ORDINARY COUNCIL MINUTES - boroondara.vic.gov.au · 3/25/2019 · 7.6 Proposal to amend the Order to establish Smart Street Reserve ... Home Parenting Support and Parenting Skills

ORDINARY COUNCIL

MINUTES (Open to the public)

Monday 25 March 2019 Council Chamber, 8 Inglesby Road, Camberwell. Commencement 6.35pm Attendance Councillor Jane Addis (Mayor)

Councillor Phillip Healey Councillor Lisa Hollingsworth Councillor Steve Hurd Councillor Jim Parke Councillor Felicity Sinfield Councillor Garry Thompson Councillor Cynthia Watson Councillor Jack Wegman

Apologies Councillor Coral Ross Officers Phillip Storer Chief Executive Officer Shiran Wickramasinghe Director City Planning Carolyn McClean Director Community Development Marilyn Kearney Director Customer Experience and

Business Transformation Bruce Dobson Transitioning Director Environment and

Infrastructure to Director Customer Experience and Business Transformation

Carolyn Terry Jennifer Reid

Acting Director Environment and Infrastructure Acting Executive Manager People Culture and Development

Katherine Stakula Greg Hall Andrew McHugh Chris Hurley

Strategic Communications Lead Chief Financial Officer Manager Family Youth and Recreation Manager Commercial and Property Services

David Thompson Manager Governance Zoran Jovanovski

Michael Somerville Jim Hondrakis Adam Hall Sally Wansbrough

Manager Strategic Planning Manager Local Laws Manager Traffic and Transport Manager Environment and Sustainable Living Corporate Solicitor

John Lorkin

Coordinator Revenue and Property Services

Clare Davey Belinda Crockett Christian Wilmsen Jacqui Williamson Elizabeth Manou

Coordinator Transport Management Coordinator Local Laws Projects and Strategy Team Leader Strategic Planning Organisational Development and Change Lead Acting Coordinator Governance

Helen Pavlidis

Governance Projects Officer

Council Minutes 25/03/19

City of Boroondara Page 3

Table of contents

1. Adoption and confirmation of the minutes 4

2. Declaration of conflict of interest of any councillor or council officer 4

3. Deputations, presentations, petitions and public submissions

3.1 Petitions 4

4. Assemblies of councillors 5

5. Public question time

PQT1 Ian Hundley of Balwyn North – Disallowed Question 5

PQT2 Ian Hundley of Balwyn North – Disallowed Question 5

6. Notices of motion 6

7. Presentation of officer reports

7.1 January 2019 Monthly Financial Report 6

7.2 Provision of Information and Wellbeing Support Services 7

7.3 Proposal to rename Burke Road South Reserve, Sinclair Avenue, Glen Iris 8

7.4 Proposed naming of right of way at the rear of 235-241 Canterbury Road, adjoining 243 Canterbury Road and 2 Rochester Road, Canterbury 9

7.7 Toorak Road level crossing removal - Planning Scheme Amendment and community consultation submission 10

7.5 Amendment C303 - Corrections to the Heritage Overlay - Exhibition outcomes and consideration to adopt the amendment 11

7.6 Proposal to amend the Order to establish Smart Street Reserve as a designated dog off-leash reserve 12

8. General business

8.1 Leave of Absence - Councillor Hurd 15

9. Urgent business 15

10. Confidential business 15



1. Adoption and confirmation of the minutes MOTION Moved Councillor Parke Seconded Councillor Thompson That the minutes of the Ordinary Council meeting held on 25 February 2019 and the Special Council meeting held on 7 March 2019 be adopted and confirmed. CARRIED 2. Declaration of conflict of interest of any councillor or council officer Refer to Item 8.1 - General Business – Leave of Absence - Councillor Hurd 3. Deputations, presentations, petitions and public submissions 3.1 Petitions Council has received one (1) petition. Details of the petition are set out below.

No. Ref. no. Title / Description No. of signatures Referred to

1 CAS-475736

Change.org online petition requesting Council to “save Fritsch Holzer Park, listen to residents and reconsider your over development plan.”

173 DEI

Legend: DCD Director Community Development DCP Director City Planning DCXBT Director Customer Experience and DEI Director Environment and Infrastructure Business Transformation GOV Governance MOTION Moved Councillor Parke Seconded Councillor Hollingsworth That Council resolve: 1. To receive and note the petition. 2. To note that the petition has been referred to the Director Environment

and Infrastructure for consideration.



3. That the first named signatory to the petition will receive a written

response in due course advising of Council's action in response to the request.

CARRIED 4. Assemblies of councillors Section 80A of the Local Government Act 1989 requires that a written record of all Assemblies of Councillors be kept and reported to an ordinary Council meeting as soon as practicable. The attached record of Assemblies of Councillors (Attachment 1) is reported to Council in accordance with this requirement. MOTION Moved Councillor Hollingsworth Seconded Councillor Parke That Council resolve to receive and note the record of Assemblies of Councillors, as annexed to the minutes. CARRIED 5. Public question time

PQT1 Ian Hundley of Balwyn North – Disallowed Question The Mayor, Councillor Addis informed Council that a question had been submitted with notice from Ian Hundley of Balwyn North. The Mayor, Councillor Addis, advised that the question had been disallowed in accordance with the Meeting Procedure Local Law 2017 because:

The question was more than 75 words, included a preamble and multiple parts contrary to Clause 59.3.2.

