessible parking spaces, and re-pavement of the driveway

between the parking lot and the building.

Approximately $400,000 invested in new bicycle parking facilities

to encourage and promote ridership.

Design of Washington Way realignment to increase pedestrian

safety.

Improving Accessibility for Campus Parking

Parker, a parking space locator application, was launched through collaborative efforts of Oregon State

University's Disability Access Services, Office of Equity and Inclusion and Transit and Parking Services

(TaPS). The purpose of this project is to help those coming to campus with ADA needs to drive directly to an

open parking space.

Plageman Hall Accessible Entrance (bottom).

(Photo by Chuck Taylor, Greenberry Construction)



Creating Healthy Workplaces

Enterprise Risk Services provides a library of safety trainings and

related services to the OSU community, offered both through online

and instructor-led format. Training materials cover a broad variety of

topics to meet the unique needs of the OSU.

During FY13, the Environmental Health and Safety (EH&S) team

provided 2,113 training opportunities, not including online trainings:

Biological: 531

HazMat: 6

Lab Safety: 226

Occupational Health: 433

Occupational Safety: 564

Radiation Safety: 353

The EH&S team also provided ergonomic evaluations and

consultation to OSU faculty and staff, which helped reduce injury

claims, providing a safer work environment.

Approximately 75 formal evaluations are conducted annually, in

addition to informal consultations.

ERS trainings support safety for the wide variety of work environments on campus(top). Photo of JayLene Seeley and Amber Hoke, Campus

Operations Admin Staff (bottom).

(Photo by Cindy Sprenger, Campus Operations)



Benefit Fairs

PERS/Retirement/Savings

Medical Leaves/Health

Open Enrollment, HEM &Orientations

23

2

7

13

24

HUMAN RESOURCES

Benefit-Focused Workshops Keep the Campus Community

Informed

Devotion to Oregon State University faculty and staff comes in many forms for the Office of Human

Resources. Throughout the year, Human Resources offers educational opportunities via sponsored events,

trainings, and workshops, which provide the campus community with in-depth knowledge about health

insurance, retirement, and medical leave options.

Health Insurance Sessions: Include discussions with the Public Retirement Benefits Board, open

enrollment and health engagement help sessions, new employee orientations, and optional benefits

discussions (e.g., short-term and long-term disability and flexible spending accounts).

Retirement Training: Covers how to save for retirement, assessing an individual’s investment risk, and

Public Employees Retirement System (PERS) early and mid-career as well as 5-year and 1-year to

retirement. Human Resources also partners with the OSU Retirement Association on the physiology

aspects of retirement.

Medical Leave/Health Workshops: Encompass a vast range of information, from Protected Leave

training about Family and Medical Leave Act (FMLA)/Oregon Family Leave Act (OFLA) for supervisors and

employees, to tips on how best to conquer Seasonal Stress Disorder (SAD).

Educational Workshops

Offered to Oregon State University Faculty and Staff

HEALTHY PEOPLE



New Medical Policies Improves Life,

Work and School Balance

The Office of Human Resources partnered with the Graduate

School and the Office of Postdoctoral Programs to implement three

new medical leave policies for graduate students and postdoctoral

scholars. The policies were developed to support graduate

students, graduate research and teaching assistants, and

postdoctoral scholars in balancing the demands of life, work, and

school.

The policies provide 12 weeks of continuous leave to care for

serious health conditions, either personal or family-related.

Parental leave is also available for up to 12 continuous weeks,

one time per each new child.

For graduate research and teaching assistants and postdoctoral

scholars, Oregon State University will continue to pay its portion

of their health insurance premiums while they are on approved

leave.

Since implementation of the policies in January 2013, the Office of

Human Resources has assisted 16 graduate students and

postdoctoral scholars in receiving leave under these new policies.

16 graduate students

and postdoctoral

scholars have

benefited from the

new medical policies

since their inception

in January 2013.



Reinstating Injured Employees through Transitional or

Modified Work

Coordinating Oregon State University’s Return-to-Work program, the Office of Human Resources helps bring

injured employees back to transitional or modified work, while adhering to the employees’ limitations. This

work can include strategizing with supervisors and managers on how best to utilize the employee while work

limitations are in place.

When an employee is returned to transitional or modified work, OSU becomes eligible for benefits from SAIF

Corporate (a worker’s compensation carrier) for wage reimbursement. This is applicable for a portion of time

while transitional or modified work is provided to the injured employee. OSU may also receive assistance in

purchasing items or equipment to assist the injured employee. These benefits are part of the “Employer-at-

Injury Program,” also known as EAIP.

The Office of Human Resources maintains documentation to maximize the University’s possible benefits

through EAIP. To amplify the potential benefits received, wage reimbursements are generally requested and

obtained a year after the claim closes. The department placing the injured employee back to work receives

one-half of the EAIP funds for the claim, while Human Resources receives the balance to support the program.

On a monthly basis, Human Resources maintains active benefit profiles for over 10,000 employees (that’s

120,000 active profiles annually). In the past three academic and fiscal years, OSU had fewer than 200 work-

related injuries reported that required medical treatment and received approximately $204,000 in wage

reimbursements from the EAIP.

155 claims in FY13 ($4,000 in EAIP funds from current claims; additional claims awaiting submission for

possible reimbursements).

Claim Submissions and Reimbursements FY11 through FY13

Number of Claims EAIP Reimbursements



Commitment to Employee Learning and Development

Center for Learning and Organizational Development, a sub-unit of the Office of Human Resources, employed

a variety of programs focused on leadership, coaching, organization, and professional development that OSU

faculty and staff leveraged.

General and Tailored Training Programs: More than 16 general and 12 tailored training programs were

planned and executed—addressing a variety of issues within varying work units.

Core—Management and Supervisory Training Program: Nearly 30 participants attended sessions

offered during fall, winter and spring terms. The blended online/classroom program provides a solid

foundation for managers and supervisors, covering topics such as understanding the system and available

resources and content experts, plus much more.

Performance Coaching Program: Between 50 and 75 employees are coached each year. The program

is available to any Oregon State University or Linn-Benton Community College faculty or staff member.

The goal of this program is to advise employees on how to be happier, healthier and more productive.

While outcomes of this course are confidential, it can be inferred that dollars are saved through increased

employee retention and performance.

Journey into Leadership Program: This program is in its 11th year and had over 40 participants. This

program has proven to increase job satisfaction across a variety of functions.

Development of Coaches Program: Seven new coaches were trained over a period of 5-6 months, while

several meetings and support opportunities were available for existing coaches—including a half-day

session with Paul Axtell. Participants of this program apply new coaching skills to their daily work, elevating

their ability to interact and work with students, staff or faculty.

Organizational Development and Internal Consulting Program: Strategizing with managers or

employees, this program is designed to address difficult or complex issues that often involve personal

matters. Over 70 meetings and/or projects that combined internal consulting, facilitation, or intervention

were supported as a result of this program.

Online Training Program: This virtual offering is a compliment to in-class sessions for OSU faculty or staff

and/or serves as benefit for those unable to attend the live learning sessions.

Other Services:

o Website and Document Management

o Systems and Databases



Creating a Culture of Safety through

Notification Alerts and Educational

Opportunities

The Department of Public Safety operates Oregon State University’s

Emergency Notification System as well as the Timely Warning Alert

System. These alerts directly contact over 45,000 students, staff,

and faculty across campus by means of email, voicemail, and text

messages when an emergency or urgent matter needs to be

disseminated via a mass notification.

