Orcutt Union School DistrictOrcutt Union School District

Board of Education PresentationBoard of Education PresentationFCMAT Technology ReviewFCMAT Technology Review

February 6. 2009February 6. 2009

Steven Jorgensen, Christine Statton Steven Jorgensen, Christine Statton Peter VanBuskirk, Rich FaganPeter VanBuskirk, Rich Fagan

Team A8Team A8

Orcutt Union School DistrictOrcutt Union School District

Location - Orcutt & Santa Maria CALocation - Orcutt & Santa Maria CA SchoolsSchools

6 Elementary6 Elementary 2 Junior High Schools2 Junior High Schools

Enrollment - 4,800 StudentsEnrollment - 4,800 Students ChallengesChallenges

Declining EnrollmentDeclining Enrollment High Cost of LivingHigh Cost of Living Restricted New Home StartsRestricted New Home Starts

Orcutt Union School DistrictOrcutt Union School District

Technology Department & Staff HistoryTechnology Department & Staff History Prior to 9/99 – department lead by 0.5 FTE Prior to 9/99 – department lead by 0.5 FTE

Technology Coordinator (0.5 FTE Principal)Technology Coordinator (0.5 FTE Principal) 9/99 Full Time Management Position Created 9/99 Full Time Management Position Created

Director of Educational TechnologyDirector of Educational Technology 1/00 Certificated Teacher Assigned as Interim 1/00 Certificated Teacher Assigned as Interim

DirectorDirector 5/00 Interim Director is Made Permanent5/00 Interim Director is Made Permanent Network Analyst Separates and is Not ReplacedNetwork Analyst Separates and is Not Replaced

FCMAT Technology FCMAT Technology ReviewReview

Leadership & CommunicationLeadership & CommunicationThe primary Leadership improvements are:The primary Leadership improvements are: Director of Technology and Technology Director of Technology and Technology

Department assigned to Assistant Department assigned to Assistant Superintendent of Business.Superintendent of Business.

Create a Technology Steering Committee Create a Technology Steering Committee to establish the goals and direct the to establish the goals and direct the activities of the Technology Department. activities of the Technology Department.

Technology Steering Committee will create Technology Steering Committee will create district Technology Plan.district Technology Plan.

FCMAT Technology FCMAT Technology ReviewReview

Leadership & CommunicationLeadership & CommunicationThe primary Communication improvements are:The primary Communication improvements are: Work with Director and Technology staff to Work with Director and Technology staff to

improve internal communicationsimprove internal communications Director will attend and report on technology Director will attend and report on technology

at management meetingsat management meetings Technology staff will partner with any Technology staff will partner with any

departments/users on technology projectsdepartments/users on technology projects Establish checklist for Sysop communicationsEstablish checklist for Sysop communications

FCMATFCMAT Technology Technology Review Review StaffingStaffing & &

OrganizationOrganization Restructure the work calendar for the Restructure the work calendar for the

Director of Technology Services from a 10-Director of Technology Services from a 10-month position to a 12-month positionmonth position to a 12-month position

Establish a list of district-wide mission Establish a list of district-wide mission critical applications for reference when critical applications for reference when needing to utilize the entire technology needing to utilize the entire technology staff to address an issuestaff to address an issue

Establish a rotation work schedule for Establish a rotation work schedule for technicianstechnicians

FCMATFCMAT Technology Technology Review Review StaffingStaffing & &

Organization (Cont.)Organization (Cont.)

Eliminate two computer specialist Eliminate two computer specialist positionspositions

Leave Network Systems Specialist Leave Network Systems Specialist position vacantposition vacant

Re-evaluate staffing needs in Re-evaluate staffing needs in November, 2009November, 2009

FCMATFCMAT Technology Technology Review Review SystemsSystems

A primary goal for systems improvement is A primary goal for systems improvement is to increase compatibility among all to increase compatibility among all systemssystems

Implement new web-based student Implement new web-based student information systeminformation system

Implement a complete overhaul to the Implement a complete overhaul to the district’s network systemdistrict’s network system

Identify County financial system modules Identify County financial system modules that can be implemented and accessed via that can be implemented and accessed via the internetthe internet

Implement a web-based technology Implement a web-based technology service request system.service request system.

FCMATFCMAT Technology Technology Review Review SystemsSystems

The new SIS will be the largest undertaking. A The new SIS will be the largest undertaking. A stakeholders research group will prepare the stakeholders research group will prepare the RFP, analyze and evaluate, and choose a new RFP, analyze and evaluate, and choose a new system for full implementation by Aug 15, 2010system for full implementation by Aug 15, 2010 The new system will allow for greater usage of all The new system will allow for greater usage of all

modules, heightened security settings, and greater modules, heightened security settings, and greater system compatibilitysystem compatibility

Improving district usage of the County financial Improving district usage of the County financial system will allow for more efficient systemssystem will allow for more efficient systems On-line requisitions, purchase orders, position On-line requisitions, purchase orders, position

control, and real-time budget reports will improve control, and real-time budget reports will improve efficiency.efficiency.

FCMATFCMAT Technology Technology Review Review NetworkNetwork

Review All System Access Control Review All System Access Control Lists (ACL’s)Lists (ACL’s) ““Deny” Statements to prevent hostile Deny” Statements to prevent hostile

attacksattacks Virtual Terminal InterfacesVirtual Terminal Interfaces Use Simple Network Management Use Simple Network Management

Protocol (SNMP)Protocol (SNMP) Restrict telnet access to network devicesRestrict telnet access to network devices

FCMATFCMAT Technology Technology Review Review NetworkNetwork

Purchase TACACS+ softwarePurchase TACACS+ software Verification of login authentication on Verification of login authentication on

all portsall ports Provides control and configuration of Provides control and configuration of

network devicesnetwork devices Purchase syslog softwarePurchase syslog software

Permanent off-device logPermanent off-device log Central device logging and archiving Central device logging and archiving

for legal documentationfor legal documentation

Orcutt Union School DistrictOrcutt Union School District

QUESTIONS?QUESTIONS?