Ordinary Regional Council Meeting – 5 AUGUST 2010 Minutes/2010/Council... · Ms N Zayan Sustainability Waste Education and ... Report submitted by Coordinator Accounting Services

Agenda – 3 June 2010 Page 1

WESTERN METROPOLITAN REGIONAL COUNCIL

CONSTITUENT MUNICIPALITIES: CITY OF SUBIACO TOWN OF CLAREMONT TOWN OF COTTESLOE TOWN OF MOSMAN PARK SHIRE OF PEPPERMINT GROVE

AGENDA

Ordinary Regional Council Meeting – 5 AUGUST 2010

TABLE OF CONTENTS

KEY

Green Paper

Agenda

Recycled Paper Staff Reports

Cream Minutes

Yellow Bulletin

Members of the public should note that no action should be taken on any

item discussed at a Council Meeting prior to written advice on the Resolution of Council being received.

STAFF REPORTS 9.0 ………………………………………………………………

1 Financial Statements for the Periods Ended 31 March and 30 April 2010 ….. ……………………………………… 11 – 38

2 Investment Register for the Periods Ended 31 March and

30 April 2010 …………………………………………… 39 – 41 3 Accounts for Payment and Sundry Debtors for the Periods

Ended 30 March and 31 April 2010 ……………………… 42 – 52 4 Waste Receivals Report for the Periods Ended 31 March

and 30 April 2010...………………………………………….. 53 – 67 5 Household Hazardous Waste (HHW) …………………… 68 – 73 6 Earth Carer Report for April and May 2010 ……………… 74 – 76 7 Future Directions Plan 2009 – 2011 ……………………… 77– 83

WESTERN METROPOLITAN REGIONAL COUNCIL – AGENDA – 3 JUNE 2010


8 Waste Supply Agreement Implementation – Status Report

for May 2010 ...................................................................... 84 – 87 9 Bioenergy Australia …………………. ……………………… 88 – 100

10 Refuse Haulage ………………… …………………………… 101 – 110

11 Annual Dinner ………………………………………………… 111 – 112

12 State of the Regional Council 113 – 120 ADAM JOHNSON CHIEF EXECUTIVE OFFICER




AGENDA

ORDINARY REGIONAL COUNCIL MEETING – 5 AUGUST 2010 (RC 10/03)

Town of Cottesloe 109 Broome Street

COTTESLOE

COMMENCEMENT: 5.30PM

Members Deputies Mayor R Norris Town of Mosman Park Councillor P Reiffer Councillor P Kelly Town of Claremont Councillor W Stephens Councillor V Strzina Town of Cottesloe Councillor R Rowell Councillor P Jacobsen City of Subiaco Councillor R Wells Councillor B Kavanagh Shire of Peppermint Grove Councillor C Hohnen Staff Mr A Johnson Chief Executive Officer Mr B Jones Operations Manager Ms N Zayan Sustainability Waste Education and Communication Manager Ms P Dyer Office Manager Apologies Technical Officers Mr L Pudhota Town of Mosman Park Mr R Kelly Town of Claremont Ms E Cox Town of Cottesloe Mr M Ledger City of Subiaco Mr D Chidlow Shire of Peppermint Grove In Attendance

WESTERN METROPOLITAN REGIONAL COUNCIL – AGENDA – 3 June 2010


ORDINARY REGIONAL COUNCIL MEETING (RC 10/03)

1 DECLARATION OF OPENING

The Meeting commenced at ……………………….pm.

2 RECORD OF APOLOGIES

3 DISCLOSURE OF INTEREST Item

4 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE 5 PUBLIC QUESTION TIME 6 APPLICATIONS FOR LEAVE OF ABSENCE

7 PETITIONS, APPROVED DEPUTATIONS AND PUBLIC STATEMENTS



8 CONFIRMATION OF PREVIOUS MINUTES

Minutes of the Western Metropolitan Regional Council Meeting (RC 10/02) which was to held on Thursday 8 April 2010 and circulated previously under separate cover and attached (cream paper). Recommendation (Cr /Cr )

8.1 The minutes of the Western Metropolitan Regional Council Meeting

(RC 10/02) held on Thursday 8 April 2010 be confirmed as a true and correct record.

Minutes of the Western Metropolitan Special Regional Council Meeting (SRC 10/03) held on Thursday 20 May 2010 circulated previously under separate cover and attached (cream paper). Recommendation (Cr /Cr )

8.2 The minutes of the Western Metropolitan Special Regional Council Meeting

(SRC 10/03) held on Thursday 20 May 2010 be confirmed as a true and correct record.

9 STAFF REPORTS

Declaration of Financial / Conflict of Interest to be recorded prior to dealing with each item. Members and staff are reminded that it is their responsibility to ensure that any Interest that they have or perceived to have is declared prior to the item being discussed. Disclosure of Financial and Proximity Interests (a) Members must disclose the nature of their interest in

matters to be discussed at the meeting. (Section 5.6B and 5.65 of the Local Government Act 1995).

(b) Employees must disclose the nature of their interest in

reports or advice when giving the report or advice to the meeting. (Sections 5.70 and 5.71 of the Local Government Act 1995).

Disclosure of Interest Affecting Impartiality (a) Members and staff must disclose their interest in

matters to be discussed at the meeting in respect of which the member or employee has given or will give advice.



9.1 Financial Statements

Report submitted by Coordinator Accounting Services (see attached) Dated: 10 May 2010 File No: 2.6 The Financial Statements Report provides bi-monthly detail of the Western

Metropolitan Regional Council’s finances.

Recommendation (Cr /Cr )

9.1.1 The Financial Statements for the periods ended 30 March and 31 April 2010 be noted.

9.2 Investment Register

Report submitted by Coordinator Accounting Services (see attached) Dated: 10 May 2009 File No: 2.8 The Investment Register Report provides monthly details of the Western

Metropolitan Regional Council’s Investment Register.


9.2.1 The Investment Register for the periods ended 31 March and 31 April 2010 be noted.

9.3 Accounts for Payment and Sundry Debtors

Report submitted by Coordinator Accounting Services (see attached) Dated: 25 May 2010 File No: 2.6 The report provides bi-monthly detail of accounts for payment and accounts

paid by electronic funds transfer.


9.3.1 The payment of Municipal Fund Cheque Vouchers numbered from 8377 to 8485 totalling $943,522.51 be endorsed.

9.3.2 The Schedule of Accounts paid by Electronic Funds Transfer totalling

$65,103.39 be endorsed. 9.3.3 The Schedule of Sundry Debtors outstanding to 30 April 2010 be noted.



9.4 Waste Receivables Report for the Periods Ending 31 March and 30 April

2010

Report submitted by Operations Manager (see attached) Dated: 25 May 2010 File The Waste Receivables Report provides monthly details on the waste

receival statistics for the periods ended 31 March and 30 April 2010.

Recommendation (Cr /Cr ) 9.4.1 The Waste Receival Report for the period ending 30 April 2010 be noted. 9.5 Household Hazardous waste (HHW)

Report submitted by Operations Manager (see attached) Dated: 12 May 2010 File No: 6.14.1 The report advises of the possibility of a permanent HHW Facility be located

at the Transfer Station.

Recommendation (Cr /Cr ) 9.5.1 That consideration be given for funding in the 2010 / 2011 Budget. 9.5.2 That surveyors be engaged to update the site plan and a design developed. 9.5.3 That the traffic flow for the HHW be incorporated to the logistics study being

undertaken for the Transfer Station. 9.6 Earth Carer Report for April and May 2010

Report submitted by Sustainability Waste Education and Communication

Manager (see attached) Dated: 10 May 2010 File No: 4.15 The report notes the work that has been carried out by the Earth Carers...

Recommendation (Cr /Cr ) 9.6.1 The report on the Earth Carer Volunteer Programme dated 10 May 2010 be

noted.



9.7 Future Directions Plan 2009 - 2011

Report submitted by Operations Manager (see attached) Dated: 25 May 2010 File No: 6.1.1 The report informs Members of current status of the Future Directions.

Recommendation (Cr /Cr ) 9.7.1 The Operations Manager’s report on the progress of actions from the Future

Plan 2009 – 2011 dated 25 May 2010 be noted. 9.8 Waste Supply Agreement Implementation – Status Report May 2010

Report submitted by Operations Manager (see attached) Dated: 26 May 2010 File No: 4.3.8 The report bring Members up to date on the Waste Supply Agreement.

Recommendation (Cr /Cr ) 9.8.1 The report dated 26 May 2010 on the Waste Supply Agreement implement be

noted...

9.9 Bioenergy Australia

Report submitted by Operations Manager (see attached) Dated: 25 May 2010 File: 6.1.1 The report provides information on the status of the HHW Collections.


9.9.1 That Council not accept the invitation to join Bioenergy Australia at this point

in time. 9.10 Refuse Haulage

Report submitted by Operations Manager (see attached) Dated: 10 May 2010 File: 4.2.4 The report advises of refuse haulage alternatives.


9.10.1 That the Operations Manager co-ordinate the planning and engineering

investigations to ensure an alternative carting arrangement utilising a truck and B Double HVST trailer combination can be implemented..



9.11 Annual Dinner

Report submitted by Chief Executive Officer (see attached) Dated: 24 May 2010 File: 1.22 The report seeks Council endorsement of a venue and date for the Annual

Dinner. Recommendation (Cr /Cr )

9.11.1 The Annual Dinner be held Mosmans Restaurant on ___________________. . 9.12 State of the Regional Council

Report submitted by Chief Executive Officer (see attached) Dated: 25 May 2010 File: 1.1.1 The report provides a preliminary review and program for implementation of

administrative and operational measures for the Regional Council Recommendation (Cr /Cr )

9.12.1 That: 1. The following reports be provided to Council at its August 2010

meeting: a. A schedule of compliance matters and deadlines. b. A minor review of the existing Future Directions Plan c. A programme for the development of a new strategic plan. d. The 2010/2011 budget

2. The following reports be provided to Council at its October 2010 meeting:

a. A baseline review of past resolutions and their action back to July 2008.

b. A mechanism for regular reporting on resolutions. c. The proposed format for agendas and minutes. d. The Terms of Reference and appointments for the Operations

Committee. e. An Information Technology Asset Management Plan.

3. Subject to consideration of the 2010/2011 budget in Council’s August 2010 meeting:

a. Design work for upgrades to the JFR (Jim) McGeough Resource Recovery Facility be commenced.

b. The proposed organisational structure is endorsed. c. The proposed accommodation at Wearne House be noted.



10 NEW BUSINESS OF AN URGENT NATURE APPROVED BY THE PRESIDING MEMBER OR BY A DECISION OF THE MEETING

11 ITEMS REQUIRING CLOSURE OF MEETING TO PUBLIC. 12 Bulletin for June 2010

12.1 Bulletin for June 2010


12.1.1 The Bulletin for June 2010 be noted. 13 CLOSURE OF MEETING.

The Meeting closed at ………………………… pm.


Item 9.1 RC 06/2010



REPORT

REPORT TO: WESTERN METROPOLITAN REGIONAL COUNCIL FROM: COORDINATOR ACCOUNTING SERVICES SUBJECT: FINANCIAL STATEMENTS FILE NO: 2.6 DATE: 10 MAY 2010 1.0 BACKGROUND:

It was resolved at the Ordinary Council Meeting of 13 August 2009 that:

The Regional Council adopts the budget as presented for the year ending 30 June 2010.

2.0 DISCUSSION:

A complete set of balanced Statutory and Management Report Financial Statements are presented for the period ended 31 March and 30 April 2010. It can be seen that most items of income and expenditure are generally in line with budget estimates at this time.

3.0 BUDGET IMPACT:

NIL

Item 9.1 RC 06/2010

FINANCIAL STATEMENTS PERIOD ENDED 30 APRIL 2010


4.0 POLICY IMPACT: Policy No 1 – Accounting Policy.

The report is presented in accordance with policy.

5.0 FUTURE PLAN IMPACT:

GOAL: 4 Business Sustainability

OBJECTIVE: Provide cost effective services to our members and customers.

STRATEGY: 4.4 Maintain and improve policies to ensure the financial viability of the Western Metropolitan Regional Council.

RESPONSIBLE OFFICER: Chief Executive Officer.

6.0 RECOMMENDATION:

The Financial Statements for the period ended 31 March and 30 April 2010 be noted.

S SEWELL COORDINATOR ACCOUNTING SERVICES

Item 9.1 RC 06/2010



NOTE BUDGET2009/10

$

ACTUALYTD

$ OPERATING REVENUEGeneral Purpose Funding 145,092 120,430 Governance - - Community Amenities 4,861,239 3,562,502

5,006,331 3,682,932 lessOPERATING EXPENDITUREGovernance (106,302) (64,222) General Purpose Funding - - Community Amenities (4,875,312) (3,125,619)

(4,981,614) (3,189,841) Net Operating profit/loss before Rates 24,717 493,091 addContributions for development of assetsProceeds from Sale of assets 16,000 - Write Back Depreciation 89,026 68,800 lessCAPITAL WORKS PROGRAMGovernance - Community Ammenities (779,000) (48,500) less contributionsTransfers to Reserves (145,092) (120,430) add - Funding SourcesReserves Utilised 763,000 - New Loans - Opening Funds 229,352 255,291 less Closing Funds

- TO BE MADE UP FROM GENERAL RATES - -

SURPLUS/ (DEFICIT) 198,003 648,252

RATE SETTING STATEMENTFOR THE PERIOD ENDED 31 MARCH 2010

Item 9.1 RC 06/2010



BUDGET2009/10

$

ACTUALYTD

$

ACTUAL2009

$ REVENUES FROM ORDINARY ACTIVITIESGeneral Purpose Funding 145,092 120,430 202,714 Community Amenities 4,861,239 3,562,502 4,185,152

5,006,331 3,682,932 4,387,866

EXPENSES FROM ORDINARY ACTIVITIESGovernance (106,302) (64,222) (64,856) Community Amenities (4,875,312) (3,125,619) (3,882,276)

(4,981,614) (3,189,841) (3,947,132)

NET RESULT 24,717 493,091 440,734

FOR THE PERIOD ENDED 31 MARCH 2010

INCOME STATEMENTBY PROGRAM

Item 9.1 RC 06/2010



BUDGET2009/10

$

ACTUALYTD

$

ACTUAL2009

$ REVENUES FROM ORDINARY ACTIVITIESFees and Charges 4,418,135 3,431,675 3,995,921 Interest Earned 147,592 120,449 205,320 Other Income 443,104 131,222 186,625

5,008,831 3,683,346 4,387,866

EXPENSES FROM ORDINARY ACTIVITIESDepreciation (89,026) (68,800) (89,026) Employee Costs (374,347) (282,234) (357,610) Insurance Costs (83,015) (71,998) (66,833) Materials and Contracts (4,369,436) (2,728,899) (3,404,433) Utilities (8,000) (3,120) (5,347) Other Expenditure (60,290) (35,204) (23,883)

(4,984,114) (3,190,255) (3,947,132)

NET RESULT 24,717 493,091 440,734

FOR THE PERIOD ENDED 31 MARCH 2010

INCOME STATEMENTBY NATURE OR TYPE

Item 9.1 RC 06/2010



NOTES ACTUAL ACTUALYTD 2009

$ $CURRENT ASSETSCash and Cash Equivalents 4,433,786 3,870,798 Trade and Other Receivables 604,248 645,048 Total Current Assets 5,038,034 4,515,846