In addition to information the campus community receives through

safety alerts, Public Safety officers and Oregon State Police

troopers offer presentations throughout the year, at new student

orientations such as START, and at staff orientations, covering

topics of personal and property safety. These presentations

educate and help establish a safe and welcoming environment, part

of the foundation for student and faculty success at OSU.

Public Safety also provides a variety of services to help keep the

campus community safe:

bicycle registration

STOP Tag electronic theft registration

24-hour staffed dispatch center

24-hour patrol service by Public Safety and Oregon State Police

public assistance

personal safety escorts

Blue Light Emergency Telephone monitoring as well as a number

of other programs and services

28

More than 45,000

registered users

(Oregon State

University faculty,

staff and students)

benefit from receiving

safety alert

notifications sent by

the Department of

Public Safety.

PUBLIC SAFETY

HEALTHY PEOPLE



Reduced Crime through Campus

Partnerships

In partnership with University Housing and Dining Services (UHDS),

the Department of Public Safety employs 8-10 student workers each

academic year to provide safety and security patrols of UHDS

facilities, academic buildings, parking lots and bicycle racks. These

efforts promote proactive crime prevention.

Public Safety also operates an academic building liaison program

where officers are assigned to communicate with the building

managers on a consistent basis to perform safety and security

audits, identifying areas of building staff concern, such as lighting,

locks or other security issues.

Protection for the Masses

Public Safety coordinates with the Oregon State Police--University

Command to provide additional troopers in an effort to boost

security during home sporting events, commencement, and other

large events on campus and throughout the year.

Full-time Public Safety and student officers patrol the campus

and report incidents as well as safety issues and crimes in

progress.

In compliance with the Jeanne Clery Act, the Department of

Public Safety administers this program to capture statistical data

regarding crimes on campus and publishes a comprehensive

report on a yearly basis.

o Over 600 people on campus have been identified by

Clery as Campus Security Authorities whose

responsibility is to report crimes that occur on campus.

On May 28, 2013, the

Department of Public

Safety through efforts

of student workers

was nominated for the

External Black Belt of

Caring Award at the

Dianne’s Awards

event. This award

recognizes “internal

and external”

partners of University

Housing and Dining

Services who have

made tremendous

contributions to the

staff and students

living in residence

halls, family student

housing, and

cooperative houses.



“It is vital that we continue to bring

health practitioners from the

Willamette Valley together for critical

updates such as this one. Many of

us in the field want to re-connect with

Oregon State University, and this is

the perfect environment and venue

to do so!”

-- Anonymous, Conference Attendee

(Moore Family Center—Food Nutrition and

Health Update, February 21, 2013)

Successful Framework for Being

Healthful

Being healthful, providing natural, local or organic foods and

accommodating special dietary needs of attendees at conferences,

meetings, seminars or workshops is often viewed as challenging for

the conference host and meeting planner. Not for the OSU

Conference Services team, a sub-unit of University Conferences

Services. They have mastered this effort.

OSU Conference Services has developed foundational practices

and processes for each academic or professional event they

support. Regardless of location, each event is approached with the

same level of finesse and detail. This process ensures meal

preferences for attendees are met and their experience is positive

(partial client list represented only).

Over 200 attendees at the inaugural Moore Family Center—

Food Nutrition and Health Update conference held at CH2M

HILL Alumni Center enjoyed healthy, local and organic foods

provided by sponsorship partners, Bob’s Red Mill and other local

caterers. As a result of sponsorships developed with key

partners like Linus Pauling Institute, positive reviews of

attendees, and a successful framework created by OSU

Conference Services, the Moore Family Center—Food Nutrition

and Health Update conference will now be held annually.

Diet and Optimum Health, a bi-annual conference held on-

campus with nearly 300 attendees showcased healthy foods

while integrating sustainable catering practices. OSU

Conference Services worked with organizers to not only provide

nutritious foods, but to incorporate a public session and run/walk

for attendees.


HEALTHY PEOPLE



Promoting Economic Growth and Social Progress

Creating a healthy economy is something the Division of Finance and Administration and each of its

departments at Oregon State University take extreme seriousness. The work of F&A personnel has a major

impact on OSU’s promotion of a healthy economy. That impact extends across our campuses, the local

communities and to the entire State of Oregon.

HEALTHY ECONOMY

2 Towns Ciderhouse. Dave Takush (fermentation ‘09), Lee Larsen (finance ’08) and Aaron Sarnoff-Wood co-founded the new hard cider business, 2

Towns Cider. Takush and Larsen are OSU alums.




Business Intelligence Tool Developed to Support the Evolving

Needs of the Campus Community

Still in its infancy, the Cooperative Open Reporting Environment (CORE) Initiative is a project built on

collaboration across the institution. CORE Initiative is the first step toward establishing improved business

intelligence tools that meet the evolving reporting and data needs of OSU.

CORE establishes a new way of working. It guides the development of a university-wide reporting

environment that supports the University’s strategic plan and operations. The Business Intelligence Center

(BIC) team, a sub-unit of Budget & Fiscal Planning, is working to ensure the campus community has access to

consistent, timely data for analysis and reporting. Meanwhile, the existing Data Warehouse solution will be

supported for the next several years until transition complete. Greater metrics will evolve as the BIC Center

moves through FY14.

Scope of CORE

Develop a university-wide reporting environment.

Develop Key Performance Indicators (KPI's), performance metrics, reports and dashboards necessary to

support data-driven decision-making.

Provide the University community user-centered reporting tools, open access to the data necessary to

conduct business, informational reports and dashboards.

32


HEALTHY ECONOMY

Project Goals

Provide university-wide tools and data giving the campus

community immediate access to data that allows informed

decisions, planning, and actions.

Promote an environment of open access to data and

information while ensuring the security of confidential or

proprietary information.

Create a single truth by establishing data standards and

definitions, applying them to a central database so all

areas of the University are using the same source.

Create a culture of data stewardship across the University,

moving away from data ownership. Records Custodians

will be responsible for data quality and integrity, and will

encourage its use by the campus community who need

data-based information for their work.

Encourage cross-unit solutions, partnerships, and tools

connecting different data sets and users of information

across campus.



Supporting Student Educational

Funding and the Local Economy

Business Affairs and its sub-units, Payroll, Student Finance, and

Financial Accounting and Analysis, work hard to support incoming

and current students with funding in an effort to support their

educational aspirations. Such efforts, not only impact the lives of

students but also the life of the local community.

Dollars directly assist students in funding their education.

Monies spent directly and indirectly benefit the local community

and the State of Oregon.

Payroll processed 152,145 payments to more than 16,000

employees, totaling $530.6 million in salary and benefits. This

includes student employment and work-study funds. For the third

consecutive year, the work of Payroll has increased due to greater

numbers of OSU employees being paid.

Student Finance had the opportunity to contribute in a variety of

capacities to the financial and educational benefit of current and

incoming students at OSU.

Sponsored two PROMISE Interns.

Provided $88 million in aid and support payments to students in

partnership with Financial Aid.

Maintained a low Federal Perkins Cohort Default rate of 9.1% by

counseling borrowers on privileges related to deferment and

assisting defaulted students with credit report rehabilitation.

Financial Accounting and Analysis staff volunteered on the

Student Advisory Board at OSU. This not only guides students on

financial best practices, but also indirectly supports the local

economy.