The Mayor, Councillor Addis noted the question had been circulated to councillors and Mr Hundley would receive a written response in due course.

PQT2 Ian Hundley of Balwyn North – Disallowed Question The Mayor, Councillor Addis informed Council that a question had been submitted without notice from Ian Hundley of Balwyn North.



The Mayor, Councillor Addis, advised that the question had been disallowed in accordance with the Meeting Procedure Local Law 2017 because:

The question was more than 75 words, included a preamble and multiple parts contrary to Clause 59.3.2.

The Mayor, Councillor Addis noted the question had been circulated to councillors and Mr Hundley would receive a written response in due course. 6. Notices of motion Nil 7. Presentation of officer reports Procedural motion MOTION Moved Councillor Parke Seconded Councillor Hurd That the following items: 7.1 January 2019 Monthly Financial Report 7.2 Provision of Information and Wellbeing Support Services 7.3 Proposal to rename Burke Road South Reserve, Sinclair Avenue, Glen

Iris 7.4 Proposed naming of right of way at the rear of 235-241 Canterbury Road,

adjoining 243 Canterbury Road and 2 Rochester Road, Canterbury 7.7 Toorak Road level crossing removal - Planning Scheme Amendment and

community consultation submission be moved en bloc as per the officers’ recommendations outlined in the agenda. CARRIED

7.1 January 2019 Monthly Financial Report The Monthly Financial Report for January 2019 is designed to identify and explain any major variances to budget at an organisational level for the period ending 31 January 2019. Council’s favourable operating result against year to date budget of $97.61 million is $9.40 million or 11% above the September Amended Budget of $88.20 million primarily due to a number of factors which are outlined in Section 2 of Attachment 1 - Financial Overview. Capital works actual expenditure is $22.53 million which is $3.23 million below year to date budget phasing of $25.76 million. Priority projects expenditure of $8.24 million is $3.35 million below year to date budget phasing of $11.59 million.



Council's Balance Sheet and cash position are sound and depict a satisfactory result. At the end of January, Council's cash position stood at $112.97 million or $11.49 million above year to date budget. MOTION Moved Councillor Parke Seconded Councillor Hurd That Council resolves to receive and note the Monthly Financial Report for January 2019 (Attachment 1). CARRIED

7.2 Provision of Information and Wellbeing Support Services A report was presented at the Council meeting on 28 August 2017 regarding the funding deed Council had with Camcare (now merged with Access Health and Community) to deliver community services. One of the resolutions carried referred to future grant arrangements as follows: Conduct a competitive triennial grant process for the provision of required community services, specifically Information, Advice and Referral, Wellbeing and Support and In Home Parenting Support and Parenting Skills Groups as detailed in this report, from 1 July 2019 - 30 June 2022 and, following evaluation of submissions, present a report to Council with a recommended service provider for Council’s consideration. This report seeks Council endorsement for the award of Contract No. 2018/161, Provision of Information and Wellbeing Support Services which refers to the services listed above. This contract will provide Council with the provision of specified community services for a term of 3 years, from 1 July 2019 to 30 June 2022. An Expression of Interest process was undertaken to conduct a competitive triennial grant process. Since their merger with Camcare in July 2018, Access Health and Community has been the agency delivering community services as part of the triennial grant, which expires 30 June 2019. The fixed price submitted by Access Health and Community for 2019/20 is $583,300. Expenditure in years two and three will increase by CPI. Because of the value of the contract it was publicly advertised in accordance with the requirements of section 186 of the Local Government Act 1989. Confidential information is contained in Attachment 1, as circulated in the confidential section of the agenda attachments, in accordance with Section 89(2) of the Local Government Act 1989, as the information relates to contractual matters and premature disclosure of the information could be prejudicial to the interests of Council or other persons. This item has been included in the public agenda to facilitate transparency and accountability in Council’s decision making. If discussion of the confidential information in the attachments to this report is required in order for Council to make a decision, this item will be deferred to the confidential section of the agenda.



MOTION Moved Councillor Parke Seconded Councillor Hurd That Council resolve: 1. To award Contract No. 2018/161, Provision of Information and Wellbeing

Support Services to: Access Health and Community (ACN 136672681) at their submitted schedule of rates for a contract term of three (3) years. The estimated contract cost for the term is $1,973,414 (including GST). The cost to Council after the return of the GST Tax Input Credits is $1,794,013.