CURRENT LIABILITIESTrade and Other Payables 406,763 397,967 Provisions 44,378 44,378 Total Current Liabilities 451,141 442,345

NET CURRENT ASSETS 4,586,893 4,073,501

NON CURRENT ASSETSProperty, Plant and Equipment 2,042,774 2,063,075 Total Non Current Assets 2,042,774 2,063,075

NON CURRENT LIABILITIESProvisions 4,535 4,535 Total Non Current Liabilities 4,535 4,535

NET ASSETS 6,625,132 6,132,041

EQUITY

Accumulated Surplus 2,686,492 2,313,831 Reserves 3,938,640 3,818,210

TOTAL EQUITY 6,625,132 6,132,041

WESTERN METROPOLITAN REGIONAL COUNCILBALANCE SHEET

AS AT 31 MARCH 2010

Item 9.1 RC 06/2010



ACTUAL ACTUALNOTES YTD 2009

$ $

RETAINED SURPLUSBalance at the Beginning of the Year 2,313,831 2,020,978

Operating Surplus/(Deficit) 493,091 440,734

Transfer from Reserves - 284,833

Transfer to Reserves (120,430) (432,714)

Balance at End of Period 2,686,492 2,313,831

RESERVES - CASH BACKEDBalance at the Beginning of the Year 3,818,210 3,670,329

Transfer from Retained Surplus 120,430 432,714

Transfer to Retained Surplus - (284,833)


TOTAL EQUITY 6,625,132 6,132,041

STATEMENT OF CHANGES IN EQUITYFOR THE PERIOD ENDED 31 MARCH 2010


Item 9.1 RC 06/2010



NOTE BUDGET2009/10

$

ACTUALYTD

$

ACTUAL2009

$ Fees & Charges 4,839,196 3,369,704 4,312,253 Interest Earned 145,092 101,930 202,020 Other Income 168,335 252,512 158,831 Receipts from operations 5,152,623 3,724,146 4,673,104

Employee Costs (364,515) (289,639) (368,575) Insurance (71,842) (71,998) (66,833) Materials,contracts,other (4,364,409) (2,712,697) (3,753,658) Utilities (14,600) (3,120) (5,347) Other costs (30,750) (35,204) (23,883) Goods & Services Tax Paid - - (34,963) Payments for operations (4,846,116) (3,112,658) (4,253,259)

Net cash used in operating activites Refer (a) 306,507 611,488 419,845

Cash flows from investing activitiesPayment for purchase of plant & equipment (779,000) (48,500) (154,834) Proceeds from sale of plant & equipment 16,000 - - Net cash used in investing activities (763,000) (48,500) (154,834)

Cash flows from financing activities - - -

Net cash used in financing activites - - -

Net increase/(decrease) in cash held (456,493) 562,988 265,011

Cash at the beginning of the year 3,870,798 3,870,798 3,605,787

Cash at the end of the year Refer (b) 3,414,305 4,433,786 3,870,798

CASHFLOW STATEMENTFOR THE PERIOD ENDED 31 MARCH 2010

Item 9.1 RC 06/2010



NOTES TO CASHFLOW STATEM ENT

(a) Reconciliation of net cash used in operating activities to operating result

YTD 2009$ $

Operating result 493,091 440,734

Depreciation 68,801 89,026 Provision for LSL & Annual Leave Increase/(Decrease) - (11,416) Sundry Debtors Increase/(Decrease) (61,971) (79,180) Sundry Creditors Increase/(Decrease) 123,428 (17,248) Accrued Income Increase/(Decrease) 102,771 (76,410) Accrued Expenses Increase/(Decrease) (114,632) 74,339

611,488 419,845

(b) Reconciliation of Cash

For the purpose of this Cashflow Statement, cash includes cash and cash equivalents, net of outstanding bank overdrafts. Cash at the end of the reporting period as shown in the Cashflow Statement is reconciled to the related items in the Balance Sheet as follows:-

YTD 2009

Cash at Bank & Invested 516,364 55,287 Cash on Hand 600 600 Cash at Bank-Restricted-Reserves 3,916,822 3,814,911

4,433,786 3,870,798

Item 9.1 RC 06/2010



2009/10 YTD Actual Variance toBudget Budget 31-Mar-10 Annual Budget

Estimated Expenditure(4,397,213) (3,300,781) Transfer Station (2,867,327) (1,529,885)

(266,382) (199,015) Greenwaste (164,773) (101,609) (211,717) (157,762) Earth Carer (93,519) (118,198) (779,000) (50,000) Asset Acquisition and Replacement (48,500) (730,500)

(5,654,312) (3,707,557) Total Estimated Expenditure (3,174,119) (2,480,193)

Estimated Income4,479,239 3,183,368 Transfer Station 3,240,095 1,239,144

357,000 267,750 Greenwaste 322,407 34,593 25,000 18,750 Earth Carer - 25,000

779,000 - Asset Acquisition and Replacement - 779,000 5,640,239 3,469,868 Total Estimated Income 3,562,502 2,077,737

Estimated Surplus Funds Available82,026 (117,413) Transfer Station 372,768 (290,741) 90,618 68,735 Greenwaste 157,634 (67,016)

Estimated Operating Income Required- (50,000) Asset Acquisition and Replacement (48,500) 48,500

Total Estimated172,644 (98,678) Surplus Funds Available 481,901 (309,257)


Estimated Expenditure(5,654,312) (3,707,557) Operating Activities (3,174,119) (2,480,193)

Non-Operating Activities(106,302) (76,718) Governance (64,222) (42,080)


89,026 66,770 Add back Non-Cash Costs (Depreciation) 68,800 20,226

(5,671,588) (3,717,506) Estimated Total Funds Required (3,169,541) (2,502,047)

Estimated Funding From:5,640,239 3,469,868 Operating Activity Income 3,562,502 2,077,737

Provided by Non-Operating Activities145,092 108,819 Finance and Borrowing 120,430 24,662

5,785,331 3,578,687 Total Estimated Income 3,682,932 2,102,399 229,352 229,352 Plus Estimated Balance B/Fwd I July 255,291 (25,939)

6,014,683 3,808,039 Estimated Total Funds Available 3,938,223 2,076,460 (5,671,588) (3,717,506) Estimated Total Funds Required (3,169,541) (2,502,047)

343,095 90,533 768,682 (425,587) (145,092) (108,819) Less Estimated Transfers to Reserves (120,430) (24,662) 198,003 (18,286) Surplus/Deficit 648,252 (450,249)

TOTAL ESTIMATED INCOME & EXPENDITURE

SUMMARY OF OPERATING ACTIVITIES

Item 9.1 RC 06/2010




Estimated Expenditure

(3,500) (2,625) Meetings & Refreshments (8,764) 5,264 (12,000) (12,000) Annual Dinner (12,090) 90

(500) (375) Gifts & Presentations (182) (318) (2,000) (1,500) Courses & Conferences (2,018) 18

(750) (563) Courier & Postage (547) (203) (7,000) - Members Sitting Fees - (7,000)

(80,552) (59,655) Admin Allocation (40,621) (39,931) (106,302) (76,718) Total Estimated Expenditure (64,222) (42,080)

- - - - - - Estimated Funding From: - - - - Total Estimated Revenue - -

(106,302) (76,718) Required From Operating Revenue (64,222) (42,080)


Estimated Expenditure(2,500) (1,875) Employee costs (Training/Conferences) (348) (2,152)

(62,700) (48,000) Office Expenses (49,544) (13,156) (4,700) - Audit & Statutory Expenses - (4,700)

(210,000) (157,500) Management Fee (146,893) (63,107) (192,000) (144,000) Consultants (53,335) (138,665)

(2,064) (1,548) Depreciation (1,277) (787) (30,000) (22,500) Legal Fees (7,258) (22,742) (19,350) (12,000) Subscriptions & Afiliation Fees (11,430) (7,920) (16,200) (12,150) Other Expenses (1,136) (15,064)

(539,514) (399,573) Total Estimated Expenditure (271,221) (268,293) Estimated Revenue

2,500 1,875 Interest 20 2,480 - - Other Income 394 (394)

2,500 1,875 Total Estimated Revenue 414 2,086 (537,014) (397,698) Net Estimated Expenditure (270,807) (266,207)

Allocation to:80,552 59,655 Governance 15% 40,621 39,931

354,429 262,481 Transfer Station 66% 178,733 175,697 10,740 7,954 Earth Carer 2% 5,416 5,324 10,740 7,954 Weighbridge 2% 5,416 5,324 80,552 59,654 Greenwaste 15% 40,621 39,931

537,014 397,698 270,807 266,207 - - Variance - -

GOVERNANCE

ADMINISTRATION - GENERAL ALLOCATION

Item 9.1 RC 06/2010




Estimated Expenditure(211,728) (158,796) Employee costs (208,756) (2,972)

(13,000) (9,750) Utility charges (9,603) (3,397) (189,636) (142,227) Materials & supplies (130,759) (58,877)

(3,154,268) (2,365,701) Contracts (2,100,558) (1,053,710) (49,598) (43,500) Insurance & Licences (43,080) (6,518) (82,675) (62,006) Depreciation (64,703) (17,972)

(280,000) (210,000) Household Hazardous Waste (12,064) (267,936) - - Regional Investment Plan (73,646) 73,646

(61,878) (46,320) Weighbridge Allocation (45,426) (16,453) (354,429) (262,481) Admin Allocation and all Other (178,733) (175,697)


(4,397,213) (3,300,781) (2,867,327) (1,529,885) Estimated Funding From:

2,090,585 1,567,939 Tipping Fees - Council 1,727,536 363,049 1,970,550 1,477,913 Tipping Fees - Other 1,381,731 588,819

280,000 - Contrib to HHW Program - 280,000 135,754 135,754 RIP Grant 127,157 8,597

2,350 1,763 Other Revenue 3,671 (1,321) 4,479,239 3,183,368 3,240,095 1,239,144

(Required from Operating Revenue)82,026 (117,413) Surplus Funds 372,768 (290,741)


Estimated Expenditure(3,392) (2,544) Employee Costs (1,414) (1,978)

(170,000) (127,500) Mulching Contract (114,277) (55,723) (4,000) (3,000) Site Maintenace (2,267) (1,733) (8,438) (6,316) Weighbridge Allocation (6,194) (2,244)

(80,552) (59,654) Admin Allocation and all Other (40,621) (39,931) (266,382) (199,015) Total Estimated Expenditure (164,773) (101,609)

Estimated Funding From:

153,000 114,750 Tipping Fees - Council 123,818 29,182 204,000 153,000 Tipping Fees - Other 198,589 5,411

- - Recycling Rebate - - 357,000 267,750 322,407 34,593

90,618 68,735 Surplus Funds 157,634 (67,016)

TRANSFER STATION

GREENWASTE OPERATIONS

Item 9.1 RC 06/2010




Estimated Expenditure(101,690) (76,268) Salaries (36,180) (65,510)

(6,910) (5,183) Superannuation (3,314) (3,596) (2,800) (2,800) Workers Compensation (2,800) - (3,000) (2,250) Meetings & Refreshments (1,082) (1,918)

(15,000) (11,250) Conferences & Training (568) (14,432) (6,000) (4,500) Advertising (11,932) 5,932 (1,000) (750) Stationery (495) (505)

(38,290) (28,718) Other Projects Expenses (23,995) (14,295) (1,600) (1,200) Mobile Telephone Expenses - (1,600)

(500) (375) Computer Software Maintenance - (500) (2,600) (1,950) Equipment Expenses (314) (2,286) (1,200) (900) Vehicle Operating Costs (1,444) 244 (9,600) (7,200) Other Expenses (97) (9,503) (6,500) (3,250) Fringe Benefits Tax (3,062) (3,438) (4,287) (3,215) Depreciation (2,820) (1,467)


Estimated Funding From:10,000 7,500 Earth Carer Recoups/Grants - 10,000 15,000 11,250 Earth Carer Contributions - 15,000

25,000 18,750 Total Estimated Income - 25,000 Required from

(186,717) (139,012) Operating Revenue (93,519) (93,198)


(50,176) (37,632) Employee Costs (38,130) (12,046) (6,200) (4,650) Maintenance Costs (6,032) (168) (2,000) (1,500) Printing & Stationery (2,042) 42 (1,200) (900) Computer Costs - (1,200)

(10,740) (7,954) Administration Allocated (5,416) (5,324) - - Depreciation - -

(70,316) (52,636) Total Estimated Expenditure (51,620) (18,696)

Revenue- - Weighbridge fees - -

- - Total Estimated Revenue - -

(70,316) (52,636) Net Estimated Expenditure (51,620) (18,696) Allocations

4,479,239 3,183,368 Transfer station Income 3,240,095 1,239,144 357,000 267,750 Greenwaste Site Income 322,407 34,593

4,836,239 3,451,118 3,562,502 1,273,737 Percentage Allocation

88 88 Transfer station Income 88 - 12 12 Greenwaste Site Income 12 -

100 100 Total Estimated Expenditure 100 -

Allocations to:61,878 46,320 Transfer station 45,426 16,453

8,438 6,316 Greenwaste Site 6,194 2,244 70,316 52,636 51,620 18,696

- (0) Variance - -

EARTH CARER & WASTE MANAGEMENT OPERATIONS

WEIGHBRIDGE ALLOCATIONS

Item 9.1 RC 06/2010





(130,000) - Screen Fence - (130,000) (16,000) - Website Development - (16,000)

(8,000) - Vehicle Replacement - Earth Carer - (8,000) (225,000) (50,000) Silo Replacement (48,500) (176,500) (250,000) - New Truck - (250,000)

(85,000) - NCH Cable Hoist - (85,000) (65,000) - Silo Refurbishment - (65,000)

(779,000) (50,000) Total Estimated Expenditure (48,500) (730,500) Estimated Funding From:

16,000 - Proceeds from Plant Sales/Trade - 16,000 763,000 - Future Development Reserve - 763,000 779,000 - Total Estimated Income - 779,000

Required from- (50,000) Operating Revenue (48,500) 48,500

ASSET ACQUISITIONS & REPLACEMENT

Item 9.1 RC 06/2010



2009/10 YTD Actual Variance toBudget Budget 31-Mar-10 Annual Budget3,818,210 3,818,210 Balance B/Fwd 1 July 3,818,210 -

Transfers from General Revenue145,092 108,819 Interest earnings 120,430 24,662

Other revenue(763,000) - Transfers to General Revenue - (763,000) 3,200,302 3,927,029 Projected Balance at 30 June 3,938,640 (738,338)

For details of individual reserves, refer to separate tables below.

