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-1-For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential
Oracle E-Business Suite R12.1 General Ledger Overview Training
Courseware
The following is intended to outline our general
product direction. It is intended for information
purposes only, and may not be incorporated into any
contract. It is not a commitment to deliver any
material, code, or functionality, and should not be
relied upon in making purchasing decisions.
Safe Harbor Statement
-2-For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential
For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential
relied upon in making purchasing decisions.
The development, release, and timing of any
features or functionality described for Oracle’s
products remains at the sole discretion of Oracle.
Use of this Site (“Site”) or Materials constitutes agreement with the following terms and conditions:
1. Oracle Corporation (“Oracle”) is pleased to allow its business partner (“Partner”) to download and
copy the information, documents, and the online training courses (collectively, “Materials") found on this
Site. The use of the Materials is restricted to the non-commercial, internal training of the Partner’s
employees only. The Materials may not be used for training, promotion, or sales to customers or other
partners or third parties.
2. All the Materials are trademarks of Oracle and are proprietary information of Oracle. Partner or other
third party at no time has any right to resell, redistribute or create derivative works from the Materials.
Oracle Training Materials – Usage
Agreement
-3-For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential
For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential
3. Oracle disclaims any warranties or representations as to the accuracy or completeness of any
Materials. Materials are provided "as is" without warranty of any kind, either express or implied,
including without limitation warranties of merchantability, fitness for a particular purpose, and non-
infringement.
4. Under no circumstances shall Oracle or the Oracle Authorized Delivery Partner be liable for any loss,
damage, liability or expense incurred or suffered which is claimed to have resulted from use of this Site
of Materials. As a condition of use of the Materials, Partner agrees to indemnify Oracle from and against
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fees) arising out of Partner’s use of the Materials.
5. Reference materials including but not limited to those identified in the Boot Camp manifest can not be
redistributed in any format without Oracle written consent.
Key Content Contributors
Contributing Companies
-4-For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential
-5-For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential
R12.1: Oracle Financials
Oracle General Ledger Process
Accounting Setup Manager
Ledger
Basic Journal Entries
Accounting Setups
Summary Accounts
Advanced Journal Entries
Bootcamp Objectives
-7-For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential
Advanced Journal Entries
Advanced Security
Financial Budgeting
Multi-Currency
Consolidations
Period Close
Financial Reporting
Section Objectives
Create Recurring Journals
Formulate Mass Allocation Journals
AutoAllocations and related implementation considerations
AutoScheduling Describe the Journal Scheduling process
Key issues and considerations when implementing Advanced Journal
-8-For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential
Entry
Business benefits of using Oracle General Ledger's Advanced
Journal Entry functions
Recurring Journal Entries
• Define recurring journals for transactions that repeat every
accounting period, such as accruals, depreciation charges, and
allocations.
• Recurring journals can be used to create three types of journal
entries:
– Skeleton journal entries: Affect the same accounts each period, but have
-9-For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential
– Skeleton journal entries: Affect the same accounts each period, but have
different posting amounts.
– Standard journal entries: Use the same accounts and amounts each
period.
– Formula journal entries: Use formulas to calculate journal amounts that
vary from period to period.
Creating Recurring Journal
Create Recurring
Journal Definition
Generate Recurring
Journals
Delete the Journal
Entry and Correct the
Definition
-10-For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential
Review Entries – Are the
Entries Correct?
Post Entries
Yes
No
Recurring Journal Entry Lines
• An unlimited number of journal entry lines can be created for each
recurring journal entry.
• The journal entry lines specify the accounts to update with the
recurring journals.
• Each line contains the amount to post to the designated account, or a
-11-For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential
• Each line contains the amount to post to the designated account, or a
formula to calculate the journal amounts.
• An automatic offsetting line can be used for a recurring journal entry
by entering the line number 9999
Automatic Offset Example
Line Account Debit Credit
1
2
Consulting
Revenue
Training Revenue
2,000
6,000
-12-For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential
3
9999
Sales Revenue
Services Revenue
(Offset Line)
4,000
4,000
(System calculated)
Formula Recurring Journals
• Create a formula for each journal line.
• Each formula can contain an unlimited number of steps.
• The steps can use any combination of amounts, account balances,
and/or operators. The operators that can be used are:
– Enter
-13-For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential
– Enter
– Add
– Subtract
– Multiply
– Divide
• If the formula yields a positive amount, your account will be debited. If
your formula yields a negative amount, your account will be credited.
Generating Recurring Journals
• Generate recurring journals to create un-posted journal entries from
the recurring journal definitions.
• After generating the formulas, review or edit the recurring journal
batches before posting them.
• After generating the skeleton journal entries, complete the journal
-14-For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential
• After generating the skeleton journal entries, complete the journal
information before posting them.
• Generate recurring journal batch according to schedules defined in
General Ledger.
Recurring Journals
-15-For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential
Section Objectives
Create Recurring Journals
Formulate Mass Allocation Journals
AutoAllocations and related implementation considerations
AutoScheduling Describe the Journal Scheduling process
Key issues and considerations when implementing Advanced Journal
-16-For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential
Entry
Business benefits of using Oracle General Ledger's Advanced
Journal Entry functions
MassAllocations Journal Entries
•MassAllocation formula is used to create journals that allocate
revenues and expenses across a group of cost centers, departments,
or divisions.