2. To authorise the Director Community Development to execute the contract agreement with the above provider.

3. To note expenditure under this contract will be in accordance with the

approved budget allocation in the following three financial years. CARRIED

7.3 Proposal to rename Burke Road South Reserve, Sinclair Avenue, Glen Iris

A request has been received from a resident, for the Burke Road South Reserve to be renamed. The basis of the request is that the applicant believes that the reserve should have a name that has a connection with the local community. The applicant suggested that the reserve be named after Mr John Lewin who was a Councillor at Hawthorn City Council from 1990 to 1994 and was passionate about protecting the reserve. The naming of places (including parks and reserves) is a local government responsibility under the Local Government Act 1989. However, all naming proposals must meet the requirements of the Geographic Place Names Act 1998 and associated Naming rules for places in Victoria 2016 (“the Rules”). The Rules set out the Principles that form the basis of whether or not a naming request is compliant. They are wide ranging and are intended to cover the naming of any place or feature in Victoria. (See Attachment 2 for complete list of Principles). A survey was undertaken seeking feedback from owners and occupiers in the vicinity of the reserve and other relevant stakeholders. A total of 356 surveys were posted on 1 June 2018. A total of 91 or 26% of the surveys were returned. Of these, 86 (95% of those returned) supported the proposal without qualification. A public notice was placed in the Progress Leader the week commencing 12 June 2018, inviting submissions on the proposal. The closing date for submissions was 11 July 2018. No submissions were received as a result of the public notice.



The Office of Geographic Names was also consulted and advised the content of the survey and public notice was appropriate and provided “in principle” support for the proposed name “Lewin Reserve”. Confidential information is contained in Attachment 3, as circulated in the confidential section of the agenda attachments, in accordance with Section 89(2) of the Local Government Act 1989, as the information relates to personnel matters, and premature disclosure of the information could be prejudicial to the interests of Council or other persons. This item has been included in the public agenda to facilitate transparency and accountability in Council’s decision making. If discussion of the confidential information in the attachments to this report is required in order for Council to make a decision, this item will be deferred to the confidential section of the agenda. MOTION Moved Councillor Parke Seconded Councillor Hurd That Council resolve to rename the Burke Road South Reserve as shown in Attachment 1 and annexed to the Minutes to “Lewin Reserve”. CARRIED

7.4 Proposed naming of right of way at the rear of 235-241 Canterbury Road, adjoining 243 Canterbury Road and 2 Rochester Road, Canterbury

A request has been received from an adjoining property owner for the right of way located at the rear of 235-241 Canterbury Road, adjoining 243 Canterbury Road and 2 Rochester Road, Canterbury to be named. The basis of the request is that the applicant’s property is located on the first floor of the building and cannot be accessed from the front of the building (Canterbury Road). The property can only be accessed through the right of way at the rear of the building. As a result, the applicant experiences difficulties directing visitors, mail and emergency services to the property. The naming of the right of way will assist visitors, mail and emergency services to locate and access the property. The naming of roads and streets (including rights of way) is a local government responsibility under the Local Government Act 1989 (“the Act”). However, all naming proposals must meet the requirements of the Geographic Place Names Act 1998 and associated Naming rules for places in Victoria, Statutory requirements for naming roads, features and localities – 2016 (“the Rules”). The Rules set out the Principles that form the basis of whether or not a naming request is compliant. They are wide ranging and are intended to cover the naming of any road, feature or locality in Victoria. (See Attachment 2 for a complete list of the principles).



MOTION Moved Councillor Parke Seconded Councillor Hurd That Council resolve to name the right of way (as shown in Attachment 1 and annexed to the minutes) located at the rear of 235-241 Canterbury Road, adjoining 243 Canterbury Road and 2 Rochester Road, Canterbury, “Weymouth Lane”. CARRIED

7.7 Toorak Road level crossing removal - Planning Scheme Amendment and community consultation submission

The Toorak Road level crossing is one of four on the Glen Waverley train line near the municipal border of Stonnington and Boroondara. The road, rail, footpath and shared path networks at and near the crossing are used by the Boroondara community every day. The congestion and road safety issues associated with the crossing are experienced by the Boroondara community daily. The level crossing is one of the original 50 nominated by the Victorian government for removal by 2022. The Victorian government’s preferred design option for the removal of the Toorak Road level crossing on the Glen Waverley train line in Kooyong, rail bridge over Toorak Road, was announced on 13 February 2019. The Toorak Road level crossing removal project team intends to amend the Boroondara and Stonnington planning schemes to aid the delivery of the project. The project team is seeking community and Council feedback on the planning scheme amendment (PSA) and the project in general. Feedback on the PSA and the project was due on 18 March 2019. Council has been granted an extension to 26 March 2019. Council officers have prepared a submission (Attachment 1) for presentation to the Level Crossing Removal Project (LXRP) (formally Level Crossing Removal Authority [LXRA]). The submission responds to the likely impacts of the project on Boroondara, including construction, visual amenity and vulnerable road user impacts. The PSA component of the submission provides feedback and suggested changes to the proposed Incorporated Document for consideration by the Minister for Planning. MOTION Moved Councillor Parke Seconded Councillor Hurd