2009/10 YTD Actual Variance toBudget Budget 31-Mar-10 Annual Budget3,253,793 3,253,793 Balance B/Fwd 1 July 3,253,793 -




367,134 367,134 Balance B/Fwd 1 July 367,134 - Transfers from General Revenue

13,951 10,464 Interest earnings 12,452 1,499 Other revenueTransfers to General Revenue -

381,085 377,598 Projected Balance at 30 June 379,586 1,499

SUSTAINABILITY RESERVE



7,497 5,623 Interest earnings 6,004 1,493 Other revenueTransfers to General Revenue -

204,780 202,906 Projected Balance at 30 June 203,287 1,493

ESTIMATED TRANSFER TO ALL RESERVES

FUTURE DEVELOPMENT RESERVE

INFRASTRUCTURE/PLANT RESERVE

Item 9.1 RC 06/2010



NOTE BUDGET2009/10

$

ACTUALYTD

$ OPERATING REVENUEGeneral Purpose Funding 145,092 136,352 Governance - - Community Amenities 4,861,239 4,008,007

5,006,331 4,144,359 lessOPERATING EXPENDITUREGovernance (106,302) (71,597) General Purpose Funding - - Community Amenities (4,875,312) (3,524,954)

(4,981,614) (3,596,551) Net Operating profit/loss before Rates 24,717 547,808 addContributions for development of assetsProceeds from Sale of assets 16,000 - Write Back Depreciation 89,026 76,421 lessCAPITAL WORKS PROGRAMGovernance - Community Ammenities (779,000) (48,500) less contributionsTransfers to Reserves (145,092) (136,352) add - Funding SourcesReserves Utilised 763,000 - New Loans - Opening Funds 229,352 255,291 less Closing Funds

- TO BE MADE UP FROM GENERAL RATES - -

SURPLUS/ (DEFICIT) 198,003 694,668

RATE SETTING STATEMENTFOR THE PERIOD ENDED 30 APRIL 2010

Item 9.1 RC 06/2010



BUDGET2009/10

$

ACTUALYTD

$

ACTUAL2009

$ REVENUES FROM ORDINARY ACTIVITIESGeneral Purpose Funding 145,092 136,352 202,714 Community Amenities 4,861,239 4,008,007 4,185,152

5,006,331 4,144,359 4,387,866

EXPENSES FROM ORDINARY ACTIVITIESGovernance (106,302) (71,597) (64,856) Community Amenities (4,875,312) (3,524,954) (3,882,276)

(4,981,614) (3,596,551) (3,947,132)

NET RESULT 24,717 547,808 440,734

FOR THE PERIOD ENDED 30 APRIL 2010

INCOME STATEMENTBY PROGRAM

Item 9.1 RC 06/2010



BUDGET2009/10

$

ACTUALYTD

$

ACTUAL2009

$ REVENUES FROM ORDINARY ACTIVITIESFees and Charges 4,418,135 3,874,471 3,995,921 Interest Earned 147,592 136,374 205,320 Other Income 443,104 133,929 186,625

5,008,831 4,144,774 4,387,866

EXPENSES FROM ORDINARY ACTIVITIESDepreciation (89,026) (76,421) (89,026) Employee Costs (374,347) (315,528) (357,610) Insurance Costs (83,015) (71,998) (66,833) Materials and Contracts (4,369,436) (3,094,569) (3,404,433) Utilities (8,000) (3,147) (5,347) Other Expenditure (60,290) (35,303) (23,883)

(4,984,114) (3,596,966) (3,947,132)

NET RESULT 24,717 547,808 440,734

FOR THE PERIOD ENDED 30 APRIL 2010

INCOME STATEMENTBY NATURE OR TYPE

Item 9.1 RC 06/2010



NOTES ACTUAL ACTUALYTD 2009

$ $CURRENT ASSETSCash and Cash Equivalents 4,359,521 3,870,798 Trade and Other Receivables 769,671 645,048 Total Current Assets 5,129,192 4,515,846

CURRENT LIABILITIESTrade and Other Payables 435,583 397,967 Provisions 44,378 44,378 Total Current Liabilities 479,961 442,345

NET CURRENT ASSETS 4,649,231 4,073,501

NON CURRENT ASSETSProperty, Plant and Equipment 2,035,153 2,063,075 Total Non Current Assets 2,035,153 2,063,075

NON CURRENT LIABILITIESProvisions 4,535 4,535 Total Non Current Liabilities 4,535 4,535

NET ASSETS 6,679,849 6,132,041

EQUITY

Accumulated Surplus 2,725,287 2,313,831 Reserves 3,954,562 3,818,210

TOTAL EQUITY 6,679,849 6,132,041

WESTERN METROPOLITAN REGIONAL COUNCILBALANCE SHEET

AS AT 30 APRIL 2010

Item 9.1 RC 06/2010



ACTUAL ACTUALNOTES YTD 2009

$ $

RETAINED SURPLUSBalance at the Beginning of the Year 2,313,831 2,020,978

Operating Surplus/(Deficit) 547,808 440,734

Transfer from Reserves - 284,833

Transfer to Reserves (136,352) (432,714)


RESERVES - CASH BACKEDBalance at the Beginning of the Year 3,818,210 3,670,329

Transfer from Retained Surplus 136,352 432,714

Transfer to Retained Surplus - (284,833)


TOTAL EQUITY 6,679,849 6,132,041

STATEMENT OF CHANGES IN EQUITYFOR THE PERIOD ENDED 30 APRIL 2010


Item 9.1 RC 06/2010



NOTE BUDGET2009/10

$

ACTUALYTD

$

ACTUAL2009

$ Fees & Charges 4,839,196 3,641,423 4,312,253 Interest Earned 145,092 123,509 202,020 Other Income 168,335 255,219 158,831 Receipts from operations 5,152,623 4,020,151 4,673,104

Employee Costs (364,515) (322,932) (368,575) Insurance (71,842) (71,998) (66,833) Materials,contracts,other (4,364,409) (3,049,548) (3,753,658) Utilities (14,600) (3,147) (5,347) Other costs (30,750) (35,303) (23,883) Goods & Services Tax Paid - - (34,963) Payments for operations (4,846,116) (3,482,928) (4,253,259)

Net cash used in operating activites Refer (a) 306,507 537,223 419,845

Cash flows from investing activitiesPayment for purchase of plant & equipment (779,000) (48,500) (154,834) Proceeds from sale of plant & equipment 16,000 - - Net cash used in investing activities (763,000) (48,500) (154,834)

Cash flows from financing activities - - -

Net cash used in financing activites - - -

Net increase/(decrease) in cash held (456,493) 488,723 265,011

Cash at the beginning of the year 3,870,798 3,870,798 3,605,787

Cash at the end of the year Refer (b) 3,414,305 4,359,521 3,870,798

CASHFLOW STATEMENTFOR THE PERIOD ENDED 30 APRIL 2010

Item 9.1 RC 06/2010



NOTES TO CASHFLOW STATEM ENT

(a) Reconciliation of net cash used in operating activities to operating result

YTD 2009$ $

Operating result 547,808 440,734

Depreciation 76,422 89,026 Provision for LSL & Annual Leave Increase/(Decrease) - (11,416) Sundry Debtors Increase/(Decrease) (233,048) (79,180) Sundry Creditors Increase/(Decrease) 152,248 (17,248) Accrued Income Increase/(Decrease) 108,425 (76,410) Accrued Expenses Increase/(Decrease) (114,632) 74,339

537,223 419,845

(b) Reconciliation of Cash

For the purpose of this Cashflow Statement, cash includes cash and cash equivalents, net of outstanding bank overdrafts. Cash at the end of the reporting period as shown in the Cashflow Statement is reconciled to the related items in the Balance Sheet as follows:-

YTD 2009

Cash at Bank & Invested 420,523 55,287 Cash on Hand 600 600 Cash at Bank-Restricted-Reserves 3,938,398 3,814,911

4,359,521 3,870,798

Item 9.1 RC 06/2010



2009/10 YTD Actual Variance toBudget Budget 30-Apr-10 Annual Budget

Estimated Expenditure(4,397,213) (3,660,751) Transfer Station (3,230,605) (1,166,607)

(266,382) (220,713) Greenwaste (189,721) (76,661) (211,717) (174,559) Earth Carer (104,628) (107,089) (779,000) (50,000) Asset Acquisition and Replacement (48,500) (730,500)


Estimated Income4,479,239 3,521,856 Transfer Station 3,621,981 857,258

357,000 297,488 Greenwaste 386,026 (29,026) 25,000 20,833 Earth Carer - 25,000

779,000 - Asset Acquisition and Replacement - 779,000 5,640,239 3,840,177 Total Estimated Income 4,008,007 1,632,232

Estimated Surplus Funds Available82,026 (138,895) Transfer Station 391,376 (309,349) 90,618 76,775 Greenwaste 196,305 (105,687)

Estimated Operating Income Required- (50,000) Asset Acquisition and Replacement (48,500) 48,500

Total Estimated172,644 (112,119) Surplus Funds Available 539,180 (366,536)


Estimated Expenditure(5,654,312) (4,106,022) Operating Activities (3,573,454) (2,080,858)

Non-Operating Activities(106,302) (83,506) Governance (71,597) (34,705)


89,026 74,185 Add back Non-Cash Costs (Depreciation) 76,421 12,605

(5,671,588) (4,115,343) Estimated Total Funds Required (3,568,630) (2,102,958)

Estimated Funding From:5,640,239 3,840,177 Operating Activity Income 4,008,007 1,632,232

Provided by Non-Operating Activities145,092 120,906 Finance and Borrowing 136,352 8,740

5,785,331 3,961,082 Total Estimated Income 4,144,359 1,640,972 229,352 229,352 Plus Estimated Balance B/Fwd I July 255,291 (25,939)

6,014,683 4,190,434 Estimated Total Funds Available 4,399,650 1,615,033 (5,671,588) (4,115,343) Estimated Total Funds Required (3,568,630) (2,102,958)

343,095 75,091 831,020 (487,925) (145,092) (120,906) Less Estimated Transfers to Reserves (136,352) (8,740) 198,003 (45,815) Surplus/Deficit 694,668 (496,665)

SUMMARY OF OPERATING ACTIVITIES

TOTAL ESTIMATED INCOME & EXPENDITURE

Item 9.1 RC 06/2010





(3,500) (2,917) Meetings & Refreshments (8,844) 5,344 (12,000) (12,000) Annual Dinner (12,090) 90

(500) (417) Gifts & Presentations (182) (318) (2,000) (1,667) Courses & Conferences (2,018) 18

(750) (625) Courier & Postage (620) (130) (7,000) - Members Sitting Fees - (7,000)

(80,552) (65,881) Admin Allocation (47,843) (32,709) (106,302) (83,506) Total Estimated Expenditure (71,597) (34,705)

- - - - - - Estimated Funding From: - - - - Total Estimated Revenue - -

(106,302) (83,506) Required From Operating Revenue (71,597) (34,705)


Estimated Expenditure(2,500) (2,083) Employee costs (Training/Conferences) (348) (2,152)

(62,700) (52,000) Office Expenses (52,447) (10,253) (4,700) - Audit & Statutory Expenses - (4,700)

(210,000) (174,993) Management Fee (163,214) (46,786) (192,000) (159,994) Consultants (78,160) (113,840)

(2,064) (1,720) Depreciation (1,410) (654) (30,000) (24,999) Legal Fees (11,211) (18,789) (19,350) (12,000) Subscriptions & Afiliation Fees (11,430) (7,920) (16,200) (13,499) Other Expenses (1,149) (15,051)

(539,514) (441,288) Total Estimated Expenditure (319,369) (220,145) Estimated Revenue

2,500 2,083 Interest 23 2,477 - - Other Income 394 (394)

2,500 2,083 Total Estimated Revenue 417 2,083 (537,014) (439,205) Net Estimated Expenditure (318,952) (218,062)

Allocation to:80,552 65,881 Governance 15% 47,843 32,709

354,429 289,875 Transfer Station 66% 210,508 143,921 10,740 8,784 Earth Carer 2% 6,379 4,361 10,740 8,784 Weighbridge 2% 6,379 4,361 80,552 65,880 Greenwaste 15% 47,843 32,710

537,014 439,205 318,952 218,062 - - Variance - -

GOVERNANCE

ADMINISTRATION - GENERAL ALLOCATION

Item 9.1 RC 06/2010




Estimated Expenditure(211,728) (176,433) Employee costs (230,019) 18,291

(13,000) (10,833) Utility charges (9,814) (3,186) (189,636) (158,024) Materials & supplies (143,209) (46,427)

(3,154,268) (2,628,452) Contracts (2,379,365) (774,903) (49,598) (43,500) Insurance & Licences (43,080) (6,518) (82,675) (68,893) Depreciation (71,890) (10,785)

(280,000) (233,324) Household Hazardous Waste (12,064) (267,936) - - Regional Investment Plan (78,649) 78,649

(61,878) (51,417) Weighbridge Allocation (52,007) (9,871) (354,429) (289,875) Admin Allocation and all Other (210,508) (143,921)


(4,397,213) (3,660,751) (3,230,605) (1,166,607) Estimated Funding From:

2,090,585 1,742,084 Tipping Fees - Council 1,947,912 142,673 1,970,550 1,642,059 Tipping Fees - Other 1,540,534 430,016

280,000 - Contrib to HHW Program - 280,000 135,754 135,754 RIP Grant 127,157 8,597

2,350 1,958 Other Revenue 6,378 (4,028) 4,479,239 3,521,856 3,621,981 857,258

(Required from Operating Revenue)82,026 (138,895) Surplus Funds 391,376 (309,349)


Estimated Expenditure(3,392) (2,827) Employee Costs (1,522) (1,870)

(170,000) (141,661) Mulching Contract (130,998) (39,002) (4,000) (3,333) Site Maintenace (2,267) (1,733) (8,438) (7,011) Weighbridge Allocation (7,092) (1,346)


Estimated Funding From:

153,000 127,495 Tipping Fees - Council 152,041 959 204,000 169,993 Tipping Fees - Other 233,985 (29,985)

- - Recycling Rebate - - 357,000 297,488 386,026 (29,026)

90,618 76,775 Surplus Funds 196,305 (105,687)

TRANSFER STATION

GREENWASTE OPERATIONS

Item 9.1 RC 06/2010




Estimated Expenditure(101,690) (84,738) Salaries (43,248) (58,442)

(6,910) (5,758) Superannuation (3,951) (2,959) (2,800) (2,800) Workers Compensation (2,800) - (3,000) (2,500) Meetings & Refreshments (1,182) (1,818)

(15,000) (12,500) Conferences & Training (568) (14,432) (6,000) (5,000) Advertising (13,319) 7,319 (1,000) (833) Stationery (495) (505)

(38,290) (31,907) Other Projects Expenses (24,527) (13,763) (1,600) (1,333) Mobile Telephone Expenses - (1,600)

(500) (417) Computer Software Maintenance - (500) (2,600) (2,167) Equipment Expenses (314) (2,286) (1,200) (1,000) Vehicle Operating Costs (1,565) 365 (9,600) (8,000) Other Expenses (97) (9,503) (6,500) (3,250) Fringe Benefits Tax (3,062) (3,438) (4,287) (3,572) Depreciation (3,121) (1,166)


Estimated Funding From:10,000 8,333 Earth Carer Recoups/Grants - 10,000 15,000 12,500 Earth Carer Contributions - 15,000

25,000 20,833 Total Estimated Income - 25,000 Required from

(186,717) (153,726) Operating Revenue (104,628) (82,089)

EARTH CARER & WASTE MANAGEMENT OPERATIONS

Item 9.1 RC 06/2010




(50,176) (41,812) Employee Costs (42,346) (7,830) (6,200) (5,166) Maintenance Costs (8,332) 2,132 (2,000) (1,667) Printing & Stationery (2,042) 42 (1,200) (1,000) Computer Costs - (1,200)

(10,740) (8,784) Administration Allocated (6,379) (4,361) - - Depreciation - -

(70,316) (58,429) Total Estimated Expenditure (59,099) (11,217)

Revenue- - Weighbridge fees - -

- - Total Estimated Revenue - -

(70,316) (58,429) Net Estimated Expenditure (59,099) (11,217) Allocations

4,479,239 3,521,856 Transfer station Income 3,621,981 857,258 357,000 297,488 Greenwaste Site Income 386,026 (29,026)

4,836,239 3,819,344 4,008,007 828,232 Percentage Allocation

88 88 Transfer station Income 88 - 12 12 Greenwaste Site Income 12 -

100 100 Total Estimated Expenditure 100 -

Allocations to:61,878 51,417 Transfer station 52,007 9,871

8,438 7,011 Greenwaste Site 7,092 1,346 70,316 58,429 59,099 11,217

- - Variance 0 (0)



(130,000) - Screen Fence - (130,000) (16,000) - Website Development - (16,000)

(8,000) - Vehicle Replacement - Earth Carer - (8,000) (225,000) (50,000) Silo Replacement (48,500) (176,500) (250,000) - New Truck - (250,000)

(85,000) - NCH Cable Hoist - (85,000) (65,000) - Silo Refurbishment - (65,000)

(779,000) (50,000) Total Estimated Expenditure (48,500) (730,500) Estimated Funding From:

16,000 - Proceeds from Plant Sales/Trade - 16,000 763,000 - Future Development Reserve - 763,000 779,000 - Total Estimated Income - 779,000

Required from- (50,000) Operating Revenue (48,500) 48,500

WEIGHBRIDGE ALLOCATIONS

ASSET ACQUISITIONS & REPLACEMENT

Item 9.1 RC 06/2010



2009/10 YTD Actual Variance toBudget Budget 30-Apr-10 Annual Budget3,818,210 3,818,210 Balance B/Fwd 1 July 3,818,210 -



For details of individual reserves, refer to separate tables below.