About PROMISE

PROMISE is an internship program designed to provide

professional, managerial, or technical paid work experience in state

and local government agencies for OSU juniors and seniors. The

program’s purpose is to increase the potential pool of applicants

currently under-represented in state and local government agencies.

33

“The Professional & Managerial

Internship in State Employment

(PROMISE Program) is a very aptly

named program. It leads to a more

promising future. As a student at

Oregon State University, I’ve had the

opportunity to learn and grow in

many areas, such as social,

academic, and student leadership

and by working in professional

settings. As an intern for Business

Affairs, I get to experience a real-

world professional setting and

practice important business and

communication skills, while also

bringing a student perspective to

projects. PROMISE seminars and

other activities also create

memorable experiences, from team-

building activities to afternoons

dedicated to community service, all

of which helps interns develop a

more active and fruitful college

experience.”

-- Luke Márquez

(PROMISE Intern Participant)

BUSINESS AFFAIRS

HEALTHY ECONOMY



Stewardship Elevated

Office of Post Award Administration (OPAA) in Business Affairs takes its financial commitment to Oregon

State University, the local community, the state, and the nation to the next level.

Grant management and the fiduciary responsibility ensure good stewardship of state and federal taxpayer’s

money.

o OPAA processed over $182 million in new awards and 3,338 new indexes during FY13 with an

average turnaround time on set-up of approximately 3.25 business days.

As good stewards, OPAA maintains an excellent reputation that the University has for managing money,

awards, and much more.

o OPAA grant accountants manage an average of 670 active indexes each and do so extremely

effectively. In FY13, OPAA again managed through several sponsor’s audits with no significant

findings making it easier for new grants to come to the University.



Growth Supported through Efficiency

and Research

The seven units that compose the Business Centers at Oregon

State University work collectively to create a positive impact—

whether through efficiency improvements or supporting research.

Shared Services Result in Efficiencies: The “shared services”

model is a true model of efficiency. By decentralizing financial

transactions and human resource activities, services have been

brought closer to the customer. This has created an environment

where the customers have the ability to call their immediate

“service representative.” This has not only improved efficiencies

to the campus community through reduced time to process

transactions, but also elevated the customer care element.

Supporting Research: The College of Earth, Ocean, and

Atmospheric Sciences (CEOAS) was the recent recipient of a

Managing the Major Research Equipment Facilities Construction

(MREFC) National Science Foundation Award for building three

Regional Class Research Vessels (RCRV). Forestry, Oceanic

and Atmospheric Business Center was the fortunate center for

supporting the ship building effort. These vessels are part of a

long-term plan to replace some of the rapidly aging research

vessels in the U.S. scientific fleet. These new ships will be more

environmentally “green” than previous research vessels. These

ships will be used for scientific missions near the coasts,

exploring such issues as ocean acidification, hypoxia, and

harmful algal blooms. For more details, see

http://ceoas.oregonstate.edu/features/researchvessels/.

$283 million in total

expenditures were

processed by the

Business Centers in

support of grant

activities at Oregon

State University.

BUSINESS CENTERS

HEALTHY ECONOMY

http://ceoas.oregonstate.edu/features/researchvessels/



CAMPUS OPERATIONS

HEALTHY ECONOMY

Construction Projects Support a Healthy Economy

Capital Planning and Development, a unit within Campus Operations, managed planning activities, major and

minor academic and administrative unit program improvements, building/infrastructure renewal projects, and

new building investments. These efforts are intended to extend the life of existing facilities and enhance

strategic program growth through additional space and facilities.

At the same time, these projects are significant contributors to employment in the State of Oregon; increase

fees for use by the City of Corvallis, which support the community; and promote adaptive reuse, sustainable

building design, and energy efficiency.

$5.3 million in Expenditures for 72 Planning/Feasibility Studies: Projects include building accessibility

evaluations, planning for OSU-Cascades Campus in Bend and Hatfield Marine Science Center in Newport,

infrastructure improvements, land use planning studies, renovation studies including the Memorial Union

Rotunda assessment, the newly-acquired Nypro Building and repurposing strategies and capital planning

for the College of Engineering Precinct.

$152.6 million in Expenditures for Capital Projects Currently in the Design Phase: This includes

projects such as the partial renewal of Strand Agricultural Hall, landscape renewal design for Gill Coliseum,

and the Memorial Union East Wing Renovation.

$254.8 million in Expenditures for 200 Capital Projects Currently in the Construction Phase: This

includes projects such as critical fire and life safety facilities improvements, steam vault repairs,

accessibility improvements, playground renovations, student cultural centers, the new Student Experience

Center and Austin Hall for the College of Business.

Construction site for Austin Hall, future home for the College of Business.

(Photo by John Gremmels, Campus Operations)



Supporting Healthy Business

Procurement, Contracts and Materials Management (PCMM), a unit of Campus Operations, was formed

during FY13 to consolidate Procurement and Contract Services (PaCS), Campus Recycling and Surplus

Property units. Collectively, they support a multitude of efforts for OSU and the community.

Region Class Research Vessel Project: The procurement team is working on the Region Class Research

Vessel project that is projected to be $300,000,000 over the course of 10 years. The vessels are intended to

join the United States' oceanographic research fleet. The three proposed ships will be roughly 53 meters long,

have a state-of-the-art propulsion system and acoustic sensors for seafloor mapping. They will be used for

scientific examination of such issues as ocean acidification, hypoxia, and harmful algal blooms. The design

portion of this project was funded through the National Science Foundation (NSF) for the College of Earth,

Ocean, and Atmospheric Science.

Buy Orange Program: Procurement continuously develops contractual relationships that not only provide

competitive pricing and ease in ordering goods and services, but also provide business and employment

opportunities for Oregonians through these relationships. The Buy Orange program provides information and

portal access to OSU Contracts for goods and services. New Buy Orange contracts established during FY13:

Floor Solutions

Rubenstein’s Contract Carpet

Business Interiors

Environments

Interior Office Solutions

King Office Equipment & Design

Office World

OM Workspace

The REMI Group

Smith CFI

Workplace Resource of Oregon

Workpointe



MerchantExpo: For 17 years, Procurement and Contract Services has facilitated the annual Merchant

Expo—a tradeshow for non-construction related goods and services that provide vendors the opportunity to

rent booth space to showcase goods and services. The event in May 2013 had over 65 suppliers with over

550 OSU faculty and staff in attendance.

Contract Services: Contract Services finalized over 700 contracts in FY13. These contracts represent

internships, publishing, clerkships, athletic competitions and testing services to name just a few. One staff

member participated with International Degree and Education Abroad in the International Staff Training Week

in the United Kingdom. The curriculum included best practices, partnership development and higher

education management.

Residence Hall Move-Out Donation Drive: On an annual basis, Surplus Property and Campus Recycling

work in collaboration with University Housing and Dining Services to coordinate the Residence Hall Move-Out

Donation Drive. Approximately 25,979 lbs. of donations were collected, a 29% increase over last year. This

decreased the amount of usable items sent to the landfill.

OSUsed Store: Surplus Property promotes repurposing, with a total sales volume of $675,725 during FY13.

Repurposing also returns money to the departments, reduces the amount of equipment and materials going to

landfills, reduces spend by offering items at an affordable rate, and helps departments free up space while

disposing of unneeded items. Surplus Property’s Saturday Sale at the OSUsed Store expands the opportunity

for the public to purchase from Surplus Property, and to moves OSU closer to the zero-waste goal.



Maintaining Campus and Supporting the Community

Facilities and Maintenance Services, a unit of Campus Operations, provides building and grounds

maintenance and operations services for approximately 400 buildings and 500 acres on campus.