That Council resolve to: 1. Endorse the submission as shown in Attachment 1. 2. Authorise the Acting Director Environment and Infrastructure to send the

submission to the Level Crossing Removal Project on 26 March 2019. CARRIED 7.5 Amendment C303 - Corrections to the Heritage Overlay - Exhibition

outcomes and consideration to adopt the amendment

The purpose of this report is to inform Council on the outcomes of exhibition for Amendment C303 to the Boroondara Planning Scheme. The amendment proposes to: Extend the curtilage of the Heritage Overlay (HO171) pertaining to 19-21

Canterbury Road, Camberwell and activate the tree control in the Schedule to the Heritage Overlay

Delete the Heritage Overlay (HO225) from 21 Lesley Street, Camberwell; and Activate the internal alteration control for the reredos (ornamental screen covering

the wall at the back of an alter) at 2-2A Margaret Street, Canterbury (HO145). The amendment was initiated as a result of an anomalies review as reported to the Urban Planning Special Committee (UPSC) on 20 August 2018. Exhibition of Amendment C303 commenced on 6 December 2018 and concluded on 15 February 2019. Affected and adjoining land owners and occupiers were notified of the exhibition period. Council received one (1) supporting submission to the amendment, specifically in relation to the property at 19-21 Canterbury Road, Camberwell. No changes are proposed to the amendment as a result of the submission. In accordance with Section 23(1) of the Planning and Environment Act 1987, Council is required to review each submission and consider whether to: change the amendment in the manner requested; or refer the submission to a panel appointed under Part 8; or abandon the amendment or part of the amendment. Given only a supporting submission was received for this amendment, it does not require consideration by an independent Planning Panel. On this basis, officers recommend that Council resolve to adopt Amendment C303 to the Boroondara Planning Scheme in accordance with Section 29(1) of the Planning and Environment Act 1987. MOTION Moved Councillor Hollingsworth Seconded Councillor Thompson



That Council resolve to:

1. Receive and note the submission to Amendment C303 to the Boroondara

Planning Scheme in accordance with Section 22 of the Planning and Environment Act 1987 as shown in Attachment 1.

2. Note the officers’ response to the submission as detailed in the report.

3. Note the Maling Road Shopping Centre and Residential Environs (HO145) citation which was adopted by the UPSC on 20 August 2018 as shown in Attachment 2.

4. Note the Schedule to the Heritage Overlay and maps as shown in

Attachment 3 and 4.

5. Adopt Amendment C303 to the Boroondara Planning Scheme in accordance with Section 29(1) of the Planning and Environment Act 1987.

6. Submit Amendment C303 to the Minister for Planning for approval in

accordance with Section 31(1) of the Planning and Environment Act 1987.

7. Authorise the Director City Planning to undertake administrative changes to Amendment C303 that do not change the intent of the amendment.

CARRIED

7.6 Proposal to amend the Order to establish Smart Street Reserve as a designated dog off-leash reserve

Council’s Order In Council No.1 (“Order”) sets out controls relating to dogs and designates specific reserves as ‘off-leash’ areas. In response to community interest, this report is brought to Council to consider the potential adoption of an amendment to the Order to designate Smart Street Reserve in Hawthorn as a dog ‘off-leash’ area either on a timeshare basis or without time restrictions. At the Services Special Committee meeting on 11 February 2019, the Committee resolved to refer the amendment proposal to Council for determination. The resolution followed the Committee’s consideration of the written submissions received through the public consultation process held between 1 and 21 October 2018, totalling two hundred and sixty-eight (268) responses to an online survey and one hundred and fifteen (115) responses to an Interactive Voice Response (IVR) telephone survey. Also taken into consideration by the Committee were twenty-five (25) unsolicited submissions received by Council prior to the public consultation period. Ten residents presented to the Committee reiterating their written submissions. The presentations demonstrated an equal split in favour of the proposal versus not in favour. This split is somewhat mirrored in the findings of the IVR survey, which demonstrated 48.7% of respondents being in support of the proposal (43.5% of which had a preference for timeshare) versus 44.3% not in support, with the remaining 7% indicating no preference.



The key themes raised by those in support of the proposal reflect:

The need for equitable access to open space and the sense of community and other health and wellbeing benefits to be gained;

A perception that dog owners are responsible for the most part; The possibility of the children’s playground and services co-existing with

dogs off-leash given other examples of this across the municipality and elsewhere;

The opportunity to socialise dogs and normalise the behaviour of dogs for children;

The unsuitability of other nearby off-leash dog reserves in terms of risks to safety posed by roads and snakes, as well as the frequency of organised sports and other events; and

A perception the reserve is under-utilised. In contrast, the following points were raised by those who spoke against the proposal:

Risks to safety, particularly for children and older people (in terms of dog aggression and attack and/or exposure to dog faeces);

Implications resulting from reduced access to open space should the reserve become off-leash;

A perception that dog owners were not always responsible and respectful; The high value placed on the reserve by families with children, afforded by

its on-leash status; The unsuitability of the reserve for conversion to off-leash in accordance

with the factors raised in Council’s Site Suitability Assessment report (ie. not enough space to enable concurrent use of the open grassed area for dogs off-leash alongside other uses; and risks to amenity);

Smart Street Reserve being the only park with a track that is on-leash in Hawthorn; and

Uncertainty around the need for another off-leash reserve given the availability of four other off-leash reserves within 500 metres of Smart Street Reserve.