2009/10 YTD Actual Variance toBudget Budget 30-Apr-10 Annual Budget3,253,793 3,253,793 Balance B/Fwd 1 July 3,253,793 -





13,951 11,626 Interest earnings 13,999 (48) Other revenueTransfers to General Revenue -

381,085 378,760 Projected Balance at 30 June 381,133 (48)

SUSTAINABILITY RESERVE



7,497 6,247 Interest earnings 6,790 707 Other revenueTransfers to General Revenue -

204,780 203,530 Projected Balance at 30 June 204,073 707

ESTIMATED TRANSFER TO ALL RESERVES

FUTURE DEVELOPMENT RESERVE

INFRASTRUCTURE/PLANT RESERVE


Item 9.2 RC 06/2010



REPORT

REPORT TO: WESTERN METROPOLITAN REGIONAL COUNCIL FROM: COORDINATOR ACCOUNTING SERVICES SUBJECT: INVESTMENT REGISTER FILE NO: 2.8 DATE: 10 MAY 2010

RECOMMENDATION:

The Investment Register for the period ended 31 March 2010 and 30 April 2010 be noted.

S SEWELL COORDINATOR ACCOUNTING SERVICES

Item 9.2 RC 06/2010

INVESTMENT REGISTER FOR PERIODS 31 MARCH AND 30 APRIL 2010


WESTERN METROPOLITAN REGIONAL COUNCILINVESTMENT REGISTERAS AT 31 MARCH 2010

INVEST DATE MATURITY FUND AMOUNT CURRENT TERMS WHERE IMMEDIATE PASTNO INVESTED DATE INVESTED RATE LODGED HISTORY OF INVESTMENTS

1 09.03.10 08.04.10 RESERVES $914,335.82 4.01% 30 DAYS COMMONWEALTH 3.87% 32 DAYS2 02.02.10 06.04.10 RESERVES $571,502.58 5.05% 63 DAYS NAB 4.75% 62 DAYS3 02.02.10 06.04.10 RESERVES $17,726.73 5.05% 63 DAYS NAB 4.75% 62 DAYS4 29.01.10 29.05.10 RESERVES $376,440.74 5.00% 120 DAYS NAB 4.42% 122 DAYS5 02.02.10 05.04.10 RESERVES $920,210.61 5.58% 62 DAYS WESTPAC 5.15% 64 DAYS6 05.03.10 06.04.10 RESERVES $931,730.74 4.90% 32 DAYS BANKWEST 4.80% 30 DAYS7 09.03.10 08.04.10 RESERVES $92,204.84 4.01% 30 DAYS COMMONWEALTH 3.87% 32 DAYS8 05.03.10 06.04.10 RESERVES $92,669.72 4.90% 32 DAYS BANKWEST 4.80% 30 DAYS

TOTAL FUNDS INVESTED $3,916,821.78

PORTFOLIO ANALYSIS

WESTPAC $920,210.61 23.49% MUNICIPAL - COMMONWEALTH $1,006,540.66 25.70%NAB $965,670.05 24.65% RESERVE $3,916,821.78BANKWEST $1,024,400.46 26.15%

TOTAL $3,916,821.78 100.00% TOTAL $3,916,821.78

INTEREST EARNEDBUDGET ACTUAL

Interest on Plant/Infrastructure Reserve 13,951$ 9,307$ Interest on Future Development Reserve 123,644$ 83,986$ Interest on Sustainability Reserve 7,497$ 5,318$ Interest on General Funds 2,500$ 20$ Accrued Interest 21,820$

RESERVE FUNDS INVESTMENT BREAKDOWNBudgeted revenue from investments 147,592$ 120,449$

PLANT & INFRASTRUCTURE RESERVE 9.61% $376,440.74FUTURE DEVELOPMENT RESERVE 85.22% $3,337,779.75SUSTAINABILITY RESERVE 5.17% $202,601.29

TOTAL 100% $3,916,821.78

Item 9.2 RC 06/2010

INVESTMENT REGISTER FOR PERIODS 31 MARCH AND 30 APRIL 2010



INVESTMENT REGISTERAS AT 30 APRIL 2010

INVEST DATE MATURITY FUND AMOUNT CURRENT TERMS WHERE IMMEDIATE PASTNO INVESTED DATE INVESTED RATE LODGED HISTORY OF INVESTMENTS

1 08.04.10 07.05.10 RESERVES $917,349.37 4.27% 29 DAYS COMMONWEALTH 4.01% 30 DAYS2 06.04.10 30.06.10 RESERVES $576,484.05 5.06% 85 DAYS NAB 5.05% 63 DAYS3 06.04.10 30.06.10 RESERVES $17,881.25 5.06% 85 DAYS NAB 5.05% 63 DAYS4 29.01.10 29.05.10 RESERVES $376,440.74 5.00% 120 DAYS NAB 4.42% 122 DAYS5 05.04.10 04.06.10 RESERVES $928,932.69 5.31% 60 DAYS WESTPAC 5.58% 62 DAYS6 06.04.10 04.06.10 RESERVES $935,733.35 5.20% 59 DAYS BANKWEST 4.90% 32 DAYS7 08.04.10 07.05.10 RESERVES $92,508.74 4.27% 29 DAYS COMMONWEALTH 4.01% 30 DAYS8 06.04.10 04.06.10 RESERVES $93,067.82 5.20% 59 DAYS BANKWEST 4.90% 32 DAYS9 14.04.10 14.05.10 MUNICIPAL $200,000.00 4.91% 30 DAYS WESTPAC New Funds

TOTAL FUNDS INVESTED $4,138,398.01

PORTFOLIO ANALYSIS

WESTPAC $1,128,932.69 27.28% MUNICIPAL $200,000.00COMMONWEALTH $1,009,858.11 24.40%NAB $970,806.04 23.46% RESERVE $3,938,398.01BANKWEST $1,028,801.17 24.86%

TOTAL $4,138,398.01 100.00% TOTAL $4,138,398.01

INTEREST EARNEDBUDGET ACTUAL

Interest on Plant/Infrastructure Reserve 13,951$ 9,307$ Interest on Future Development Reserve 123,644$ 104,706$ Interest on Sustainability Reserve 7,497$ 6,174$ Interest on General Funds 2,500$ 23$ Accrued Interest 16,165$

RESERVE FUNDS INVESTMENT BREAKDOWNBudgeted revenue from investments 147,592$ 136,374$

PLANT & INFRASTRUCTURE RESERVE 9.56% $376,440.74FUTURE DEVELOPMENT RESERVE 85.28% $3,358,499.46SUSTAINABILITY RESERVE 5.17% $203,457.81

TOTAL 100% $3,938,398.01


Item 9.3 RC 06/2010



REPORT

REPORT TO: WESTERN METROPOLITAN REGIONAL COUNCIL FROM: COORDINATOR ACCOUNTING SERVICES SUBJECT: ACCOUNTS FOR PAYMENT AND SUNDRY DEBTORS FILE NO: 2.6 DATE: 25 MAY 2010 Schedule of Accounts for payment and Sundry Debtors attached. RECOMMENDATION : FRECOMMU

1 The payment of Municipal Fund Cheque Vouchers numbered

from 8377 to 8485 totalling $943,522.51 be endorsed. 2 The Schedule of Accounts paid by Electronic Funds Transfer

totalling $65,103.39 be endorsed. 3 The Schedule of Sundry Debtors outstanding to 30 April 2010

