Oracle Business Accelerators

5/29/2014 Oracle Business Accelerators

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Inventory Count to Reconciliation

Flow Script

Oracle E-Business Suite Release 12.1

This document provides step-by-step instruction coinciding with the Inventory Count to Reconciliation business flow. It may be useful for validation of this specifictransaction; therefore the steps should not be modified.

Copyright © 2004, 2009, Oracle. All rights reserved

Plan to Inventory Management Flow Script Sequence

When implementing the Plan to Inventory flow family alone, the flow script should be executed in the sequence depicted below. Flows that may be run concurrently and areindependent of each other use the same number with a different letter and therefore may be run concurrently.

ID Flow Grp. I Dependency/ PrerequisiteA Plan to Replenish Yes NoneB Inventory Count to Reconciliation Yes NoneC Internal Requisition to Deliver Yes A

Business Scenarios Test Sequences

Test Status: Draft, Review, Success, and Defective

Tests Test Name Tester1 Tester2 Tester3 Date Notes

00 Prerequisite Steps 10 Plan Inventory Count 20 Perform Cycle Count 30 Perform Physical Count

Typographic Conventions

This section contains the legend for common abbreviations used throughout the script.

Abbreviation Meaning(B) Button(T) Tab(ST) Sub Tab(L) Link(N) Navigation(M) Menu(I) Icon> Continue Navigation

Testing Notes



Summary

This flow script provides the steps that are required for performing Cycle Count and Physical Count for a Subinventory.

Assumptions

It is assumed that all tests will be performed using the “Inventory” responsibility.It is assumed that the appropriate users are created and the responsibilities are assigned.

00 Test Specification – Prerequisite Steps

Business Process: Open CurrentPeriod

Business Flow: Pre-requisite steps for Inventory Count toReconciliation

Summary Process: Prerequisite Steps

Event: Description: Perform Miscellaneous Receipt

Step # Process Step

DescriptionPath and Action Input Data Expected Result Actual Results

00.00 Logon to Application Select the appropriate responsibility.

Username: INVPLANNERPassword: welcome

Purchasing Super UserNavigator displays

00.01 Switch Responsibility.Select the appropriate responsibility.

Responsibility: Inventory

00.02 Perform MiscellaneousReceipt

(N) Transactions > MiscellaneousTransactions Click (B) Transaction Lines Add subsequent transaction lines forthese items, with other parametersremaining the same as above: Click (B) SaveClose the Miscellaneous Receipt Form

Org: 101 Date: <Today’s date>Type: MiscellaneousReceipt Item:SCR0401 Subinventory: StoresUOM: EaQuantity: 5Account:10.800.504300.00.000.00000 PCB0402RS0402RAM0401

Note down the current on-hand qty after you enterthe subinventory

00.03 Logout of application (M) File > Exit Oracle Applications

10 Test Specification – Plan Inventory Count

Business Process: EstablishInventory Planning Policies(PF1960)

Business Flow: Inventory Count to Reconciliation

Summary Process: Plan Inventory Count



Event: Description: Assign items and classes to ABC Assignment Group and Setup Cycle Count

Step # Process Step

DescriptionPath and Action Input Data Expected Result Actual Results

10.00 Logon to Application Username: INVPLANNERPassword: welcome

10.01 Verify ABC Classes (N) Inventory > ABC Codes > ABCClassesVerify classes A, B and C exist

Org: 101 ABC classes exist

10.02 Generate ABC Compile (N) Inventory > ABC Codes > ABCCompilesQuery compile name Click (B) Open Click (B) Compile

Compile Name:Store_Compile Print compile results? : No

Concurrent request forcompiling is submitted. Make sure the requestcompletes successfullybefore proceeding.

10.03 Assign items to ABCGroups

(N) Inventory > ABC Codes > ABCAssignment Groups Click (B) Assign ItemsEnter parameters for ABC Classification Click (B) Assign

Assignment Group:Store_Assignment_GroupCompile Name:Store_Compile Class: AInventory Item%: 10Class: BInventory Item%: 25Class: CInventory Item%: 100

ABC assignment hasbeen completed. Values will be roundedas per the inventoryvalue.Ensure that the Valuegiven for the InventoryItem% is greater than theprevious class roundedvalue Concurrent request issubmitted.Make sure the requestcompletes successfullybefore proceeding.