Major initiatives include:

Instituted a classroom preventive maintenance and minor repair program to improve teaching and learning

experience in general purpose classrooms.

Worked with occupants of Kerr Administration to improve the stairwell paint in an effort to boost stair usage.

Developed a campus service interruption communication protocol, which included RSS feed calendar on

OSU Today.

Filled vacancies in key technician, supervisor and manager positions to better coordinate and complete

customer requests and respond to building system failures.

Facilities and Maintenance Services Work Coordination Center processed 13,876 work orders, with an

average of 50 per day. Of those, over 1,000 work requests were related to ensuring the ongoing production of

research and services to faculty and students across campus.

Facilities and Maintenance Services Work Processed FY13



Providing Contracting Expertise

The Construction Contract Services team within Capital Planning

and Development contributes to the promotion of economic growth

and social progress by working with the contracting community

throughout the state (both large and small). These efforts provide

outreach, training and information and guidance for what can be a

complicated process for public contracting, including information on

bidding processes, contract requirements, licensing and bonding,

and payment information. This also includes resources for smaller

projects in the Oregon University System retainer list, containing a

total of 466 construction contractors and 342 design consultants

state-wide.

Notable Projects

New Track and Field facility

Completion of the Sports Performance Phase 2 project

Design-build residence for visiting faculty on USFS Andrews

Forest property in Lane County

Student Success Center

Linus Pauling Science Center

Furman Hall

INTO-OSU

Native American Cultural Center

Dixon Recreation East Wing Expansion

653 construction

contract-related tasks

and 516 construction-

related purchase orders

were processed, totaling

$62,251,970.

This included initial

design and construction

contracts for initiatives

such as:

special inspections

geotechnical

investigations

artwork

ADA compliance

verifications

New track and field site at Oregon State University (left) and new construction of the Native

American Long House (right).

(Photos by Rick Freeman, Campus Operations ‘left’ and Andersen Construction ‘right’)



Supporting Diversity

Campus Operations is committed to acknowledging and honoring the dignity and fundamental value of all

individuals. One specific example is the continued focus on supporting Minority, Women, and Emerging Small

Business (MWESB) firms.

The Construction Contract team attends outreach conferences each year, focusing on MWESBs. This

provides an opportunity to inform conference attendees about upcoming projects (both construction

contractors and consultants), contact information for University staff involved in the construction process to aid

with increased visibility, and information about working with OSU (license, insurance, and bonding

requirements, payment procedures, etc.).

OSU contracting staff worked with Oregon University System and other Institutions to redevelop the OUS

General Conditions for construction contracts. The changes included MWESB subcontracting and reporting

requirements of General Contractors. This also included a form that is utilized for MWESB reporting to OUS

for presentation to the Board of Higher Education.

In addition to supporting efforts with MWESB firms, the Procurement and Contract Services team

supports purchasing efforts with Qualified Rehabilitation Facilities (QRF). This provides employment

opportunities for Oregonians with disabilities. Efforts include:

Offering MWESB discounts and special signage at the Merchant Expo

Attending reverse vendor tradeshows focused on providing MWESBs with information on how to work with

OSU

Listing information on the PaCS web site

Posting information on PaCS new feeds to promote use of MWESB businesses on campus

Due in part to these efforts, OSU’s total expenditures for all goods, services and construction in FY13

decreased by over $30 million dollars and the University’s utilization of certified MWESB vendors has

increased:

2.60% increase in Capital Construction purchases from Certified Minority Business Enterprises

.33% increase in Goods and Services purchases from Certified Minority Business Enterprises

Over 2880% increase in the total number of Certified MWESB vendors doing business with OSU



HUMAN RESOURCES

New Market-Focused Compensation and Classification System Implemented

This year, the Office of Human Resources under the direction of Academic Affairs, finalized OSU’s first-ever compensation and classification system for professional faculty.

The need to implement such a program resulted from an existing structure that was highly cumbersome to manage, entailing approximately 955 distinct job titles for close to 1,250 employees. The roll-out plan included over 100 meetings with nearly 500 OSU professional faculty members to determine scope of work and to validate existing position descriptions performed by existing professional faculty.

Six key results identified:

1. Compensation Philosophy: A clearly articulated summary that defines the strategy for OSU with guiding principles for how pay will be determined, managed, and communicated.

2. Job Grouping/Categorization and Titling System: Updated job family, titling, and job structure guidelines to consistently categorize and title jobs in a logical and meaningful way.

3. Benchmark Analysis and Process: A well-defined, professional, and repeatable process that yields an objective benchmark analysis of professional faculty compensation levels that reflects market competitiveness of base salaries.

4. Market Competitive Compensation Program: A simple, easy to understand and administer program that provides the necessary structure to ensure appropriate, competitive, and equitable salaries and allow for flexibility when appropriate.

5. Program Maintenance Methodology: Documented administrative guidelines and policies for maintaining and updating the overall compensation program.

6. Implementation and Communications Plan: An understandable implementation plan and timeline, including a communications plan and materials.

To ensure its validity and competitiveness, this initiative was evaluated by conducting a market study to ensure the program was comparable to other higher education institutions and markets with which OSU competes for talent.

Final communications to professional faculty as to their new grade and title will follow in the coming months.

The compensation

initiative created a

new framework which

provides clarity to

professional faculty

on the following:

Competitive positioning

among peer institutions and

employers in the local

market place.

Sufficient information to

ensure pay equity and

fairness within the

compensation program.

Reliable structure for

applicable reporting,

reviews and assessments.

Clear advancement paths

within an existing job family

and other professional

growth opportunities for

employees.

HEALTHY ECONOMY



Strategic efforts

brought over 165,000

visitors to campus,

producing over $1.7

million in gross

revenue generated by

conferences and

facility rental—this

resulted in significant

funds paid to on-

campus departments

and colleges as well

as sponsoring

partners.

Enhancing Economic Viability for

Oregon State University, the

Community and Beyond

Efforts by University Conference Services and its sub-units, OSU

Conference Services and The LaSells Stewart Center, attracted

165,000 new visitors to campus and the community; producing over

$1.7 million in gross revenue generated by conferences and facility

rental.

These endeavors provide recognition and financial support for local

restaurants, caterers, hotels, and much more. They also result in

funds paid to other on-campus departments and entities such as,

OSU Printing and Mailing, University Housing and Dining Services,

OSU Catering, CH2M HILL Alumni Center, Media Services, Motor

Pool, Parking Services, and many others.

602 events hosted

46 conferences managed, with attendees from 46 different

countries and all 50 U.S. states

Nearly 4,600 attendees processed through the online registration

system

$1.7 million in gross revenue generated

Funds Returned from Conference Gross Revenue

FY13


HEALTHY ECONOMY

Funds

Returned in

FY13



OSU Conference Services markets Oregon State University as a conference destination, securing numerous

regionally and nationally recognized conferences each year. This provides economic impact and recognition

for OSU through hosted conferences, attendance and corporate sponsorships (partial client list represented

only).

2012 Oregon Community Foundation (OFC) Leaders Gathering was held on the campus of OSU bringing

together the OFC Leadership Council and Board of Directors.

2013 Oregon Mayors conference was secured in partnership with the City of Corvallis—positively

representing Oregon State University, its leadership and the city.

2013 Master Gardeners conference returned to campus thanks to strategic budgeting efforts and

relationships developed with OSU Extension Service and their volunteers.