be noted. S SEWELL UCO-ORDINATOR ACCOUNTING SERVICES

Item 9.3 RC 06/2010

ACCOUNTS FOR PAYMENT AND SUNDRY DEBTORS


SCHEDULE OF ACCOUNTS SUBMITTED 03 JUNE 2010 Page 1

DATE CHQ NO PAYEE DETAILS AMOUNT

19‐Mar‐10 8377 WMRC PETTY CASH $197.75

190310 RECOUP GENERAL EXPENSES $197.75

8‐Apr‐10 8380 AUSTRALIAN SERVICES UNION $37.80

PAY‐F/14Mar10 UNION FEE DEDUCTIONS ‐ MARCH 2010 $37.80

8‐Apr‐10 8381 WA LOCAL GOVT.SUPER PLAN $5,382.04

PAY‐F/14Mar10 SUPERANNUATION ‐ MARCH 2010 $5,382.04

8‐Apr‐10 8382 TOWN OF MOSMAN PARK $17,953.54

281 WMRC MANAGEMENT FEES $17,953.54

8‐Apr‐10 8383 WMRC PETTY CASH $196.55




8‐Apr‐10 8385 FC COURIERS $44.83

24686 COURIER FEES $44.83

8‐Apr‐10 8386 CSP INDUSTRIES $1,251.00

21761#1 SUPPLY BRUSH CUTTER $1,175.00

22471#1 REPAIRS TO MINOR PLANT $76.00

8‐Apr‐10 8387 EASTERN METROPOLITAN REGIONAL COUNCIL $61,455.84

028773 TIPPING FEES $61,455.84


028842 TIPPING FEES $55,375.28


028908 TIPPING FEES $49,473.63

8‐Apr‐10 8390 CLEAN SWEEP $1,100.00

12194 TRANSFER STATION SWEEPING FEES $1,100.00

8‐Apr‐10 8391 POND PLAN $6,784.79

0082 GREEN WASTE PROCESSING & MULCHING $6,784.79

8‐Apr‐10 8392 ANL CONTAINER HIRE & SALES PTY LTD $215.60

I16795 HIRE STORAGE CONTAINERS $215.60

8‐Apr‐10 8393 TOTAL SUPPLIES $167.82

189371 SUPPLY OFFICE STATIONERY $167.82

8‐Apr‐10 8394 HEATLEY SALES PTY LTD $536.80

C461656 SUPPLY PROTECTIVE CLOTHING $536.80

8‐Apr‐10 8395 WASTE MANAGEMENT ASSOCIATION OF AUST $675.00

4379 CORPORATE MEMBERSHIP SUBSCRIPTION $675.00

8‐Apr‐10 8396 3 AUSTRALIA $201.00

731358500 MOBILE TELEPHONE CHARGES $201.00

Item 9.3 RC 06/2010





8‐Apr‐10 8397 MINI TANKERS AUSTRALIA $1,298.69

W0523‐11 FUEL FOR BACKHOE AND VOLVO TRUCK $1,298.69

8‐Apr‐10 8398 POST NEWSPAPERS PTY LTD $1,402.63

272614 ADVERTISING FEES $1,402.63

8‐Apr‐10 8399 MINDARIE REGIONAL COUNCIL $13,605.60

SINV‐018822 TIPPING FEES $13,605.60

8‐Apr‐10 8400 ACCESS CLEANING SERVICES $407.00

315 SITE CLEANING ‐ TRANSFER STATION $407.00

8‐Apr‐10 8401 NETLINK GROUP $2,428.20

2268 COMPUTER SOFTWARE SUPPORT FEES $2,428.20

8‐Apr‐10 8402 ABR SECURITY $192.50

00007807 ALARM MONITORING FEES $192.50

8‐Apr‐10 8403 PRIMUS TELECOM $323.94

3596‐9611420 TELEPHONE CHARGES $323.94

8‐Apr‐10 8404 ARC‐I WELDING INDUSTRIES $209.00

00033784 SERVICE WELDER $209.00

8‐Apr‐10 8405 ATOM SUPPLY $75.31

1407670 PARTS FOR TRAILER MAINTENANCE $75.31

14‐Apr‐10 8410 AUSTRALIAN TAXATION OFFICE $25,640.00

12.164F BAS GST RETURN ‐ 1/1/10 TO 31/3/10 $25,640.00

14‐Apr‐10 8411 GENESIS BUILDINGS PTY LTD $6,888.00

WMR002 CONSTRUCTION OF SHED $6,888.00

14‐Apr‐10 8412 AUSTRALIA POST $109.62

8950572‐1003 POSTAGE FEES ‐ MARCH 2010 $109.62

14‐Apr‐10 8413 WATER CORPORATION $529.45

9001467826/2 WATER CONSUMPTION CHARGES $529.45

14‐Apr‐10 8414 POND PLAN $17,256.50


14‐Apr‐10 8415 ELECTRICAL NETT $1,018.71

00015536 REPAIRS TO STORM WATER PUMPS $1,018.71


028981 TIPPING FEES $78,689.64


R/HILL42/10 TIPPING FEES $20,291.93

14‐Apr‐10 8418 PERTH BIN HIRE $51,769.01

00053530 HAULAGE CHARGES ‐ MARCH 2010 $51,769.01

Item 9.3 RC 06/2010





14‐Apr‐10 8419 POST NEWSPAPERS PTY LTD $1,402.63

273092 ADVERTISING FEES $1,402.63

14‐Apr‐10 8420 PRINT SOLUTIONS GROUP $107.96

165615 PHOTOCOPIER SERVICE CONTRACT FEE $107.96

14‐Apr‐10 8421 CLEAN SWEEP $584.38

12557 TRANSFER STATION SWEEPING FEES $584.38

14‐Apr‐10 8422 ANL CONTAINER HIRE & SALES PTY LTD $238.70


14‐Apr‐10 8423 ACCESS CLEANING SERVICES $407.00


14‐Apr‐10 8424 CASTROL AUSTRALIA PTY LTD $1,105.96

5860038 SUPPLY HYSPIN OIL $1,105.96

14‐Apr‐10 8425 CARLYLE LANDSCAPES $764.50

00002130 LANDSCAPING SERVICES $764.50

14‐Apr‐10 8426 PRIMUS TELECOM $717.97



290410 RECOUP SUNDRY EXPENSES $196.45

29‐Apr‐10 8428 SIMS E‐RECYCLING $3,856.65

290410 PROCESSING E‐WASTE $3,856.65

29‐Apr‐10 8429 ***** C A N C E L L E D ***** $0.00

20‐May‐10 8430 AUSTRALIAN TAXATION OFFICE $5,514.00

PAY‐F/11Apr10 PAYG TAXATION ‐ APRIL 2010 $5,514.00

11‐May‐10 8431 BCF AUSTRALIA PTY LTD $379.90

1649 SUPPLY DELUXE GAZEBO & WALL KIT $379.90

20‐May‐10 8433 CAREPOINT INDUSTRIAL HEALTH SERVICES $132.00

56674 PRE‐EMPLOYMENT MEDICAL CHECK $132.00

20‐May‐10 8434 MINDARIE REGIONAL COUNCIL $21,511.62

SINV‐019105 TIPPING FEES $21,511.62

20‐May‐10 8435 3 AUSTRALIA $404.00

733928544 MOBILE TELEPHONE CHARGES $404.00

20‐May‐10 8436 PRIMUS TELECOM $539.02


20‐May‐10 8437 EASTERN METROPOLITAN REGIONAL COUNCIL $35,902.82

029040 TIPPING FEES $35,902.82


029108 TIPPING FEES $55,059.35

Item 9.3 RC 06/2010






029175 TIPPING FEES $60,646.53


029246 TIPPING FEES $49,643.47


029300 TIPPING FEES $33,329.99


029358 TIPPING FEES $19,682.45


029439 TIPPING FEES $56,027.15

20‐May‐10 8444 TAYLOR TYRES PTY LTD $2,879.50

21047 REPAIR & REPLACE TYRES $2,879.50

20‐May‐10 8445 POND PLAN $35,958.45

0090 MACHINE HIRE FEES $429.00


20‐May‐10 8446 ATOM SUPPLY $2,136.83

1431460 WORKSHOP EQUIPMENT $2,136.83

20‐May‐10 8447 CASTROL AUSTRALIA PTY LTD $1,105.96

5892311 SUPPLY HYSPIN OIL $1,105.96

20‐May‐10 8448 COVENTRYS $507.47

1147824830 SUPPLY WORKSHOP EQUIPMENT $507.47

20‐May‐10 8449 AUSTRALIA POST $77.79

8950572‐1004 POSTAGE FEES ‐ APRIL 2010 $77.79

20‐May‐10 8450 TOWN OF MOSMAN PARK $24,522.39

295 INSTALL CONCRETE PAD ‐ TRANSFER STATION $6,568.85

298 WMRC MANAGEMENT FEES $17,953.54

20‐May‐10 8451 WMRC PETTY CASH $189.55

100510 RECOUP SUNDRY EXPENSES $189.55

20‐May‐10 8452 WITHERSPOONS PTY LTD $120.00

11564 SUPPLY COLLAPSIBLE TABLE $120.00

20‐May‐10 8453 BRAKING DIAGNOSTICS WA $750.20

6163 REPAIRS TO BRAKES ‐ TRAILER # 3 $750.20

20‐May‐10 8454 ACCESS CLEANING SERVICES $407.00


20‐May‐10 8455 GREEN'S HIAB SERVICE $321.75

46797 CARTAGE OF ASBESTOS $321.75

20‐May‐10 8456 ANL CONTAINER HIRE & SALES PTY LTD $231.00


Item 9.3 RC 06/2010





20‐May‐10 8457 CLEAN SWEEP $1,168.76

12702 TRANSFER STATION SWEEPING FEES $1,168.76

20‐May‐10 8458 PRINT SOLUTIONS GROUP $107.96

167788 PHOTOCOPIER SERVICE CONTRACT FEE $107.96

20‐May‐10 8459 MINI TANKERS AUSTRALIA $1,714.50

W0523‐13 FUEL FOR BACKHOE & VOLVO TRUCK $1,714.50

20‐May‐10 8460 BOC GASSES AUST LTD. $164.47

352917189 EXCHANGE OXY ACETYLENE BOTTLES $164.47

20‐May‐10 8461 PERTH BIN HIRE $50,953.75

00053807 HAULAGE CHARGES ‐ APRIL 2010 $50,953.75

20‐May‐10 8462 EARTHWISE COMMUNITY CENTRE $50.00

1704 VENUE HIRE ‐ EARTH CARERS $50.00

20‐May‐10 8463 WREN OIL $16.50

62163 ADMINISTRATION & COMPLIANCE FEE $16.50

20‐May‐10 8464 RECLAIM COLLECTIONS $439.75

00004103 TYRE DISPOSAL SERVICE $439.75

20‐May‐10 8465 NETLINK GROUP $2,228.60

2456 COMPUTER NETWORK SUPPORT FEES $2,228.60

20‐May‐10 8466 FC COURIERS $127.34

25051 COURIER FEES $127.34

20‐May‐10 8467 McLERNONS $1,646.70

00014801 INSTALL SHELVING FOR RECYCLING SHELTER $1,646.70

20‐May‐10 8468 VICTORIA STREET DELI $88.00

57‐0910 CATERING PROVIDED $88.00

20‐May‐10 8469 SYNERGY $29.85

937275150/23 ELECTRICITY CONSUMPTION CHARGES $29.85

20‐May‐10 8470 CHAMPION COMPRESSORS PTY LTD $746.22

W42089 SERVICE COMPRESSOR $746.22

20‐May‐10 8471 AG & MD BARTLETT $429.00

1698 BATTERY DISPOSAL SERVICE $429.00

20‐May‐10 8472 WESTERN AUSTRALIA LOCAL GOVERNMENT ASSOC $1,226.13

I2686289 ADVERTISING FEES $1,226.13

20‐May‐10 8473 LGnet $104.50

3632 ADVERTISING FEES $104.50

20‐May‐10 8474 CONCEPT MEDIA $605.00

00032254 ADVERTISING ‐ GARDEN WEEK $605.00

Item 9.3 RC 06/2010





20‐May‐10 8475 HOSEMASTERS $401.33

H616AI110019 REPAIRS TO BACKHOE $401.33

20‐May‐10 8476 WA BOS $213.35

IN13640 REPAIRS TO TRAILER $213.35

20‐May‐10 8477 ANNE LAKE CONSULTANCY $6,600.00

200103/3 CONSULTING FEES ‐ CEO RECRUITMENT $6,600.00

20‐May‐10 8478 MCLEODS BARRISTERS & SOLICITORS $4,348.30

53805 LEGAL ADVICE $4,348.30

20‐May‐10 8479 WESTRAC EQUIPMENT $137.93

PI5421564 REPLACE BATTERY ‐ BACKHOE $137.93

20‐May‐10 8480 HEATLEY SALES PTY LTD $192.48

B141216 WORKSHOP EQUIPMENT $192.48

20‐May‐10 8481 GHD PTY LTD $20,707.50

6166426 CONSULTING FEES $20,707.50

20‐May‐10 8482 CARLYLE LANDSCAPES $514.25

00002089 LANDSCAPING SERVICES $514.25

20‐May‐10 8483 AUST‐WEIGH PTY LTD $2,530.00

00005696 SERVICE WEIGHBRIDGE $2,530.00

20‐May‐10 8484 AUSTRALIAN SERVICES UNION $37.80

PAY‐F/11Apr10 UNION FEE DEDUCTIONS ‐ APRIL 2010 $37.80

20‐May‐10 8485 WA LOCAL GOVT.SUPER PLAN $5,250.15

PAY‐F/11Apr10 SUPERANNUATION ‐ APRIL 2010 $5,250.15

TOTAL $943,522.51

Item 9.3 RC 06/2010



SUMMARY OF SCHEDULE OF ACCOUNTS

VOUCHERS AMOUNT

8377 ‐ 8485 $943,522.51

CERTIFICATE OF CHIEF EXECUTIVE OFFICER

The schedule of accounts to be passed for payment, covering vouchers as

above which was submitted to each member of Council on 3 June 2010 has

been checked and is fully supported by vouchers and invoices which have

been duly certified as to receipt of goods and the rendition of services and

as to prices, computations, and costings and the amounts shown are due

for payment.

CHIEF EXECUTIVE OFFICER

PRESIDING MEMBER OF THE WESTERN METROPOLITAN REGIONAL COUNCIL

I hereby certify that this schedule of accounts covering vouchers as above was

submitted to the Western Metropolitan Regional Council on 3 June 2010 and

that the amounts are recommended for payment.

PRESIDING MEMBER

Item 9.3 RC 06/2010



No Date Authorisation Amount

1 14-Mar-10 1328225 Net Pay 10,176.92$ 2 28-Mar-10 1418609 Net Pay 10,642.88$ 3 11-Apr-10 1365615 Net Pay 12,155.75$ 4 25-Apr-10 1431764 Net Pay 10,335.56$ 5 09-May-10 1419715 Net Pay 9,778.31$ 6 23-May-10 1279582 Net Pay 11,684.42$ 7 08-Mar-10 0300846175 Caltex - Fuel February 2010 53.86$ 8 07-Apr-10 0300852565 Caltex - Fuel March 2010 163.50$ 9 07-May-10 0300863174 Caltex - Fuel April 2010 112.19$

Total for Municipal Fund 65,103.39$

Presiding Member of the Western Metropolitan Regional Council

I hereby certify that this schedule of accounts paid by Electronic Funds Transfer wassubmitted to the Western Metropolitan Regional Council on 3rd June 2010

………………………….Presiding Member

Details

Schedule of Accounts paid by Electronic Funds Transfer

Western Metropolitan Regional Council

for period 1st March 2010 to 31st May 2010

Item 9.3 RC 06/2010

ACCOUNTS FOR PAYMENT AND SUNSRY DEBTORS



Sundry Debtors Outstanding as at 30 April 2010

Client Name Balance 30-Apr-10 Since 31-Mar-10 Since Paid Paid

879 1300 RUBBISH $ 795.76 $ 318.99 NO $ 476.77 PAID$312.13

1047 ARBOR CENTRE PTY LTD $ 375.73 $ 375.73 PAID $ - $283.73

1153 BEDSHED FRANCHISING $ 50.00 $ 50.00 YES $ -

537 CENTRAL PSYCHIATRIC SERVICES $ 1,260.60 $ 854.79 PAID $ 405.81 YES$82.54

506 CITY OF NEDLANDS $ 218,368.44 $ 133,146.22 PAID $ 85,222.22 YES $44,238.36

500 CITY OF SUBIACO $ 206,350.24 $ 119,051.84 PAID $ 87,298.40 YES $72,787.79

580 CLEANAWAY $ 1,400.26 $ 1,400.26 NO $ -

1091 DAVID FALLOWS $ 3,365.46 $ - $ 3,365.46 NO

1159 EVERGROW GARDEN CARE $ 250.00 $ 250.00 YES $ -

1114 MARK WELLS DESIGNS $ 50.00 $ 50.00 NO $ -

522 MINISKIPS $ 1,669.50 $ 1,669.50 NO $ -

507 NEED A BIN DISPOSAL $ 10,460.73 $ 6,934.65 PAID $ 3,526.08 YES $3,905.39

1097 PERTH WASTE $ 497.17 $ 497.17 NO $ -

525 PRESBYTERIAN LADIES COLLEGE $ 50.00 $ 50.00 NO $ -

899 PROGRAMMED MAINTENANCE SERVICE $ 210.00 $ 90.00 NO $ 120.00 PAID$30.00

528 SENIOR CITIZENS VILLAGE $ 2,851.30 $ 1,174.41 PAID $ 1,676.89 YES $1,124.41

504 SHIRE OF PEPPERMINT GROVE $ 21,232.12 $ 9,295.08 NO $ 11,937.04 NO

529 SIR CHARLES GAIRDNER HOSPITAL $ 2,080.78 $ 1,110.42 PAID $ 970.36 YES$397.90

579 SITA ENVIRONMENTAL SOLUTIONS $ 15,098.91 $ 7,240.74 PAID $ 7,858.17 YES$3,124.73

1131 THE WASTE AUTHORITY (DEP) $ 35,343.00 $ - $ 35,343.00 NO

Item 9.3 RC 06/2010

ACCOUNTS FOR PAYMENT AND SUNSRY DEBTORS



Sundry Debtors Outstanding as at 30 April 2010

Client Name Balance 30-Apr-10 Since 31-Mar-10 SincePaid Paid

1136 TIDY UP $ 60.00 $ 60.00 NO $ -

650 TOWN OF CAMBRIDGE $ 12,906.94 $ 6,695.26 PAID $ 6,211.68 PAID$6,495.26 $6,111.68

501 TOWN OF CLAREMONT $ 80,492.18 $ 51,752.64 PAID $ 28,739.54 YES $28,830.84

502 TOWN OF COTTESLOE $ 25,954.52 $ 25,954.52 PAID $ - $8,991.29

503 TOWN OF MOSMAN PARK $ 68,428.51 $ 56,019.73 PAID $ 12,408.78 YES$9,846.88

641 TOWN OF VINCENT $ 4,382.53 $ 4,018.98 PAID $ 363.55 PAID$3,560.09 $277.14

534 UNIVERSITY OF WA $ 2,181.51 $ 2,181.51 PAID $ - $1,927.67

878 UWA BUILDING SERVICES $ 780.60 $ 780.60 PAID $ - $667.41

TOTALS $ 716,946.79 $ 431,023.04 $ 285,923.75

U

U5


Item 9.4 RC 06/2010



REPORT

REPORT TO: WESTERN METROPOLITAN REGIONAL COUNCIL FROM: OPERATIONS MANAGER SUBJECT: WASTE RECEIVALS REPORT FOR THE PERIODS

ENDING 31 MARCH AND 30 APRIL 2010 FILE NO: 2.6 DATE: 25 MAY 2010 RECOMMENDATION:

The Waste Receival Report for the period ending 31 March and 30 April 2010 be noted.