•MassAllocations can be created in the functional currency, a foreign
currency or statistical currency.
-17-For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential
Total Rent
Proportional
Allocation based
on Formula
London Rent
Paris Rent
Chicago Rent
MassAllocations V/S Recurring Journals
Type of Entry MassAllocations Recurring Journals
Formula Entries Yes Yes
Standard Entries Yes Yes
Skeleton Entries Yes Yes
-18-For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential
Skeleton Entries Yes Yes
Currency Functional, Foreign, or STAT
Functional or STAT
Formulas per Journal Line
One formula for many lines
One formula per line
Formula A*B/C Any formula
Create MassAllocations Journals
• This is a 5–Step process:
– Create MassAllocation definition
– Validate definition
– Generate MassAllocation Journals
-19-For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential
– Review entries
– Post entires
Creating MassAllocation Definition
• Define a single formula to allocate amounts across a group of
balancing segment values, departments, or cost centers. You can
create a new MassAllocation batch or copy an existing batch.
Department 1
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© 2009 Oracle Corporation – Proprietary and Confidential
Allocate Total Rent
Department 1
Department 2
Department 3
Defining MassAllocation Formula
• All MassAllocation formulas use the following equation to determine allocation
amounts:
• Oracle General Ledger uses the following format to represent the equation. Each
factor in this equation relates to a separate formula line:
Cost Pool * (Usage Factor/Total Usage)
-21-For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential
• You can enter any combination of fixed amounts and account combinations in formula
lines A, B, or C.
• Following account segment type can be associated with each formula line:
–Looping
–Summing
–Constant
A * B/C
Target and Offset Accounts
• These are the lines that are the actual journal entry:
–Target: Enter an account in the Target line to specify the destination for the
allocations.
–Offset: Enter an account in the Offset line to specify the account to use for the
offsetting debit or credit from your allocation.
-22-For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential
MassAllocation Journal Example
Allocate Total Rent
Human Resource
Department
Finance
Department
Research
-23-For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential
Research
Department
Dr. Human Resources 2,000 functional dollars
Dr. Finance rent 3,000 functional dollars
Dr. Research rent 5,000 functional dollars
Cr. Total Rent Expense 10,000 functional dollars
Validating MassAllocation Journals
After defining a new allocation batch, or changing an
allocation formula:
Run the MassAllocation /
MassBudget Validation
program
-24-For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential
Validate
Use the Request ID to
locate the problems on
the MassAllocations
Validation Report
Ready to Generate
Mass Allocation
Journal
Correct Errors
No Errors
Generating Mass Allocation Journal
•Generate MassAllocations to create unposted journal batches based
on the validated MassAllocation formulas.
–The generated journal batch contains one entry for each allocation formula in
the batch.
• Use MassAllocation journals to reverse existing balances, post new
-25-For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential
• Use MassAllocation journals to reverse existing balances, post new
allocation amounts, or generate journals that increment the existing
balances to match the current allocation amount.
• Generate MassAllocation journal batches for any range of open or
future enterable periods.
Mass Allocation Journal
-26-For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential
Section Objectives
Create Recurring Journals
Formulate Mass Allocation Journals
AutoAllocations and related implementation considerations
AutoScheduling Describe the Journal Scheduling process
Key issues and considerations when implementing Advanced Journal
-27-For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential
Entry
Business benefits of using Oracle General Ledger's Advanced
Journal Entry functions
Auto Allocations
-28-For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential
Auto Allocations
-29-For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential
Auto Allocations
-30-For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential
-31-For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential
Section Objectives
Create Recurring Journals
Formulate Mass Allocation Journals
AutoAllocations and related implementation considerations
AutoScheduling Describe the Journal Scheduling process
Key issues and considerations when implementing Advanced Journal
-32-For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential
Entry
Business benefits of using Oracle General Ledger's Advanced
Journal Entry functions
-33-For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential
AutoScheduling Overview
• Automatic Journal Scheduling enables generation of Recurring
Journals, AutoAllocation sets, Mass-Allocations, MassBudgets and
Budget Formulas according to a schedule you define
•Define your own schedule in General Ledger, based on your General
Ledger calendar
• Choose any defined schedule in the Application Object Library (AOL),
based on a standard monthly calendar
-34-For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential
based on a standard monthly calendar
• Define your own AOL schedule or use an AOL schedule you previously
defined and saved
-35-For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential
Section Objectives
Create Recurring Journals
Formulate Mass Allocation Journals
AutoAllocations and related implementation considerations
AutoScheduling Describe the Journal Scheduling process
Key issues and considerations when implementing Advanced
Journal Entry
-36-For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential
Journal Entry
Business benefits of using Oracle General Ledger's Advanced
Journal Entry functions
Key issues and considerations when
implementing Advanced Journal Entry
-37-For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential
Section Objectives
Create Recurring Journals
Formulate Mass Allocation Journals
AutoAllocations and related implementation considerations
AutoScheduling Describe the Journal Scheduling process
Key issues and considerations when implementing Advanced Journal
-38-For Oracle employees and authorized partners only. Do not distribute to third parties.
© 2009 Oracle Corporation – Proprietary and Confidential
Entry
Business benefits of using Oracle General Ledger's Advanced
Journal Entry functions