2013 District Northwest Master Brewers Association conference was held on campus—representing 15

microbrews and showcasing Oregon State University’s Brewery Program.

Over $120,000 in corporate sponsorships were generated for conferences supported by OSU Conference

Services (partial client list only with secured sponsorships).

o International Conference on Engineering and Ecohydrology for Fish Passage ($71,000)

o WRC Paired Watershed ($15,000)

o North American Solid State Chemistry Conference ($10,500)

o Blue Mountain Elk Habitat Modeling Workshop ($8,100)

o ForestSAT ($5,500)

o Beaver BarCamps ($5,500)

o Online Northwest ($3,200)

The LaSells Stewart Center drives traffic to campus through a variety of hosted events. It also positively

positions the University in the community by providing donated venue space and services for OSU partners.

Puttin’ on the Pink Education Day (held in partnership with Corvallis Clinic)

Harry Potter Concert for Children (held in partnership with Oregon State University Music Department)

OSU Training Days and University Day (held in partnership with Division of Finance and Administration,

and University Events)

University Day (in partnership with University Relations and Marketing)

Corvallis OSU Symphony

OSAA High School & Middle School Band Championship

Jazz Kings

Chamber Music Corvallis

da Vinci Days

Oregon State University Music Department



Opportunities Created through Arts

and Culture

Giustina Gallery is located in the heart of The LaSells Stewart

Center, a sub-unit of University Conference Services, and is home

to locally, regionally, and nationally known artists. Serving as the

largest art gallery in the Willamette Valley, Giustina Gallery provides

an opportunity to showcase art of all mediums for a variety of

exhibits (partial list only).

4th Annual Cultural Connections Exhibit—The Many Faces of

Africa: Collaborating with two other galleries, Pegasus Gallery

and Clark Studios, The Many Faces of Africa featured art and

artifacts from over 60 artists. High value artifacts were brought in

for a special one-night reception.

509J District Student Art Show: Partnering with Corvallis

elementary, middle and high schools, over 240 student art pieces

were submitted and showcased at a non-juried art show.

Annual Staff Show at Oregon State University: In

collaboration with University Events and working with Oregon

State University faculty and staff, the Annual Staff Show gives the

campus an opportunity to showcase their creative side with

colleagues and the local community.

Art Immersed in the Aquatic Underworld: Coordinating with

an international conference, the International Conference on

Engineering and Ecohydrology for Fish Passage, this art exhibit

featured seascape and underwater inhabitants—enhancing the

experience for attendees of the conference.

Giustina Gallery by

the Numbers

Over 40 pieces of art work

sold, returning $11,102 in

funds back to the artists

304 artists represented,

showcasing nearly 900

pieces of art work

10 art shows with opening

receptions held, with

attendance of roughly 200

per show

Giustina Gallery at The LaSells Stewart Center

(Photo by Kavinda Arthenayake, University Conference Services)



Commencement at Oregon State University

(Photo by Teresa Hall, University Relations and Marketing)

Supporting Key Efforts of Campus, the Community and Beyond

The efforts of the Division of Finance and Administration and each of its seven departments extend well beyond the three signature areas of distinction and into other facets of campus life and the community at large.

In addition to each unit’s individual efforts, the seven departments of F&A come together to support several large events.

Commencement: The entire Division of Finance and Administration plays a integral role in supporting commencement; a signature event for Oregon State University. This year was no different.

The 144th Commencement at OSU had the largest graduating class in the history of the University—5,039.

da Vinci Days: With over 17,000 people in attendance, Finance and Administration, and all of the departments within play a critical role, often behind the scenes, in setting-up and assisting with this important community event that is held on the campus of Oregon State University.

144th Commencement at


Degrees Awarded: 5,343

Graduates in Attendance:

3,124 (record breaking)

Family and Friends Present:

25,500+

Volunteers: 45

Faculty Marshals: 64

Square Feet of Flooring

Used: 34,600

Chairs Setup: 4,000

Bottled Water Distributed:

4,000

ADDITIONAL AREAS of IMPACT



Behind the Scenes Contributions

The individuals who comprise Business Affairs provide behind the

scenes community involvement and charitable support throughout

the year.

Business Affairs staff provided 988 hours of volunteer time to the

community and charitable organizations. The numerous

contributions benefited:

local schools

Habitat for Humanity

church youth and work groups

local hospitals

local ambulance services

INTO

Give2theTroops

da Vinci Days

Heartland Humane Society

Safe Haven Humane Society

Animal Rescue

Canine Enrichment Program

Veteran’s Day Parade

Strawberry Festival

Community Outreach

Student Parent Advisory Committee

blood donation

988 hours of

volunteer activities

were provided by the

staff in Business

Affairs.

47

BUSINESS AFFAIRS




CAMPUS OPERATIONS


*Survey Results http://pacs.oregonstate.edu/sites/default/files/PaCS_Survey_2012_Results-Summary-Memo.pdf

Giving Back to Oregon State University and the Community

Supporting Students: Campus Operations’ student worker program creates practical and supportive

learning opportunities and work experience for OSU students. Students learn a variety of business and life

skills, in addition to earning wages while completing their degrees.

Supporting the University: Motor Pool gives back through its Athletics Parking initiative by opening its lots

for game-day parking. Over the past few years more than $60,000 for local non-profits have been raised.

Recently, Motor Pool partnered with the OSU Foundation to establish an endowed scholarship from funds

earned, providing scholarships to students from underrepresented populations.

Supporting the Community:

TaPS provided free parking for Commencement, Mom’s and Dad’s Weekend, as well as parking

management for athletic events.

Campus Operations staff participated on Collaboration Corvallis workgroups.

University Planning manages oversight of the OSU Historic District and works directly with the City and

Historic Resources Commission to ensure that the historic district on campus retains its integrity.

Motor Pool along with Facilities and Maintenance Services design and build the da Vinci Days backdrop,

while Campus Recycling and Surplus Property volunteers provide recycling services for the event.

Motor Pool manager serves on the State of Oregon Fleet Management Advisory Council to assist state and

local government agencies in providing safe, dependable fleet services in a cost effective, sustainable and

environmentally friendly manner.

In addition to active support in the Annual Food Drive, members of Campus Operations volunteer thousands

of hours annually towards community service and charitable giving.

United Way, American Red Cross, Community

Emergency Response Teams (CERT)

Court Appointed Special Advocates (CASA)

Emerald Family Down Syndrome Network

Philomath Booster Club and Youth Activities Club

Boys and Girls Club, Boys and Girls Scouts,

AWANA

Philomath School District, Franklin and Wilson

Elementary Schools

Safe Haven, Humane Society, and Wild Cat

Refuge

Downtown Corvallis Association

Faith-Based Organizations and Church Groups

Backcountry Ski Patrol

Moving Forward with Innovation and Efficiency

Procurement and Contract Services (PaCS), part of the new Procurement, Contract and Materials unit within

Campus Operations, conducted a campus-wide survey to evaluate the quality of offerings and to identify areas

where refinement of processes could be implemented. Findings indicated that 60% of respondents work with

PaCS at least once a quarter, and 88% are satisfied with the services provided. As a result of this survey,

strategies have been drafted to initiate progress in the areas identified as opportunities for improvement.*

http://pacs.oregonstate.edu/sites/default/files/PaCS_Survey_2012_Results-Summary-Memo.pdf









HUMAN RESOURCES


Enriched Employee Experience Achieved through a One Voice

Initiative

Traditionally, Human Resource providers are organized around common functions such as benefits, employee

relations, classification and compensation, recruitment, technology, and training. Recognizing the changing

workforce, HR leadership transitioned staff from functional designations to four HR Centers. This better

supports the needs of OSU employees.