All of the submitters who spoke for the proposal were in favour of a timeshare arrangement (as proposed in the online petition - 5pm to 8am daily). In the previous report to the SSC meeting on 11 February 2019, officers proposed modified times (6.30pm to 7am) should designation eventuate. This was in order to enable a thirty (30) minute buffer around the operational times of the West Hawthorn Early Childhood Centre long day care program. However, officers maintain the view that Smart Street Reserve is not suitable for designation as dog off-leash due to the potential safety risks posed to children. The fencing abutting the pre-school consists of open panels and is therefore vulnerable to dogs’ mouths and heads penetrating the fence panels. Whilst the reserve has been used by dog owners and other recreational users without any major reported incidents, there is reference made in correspondence received by Council, to four (4) recent incidents of aggressive behaviour by off-leash dogs towards other dogs and people. There is also reference to four (4) separate incidents of off-leash dogs not being under effective control, resulting in unwanted and intimidatory interaction with adults and children.



The Site Suitability Assessment Report (Attachment 1) undertaken by Council’s Environment and Sustainable Living Department identifies a number of additional safety and amenity risks, including the potential for increased dog faecal matter, barking nuisance and parking demand. Concerns were raised regarding the reduced access to open space and opportunities for social connection and recreation for children and families, as well as older residents, resulting from conversion to off-leash. The qualitative data from the online survey revealed considerable concern by and for families with young children in relation to potential risks to their safety and access to open space. This concern was reflected in the comments of both those with a preference for the reserve remaining on-leash and those with a preference for off-leash on a timeshare basis. There were mixed views, however, in relation to the potential impact of the proposal on older residents. On the one hand, a common theme related to the opportunity afforded to older residents who lived locally to connect with the community with relative ease (in comparison to Pridmore Park which is perceived to be a fair distance to walk to). Conversely, there was concern expressed over older residents being jumped on and/or rushed at by dogs being exercised off-leash. Furthermore, the Boroondara Open Space Strategy 2013 does not typically support dog off-leash reserves in ‘neighbourhood’ open space areas, like Smart Street Reserve. Rather, it encourages pedestrian activity more broadly and thereby highlights the importance of access to open space for a wider variety of users. There is also uncertainty regarding the need for another off-leash reserve given the area is already well-serviced by four (4) off-leash reserves. Whilst officers do not support the proposal, it is nonetheless open to Council to consider adoption of Smart Street Reserve as a designated off-leash reserve with or without time restrictions. MOTION Moved Councillor Hurd Seconded Councillor Sinfield That Council resolve to: 1. Amend Council’s Order in Council No.1 to include Smart Street Reserve,

Hawthorn as a designated dog off-leash reserve between the hours of 6.00pm and 7.30am the following day, 7 days a week, for a twelve month trial period.

2. Complete the statutory process by publishing the Amended Order in the

Victorian Government Gazette and the Progress Leader. 3. Officers monitor Smart Street Reserve over the twelve month trial period

and review the suitability of the reserve for future use as a designated dog off-leash reserve and provide a report to Council.

CARRIED



8. General business 8.1 Leave of Absence - Councillor Hurd Councillor Hurd requested a leave of absence from Council for the period 31 March to 7 April 2019 inclusive. Councillor Hurd then declared a direct conflict of interest in accordance with Section 77B of the Local Government Act 1989. Councillor Hurd advised that nature of the interest was “I wish to apply for a leave of absence for the period 31 March to 7 April 2019 inclusive”. Councillor Hurd left the left the Chamber at 7.30pm prior to consideration and vote on this item. MOTION Moved Councillor Parke Seconded Councillor Sinfield That Council resolve to grant a leave of absence to Councillor Hurd for the period 31 March to 7 April 2019 (inclusive). CARRIED Councillor Hurd returned to the Chamber at 7.31pm and resumed his seat. 9. Urgent business Nil 10. Confidential business Nil The meeting concluded at 7.32pm Confirmed Chairperson ____________________________________________ Date ____________________________________________

MINUTES ATTACHMENTS

Ordinary Council Monday 25 March 2019 Attachments annexed to the minutes for the following items:

4. Assemblies of councillors

7.3 Proposal to rename Burke Road South Reserve, Sinclair Avenue, Glen Iris

7.4 Proposed naming of right of way at the rear of 235-241 Canterbury Road, adjoining 243 Canterbury Road and 2 Rochester Road, Canterbury

Record of Assemblies of Councillors Assembly details Councillor

attendees Officer attendees Matters discussed Conflict of Interest disclosures

Councillor Briefing & Discussion4 February 2019

Cr Jane AddisCr Lisa HollingsworthCr Steve HurdCr Jim ParkeCr Felicity SinfieldCr Cynthia WatsonCr Garry ThompsonCr Jack Wegman

Phillip Storer (CEO)David Thompson (MG)Elizabeth Manou (GPO)