BRIAN JONES OPERATIONS MANAGER

Item 9.4 RC 06/2010 WASTE RECEIVALS REPORT TO 31 MARCH 2010


ACTUAL ACTUAL ACTUAL2009/10 2009/10 2009/10 2008/09 2008/09 2008/09 2007/08 2007/08 2007/08

Member 12 mths 9 9 Member 12 mths 9 9 Member 12 mths 9 912 12 12

Claremont 25 18.75 22.50 Claremont 5 3.75 23.10 Claremont 5 3.75 35.10Cottesloe 45 33.75 49.80 Cottesloe 5 3.75 40.80 Cottesloe 5 3.75 35.10Mosman Park 25 18.75 13.80 Mosman Park 25 18.75 19.20 Mosman Park 25 18.75 20.70Peppermint Grove 20 15.00 30.30 Peppermint Grove 50 37.50 23.10 Peppermint Grove 50 37.50 45.90Subiaco 35 26.25 33.90 Subiaco 25 18.75 27.60 Subiaco 25 18.75 10.80TOTALS 150.00 112.50 150.30 TOTALS 110.00 82.50 133.80 TOTALS 110 82.50 147.60

(Tw

oY

ear

s P

revi

ous)

200

6-2

00

7

ESTIMATES

WMRC - TRANSFER STATION RECEIVALSMIXED WASTE TIP PASSES

(Cu

rren

t Y

ea

r T

onn

es)

200

8/09

ESTIMATES

(Pre

vio

us

Yea

r T

onn

es)

200

7-2

008

ESTIMATES

0

10

20

30

40

50

60

70

80

90

100

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

No

. o

f T

on

ne

s

Month

CLAREMONT

2007/08 2008/09 2009/10

0

10

20

30

40

50

60

70

80

90

100


No

. o

f T

on

ne

s

Month

COTTESLOE

2007/08 2008/09 2009/10

0

10

20

30

40

50

60

70

80

90

100


No

. o

f T

on

ne

s

Month

MOSMAN PARK

2007/08 2008/09 2009/10

0

10

20

30

40

50

60

70

80

90

100


No

. o

f To

nn

es

Month

PEPPERMINT GROVE

2007/08 2008/09 2009/10

0

10

20

30

40

50

60

70

80

90

100


No

. o

f To

nn

es

Month

SUBIACO

2007/08 2008/09 2009/10







Claremont 2,250 1,687.50 2,106.06 Claremont 2,250 1,687.50 1,664.44 Claremont 2,250 1,687.50 1,711.28Cottesloe 3,000 2,250.00 2,149.90 Cottesloe 3,000 2,250.00 2,195.24 Cottesloe 3,000 2,250.00 2,383.29Mosman Park 2,520 1,890.00 1,881.00 Mosman Park 2,520 1,890.00 1,873.32 Mosman Park 2,520 1,890.00 1,888.74Peppermint Grove 675 506.25 517.28 Peppermint Grove 675 506.25 490.20 Peppermint Grove 675 506.25 574.32Subiaco 7,100 5,325.00 5,521.98 Subiaco 7,100 5,325.00 5,365.32 Subiaco 7,100 5,325.00 5,427.21TOTALS 15,545 11,658.75 12,176.22 TOTALS 15,545 11,658.75 11,588.52 TOTALS 15,545 11,658.75 11,984.84

ESTIMATES

(Cur

rent

Yea

r)20

07/0

8

(Cur

rent

Yea

r)20

08/0

9

WMRC - TRANSFER STATION RECEIVALSPUTRESCIBLE - MEMBER

ESTIMATES ESTIMATES

(Cur

rent

Yea

r)20

06/0

7

0

1000

2000

3000

4000


To

nn

age

Month

MOSMAN PARK

2007/08 2008/09 2009/10

0

1000

2000

3000

4000


To

nn

age

Month

CLAREMONT

2007/08 2008/09 2009/10

0

1000

2000

3000

4000


To

nn

age

Month

COTTESLOE

2007/08 2008/09 2009/10

0

1000

2000

3000

4000


To

nn

age

Month

PEPPERMINT GROVE

2007/08 2008/09 2009/10

0

1000

2000

3000

4000

5000

6000

7000

8000


Ton

nag

e

Month

SUBIACO

2007/08 2008/09 2009/10





Claremont 5 3.75 0.00 Claremont 50 37.50 0.00 Claremont 50 8.33 2.58Cottesloe 25 18.75 0.18 Cottesloe 50 37.50 0.00 Cottesloe 50 8.33 0.00Mosman Park 150 112.50 17.46 Mosman Park 50 37.50 374.06 Mosman Park 50 8.33 254.12Peppermint Grove 100 75.00 80.98 Peppermint Grove 50 37.50 118.68 Peppermint Grove 50 8.33 85.62Subiaco 135 101.25 6.36 Subiaco 60 45.00 16.38 Subiaco 60 17.71 106.28TOTALS 415 311.25 104.98 TOTALS 260 195.00 509.12 TOTALS 260 51.05 448.60

(Cur

rent

Yea

r)20

06/

07

ESTIMATES

WMRC - TRANSFER STATION RECEIVALSMIXED WASTE (OTHER) - MEMBER

(Cur

rent

Yea

r)20

08/

09

ESTIMATES

(Pre

viou

s Y

ear)

2007

-200

8

ESTIMATES

0

50

100

150

200


To

nn

age

Month

CLAREMONT

2007/08 2008/09 2009/10

0

50

100

150

200


To

nn

ag

e

Month

COTTESLOE

2007/08 2008/09 2009/10

0

50

100

150

200

250

300


To

nn

age

Month

MOSMAN PARK

2007/08 2008/09 2009/10

0

50

100

150

200

250

300


Ton

na

ge

Month

PEPPERMINT GROVE

2007/08 2008/09 2009/10

0

50

100

150

200

250

300


Ton

na

ge

Month

SUBIACO

2007/08 2008/09 2009/10





Claremont 210 157.50 269.10 Claremont 220 165.00 261.32 Claremont 220 165.00 288.94Cottesloe 200 150.00 259.52 Cottesloe 220 165.00 112.96 Cottesloe 220 165.00 138.36Mosman Park 250 187.50 158.64 Mosman Park 250 187.50 139.22 Mosman Park 250 187.50 113.36Peppermint Grove 40 30.00 21.28 Peppermint Grove 45 33.75 0.00 Peppermint Grove 45 33.75 22.52Subiaco 300 225.00 416.82 Subiaco 350 262.50 351.72 Subiaco 350 262.50 377.72TOTALS 1,000 750.00 1,125.36 TOTALS 1,085 813.75 865.22 TOTALS 1,085 813.75 940.90

(Tw

o Y

ears

Pre

viou

s )

2006

-200

7

ESTIMATES

WMRC - TRANSFER STATION RECEIVALSMIXED WASTE (VERGE PICK-UPS) - MEMBER

(Cur

rent

Yea

r)20

08/0

9

ESTIMATES

(Pre

viou

s Y

ear)

2007

-200

8

ESTIMATES

0

50

100

150

200

250

300

350


To

nn

age

Month

CLAREMONT

2007/08 2008/09 2009/10

0

50

100

150

200

250

300

350


To

nn

ag

e

Month

COTTESLOE

2007/08 2008/09 2009/10

0

50

100

150

200

250

300

350


To

nn

age

Month

MOSMAN PARK

2007/08 2008/09 2009/10

0

50

100

150

200

250

300

350


Ton

nag

e

Month

PEPPERMINT GROVE

2007/08 2008/09 2009/10

0

100

200

300

400

500


Ton

nag

e

Month

SUBIACO

2007/08 2008/09 2009/10





Item 9.4 RC 06/2010 WASTE RECEIVALS REPORT TO 30 APRIL 2010












Item 9.4 RC 06/2010

WASTE RECEIVALS REPORT TO 30 APRIL 2010



Item 9.5 RC 06/2010



REPORT

REPORT TO: WESTERN METROPOLITAN REGIONAL COUNCIL

FROM: OPERATIONS MANAGER SUBJECT: HOUSEHOLD HAZARDOUS WASTE (HHW) FILE NO: 6.14.1 DATE: 12 MAY 2010

1.0 BACKGROUND:

At the meeting held 8 April 2010 Council resolved (Item 9.8 RC 04/2010) that:

“The Operations Manager liaise with the Municipal Waste Advisory Committee (MWAC) and the Department for the Environment and Conservation (DEC) to establish a permanent Household Hazardous Waste (HHW) facility at the JFR (Jim) McGeough Resource Recovery Facility funded by a grant from the Waste Authority.”

2.0 DISCUSSION:

A letter has been received from the Acting Chair of the Waste Authority (attachment 1) advising that it was the view of the Waste Authority’s Household Hazardous Waste Committee that a permanent HHW facility located at the JFR (Jim) McGeough Resource Recovery Facility would add considerably to the HHW Program and provide a valuable service to residents from WMRC Council area.

Item 9.5 RC 6/2010

HOUSEHOLD HAZARDOUS WASTE (HHW)


The Draft Guidelines for the design and Operation of Facilities for the acceptance and storage of Household Hazardous Waste indicates that, should purpose built Dangerous Goods Storage Cabinets be utilised an area in the order of 160 square metres would need to be set aside of which 50% would consist of paved driveway with the balance fenced and, ideally, roofed. The Western Metropolitan Regional Council already has three of the ten cabinets that would be required.

In that the suggested layout provides for the storage of automotive batteries that already exists in the recycling area there is an opportunity to improve both the collection and storage of HHW items, and the range of recyclable items that can be collected. The relocation of the three Dangerous Goods storage cabinets would also improve the operations adjacent to the Transfer Station building. The letter indicates the cost for such a facility is in the order of $50,000.00 and that the Waste Authority will provide financial support to assist with the construction of the facility. Further, the letter states on-going disposal costs for material collected would be supported by the Authority on the same terms as other participants having permanent HHW collection and storage facilities. Correspondence with the DEC’s Senior Project Co-ordinator has been entered into to progress the matter. Further, quotations for surveying and the preparation of a drawing identifying existing structures and services in the north west corner of the site are being sought so that the HHW facility can be located to minimise its impact on other activities. In that it is unlikely that construction would take place before July 2010 there would be no impact on the current budget.

3.0 BUDGET IMPACT:

NIL 4.0 POLICY IMPACT:

NIL

Item 9.5 RC 6/2010



5.0 FUTURE PLAN IMPACT

The establishment of a permanent HHW facility will provide more opportunities for Members to dispose of materials that need to be removed from the general waste stream in regards to health and safety and to reduce contamination of compost if the AnaeCo – DiCOM Project proceeds.

6.0 RECOMMENDATION:

1 That consideration be given for funding in the 2010 / 2011 Budget. 2 That surveyors be engaged to update the site plan and a design

developed. 3 That the traffic flow for the HHW be incorporated to the logistics

study being undertaken for the Transfer Station. . BRIAN JONES OPERATIONS MANAGER

Item 9.5 RC 6/2010



Item 9.5 RC 6/2010



Item 9.5 RC 6/2010




Item 9.6 RC 06/2010



REPORT

REPORT TO: WESTERN METROPOLITAN REGIONAL COUNCIL FROM: SUSTAINABILITY WASTE EDUCATION AND COMMUNICATION

MANAGER SUBJECT: EARTH CARER REPORT FOR APRIL 2010 AND MAY 2010 FILE NO: 4.15 DATE: 10 MAY 2010

1.0 BACKGROUND:

The Western Metropolitan Regional Council Earthcarers Volunteer Coordination Program commenced in August 2001, and currently operates in the Municipalities of Claremont, Cottesloe, Mosman Park, Peppermint Grove and Subiaco. The Nedlands group is operated on a fee for service basis.

2.0 DISCUSSION:

Earth Carer : Current Projects

1 Earth Carers Training Course

WMRC will be running an Earth Carers training course in conjunction with the City of Nedlands. The course consists of five sessions over three weeks commencing on Tuesday 25th May 2010 and will be held at a number of locations in the western suburbs. Topics include: the 'big picture' of waste management in Perth and in the western suburbs; a tour of waste management facilities; demonstrations of reusing organics including worm farming and composting; how to dispose of difficult items like computers, batteries and household hazardous waste; and tips for waste reduction and recycling. The course is also open to existing Earth Carers to come to all or part to refresh their knowledge of waste reduction.

Item 9.6 RC 6/2010

EARTH CARER REPORT FOR APRIL 2010 AND MAY 2010


2 Apple E-Waste Collection Day

On Sunday 18 April 2010 the Environment Minister Donna Faragher announced that funding of $400,000.00 for the collection and recycling of Electronic Waste (E-Waste) had been approved. In addition to the funding the Minister also announced the formation of a Waste Authority Committee to consider other strategies for dealing with E-Waste.

Apple has announced they will be running another E-Waste collection program this year on 12 and 13 June. There will be one site within WMRC area at Napier Street Carpark (corner Napier St and Marine Parade), Cottesloe. WMRC will be promoting this through residents’ newsletters, Member Council websites, email lists and local newspapers. 3 Education Outreach

Earth Carers held a stall at the Great Gardens Sustainability Event on 2 May hosted by the Town of Cottesloe, Town of Mosman Park and Shire of Peppermint Grove. WMRC was given free bags of compost as part of International Compost Awareness Week (2-8 May). Free compost bags were available to people who visited the Earth Carers stand at this event. Local farmers markets are a new target audience for Earth Carers promotions. Earth Carers held a stall at the Subiaco Farmers Market on Saturday 8 May and a stall at the Mt Claremont Farmers Market on Saturday 15 May. The focus of these stalls is to promote the upcoming Earth Carers training course and also to provide education outreach about waste management in the western suburbs. Battery recycling and E-Waste continue to be frequently enquired about topics. As part of International Compost Awareness Week Compost for Soils with Compost WA organised a tour on 8 May for the Earth Carers for all Regional Councils. Six of WMRC’s Earth Carers went on this tour which included a visit to SMRC’s Resource Recovery Facility followed by a tour of SITA’s BioWise composting facility which is an example of a large scale facility converting commercial organic waste into quality compost. 4 Recruitment of New Earth Carers Coordinator (Projects) Amy Warne has been appointed to the position of part time Earth Carers Coordinator commencing 31 May. Amy will job share with Rebecca Prince Ruiz the existing Earth Carers Coordinator. Amy has teaching qualifications and has experience in delivering sustainability training and working with community groups.

Item 9.6 RC 6/2010

EARTH CARER REPORT FOR APRIL 2010 AND MAY 2010


5 WMRC Member Council Waste and Recycling Database Rebecca and Nabilla have been working on a Waste and Recycling Database for WMRC Member Councils that include Council specific information on Municipal Solid Waste (MSW), green waste, recycling, bulk rubbish and household hazardous waste (HHW) services for each Council as well as additional information such as provision of ‘tip’ passes and subsidies for worm farms / compost bins / Bokashi bins. This database will be very useful when answering residents enquires at events.

6 WMAA Waste and Recycling Conference – Waste Educators Working Group Workshop

Nabilla attended a planning session for the half day workshop that will be organised by the Waste Educators Working Group at this year’s WMAA Waste and Recycling Conference 14-17 September. Suggestions for keynote speakers are currently being followed up by the working group.

3.0 BUDGET IMPACT:

NIL

4.0 POLICY IMPACT:

NIL.

5.0 FUTURE PLAN IMPACT

NIL 6.0 RECOMMENDATION:

The report on the Earth Carer Volunteer Programme dated 10 May 2010 be

noted.

NABILLA ZAYAN SUSTAINABILITY WASTE EDUCATION & COMMUNICATION MANAGER


Item 9.7 RC 06/2010



REPORT

REPORT TO: WESTERN METROPOLITAN REGIONAL COUNCIL FROM: OPERATIONS MANAGER SUBJECT: FUTURE DIRECTIONS PLAN 2009 – 2011 FILE NO: 6.1.1 DATE: 27 JANUARY 2010

1.0 BACKGROUND:

The Regional Council at its Ordinary Council Meeting of Thursday 7 August 2008 resolved that:

1 The Future Plan 2009-2011 be adopted.

Accordingly the main Actions Plans for 2008-2009 in accordance with the future Plan have been developed. Additional plans will also be developed once the Strategic Waste Management Plan is finalised.

2.0 DISCUSSION:

This report provides progress on the Action Plans as shown on the attached timelines. In addition separate status reports have been provided on various Action Plans. Additional actions aligned with the Strategic Waste Management Plans are being developed for 2010 / 2011. Some progress has been made in regards to land acquisition and a response, from the Estate Strategic Planning Section within the Department of Defence, is anticipated shortly (attachment 1).