10.04 Verify item Assignments Close the Assign ABC Items form In the ABC Assignments Group formselect Store Assignment Group and clickUpdate Items Close this form

Items have beenassigned to ABC groupsbased on the criteriadefined in the ABCCompile

10.05 Run ‘ABC Assignmentsreport’

(N) Reports > ABC and Counting Select ‘Single Request’ and Click (B) Ok Click (B) OK Click (B) Submit

Select ‘ABC AssignmentsReport’ from the list ofvalues Parameters:ABC Group:Store_Assignment_GroupSort Option: Item+

Ensure that theConcurrent Request iscompleted successfully The report output showsthe same assignment ofitems in ABC Groups –seen in the previousstep.

10.06 Define Cycle Count (N) Counting > Cycle Counting > CycleCounts



Click (B) New

Name: Stores Cycle CountDescription: StoresSubinventory CycleCountCalendar: InventoryAdjustment Account:10.800.504300.00.000.00000

10.07 Click (T) Scope and Control

Inactive On: Today’s Date+ 1 yearLate Days: 1Starting Seq: 1 Unscheduled Entries: YesDisplay System Qty: YesCount Subinventories:SpecificSubinventory: Stores

10.08 Click (T) Serial and Schedule

Auto Schedule: YesFrequency: DailyCount Zero Quantity: Yes

10.09 Click (T) Adjustments and ABC Click (I) Save Close all the open forms

Approval Required: If Outof Tolerance Qty Variance (+): 10%Qty Variance (-): 10%ABC Initialization Group:Store_Assignment_Group Option: (Re) initialize

System submits“Initialize cycle countitems” process. Ensure that theConcurrent Request iscompleted successfully

10.10 (N) Counting > Cycle Counting > CycleCounts Click (B) Open Click (B) Classes Click (I) Save Close all the open forms

Query:Cycle Count Name: StoresCycle Count Class Name: ACounts per year: 12Class Name: BCounts per year: 4Class Name: CCounts per year: 2

20 Test Specification – Perform Cycle Count

Business Process: Manage CycleCounting(MM1151)


Summary Process:Perform Cycle Count

Event: Description: Execute Cycle Counting cycle

Step # Process Step

DescriptionPath and Action Input Data Expected Results Actual Results

20.00 Define Manual ScheduleCount Request

(N) Counting > Cycle Counting > Manualrequests Click (B) Find Manually schedule a count request Click (I) Save

Cycle Count Name:Stores Cycle Count Subinventory: StoresSchedule Date: Today’sDateZero Count: checked

No results would bedisplayed



Ensure after clickingSave iconCurrently Scheduled:Next Scheduled Date:Today’s Date

20.01 Perform Full Cycle Count (N) Counting >Cycle Counting > CycleCounts From the Menu, select Tools >PerformFull Cycle Count Select each Request lineClick (B) Options Click (B) Submit

Query for Cycle CountName: Stores CycleCount Parameters: (Enter theParameters for all lines)Cycle Count Name: <Cycle Count Name >Include Control Items:NoDisplay On HandQuantities: YesSubinventory: Stores(Accept default toothers) Save All Output Files: (For all Lines in therequest set)

20.02 Generate the CycleCount Listing Report

From the Menu, select View >Requests Select the request Cycle Count Listingand click (B) View Output

Concurrent requestshould be completedsuccessfully. The Cycle Count Listingreport is seen

20.03 Count inventorymanually (not performedin Oracle Applications)

In this step, the Inventory Clerk goes tothe designated subinventory and countsitems on the Cycle Count Listing report

20.04 Enter Cycle CountQuantities

(N) Counting >Cycle Counting > CycleCount Entries Click (B) Find Click (T) Adjustments Click (I) Save

Cycle Count: StoresCycle Count Find all open countrequests: Yes Enter the CountQuantity values foreach item listed on theCount. For Testingconvenience enter 2 foreach item. NOTE: Ensure thatcertain adjustments areentered that are off bymore than 10% byQuantity. This allowsfor the approval stepbelow.

Business Process:Enter Stock Adjustments(MM1817)


Summary Process:Perform Cycle Count

Event: Description: Review and Approve Cycle Counting adjustments.