Municipal Association of Victoria (MAV) - Election for President Nil


Cr Jane AddisCr Phillip HealeyCr Lisa HollingsworthCr Steve HurdCr Jim ParkeCr Coral RossCr Felicity SinfieldCr Cynthia WatsonCr Garry ThompsonCr Jack Wegman

Phillip Storer (CEO)Bruce Dobson (DEI)Shiran Wickramasinghe (DCP)Marilyn Kearney (DCXBT)Carolyn McClean (DCD)Carolyn Terry (EMPCD)Katherine Stakula (SCL)Neva Law (MA)Tricia Tjondropuro (CBP)Sally Wansbrough (CS)Zoran Jovanovski (MSTP)Andrew McHugh (MFYR)Greg Hall (CFO)Andrew Mackinnon (GMPI)David Thompson (MG)Sam Taylor (SCRW)Danielle Calautti (RPSO)Tom Scanlan (SSP)Krysten Forte (COG)Helen Pavlidis (GPO

Sport and Recreation Policy December 2018 Quarterly Performance Report Electoral Representation Review Heritage Gap Studies Councillor Support and Resources Policy Fritsch Holzer Park VCAT Decision

Nil

Statutory Planning Advisory Committee11 February 2019

Cr Lisa HollingsworthCr Steve HurdCr Cynthia WatsonCr Garry Thompson

Simon Mitchell (MSP)Joe Sevillano (SSPO)Damian Bu (SP)

27 Studley Avenue, Kew 254 Burwood Road, Hawthorn

Nil

Statutory Planning Advisory Committee

18 February 2019

Cr Lisa HollingsworthCr Cynthia WatsonCr Garry Thompson

Simon Mitchell (MSP)Stephanie Ng (FTP)

41 Albion Road Glen Iris Nil


City of Boroondara Attachment Page 1 of 4

Record of Assemblies of Councillors Assembly details Councillor

attendees Officer attendees Matters discussed Conflict of Interest disclosures


Cr Jane AddisCr Phillip HealeyCr Lisa HollingsworthCr Steve HurdCr Jim ParkeCr Coral RossCr Felicity SinfieldCr Cynthia WatsonCr Garry ThompsonCr Jack Wegman

Phillip Storer (CEO)Marilyn Kearney (DCXBT)Carolyn Terry (EMPCD)David Thompson (MG)Neva Law (MA)Krysten Forte (COG)Helen Pavlidis (GPO)

Electoral Representation Review Australian Citizenship Ceremonies Code Municipal Association of Victoria (MAV) - Presidential Candidates

Cr Ross


25 February 2019

Cr Lisa HollingsworthCr Cynthia WatsonCr Garry ThompsonCr Coral Ross

Simon Mitchell (MSP)Seuna Byrne (PP)Katie Johnstone (SP)Leo Bosley (SP)

146 Burwood Road Hawthorn 22 Seville Street Camberwell 890-892 Toorak Road CAMBERWELL

Nil


4 March 2019

Cr Lisa HollingsworthCr Cynthia WatsonCr Garry ThompsonCr Coral Ross

Simon Mitchell (MSP)Callum McBride (SP)

2/497 Burke Road, Camberwell Nil



Record of Assemblies of Councillors Index of officer titles

AC Assistant CuratorACPO Arts and Culture Project OfficerADO Access & Diversity OfficerAO Administration OfficerBPO Boroondara Volunteer Resource Centre

Program OfficerBAG Business Analyst GrantsBPOL Business Process Optimisation LeadCA Coordinator ArboricultureCBA Coordinator Building AssetsCBOS Coordinator Business Operations and

SystemsCBP Communications Business PartnerCBS Coordinator Business SystemsCC Coordinator CommunicationsCCF Coordinator Cultural FacilitiesCCI Coordinator Corporate InformationCco Coordinator CommunicationsCCP Coordinator Civil ProjectsCCPl Coordinator Corporate Planning CCS Coordinator Children’s ServicesCCSP Coordinator Community SupportCcuS Coordinator Customer ServiceCDM Coordinator Drainage MaintenanceCDEO Cultural Development and Events OfficerCDO Community Development OfficerCE Coordinator EngagementCEDL Customer Experience Digital LeadCESDL Customer Experience Service Design LeadCEO Chief Executive OfficerCEP Coordinator Engineering ProjectsCES Coordinator Environmental SustainabilityCEY Coordinator Early YearsCFA Coordinator Financial AccountingCFC Cultural Facilities CoordinatorCFM Coordinator Facilities MaintenanceCFO Chief Financial OfficerCFS Coordinator Family ServicesCIA Continuous Improvement AdvisorCIAS Coordinator Integrated Asset SystemsCIO Chief Information OfficerCLD Coordinator Landscape & DesignCLF Coordinator Leisure Facilities

CLL Coordinator Local Laws CLLPS Coordinator Local Laws Projects and StrategyCLS Coordinator Leisure Services CMASL Collection Maintenance and Adult Services

LibrarianCSHL Collection Services and Hawthorn LibrarianCMCH Cluster Coordinator Maternal & Child Health