Each Center is led by a functional expert who can better manage the employee experience. This helps

University leaders and employees navigate human resource complexities, while providing consultative support

to Business Center Human Resource colleagues.

The Center for HR Administration and Technology: Led by Linda Sather, this Center has objectives to

research, evaluate, and implement technological solutions that increase efficiency and reduce bureaucracy.

The Center for HR Solutions: Led by Jeri Hemmer, this Center serves as the focal point for workplace

resolution as well as partner with Union leadership on issues related to the Collective Bargaining

Agreement.

The Center for HR Innovation, Strategy and Planning: Led by Donna Chastain, this Center has goals to

combine traditional recruitment functions, classification and compensation, and benefits under a single

associate director responsible for creating a seamless approach to recruitment, advancement, and benefit

strategies.

The Center for Learning and Organizational Development: Led by Paul Biwan, this Center focuses on

efforts to develop and implement strategies that increase an employee’s ability to effectively lead and

contribute at OSU, creating a culture and environment supportive of employee development.

The process begins when employees first apply to Oregon State University and continues until they leave their

employment. Once employees join the University they have multiple “touch points” throughout their career.

The Centers aid in the “One HR-One Voice” initiative, whose purpose is to create a consistent and reliable

message throughout the University Human Resources community and to improve the experience for

employees as they access Human Resource services throughout their career.



Safety in Numbers

The Department of Public Safety (DPS) and partner, Oregon State Police (OPS), are essential to OSU.

Through a variety of efforts and services, they give the campus community a sense of safety and security.

Over 670 fingerprinting services were provided by DPS in conjunction with Human Resources for students

and staff (up 26% from the previous year).

4,700 background and DMV checks were provided by DPS along with Human Resources for prospective

employees and volunteers for 4-H and Master Gardener Programs (up 30% from the previous year).

Working in conjunction with OSU Athletics, OPS added 20 troopers to home football games to increase

security at Reser Stadium.

550 bicycle registrations were supplied by DPS for students and staff. Registering ensures that if a stolen

bicycle is located, it can be returned to the owner.

600 STOP Tags were issued by DPS to help prevent computer and electronic equipment theft.

Over 550 active Exclusion Notices are on file with DPS.

o Exclusion Notices are issued to persons involved in or arrested for and charged with criminal acts

or disruptive behavior on campus. Those who have been excluded are subject to arrest for

Criminal Trespass II should they return to campus.

The Department of Public Safety was able to upgrade the Dispatch Center Communication Consoles, five

additional portable radios, as well as perimeter security cameras for DPS/OSP, as a result of a grant awarded

by OSU Radiation Center and provided by the Nuclear Regulatory Commission (NRC). This upgrade ensures

added facility security and much needed communications for the center.

PUBLIC SAFETY






Helping Non-Academic Groups Enjoy Campus

Campus Grounds Use and Classroom Use requests are primarily assumed by roughly 97% of OSU-affiliated

groups. OSU leadership recognizes the importance of providing non-academic groups the opportunity to

experience a college campus environment.

Campus Grounds Use – 112 Processed Requests

MG 2013 – Along the Oregon Trail: 260 MG classic cars and nearly 500 people registered for this event

which was held in the parking lot of Reser Stadium as well as around campus (planning took place during

FY13 with the event held in July 2013).

Cycle Oregon 2013—The Weekend Ride: Roughly 1,200 cyclists signed up for the three-day weekend

ride—traveling around campus and across the Willamette Valley.

da Vinci Days: Close to 10,000 people enjoyed the weekend-long festival held on the campus of Oregon

State University.

Classroom Use – 25 Processed Reservations

Mock Trial Tournament: In excess of 350 attendees, the Mock Trial Tournament organized by the Pre-

Law Society at Oregon State University was the largest event outside traditional academics to utilize on-

campus classrooms.



Going Above and Beyond

The team in University Conference Services goes above and

beyond to support the campus community, local organizations and

many others—volunteering over 1,700 hours of time and services.

Such gestures often take place behind the scenes but nonetheless

benefit a variety of causes and organizations.

Over 1,700 hours of

volunteer time

through services

provided by the staff

at University

Conference Services

were accounted for

during the 2012-2013

academic year.

144th Commencement at


Benton County High School

Career Convention

Leadership Corvallis

AYSO Soccer

Garfield Elementary School

Corvallis High School

Franklin School

United Way

da Vinci Days

Willamette Angel

Conference

State of Oregon Charitable

Fund Drive

Association of Collegiate

Conferences & Event

Directors International

(ACCED-I)

Oregon Society of

Association Management

(OSAM)

Meeting Planners

International-Oregon

Chapter (MPI-OC)

Greater Oregon Society of

Government Meeting

Professionals (GO-SGMP)

Visit Corvallis

Philomath High School

Corvallis Downtown

Commission

Puttin’ on the Pink

Professional Faculty

Leadership Association

(PFLA)

Corvallis-OSU Symphony

Corvallis Environmental

Center- Supper at SAGE

President’s Commission on

the Status of Women

Halloween with Harry

Corvallis Arts for All

Training Days

University Day

Junior Achievement of

Oregon

Oregon Dental Association

Mission of Mercy Project



AWARDS & RECOGNITION

Itsue Pfund with AMBC is honored at the 2013 Finance and Administration (F&A) annual picnic

by Glenn Ford, Vice President of F&A. Pfund was a co-recipient of the F&A All Star Award.


Showing Appreciation

Departments and individuals that comprise the Division of Finance

and Administration are honored for their innovative contributions

throughout the year. The following highlights a few of the honors

during FY13.

5th Annual Community and Diversity Picnic

Awards

All Star (co-honors): Bill Coslow (Facilities) and Itsue Pfund

(Agricultural Sciences and Marine Sciences Business Center)

Community Building : Carol Thurber (Auxiliaries and Activities

Business Center)

Customer Service: Jerie Thorson (Payroll)

Innovative: Michael Hansen (Budget Office)

Leadership/Mentor: Alex Sims (Office of Post Award

Administration)

Outstanding Student: Morgan Cameron (Auxiliaries and

Activities Business Center)

Teamwork: Sarah Child (Agricultural Sciences and Marine

Sciences Business Center)

The 5th Annual

Community and

Diversity Picnic

honors and

celebrates community

and diversity by

recognizing employee

achievements of

those in the Division

of Finance and

Administration.



Oregon State University Awards Mark McCambridge with the University’s Most

Esteemed Honors, the Distinguished Service Award

The Distinguished Service Award honors an individual who provides unusually meritorious service to society.

The award is presented annually at OSU’s commencement ceremony.

Mark McCambridge provided over two decades of exemplary service and leadership during his service at

OSU. Starting his tenure at OSU as director of Business Services in 1994, McCambridge was appointed to

Vice President for Finance and Administration in 2001, where he managed an annual budget of $827 million.

He is known for his outstanding leadership style and his courage to make large but necessary changes,

venturing into new territory for the betterment of OSU.

During his tenure, McCambridge provided vision, coordination and budgetary guidance for an array of OSU

functions from athletics to facilities, from human resources to public safety. His participation in the University’s

strategic planning group played a central role in a dramatic reconfiguration of the University’s operations.

Furthermore, along with President Ed Ray, he championed fiscal transparency.