Step # Process Step


21.00 Approve theadjustments

(N) Counting >Cycle Counting >Approve Counts

Cycle Count: StoresCycle Count



Click (B) Find Click (I) Save

Query counts pendingapproval only: Yes Click on Approvedradio button for eachline after reviewingadjustments.

Note appears:Adjustments processed

21.01 View Item on-handquantities to ensure thatthe Quantities areupdated

(N) On Hand, Availability > On-handQuantity Click (B) Find

Organization: 101Subinventory: Stores

Ensure that thequantities on hand reflectthe changes made above

30 Test Specification –Perform Physical Count

Business Process: ManagePhysical Inventory Counts(MM0414)


Summary Process:Perform Physical Count

Event: Description: Setup Physical Count and Execute Physical Counting cycle.

Step # Process Step


30.00 Define PhysicalInventory

(N) Counting >Physical Inventory >Physical Inventories Click (B) New Click (I) Save Close all open forms.

Name: Stores PhysicalCountDescription: StoresSubinventory forPhysical CountDate: Today’s DateApprovals Required: IfOut Of ToleranceQty Variance (+): 10%Qty Variance (-): 10% Count SubinventoriesSpecific: YesSubinventory: Stores Allow Dynamic Tag:Yes

30.01 Take Physical Inventorysnapshot

(N) Counting >Physical Inventory >Physical Inventories Click (B) OpenClick (B) Snap Shot Close all forms

Query for PhysicalInventory: StoresPhysical Count

Note down theConcurrent requestnumber: __________Ensure that the “FreezePhysical Inventory”program is completedsuccessfully.

30.02 Generate Inventory Tags

(N) Counting > Physical Inventory >Physical Inventories Click (B) Open Click (B) Tags Click (B) Generate

Query for PhysicalInventory: StoresPhysical Count Enter Starting TagNumber: 0001

Status should beSnapshot Complete withthe Snapshot Date astoday Note down theConcurrent requestnumber: __________Ensure that the“Generate physicalinventory tags” programis completedsuccessfully



30.03 Print Physical CountTags

(N) Reports >ABC & Counting > SingleRequest Enter request parameters Click (B) OK Click (B) Submit (M) View > Requests Click (B) Find Select the Specific request Click (B) View Output

Request Name: PhysicalInventory Tags Physical Inventory:Stores Physical CountSubinventory: StoresSort By: Item,Subinventory, LocatorRange: Full listing Submit AnotherRequest: No Name: PhysicalInventory Tags Physical Count Tagsreport is displayed

30.04 Count inventorymanually (not performedin Oracle Applications)

In this step, the Inventory Clerk goes tothe designated subinventory and countsitems on the Physical Count Tags report

30.05 Enter Tag Counts

(N) Counting >Physical Inventory> TagCounts Click (B) Find Click (I) Save

Name: Stores PhysicalCount Query all existing tags:Yes Enter Count Quantityvalues for all / someitems listed on theCount. (Note: You mayenter any value youwant. But make sure youenter a few zero counts– which will requireapproval in the nextstep.)

Business Process:Enter Stock Adjustments(MM1817)

Business Flow:Inventory Count to Reconciliation

Summary Process:Perform Physical Count

Event: Description: Review and Approve Physical Counting adjustments.

Step # Process Step


31.00 Submit the Count forApproval Review the adjustments

(N) Counting >Physical Inventory>Approve Adjustments Click (B) Find Click (I) Save

Name: Stores PhysicalCount Query out of toleranceadjustments only: Yes Click on Approve radiobutton for all / some linesafter reviewingadjustments.

31.01 Launch Adjustments (N) Counting >PhysicalInventory>Physical Inventories (N) Tools> Launch Adjustments Click (B) Launch Adjustments

Query Stores PhysicalCount Adjustment Account:10.800.504300.00.000.00000Adjustment Date:



Today’s Date

The launch adjustmentsprogram should updateinventory balances

31.02 Ensure that theQuantities are updated

(N) On Hand, Availability >On-handQuantity Click (B) Find

Organization: 101Subinventory: Stores

Ensure that thequantities on handreflect the changes madeabove

31.03 Logout of application (M) File >Exit Oracle Applications Logout

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