ServicesCOG Coordinator GovernanceCoLD Coordinator Landscape and DesignCoSP Community Strengthening PlannerCoT Coordinator TreesCPD Coordinator Programming & DevelopmentCPE Civil Projects EngineerCPH Coordinator Public HealthCPP Coordinator Purchasing and ProcurementCPSO Community Planning Support OfficerCRFM Coordinator Road & Footpath MaintenanceCRPS Coordinator Revenue & Property ServicesCRRAM Coordinator Road Related Asset MaintenanceCRTL Corporate Reporting Team LeaderCSA Communications Senior AdvisorCSAO Customer Service Administration OfficerCSD Coordinator Strategy and DevelopmentCSDAADS Coordinator Service Delivery Active Ageing

and Disability ServicesCSDAO Community Safety Drug and Alcohol OfficerCSL Collection Services & LibrarianCsoP Coordinator Social PlanningCSP Coordinator Statutory PlanningCSPO Children's Services Project OfficerCSS Coordinator Sport ServicesCT Coordinator Traffic CTM Coordinator Transport ManagementCVS Coordinator Volunteer Support & DevelopmentCWM Coordinator Waste ManagementCWO Coordinator Waste OperationsCYS Coordinator Youth ServicesDCD Director Community Development DCP Director City PlanningDCS Director Corporate ServicesDEI Director Environment and InfrastructureDMC Digital Media Creator

DSA Digital Senior AdviserEC Environment CoordinatorEDO Economic Development OfficerEFBA Engagement & Facilitation Business AnalystEHO Environment Health OfficerEMCCE Executive Manager Communications

& Customer ExperienceEMPCD Executive Manager People Culture and

DevelopmentEMPO Emergency Management Project OfficerERPO Engagement and Research Project OfficerESMA Essential Safety Measures AdministratorEYAO Early Years Administration OfficerFAC Financial Accounting CoordinatorFC Flight ControllerFGDC Formal Gardens and Design CoordinatorFSDO Family Services Development OfficerFSP Family Services PlannerFTP Fast Track PlannerFYAO Family Youth Administration OfficerFYSRO Family and Youth Support and Resource

OfficerGMPI Group Manager Parks and InfrastructureGO Governance OfficerGPO Governance Projects OfficerHPPO Health Planning and Policy OfficerHSWL Health Safety Wellbeing LeadHRA Human Resources AdvisorHWPO Health WellPlan and Policy OfficerIA Internal AuditorITPM Information Technology Program ManagerLA Landscape ArchitectLBPT Lead - Business Partnering TeamLCSP Leader Communications Strategy and

PerformanceLFDO Leisure Facilities Development OfficerLLO Local Laws OfficerLSO Leisure Services OfficerMAC Manager Arts & CultureMAFB Manager Arts Facilities BusinessMAM Manager Asset ManagementMAO Metro Access OfficerMBD Manager Business Development



Record of Assemblies of Councillors MBS Manager Building Services

(& Municipal Building Surveyor)MCHC Maternal Child Health CoordinatorMCHN Maternal Child Health NurseMCIL Manager Community Information and LibrariesMCPD Manager Community Planning & DevelopmentMCPS Manager Commercial & Property ServicesMED Manager Economic DevelopmentMEO Member Engagement OfficerMESL Manager Environment & Sustainable LivingMFYR Manager Family Youth & RecreationMG Manager GovernanceMHS Manager Health, Active Ageing & Disability

ServicesMHR Manager Human ResourcesMIBT Manager Innovation and Business

TransformationMIS Manager Infrastructure ServicesMIT Manager Information TechnologyMLL Manager Local LawsMLS Manager Library Arts and Cultural ServicesMPCD Manager People Culture and DevelopmentMPG Manager Parks & GardensMPS Manager Projects & StrategyMPPM Major Projects Project ManagerMPR Manager Public RelationsMSP Manager Statutory PlanningMSSO Maintenance Systems and Support OfficerMSTP Manager Strategic PlanningMTT Manager Traffic and TransportOBA Online Business AnalystOCRO Online Community Relations OfficerODC Organisation Development CoordinatorOP Online PublisherPALO Paralegal OfficerPAC Planning Appeals CoordinatorPCCS Program Change Communications SpecialistPSD Principal Digital StrategistPJA Project AdministratorPJM Project ManagerPJO Project OfficerPLO Planning Liaison OfficerPMO Property Management OfficerPO Payroll OfficerPP Principal PlannerPPO Para Planning OfficerPRA Project Architect

PRO Programs OfficerPSO Planning Support OfficerPSuO Principal Sustainability OfficerROAS Recreation Officer and Administration SupportRP Recreation PlannerRPO Recreation Project OfficerSA Senior ArboristSACS Senior Advisor Corporate SupportSAD Service AdministratorSAE Senior Asset EngineerSAO Senior Administration OfficerSAPO Senior Asset Protection OfficerSAWP Senior Asset Works PlannerSBA Senior Business AnalystSCA Senior Communications AdviserSCAC Senior Curator, Arts & CultureSCADS Senior Coordinator Ageing and Disability