Among his many accomplishments, McCambridge helped make OSU a national leader in sustainability (first-

rank status in the PAC-12 conference and fourth in the nation for the use of renewable energy); was pivotal in

negotiating with INTO University Partnerships, doubling the number of international students at OSU; and

worked with the campus community, businesses and state and local governments to guide OSU through the

most extensive construction period in its history.

McCambridge was also recognized in 2011 by the Oregon University System for creating a financial system

that provided the lowest administrative cost among peer and Oregon public universities during a time of

unprecedented growth in enrollment. McCambridge was honored in April 2013 with the OSU Alumni

Association’s prestigious Honorary Alumni Award.

Mark McCambridge (center) honored at the 144th Commencement of Oregon State University, receiving the Distinguished Service Award that was

presented by OSU President Ed Ray (right) and Provost and Executive Vice President Sabah U. Randhawa (left).

(Photo by GradImages)



Two Honors Awarded to Printing and Mailing

Services at the Annual Association of College and

University Printers Conference

For the second year running, Printing and Mailing Services (P&M), a

unit of Campus Operations, has obtained Forest Stewardship

Council (FSC®) Certification.

The Forest Stewardship Council was established in 1993 as a

response to concerns over global deforestation. FSC is an

independent, non-governmental, not-for-profit organization

established to promote the responsible management of the world’s

forests. FSC certification provides a credible link between

responsible production and consumption of forest products, enabling

consumers and businesses to make purchasing decisions that

benefit people and the environment as well as ongoing business

value.

As such, OSU’s Printing and Mailing Services received two awards

at the annual Association of College and University Printers (ACUP)

conference on May 22nd, 2013:

Bronze award from the International In-Plant Printing and Mailing

Association (IPMA).

2013 Impression Award in the Green Service category for

“Campus Stewardship” highlighting the many ways Printing and

Mailing Services helps to keep OSU green!

“The entire team at Printing and

Mailing Services are making valuable

contributions to Oregon State

University. The pride in your

initiatives and the quality of your

production pieces were obvious and

selected as the winning entries. On

behalf of ACUP membership and the

judging committee, I extend you a

round of applause and

congratulations on this significant

accomplishment.”

-- Jennifer Bowers, Administrative

Assistant

(Association of College and University

Printers)



Printing and Mailing Services and Staff are Recognized for Other Service Awards

• IPMA In-Print 2013 Bronze Award, Digital Color Booklet: The IPMA (International In-Plant Printing and

Mailing Association) Bronze Award was given to Printing and Mailing Services self-promotional booklet.

This booklet was designed, printed, and bound at OSU Printing and Mailing Service’s Cascade Hall

Production Facility. The booklet showcases P&M’s available services.

• ACUP Top Award, Digital Color: The ACUP (Association of College and University Printers) Top Award

in the Digital Color category for Beyond the Edge 12x18 color poster.

• ACUP Impression Award, Green Service: This award is given as result of P&M’s contributions to

sustainability efforts of customers, OSU and the planet.

• Staff Award: Lori Englehardt, P&M’s lead transporter, received the Professional Faculty Leadership

Association (PLFA) “My Hero” award for her outstanding service to the campus community.

56

Facilities and Maintenance Services Received

Tree Management Award for the 5th Year Running

In June 2013, on behalf of OSU and Campus Operations, Brian

Thorsness, Norm Brown, Joe Majeski, and Dan Larson received the

Tree Campus USA Award for the fifth consecutive year. The award

was presented by Paul Reis, Urban and Community Forestry

Program Manager for the Oregon Department of Forestry.

The Tree Campus USA program recognizes college and university

campuses that effectively manage their campus trees, develop

connectivity with the community beyond campus borders to foster

healthy, urban forests, and strive to engage their student population

utilizing service learning opportunities centered on campus, the

community, and forestry efforts. OSU is ranked fourth in the nation

and is the only campus in Oregon to receive such honors.

Lewis Leadership Award Given to Staff Member of

Capital Planning and Development—Real Estate

and Space Management

Vivian Frederick was the award recipient and recognized as the

non-management employee who demonstrates commitment and the

pursuit of Campus Operations vision and objectives. Vivian was

also recognized as someone who displays a high degree of

leadership and integrity, channeling her ambitions for the good of

the organization.



MEET the LEADERSHIP TEAM

W. GLENN FORD, Vice President and Chief Financial Officer


Glenn Ford joined Oregon State University as Vice President for Finance and Administration in

July 2013. Previously, he served as Vice President for Finance and Administration/Chief Financial

Officer and Treasurer at Linfield College, a position he held for six years, where he oversaw the

institutions’ financial management components. He has a Bachelor of Science in Forest

SHERMAN BLOOMER, Director

Budget & Fiscal Planning

Sherman Bloomer is a marine geologist by training. He joined Oregon State University in 1995

and was named Dean for the College of Science in 2001. While dean, he launched initiatives

aimed at increasing student retention and graduation rates, while establishing transparency in

budgeting and fiscal planning. In 2012, Sherman became the Director for the Office of Budget &

MELANIE ROSE, Executive Assistant


Melanie Rose joined Oregon State University in 2011 as Executive Assistant to the Vice President

for Finance and Administration. A Certified Administrative Professional, Melanie has over 17

years of experience as an Executive Assistant, previously in private industry in supporting roles for

a CEO, President and several vice presidents. She is also currently a student at OSU, majoring in

Speech Communications.

DAVID BLAKE, Ph.D., SPHR, Assistant Vice President

Office of Human Resources

David Blake joined Oregon State University in 2012. David has over 30 years of human resources

experience working in private, public and government sectors. He holds a Bachelor’s degree in

Vocational Education, a Master’s degree in Management, and a Doctorate in Organization in

Management-HR Emphasis and is certified as a Senior Professional in Human Resources

(SPHR).

Products (Business Management Option) and a MBA from University of Idaho. Glenn’s 28 year career in higher education

leadership includes 22 years of experience in all facets of university finance and administration at three Land Grant

research universities (Utah State University, Washington State University, University of Idaho). He has also long been

active in service of his local communities.

Fiscal Planning. This transition came with high regard and praise from Sabah Randhawa, OSU Provost and Executive

Vice President, “Sherman’s experience in university-wide fiscal analysis, as well as management of large budgets within

the College of Science, will be valuable assets in his new role.”



AARON HOWELL, Assistant Vice President and Controller

Business Affairs

Aaron Howell has been with Oregon State University for 17 years—starting as Procurement

Supervisor and progressing to Associate Director in Business Services. In 2007, he joined

Business Affairs as their director and was later named Assistant Vice President and Controller.

Aaron is a true Beaver—holding a Bachelor’s degree, MBA and Post-Bachelor’s degree all from

OSU. He also recently obtained his CPA license. Aaron holds a variety of certifications, including Certified Purchasing

Manager and Certified Public Procurement Officer. He is also a certified professional instructor for the National Institute of

Governmental Purchasing (NIGP) and a State certified mediator.

BRIAN THORSNESS, Executive Director

Campus Operations

Brian Thorsness joined Oregon State University in 1984. He holds a Bachelor’s and Master’s

degree, both from OSU. Brian has had a long and successful career at OSU, starting as a student

worker with Surplus Property and continued to work his way up through that department,

eventually becoming Director of Business Services. In 2012, Brian was appointed to Executive

Director of Campus Operations, after the merger of two departments in the Division of Finance and Administration; Facility

Services and Business Services. In his new position, Brian leads the largest organization on campus, with nearly 300 staff

in seven units. Brian is a strong believer in giving back to the community and is actively involved a number of volunteer

activities.