Item 9.7 RC 06/2010

FUTURE DIRECTIONS PLAN 2009 - 2011


In order to be in a position to respond, if there is willingness to sell, quotations from licensed valuers to provide indicative values are being sought.

3.0 BUDGET IMPACT:

NIL 4.0 POLICY IMPACT:

NIL 5.0 FUTURE PLAN IMPACT:

The timelines provide reported progress on the priority strategies in the Future Plan for the 2008-2009 financial year.

6.0 RECOMMENDATION:

The Chief Executive Officer’s report on the progress of actions from the Future Plan 2009 – 2011 dated 10 May 2010 be noted.


Item 9.7 RC 06/2010




GOAL: 1 WASTE MANAGEMENT OBJECTIVE: Minimise the volume of waste going to landfill by finalised resource recover. STRATEGY: 1.1 Complete the Di-Com prototype trial in accordance with the agreement. ACTION PLAN: See below RESPONSIBLE OFFICER: OPERATIONS MANAGER 2009 2010 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN 1 Conduct trial / with bi-monthly reports to WMRC. 2 Receive and analyse reports from Consultants 3 Subject to satisfactory performance enter into final negotiations

for Stage II – 2009/2010.

PROPOSED COMPLETED

Status Report Draft final report from GHD presented at Special Council Meeting 11 March 2010.

Final report outstanding. Presentation from Palisade Investment Partners 15 March 2010.

Additional information provided to KPMG 20 April 2010. Review of Assumptions Book received 18 May 2010. Special Regional Council Meeting held on 20 May 2010 to discuss the KPMG Report.

Item 9.7 RC 06/2010




GOAL: 1 WASTE MANAGEMENT OBJECTIVE: To minimise the volume of waste going to landfill by maximising resource recovery. STRATEGY: 1.5 Monitor and review secondary treatment options.

ACTION PLAN: See below RESPONSIBLE OFFICER: CHIEF EXECUTIVE OFFICER 2008 2009 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN 1 Establish a watching brief on secondary treatments. 2 Report to Council

PROPOSED COMPLETED

Status Report Ongoing monitoring of secondary waste proposals. Inspection of Ansco Pyrolysis / Gasification Demonstration Unit - Bunbury Review literature on Bio Char. Letter written to Ansco requesting quote for greenwaste trials.

Item 9.7 RC 06/2010




GOAL: 4 BUSINESS SUSTAINABILITY OBJECTIVE: Provide cost effective services to our members and customers STRATEGY: 4.2 Secure access to sufficient land to allow for the provision of services. ACTION PLAN: See Below RESPONSIBLE OFFICER: OPERATIONS MANAGER

2008 2009 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN 1 Identify land acquisition opportunities – Mt Claremont

Redevelopment Plan.

2 Undertake feasibility and cost proposals. 3 Enter into preliminary discussions / negotiations. 4 Potential acquisition of land – 2009/2010.

PROPOSED COMPLETED

Status Report Letter written to Federal Member for Curtin to pursue land acquisition from Department of

Defence – awaiting response. Additional information sent to Assistant Director, Estate Strategic Planning at the

Department of Defence. Quotes requested for preliminary valuation.

Item 9.7 RC 06/2010




GOAL: 4 BUSINESS SUSTAINABILITY OBJECTIVE: Provide cost effective services to our members and customers. STRATEGY: 4.4 Maintain and improve policies to ensure the financial viability of the WMRC

ACTION PLAN: See below RESPONSIBLE OFFICER: CHIEF EXECUTIVE OFFICER 2008 2009 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN 1 Ensure staff retention and development. 2 Undertake process mapping of current activities. 3 Review potential business products. Note: This Action Plan is likely to exceed the 12 month period.

PROPOSED COMPLETED

Status Report Chief Executive officer appointed. Mapping of current activities postponed so that the Chief Executive Officer can undertake

the task.

Item 9.7 RC 06/2010




Item 9.8 RC 06/2010



REPORT

REPORT TO: WESTERN METROPOLITAN REGIONAL COUNCIL FROM: OPERATIONS MANAGER SUBJECT: WASTE SUPPLY AGREEMENT IMPLEMENTATION –

STATUS REPORT MAY 2010 FILE NO: 4.3.8 DATE: 26 MAY 2010 1.0 BACKGROUND:

At the Special Council Meeting held on 28 February 2007 the Regional Council resolved to approve the Waste Supply Agreement (the Agreement) and authorised the signing and sealing of the Agreement. The Agreement was signed and sealed on 5 April 2007 by the Chairman. The Regional Council further resolved to lease a portion of the Brockway Waste Transfer Station to Brockway DiCOM Facility as Trustee of DiCOM AWT Investment Trust at the Special Council Meeting held on 23 May 2007. The lease documentation was endorsed with Ministerial consent under section 18 of the Land Administration Act 1997 on the 12 September 2007. The Regional Council’s power to lease for up to 40 years under the Management Order was registered on 28 August 2007.

The easements for services, access and bore water have all been executed and were registered on the Crown Land title on 26 November 2007.

Item 9.8 RC 06/2010

WASTE SUPPLY AGREEMENT IMPLEMENTATION – STATUS REPORT MAY 2010


The construction of the Stage 1 facility site works commenced in the week of 17 September 2007 and reached practical completion in October 2008. The ‘Official Opening’ of the Regional Recovery Facility was held on 28 November 2008. The progressive commissioning was completed in April 2009. A first commissioning trial test processing of the DiCOM facility utilising approximately 300 tonnes of MSW started in the last week in April 2009 and the compost product was unloaded over the period 19 – 22 May 2009. On 26 February 2010 the Regional Council’s Chairman received from AnaeCo a copy of the Final Certificate and Report prepared for AnaeCo by Sinclair Knight Mertz (SKM) their independent engineers. As AnaeCo had issued press releases intimating that, since the Final Certificate had been received, they were proceeding with Stage 2 it was considered appropriate that a Special Council Meeting be held to advise Councillors of the latest developments and to receive a presentation on a draft report from GHD the WMRC’s independent engineer. The Special Council Meeting was held on 11 March 2010 at the Town of Mosman Park’s Administration Offices to receive the GHD Report. KPMG have been engaged to review the Assumptions Book.

2.0 DISCUSSION: At the Special Council Meeting attended by representatives from McLeod’s, the WMRC’s legal advisor and GHD the draft report was presented. There was discussion regarding the status of the project and the additional advice Council required from GHD for the Councillors to support progression to Stage 2. GHD’s initial brief was to review the results of Stage 1 trials and prepare a Final Report (attachment 1). In that the Stage 1 trials identified the need for modifications to the plant and equipment for Stage 2 it was requested that, as part of their Final Report, GHD should provide both recommendations and suggest other items that should be considered to assist Council Officers in the preparation of a revised or an additional brief.

Item 9.8 RC 06/2010



In that two of the three GHD consultants involved in the review of the Stage 1 trials are chemical / process engineers it is recommended that they be asked to provide advice on the process items under an extension of their current contract, but a separate brief be prepared to obtain professional advice on the logistical issues that were raised during the meeting. A draft report on the Review of the Assumptions Book was received on the 18 May and at a Special Council Meeting held 20 May 2010 KPMG presented their Review. Following the Meeting the Chief Executive Officer and the Chairman arranged to meet with the authors of the Review to seek clarification on the critical items.

3.0 BUDGET IMPACT:

Consultant’s costs are being incurred to provide independent verification when the performance trials are in progress. An amount of $75,000.00 was allocated in the 2009/2010 budget for engaging GHD Consultants and an additional allocation of $25,000.00 was approved at the December 2009 Meeting. As at 19 April 2010 a total of $89,108.00 has been paid to GHD for work undertaken and includes the preparation and presentation of the draft final report. It may be that additional funds are required once quotations for the additional scope of work have been received. To date no invoices have been received from KPMG.

4.0 POLICY IMPACT:

NIL 5.0 FUTURE PLAN IMPACT

The Plan has a Waste Management Objective “minimise the volume of waste going to landfill by maximising resource recovery” and the implementation of the Waste Supply Agreement will satisfy the objective.

Item 9.8 RC 06/2010



6.0 RECOMMENDATION:

The report dated 26 May 2010 on the Waste Supply Agreement implementation be noted.



Item 9.9 RC 06/2010



REPORT

REPORT TO: WESTERN METROPOLITAN REGIONAL COUNCIL FROM: OPERATIONS MANAGER SUBJECT: BIOENERGY AUSTRALIA FILE NO: 6.1.1 DATE: 25 MAY 2010 1.0 BACKGROUND:

At the meeting held 8 April 2010 Council considered the allocation of funds to undertake gasification / pyrolysis trials (Item 9.9 RC 04/2010) and resolved:

“1 That further investigations be undertaken and submissions be invited from processors.

2 That membership of Bio-Energy Australia be

investigated.” 2.0 DISCUSSION:

Contract with Bioenergy Australia was made and an invitation to join has been received (attachment 1 and 2). As the Council’s Greenwaste Operations could be considered as “a business unit having a turnover of $266,382.00” it has been confirmed the Western Metropolitan Regional Council is considered a “university and companies with a turnover of less than $2million” and is eligible for a discounted membership fee of $1,000.00 + GST / annum.

item 9.9 RC 06/2010

BIOENERGY AUSTRALIA


The amount due for 2009 / 2010 would be on a pro-rata basis. In that much of what is of interest to the Western Metropolitan Regional Council is available from the Bioenergy website at this juncture Membership of Bioenergy Australia does not represent value for money. In addition, the Western Metropolitan Regional Council is a member of the Waste Management Association of Australia (WMAA) that is a member of Bioenergy and items of particular interest that is only available to members could be obtained through the WMAA.

3.0 BUDGET IMPACT:

Whilst membership of Bioenergy Australia was not envisaged when the 2009 / 2010 Budget was being developed there are funds in the Administration – Subscriptions account available to meet the discounted subscription fee should Council resolve to join.

4.0 POLICY IMPACT:


Membership of Bioenergy Australia is consistent with Strategy 1.5 of the Waste Management goal – “monitor and review secondary treatment options” and Action 3 of the Business Sustainability goal “review potential business products”.

6.0 RECOMMENDATION:

That Council not accept the invitation to join Bioenergy Australia at this point in time.


item 9.9 RC 06/2010

BIOENERGY AUSTRALIA


Attachment 1

item 9.9 RC 06/2010

BIOENERGY AUSTRALIA


item 9.9 RC 06/2010

BIOENERGY AUSTRALIA


item 9.9 RC 06/2010

BIOENERGY AUSTRALIA


item 9.9 RC 06/2010

BIOENERGY AUSTRALIA


Attachment 2

item 9.9 RC 06/2010

BIOENERGY AUSTRALIA


item 9.9 RC 06/2010

BIOENERGY AUSTRALIA


item 9.9 RC 06/2010

BIOENERGY AUSTRALIA


item 9.9 RC 06/2010

BIOENERGY AUSTRALIA


item 9.9 RC 06/2010

BIOENERGY AUSTRALIA


item 9.9 RC 06/2010

BIOENERGY AUSTRALIA



100Item 9.10 RC 06/2010



REPORT

REPORT TO: WESTERN METROPOLITAN REGIONAL COUNCIL FROM: OPERATIONS MANAGER SUBJECT: REFUSE HAULAGE FILE NO: 4.2.4 DATE: 10 MAY 2010 1.0 BACKGROUND:

Currently waste is transported from the JFR (Jim) McGeough Resource Recovery Facility (the Transfer Station) to the Eastern Metropolitan Regional Council’s (EMRC) Red Hill Waste Management Facility (Red Hill) by Perth Bin Hire (PBH). PBH was awarded a two year contract to haul refuse from the Transfer Station to Red Hill at the Council Meeting held 4 October 2007 (Item 10.11 RC 10/2007) with a contract end date of 31 December 2010. The tender price, inclusive of GST for calendar year 2008 was $380.00 per trip, a 45.7% increase on the price being charged by PBH under its previous contract that ended 31 December 2007. The contract provides for CPI adjustments and the GST inclusive price for calendar year 2010 is $407.63 per trip.

2.0 DISCUSSION:

The actual payload of the truck and trailer combination is, on average, 20.2 tonnes which is considerably less than the silo specifications based on the maximum permissible capacity 25 – 36 tonnes being 12.5 to 18 tonne of compacted waste per silo.

Item 9.10 RC 06/2010

REFUSE HAULAGE


It appears that, as the waste collection trucks delivering waste to the Transfer Station are increasing in size and the number of trucks utilising the Transfer Station is increasing, the waste layers being built up in the silos between compaction cycles are thicker and the NCH compaction equipment consequently less effective. An additional contributing factor is the disposal of high volume low density material from Council verge collections – mattresses, lounge suites etc that, even after compaction, reduce the density of the waste in the silos. If the programme to divert the high density inert waste – concrete, sand, soil and bricks etc away from the silos to an area where it can be stockpiled and carted away for recycling is implemented, the cost per tonne of waste carted will increase as there would be a further 8% reduction in payload. The average cost of cartage, based on the 2010 GST inclusive price of $407.63 per trip, is $20.18/tonne and, if the inert material is redirected the cost / tonne to transport the waste would increase to $21.94 / tonne. Whilst investigating less expensive transport and disposal options additional information on the recently introduced high volume side tippers (HVST) featured in an article in the Onside Waste Magazine (attachment 1) was sought. The B double trailer combination can carry 121 cubic metres of waste or a maximum payload of 39.5 tonnes. If it is assumed a waste density of 250kg / cubic metre can be achieved loading the trailers with a loader then the effective payload would be 30.25 tonnes an additional 50%. It is of note that the density of waste within a tandem axle side loader when full is in order of 375kg / cubic metre. Though not reflected in the Asset Register the Western Metropolitan Regional Council owns three tipping trailers, the newest being 10 years old, and a total of seventeen silos the majority having been purchased when the Transfer Station was established and now in need of substantial repairs or replacement. The replacement cost of a trailer is in the order of $72,500.00 and the cost of a new silo in the order of $40,000.00. In the very near future a decision needs to be made to replace the trailers ($217,500) and at least 10 of the silos ($400,000) and refurbish 5 of the remaining 7 silos. The Western Metropolitan Regional Council also has an 8 x 4 rigid cab chassis truck to which the NCH lifting equipment has been fitted and there is in the 2009 / 2010 Budget provision for an additional truck to be purchased if the Town of Vincent were to start delivering waste to the Transfer Station. The total on road cost of the new truck is almost $300,000.00.