ServicesSCBP Senior Communications Business PartnerSCI Senior Coordinator InfrastructureSCCS Senior Coordinator Community StrengtheningSCFCS Senior Coordinator Family and Children’s

ServicesSCOS Senior Coordinator Open SpaceSCRW Senior Coordinator Recreation and WellbeingSEP Senior Environmental PlannerSESO Senior Environmental Sustainability OfficerSHRA Social and Health Research AnalystSL Systems LibrarianSLA Senior Landscape ArchitectSLLO Senior Local Laws OfficerSMA Senior Media AdviserSMAC Senior Management AccountantSO Subdivision Officer SoPO Social Planning OfficerSP Statutory PlannerSPA Senior Project ArchitectSPJO Senior Project OfficerSPM Senior Project ManagerSPO Senior Planning OfficerSPP Senior Project PlannerSPPO Senior Policy and Project OfficerSRCM Senior Recreation Contracts ManagerSSCA Senior Strategic Communications AdviserSSO Senior Sustainability OfficerSSOLL Support Services Officer Local LawsSSOPI Support Services Officer Parks &

InfrastructureSSP Senior Statutory/Strategic PlannerSTE Strategic Transport EngineerSTO Sustainable Transport OfficerSCL Strategic Communications LeadSTP Strategic Transport PlannerSTPO Statutory Planning OfficerSTRP Strategic PlannerSWC Senior Works ControllerSWE Senior Writer and EditorTE Transport EngineerTLBVRC Team Leader Boroondara Volunteer Resource

CentreTLC Team Leader ComplianceTLCS Team Leader Customer ServiceTLCSA Team Leader Customer Service

AdministrationTLD Team Leader DisabilitiesTLDR Team Leader DrainageTLDS Team Leader Drainage StrategyTLED Team Leader Economic DevelopmentTLEP Team Leader Environmental PlanningTLHP Team Leader Health Protection TLHS Team Leader Health ServicesTLID Team Leader Infectious DiseasesTLL Team Leader Local LawsTLRM Team Leader Risk ManagementTLSP Team Leader Strategic PlanningTLTM Team Leader Transport ManagementTLWP Team Leader Works PermitsTOC Turf Operations CoordinatorTSP Technical Support PlannerTSTL Technical Support Team LeaderUD Urban DesignerVSS Venue Services SupervisorVEO Volunteer Engagement OfficerVSDO Volunteer Sector Development OfficerWPC Web and Print CoordinatorYCLO Youth Community Liaison OfficerYDW Youth Development WorkerYOW Youth Outreach WorkerYPDO Youth Planning and Development OfficerYSL Youth Services & LibrarianaXXX 'a' designates acting



MINUTES ATTACHMENTS

Ordinary Council Monday 25 March 2019 Attachments as annexed to the resolution: 7.3 Proposal to rename Burke Road South Reserve, Sinclair

Avenue, Glen Iris

Map Produced: 16 October, 2017 11:49:10

KEY

Suburbs

Property

Railway Stations

Railway Line

Natural Waterways

Other Waterways Yarra River

Melb Water Channel


Building Footprints

Recreation Areas

Hospitals

EducationContains Vicmap information. The State of Victoria, Department of Sustainability and Environment, 2006. This material may be of assistance to you but the State of Victoria and its employees do not guarantee that the publication is without flaw of any kind or is wholly appropriate for your particular purposes and therefore disclaims all liability for any error, loss or consequences which may arise from your relying on any information contained in this material [or publication]

The City of Boroondara does not warrant the accuracy or completeness of the information in this document, and does not accept responsibility for any losses or damages (whether direct or consequential) suffered by you or any other person, arising from your use of or reliance on this information. You must not reproduce or communicate this document without the prior permission of the City of Boroondara.



MINUTES ATTACHMENTS

Ordinary Council Monday 25 March 2019 Attachments as annexed to the resolution: 7.4 Proposed naming of right of way at the rear of 235-241

Canterbury Road, adjoining 243 Canterbury Road and 2 Rochester Road, Canterbury

Map Produced: 22 October, 2018 11:53:53

KEY

Suburbs

Property

Railway Stations

Railway Line

Natural Waterways


Melb Water Channel


Recreation Areas

Hospitals

Education

Contains Vicmap information. The State of Victoria, Department of Sustainability and Environment, 2006. This material may be of assistance to you but the State of Victoria and its employees do not guarantee that the publication is without flaw of any kind or is wholly appropriate for your particular purposes and therefore disclaims all liability for any error, loss or consequences which may arise from your relying on any information contained in this material [or publication]

The City of Boroondara does not warrant the accuracy or completeness of the information in this document, and does not accept responsibility for any losses or damages (whether direct or consequential) suffered by you or any other person, arising from your use of or reliance on this information. You must not reproduce or communicate this document without the prior permission of the City of Boroondara.



Slim2

Line

Slim2

Callout

Laneway proposed to be named

Documents

ORDINARY COUNCIL MINUTES - boroondara.vic.gov.au · 3/25/2019 · 7.6 Proposal to amend the Order to establish Smart Street Reserve ... Home Parenting Support and Parenting Skills