JACK ROGERS, Director

Department of Public Safety

Jack Rogers has served as the Director of Public Safety since 2000. Prior to that, he was a

member of the Oregon State Police for over 28 years, finishing up his Oregon State Police career

at OSU as the Station Commander for the University Patrol Office. Jack works with numerous

groups on campus to ensure that the safety needs of students, faculty, staff and visitors are met.

He works with the Oregon State Police, Student Conduct and Community Standards, Dean of Student Life, Counseling and

Psychological Services, University Housing and Dining Services, and Student Health to carry out the department’s

mission.

Oregon University, his alma mater, where he obtained his Master’s in Economics/Business and his Bachelor’s degree in

Business. Kavinda is highly involved in the community—volunteering his time with several organizations. In December

2012 he was named among the 100 Most Influential People in the Mid-Willamette Valley by the Corvallis Gazette Times.

Then, in January 2013 he was recognized as the 2012 Corvallis First Citizen of the Year.

KAVINDA ARTHENAYAKE, Director

University Conference Services

Kavinda Arthenayake joined Oregon State University in 2003 after serving over 20 years in a

variety of capacities in the collegiate conference and events industry. In addition to his role as

director, Kavinda serves as the chairperson on the annual Commencement Planning Committee.

Prior to arriving Oregon State University, he was the Director of Alumni Relations at Southern



OFFICE of the VICE PRESIDENT

The Vice President for Finance and Administration (VPFA) is the chief financial officer of Oregon State

University, providing leadership, oversight and stewardship for all aspects of the University’s financial

resources to ensure institutional integrity of fiscal and human resource matters. The VPFA works with the

President and Provost on budget planning and long-term strategic models, and serves as the institutional

representative on financial matters to the State Board of Higher Education and the Chancellor of the Oregon

University System. The VPFA oversees the heads of seven units of F&A and works closely with

Intercollegiate Athletics, University Housing and Dining Services, Alumni Relations and the OSU Foundation.


The Office of Budget & Fiscal Planning at Oregon State University enables informed decisions and promotes

sound use of public resources. This is accomplished through operational budgeting, which align with the

mission and goals of Oregon State University. Such efforts include:

Prepares the annual and biennial budgets for OSU

Processes and manages OSU's annual budget allocation

Ensures compliance with state, federal and other budgetary guidelines

Prepares and distributes budgetary reports throughout the year

Provides fiscal planning support for academic, research and public service units

Develops and maintains online reporting and reimbursement systems

BUSINESS AFFAIRS

Business Affairs develops and maintains Oregon State University’s sound financial and internal control

structure in alignment with OSU’s strategic plan, OUS policy and generally accepted accounting principles

(GAAP). We emphasize a service-oriented, team approach to providing financial information, systems, and

policies that meet fiduciary and regulatory responsibilities, address the operational needs of the University’s

departments, and serve the needs of students, parents, alumni, fellow employees, and sponsors.

BUSINESS CENTERS

Business Centers were created to increase efficiency and improve service to faculty, staff and students at

OSU. They continue to make improvements in transaction processing, financial reporting and assisting the

University in developing an effective and high-quality workforce. Business Center managers and staff are

committed to quality, integrity and flexibility in helping everyone achieve their goals for a better Oregon State

University. Each Business Center is designed to support difference functions at OSU:

ABOUT the DEPARTMENTS

Agricultural Sciences & Marine Sciences

Business Center

Arts & Sciences Business Center

Auxiliaries & Activities Business Center

Business & Engineering Business Center

Forestry, Oceanic & Atmospheric Business Center

Health Sciences Business Center

University Administrative Business Center



CAMPUS OPERATIONS

Campus Operations is comprised of seven functional units. Each unit works collaboratively within the

department, as well as with other departments, colleges, programs, and groups on campus to provide high-

quality, timely, professional and valuable services for the OSU community.

Department Administration: Financial services, IT services, business process services and

administration support services.

Procurement, Contracts and Materials Management: Assists, advises and provides oversight to OSU

colleges, departments and business centers to meet their procurement and contracting needs, as well as

provide surplus property and campus recycling services.

Enterprise Risk Management: Minimizes risk exposure to the campus community, by providing risk

consulting and services, emergency management and environmental health and safety services.

Capital Planning and Development: Provides infrastructure planning, design and construction

management, including capital construction projects, construction contracts oversight, university land use,

real estate and space management, geographic information systems (GIS), and infrastructure innovation

and efficiency services.

Facilities and Maintenance: Provides building maintenance and operations services, including work order

coordination, electrical (power, lighting, alarms), elevator and conveyance, mechanical (motors and pumps,

reverse osmosis systems, pool operation, compressors, heating, ventilation, air conditioning), refrigeration,

plumbing, energy and steam, landscaping and grounds maintenance, carpentry, access (lock, key,

electronic), building envelop (roofs, windows, exterior), building finishes, minor maintenance and building

services (custodial, furniture relocation/installation), and Energy Center management services.

Transportation Solutions: Oversees the Motor Pool and Transportation and Parking Services (TaPS)

units and provides a comprehensive set of transportation services to OSU, including access to a sizable

rental fleet of car, truck and vans, to meet the short-term and seasonal vehicle needs of faculty, staff and

students. They also provide shuttle services, parking permits and lot management, and onsite assistance

services (flat tire, dead battery).

Printing and Mailing: Provides printing, graphic design, copyright clearance, campus mail, and campus

freight services.

OFFICE of HUMAN RESOURCES

The Office of Human Resources provides a comprehensive management program for Oregon State University

employees located in 40 locations throughout the state.

As a department comprised of multiple facets, Center for HR Administration and Technology, Center for HR

Solutions, Center for HR Innovation, Strategy and Planning, and Center for Learning and Organizational

Development, we work collectively to create an institution where people thrive, partnerships prevail and

performance excels. We do this by providing OSU with the highest quality of Human Resource leadership,

service and consultation.



DEPARTMENT of PUBLIC SAFETY

The Department of Public Safety provides a safe campus for OSU students, faculty, staff, and visitors.

Collectively, we facilitate OSU’s educational, research, and community service goals and provide these

services with the highest standards of professionalism.

Oregon State Police are dedicated to developing, promoting, and maintaining protection of people, property,

and natural resources of the State and to enhancing the safety and livability by serving and protecting its

citizens and visitors through leadership, action, and coordination of Oregon’s public safety resources.

UNIVERSITY CONFERENCE SERVCIES

University Conference Services is helping lay the foundation for the University's success. By implementing

the highest level of quality standards for conferences, events, seminars, meetings and the performing arts, we

enhance OSU’s academic mission.

Through partnerships developed both on- and off- campus, and from the two unique offerings, OSU

Conferences Services (a conference management team) and The LaSells Stewart Center (a state-of-the-art

conference and performing arts venue), clients benefit from invaluable, extraordinary and innovative

experiences.

As professionals in event management and the hospitality industry, and through our unique advantage of

being part of an educational institution, we provide clients with natural inspiration, a diverse environment, and

academic excellence.



640 Kerr Administration Building

Corvallis, Oregon 97331

www.oregonstate.edu/fa

62

Documents

OREGON STATE UNIVERSITY Finance and Administration · The annual Non-Resident Aliens (NRA) notification delivery methods were switched from paper to electronic. This not only saves