Item 9.10 RC 06/2010

REFUSE HAULAGE


The cost to purchase a truck and HVST B Double trailer combination is in the order of $576,000.00 and, assuming a useful life of 12,500 hours and standard operational costs with respect to fuel, servicing, tyre wear etc, the hourly operating cost would be in the order of $100.00/hr. Thus, the cost for a trip to Red Hill if the truck and trailer were owned by the Regional Council and the driver an employee of the Regional Council would be in the order of $300.00 or $10.00/tonne. This is substantially less than the current $20.18/tonne and the probable $21.94/tonne if the inert waste is diverted for recycling. It is envisaged that there would be an initial requirement for two trucks and two trailer combinations and, when the throughput of the Transfer Station increases to 55,000 tonnes with no diversion, then an additional truck and an additional trailer combination would be required. If a decision to utilise a site other than Red Hill the reduction in transport costs using HVST trailers rather than the silo configuration would be significant. Based on a payload of 30.25 tonnes and a travel time to and from an alternative site of 4.5 hours the cost/tonne would be $14.88. With a disposal cost of $74.80/tonne, Landfill Levy and GST the cost of cartage and disposal would be $89.68/tonne ie $3.32/tonne less than the figure indicated in Item 9.12 RC 04/2010. There would also be a need to review the Transfer Station operations and a requirement to purchase a front end loader to load the trailers that are 4.3 metres high. If the area being used for greenwaste that has a 2.0 metre step down from the Transfer Station floor slab was utilised the only additional structural modifications required to allow waste to be loaded into the high volume side tipping trailers is for the northern walls of the Transfer Station to be removed for approximately 30.0 metres, the length of the truck and trailer unit. Such a modification would also improve working conditions within the Transfer Station. The annual transport saving based on 35,000 tonnes per year would be $350,000.00, when AnaeCo DiCOM plant is in operation, handling 55,000 tonnes, there would still be a requirement for at least 20,000 tonnes to be taken off site for land filling based on a 70% diversion of Municipal Solid Waste (MSW) and 4,500 tonnes of material from the Member Council bulk waste collections. An alternative arrangement would be to purchase 3 HVST B Double trailer combinations and lease / rent the trucks.

Item 9.10 RC 06/2010

REFUSE HAULAGE


3.0 BUDGET IMPACT:

The purchase of the equipment would be Capital Expenditures in 2010 / 2011.

4.0 POLICY IMPACT:


The alternative arrangement would meet the objective – “provide cost effective services to our Members.”

6.0 RECOMMENDATION:

That the Operations Manager co-ordinate the planning and engineering investigations to ensure an alternative carting arrangement utilising a truck and B Double HVST trailer combination can be implemented.


Item 9.10 RC 06/2010

REFUSE HAULAGE


Attachment 1

Item 9.10 RC 06/2010

REFUSE HAULAGE


Item 9.10 RC 06/2010

REFUSE HAULAGE


Item 9.10 RC 06/2010

REFUSE HAULAGE


Item 9.10 RC 06/2010

REFUSE HAULAGE


Item 9.10 RC 06/2010

REFUSE HAULAGE



Item 9.11 RC 06/2010



REPORT

REPORT TO: WESTERN METROPOLITAN REGIONAL COUNCIL FROM: CHIEF EXECUTIVE OFFICER SUBJECT: WESTERN METROPOLITAN REGIONAL COUNCIL

ANNUAL DINNER FILE NO: 1.22 DATE: 24 MAY 2010 1.0 BACKGROUND:

Since 2004 an Annual Dinner for the Councillors, staff and special invited guests of the Western Metropolitan Regional Council has been held in either July, August or September to recognise and thank the people who have assisted in the operation of the Regional Council during the year. The function has, since 2004, been held at Mosmans Restaurant (formerly Meads Oyster Bar).

2.0 DISCUSSION: WMRC Councillors, Deputy Councillors, Administration Staff, as well as the Chief Executive Officers and Technical Officers of the WMRC Member Councils, and the Chief Executive Officers and Chairpersons from the other Metropolitan Regional Councils, and partners, are usually invited to the Annual Dinner. The Chief Executive Officers and Chairpersons from the other Metropolitan Regional Councils Member Councils are invited in a reciprocal arrangement as the WMRC’s Chairman and Chief Executive Officer are invited to their functions. There is also an opportunity for the WMRC’s retiring elected Members to be invited and other special guests such as local politicians and the Resource Recovery Facility Project partners.

Item 9.11 RC 06/2010

WESTERN METROPOLITAN REGIONAL COUNCIL ANNUAL DINNER


In the past the overall numbers for the function have been between 60 and 70 guests. After contacting the other Regional Councils to ensure there was no other conflicting function, tentative dates for this year’s Annual Dinner have been listed for Friday 13 August and Friday 20 August 2010. Friday 23 July 2010 has also been temporarily booked, but the retiring Chief Executive Officer does not return from annual leave until 6 August 2010.

3.0 BUDGET IMPACT:

The dinner will cost the Regional Council approximately $12,000. Funding has been allocated in the 2009 / 2010 budget. Consideration be given that a similar amount of $12,000 be included in the draft budget for 2011 / 2012.

4.0 POLICY IMPACT:


NIL

7.0 RECOMMENDATION:

The Annual Dinner be held at Mosmans Restaurant on ____________.

ADAM JOHNSON CHIEF EXECUTIVE OFFICER


Item 9.12 RC 06/2010



REPORT

REPORT TO: WESTERN METROPOLITAN REGIONAL COUNCIL FROM: CHIEF EXECUTIVE OFFICER SUBJECT: STATE OF THE REGIONAL COUNCIL FILE NO: 1.1.1 DATE: 25 MAY 2010 1.0 BACKGROUND:

The appointment of a new Chief Executive Officer to the WMRC and commencement of a stand-alone administration offers the opportunity for a review of the WMRC operations.

2.0 DISCUSSION: The intent of the review is to ascertain the status of the WMRC’s administrative and operating requirements, and thus form the basis of a future action plan and budget. In short, the review is a “State of the Regional Council”. The State of the Regional Council will be grouped into two aspects:

1. Administration. This includes elements such as legislative compliance, quality control and risk management. Council needs to be confident that all administrative matters are in hand, as they underpin the WMRC’s existence.

2. Operations. Operational aspects are the business that the administrative aspects exist to serve. This includes matters such as organisational structure, the transfer station, contracts and general WMRC profitability.

There is clearly interaction between the two aspects, however they will be grouped for simplicity of understanding.

Item 9.12 RC 06/2010

STATE OF THE REGIONAL COUNCIL


Administration Council Resolutions From initial observations it appears that there is no formal mechanism for the tracking of Council resolutions. It is proposed to establish a mechanism for regular reporting on resolutions. This may be by exception for those resolutions that are not implemented. In order to establish a baseline, it is proposed to review resolutions of Council back to the start of the 2008/2009 financial year to provide a comprehensive list of each resolution and action taken on the resolutions. Earlier resolutions will be reviewed to ensure that, by June 2011, all of Council’s resolutions have been addressed. A report in relation to the mechanism for regular reporting on resolutions, together with the baseline review of past resolutions, will be presented to Council at its October 2010 meeting. Agendas and Minutes It is suggested that the current format for agendas and minutes be amended to reflect Best Practice in Local Government, and in particular, in Regional Local Government. Best Practice will be identified by reviewing the agendas and minutes for the Perth metropolitan regional councils along with large local governments (City of Perth and City of Stirling). The mechanism for engaging member Councils is also proposed to be enhanced by formalising the operation of the group of Technical Officers, and thus enabling the Council meeting to be a forum for Councillors only (except where officer input is sought). It is proposed that the member Council’s Technical Officers form an Operations Committee (OC) with Terms of Reference to be resolved by Council. Officers would be nominated to the OC by the individual member Councils but there would be no delegated authority. The purpose of the OC would be to provide detailed review of Council reports prepared by WMRC Officers relating to operational matters of the WMRC. Discussions of the OC in relation to Council reports would be minuted within the Council reports, and any suggested amendments to WMRC recommendations would also be clearly documented. A report in relation to the proposed format for agendas and minutes is proposed to be provided to Council at its October 2010 meeting. A further report presenting the Terms of Reference and appointments for the Operations Committee is also proposed for the August 2010 meeting.

Item 9.12 RC 06/2010



Legislative compliance The Local Government Act 1995 contains a number of requirements of Local Governments. These include:

The development of a Plan for the Future, and review of the Plan every two years

Lodgement of Primary Returns within 3 months of commencing as a Councillor or CEO, and Annual Returns by 31 August each year

Approval of an Annual Report by Council by 31 December of each year

Review of Council policies within 12 months of each new Council forming

Compliance Audit Return for each calendar year to be adopted by Council and submitted by 31 March of the following year

Establishment of delegations register and annual review of delegations

It is proposed to develop a comprehensive schedule of compliance matters, due dates and timelines for their consideration by Council prior to lodgement (where applicable). This schedule is proposed to be provided to Council at its August 2010 meeting. Where this review requires action to be taken prior to the August 2010 meeting, that action will be taken. If a Council resolution is required to implement the action (such as consider a report to be lodged prior to the August 2010 meeting) then consideration will be given to a Special Council Meeting. Plan for the Future/Future Directions Plan As indicated above, the current Future Directions Plan was adopted on 7 August 2008 and should be reviewed by 6 August 2010. In order to conduct a thorough review, a strategic planning workshop needs to be held and it is unlikely that this can be undertaken by 6 August. Accordingly, it is proposed that a minor review of the existing Future Directions Plan be considered by Council at its August 2010 meeting (to be held on 5 August 2010). A new strategic plan is proposed to be developed for Council’s consideration at its December 2010 meeting, and a detailed programme for the development of the strategic plan through a workshop is proposed to be provided to Council at the August 2010 meeting.

Item 9.12 RC 06/2010



The strategic plan workshop would provide a framework for the full potential of the WMRC to be developed and, in particular, capitalise on the potential for regional collaboration in matters pertaining to waste. The outcome is anticipated to be a strategic plan that rests at the core of the WMRC’s work, with all further functions being tied back to the strategic plan in an explicit manner, and the progress on the strategic plan being reported on regularly and in a meaningful manner. The development of this framework will probably require greater involvement from member Councils, and it is proposed that, following introductory meetings between the WMRC, CEO and member Council CEO’s, that member Council CEO’s be invited to the workshop to provide input to the Future Directions Plan. The workshop would be based on an initial Options Paper prepared by the WMRC CEO, and facilitated by a strategic planning facilitator. Budget preparation The 2010/2011 budget is currently under preparation, and will be submitted to Council for consideration at its August 2010 meeting. This timeframe for budget preparation is unsatisfactory for the WMRC’s business activities as one month of the financial year will have already passed by the time the budget is adopted. For future years, it is proposed that draft fees be considered by Council in March or April of each year, and these fees be advised to the member Councils for their budget preparation. The final fees and budget are proposed to be considered by Council at its June meeting so that the fees can be advertised and take effect from 1 July. Operations Transfer Station On inspection of the transfer station, it is immediately apparent that its operating capacity under the current configuration is unlikely to be sufficient to handle the 55,000 tonnes per year to be supplied to the DiCOM plant, much less develop a larger business to help offset fixed costs associated with the WMRC’s administration and other activities. Furthermore, the current configuration ties the WMRC into a relatively high cost structure, as it is unable to remove low density waste from the waste stream or adequately compact waste. The Waste Supply Agreement (WSA) requires some pre-processing of waste to remove Non-Specification Waste (including bulky waste) prior to treatment. The current configuration of the transfer station does not readily permit pre-processing, nor does it facilitate customer sorting.

Item 9.12 RC 06/2010



Modifications to the transfer station to improve its operations are likely to require at least 12 months from the commencement of design to the commissioning of the works. The construction period for the DiCOM project is twelve months, and thus if Council approves Stage 2 early in 2010/2011, the transfer station upgrade works would need to run in parallel with the DiCOM works. In the event that the DiCOM project does not proceed, it is strongly recommended that the transfer station be upgraded, though perhaps with a different configuration. This observation is in line with Council’s resolution of the confidential item 9.12 RC 04/2010 and the resolution from the Special Council meeting held 11 March 2010. Since the works are recommended irrespective of the decision in relation to the DiCOM, design briefs for several options will be developed as soon as possible. It is hoped that proposals will be received prior to the August 2010 meeting and 2010/2011 budget consideration. Organisational structure The staffing needs of the organisation have been considered, and a draft organisational chart has been developed.

Item 9.12 RC 06/2010



The shaded positions are proposed new roles, in some cases redesigning existing functions, and in some cases creating entirely new positions. The rationale for the new positions is as follows:

Office Manager. To run all administrative functions servicing the WMRC, provide reception services, take minutes of Council and Committee meetings, manage overall compliance and manage records. Building on the existing administrative support function.

Engineer. A junior position, providing technical support to the Operations Manager, running tenders and detailed design work. This position should, with assistance from the CEO, diminish the role for consultants to the WMRC.

Business Development Manager. The WSA places a number of obligations on the WMRC in terms of tonnages to be delivered and the quality of the waste to be delivered. This position will secure tonnages in excess of the WSA required tonnes to both ensure the obligations under the WSA are met and the WMRC financial position is improved, develop waste diversion opportunities to improve the quality of the waste supplied to the WSA whilst earning additional income, and seek grants and awards for the WMRC.

Accountant. A part time accountant will be required as the WMRC develops to provide good management accounting reports, enhance the WMRC’s management of investments and facilitate the budgeting and audit processes of the WMRC.

All of these positions will be included in the 2010/2011 budget for Council’s consideration at the August meeting, with only the Office Manager to be recruited prior to the budget being adopted. Accommodation The WMRC administration currently has office space at the Mosman Park offices. The contract for the provision of the office space expires on 30 June 2010. The WMRC has sought and obtained approval to stay beyond 30 June, however the intent is to move in to alternative accommodation prior to 30 September. The actual timeframe for the move will depend largely upon the accommodation proposed. Ideally, the accommodation sought will have a sufficiently large room to permit Council meetings to be held, sufficient space (offices or open plan) for about 10 staff and some storage capacity. The primary option currently under consideration is Wearne House in Cottesloe, though additional alternatives may be considered to ensure that good accommodation is found.

Item 9.12 RC 06/2010



Information Technology The current WMRC website is out of date, and an amount of $16,000 is in the current budget to update the website. Key2design has been engaged to do this work, and is anticipated to complete the new website early in July 2010. The new website will be similar to the current website, but permit WMRC staff to update content simply through a Content Management System. Additional IT considerations include the relocation and upgrade of current servers from the transfer station to the new office accommodation, replacement of the current WMRC accounting software (the current software is no longer supported by the suppliers and is limited in its capabilities), investigation of the need for an electronic document management system and establishment of an IT Asset Management Plan. A report on IT requirements is proposed to be prepared for the October meeting of Council, and an allowance will be incorporated in the 2010/2011 budget

3.0 BUDGET IMPACT:

All budgetary implications are to be spelled out in the papers to be presented to Council as foreshadowed above, and included in the 2010/2011 budget.

4.0 POLICY IMPACT:


NIL

Item 9.12 RC 06/2010



8.0 RECOMMENDATION: That:

4. The following reports be provided to Council at its August 2010 meeting:

a. A schedule of compliance matters and deadlines. b. A minor review of the existing Future Directions Plan c. A programme for the development of a new strategic plan. d. The 2010/2011 budget

5. The following reports be provided to Council at its October 2010

meeting: a. A baseline review of past resolutions and their action back to

July 2008. b. A mechanism for regular reporting on resolutions. c. The proposed format for agendas and minutes. d. The Terms of Reference and appointments for the

Operations Committee. e. An Information Technology Asset Management Plan.

6. Subject to consideration of the 2010/2011 budget in Council’s

August 2010 meeting: a. Design work for upgrades to the JFR (Jim) McGeough

Resource Recovery Facility be commenced. b. The proposed organisational structure is endorsed. c. The proposed accommodation at Wearne House be noted.

ADAM JOHNSON CHIEF EXECUTIVE OFFICER

Documents

Ordinary Regional Council Meeting – 5 AUGUST 2010 Minutes/2010/Council... · Ms N Zayan Sustainability Waste Education and ... Report submitted by Coordinator Accounting Services