T: 01446 418000 | F: 01446 418009 | E: sales@cosgroup.co.uk | W: www.cosgroup.co.uk

Document Management

Solutions for every business environment

SCANNING

SHREDDING

STORAGE

IT RECYCLING

Date : 12th September 2014 Site : Optimum Credit

Description of Service

Regular Scheduled ON-SITE shredding collection.

Supply 4 consoles for confidential paper waste.

To be serviced on a 4 weekly basis, equating to 13 visits per annum and serviced ON-SITE.

COST - £58.00 per visit to include the first 6 consoles.

Total Annual Cost = £754.00.

One off clearance OFF-SITE shredding collection.

COST - £77.31 for 10 Sacks/Boxes and £3.88 each thereafter.

One off clearance ON-SITE shredding collection.

COST - £77.31 for 10 Sacks/Boxes and £3.88 each thereafter.

All prices are exclusive of VAT, and are valid for 30 days. All orders are placed sub-ject to our terms and conditions, available on request.

Both types of shredding, on-site or off-site, include the provision of a Certificate of Destruction, and are fully compliant with Data Protection Act requirements.

Should you require any further information, please do not hesitate to contact me.

Yours sincerely

David EmeryManaging Director - Operations

QUOTATION FOR CONFIDENTIAL WASTE SERVICES

Identity theft and fraud is on the rise. Year on year, more incidents of data theft are being recorded and reported, creating a negative impact on our economy, causing financial loss to businesses, organisations and individuals, as well as causing distress amongst victims.

The Data Protection Act requires businesses and organisations to

ensure that their data is secure at all times, including when it is no

longer required. Confidential data comes in many forms, including files,

documents, forms, invoices, databases, employee records, letters and plans.

Anything that identifies a person, or could be of interest to competitors

or criminals should be protected.

COS operates a secure shredding service to BS EN 15713 security

shredding standard, operated by uniformed drivers, conducted either on

your site or off site at one of our destruction centres. Either way, your

confidential material is handled safely and securely, from cradle to grave.

DATA SHREDDING

• On site or off site shredding

• Data Protection Act compliance

• Uniformed and security checked operatives

• Lockable cabinets for on site storage

• Destruction of products, e-media, ID cards and uniforms

• All paper recycled once shredded

0808 168 3550 | datasolutions@phs.co.uk01446 418000 sales@cosgroup.co.uk

YES PLEASECon�dential paperInvoicesEmployee application formsEmployee recordsLetterheads and business cardsBrochures, �yers and lea�etsDiariesMarketing plansBusiness plans and budgetsFinancial accountsPrinted letters and emailsReports, bills and receiptsContracts and order formsSupplier recordsDelivery notes

NO THANKSNon-con�dential paperEnvelopes (without address)

Junk mail (without address)

Newspaper and magazinesBooksGeneral wasteMetalsFood waste and liquids

We also can collect the following items, which will need to be segregated in separate containers.

• CDs and DVDs• USBs, servers and hard drives• Videos and audio cassettes

SHREDDED?WHAT CAN AND CANNOT BE

Help us to improve our data security and environmental performance by placing the items listed below in the Con�dential Waste bins. These bins will be removed at regular intervals and the contents shredded o�site and recycled.

Call us on 0800 376 4422 Visit us www.shredding.info

1

2

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5

6

7

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Whichever option you choose, you can be sure of the following:

ON SITE OR OFF SITE?What’s the difference?

If you’re new to shredding you might be unsure of how the

On Site Shredding Off Site Shredding

Security checkedoperatives

Online Customer PortalDestruction provided

All paper recycled

Tracked, locked, solid sided vehicles

Our security checked operatives park up our mobile shredding truck at your site

your site and taken to the truck

Our operatives decant the documents into the shredding machine within the truck

Shredded material is deposited into the rear of the truck which is solid sided and locked

for your records

Shredded material is transported to the nearest depot where it is baled ready for recycling

Our security checked operatives park up our collection truck at your site

within your site and taken to the truck

Our operatives place the containers, bags, boxes or bins into the rear of the truck, which is then locked

The tracked truck arrives at our nearest destruction centre

With the gates locked, the documents are deposited onto the conveyor belt which takesthem into the shredding machine

The shredded material is baled ready for recycling

to you for your records

Recommended for:Lower risk documents and data

Sites with limited access or parking

Recommended for:Very high risk documents and data

Witnessing the destruction

For more information about our secure shredding service, contact our team:

01446 418000 sales@cosgroup.co.uk

MORE THAN JUST A

When disposing of your business documents, it’s important that all confidential information is destroyed, to keep it out of the hands of thieves and fraudsters.

We recommend a “shred all” policy to ensure that all documents are shredded when no longer needed, which will help your compliance with the Data Protection Act.

For more information about our secure shredding service, contact our team:

01446 418000 sales@cosgroup.co.uk

RECYCLING COMPANY

Paper is recycledSecure collection vehicleSecurity checked personnel

Certificate of DestructionAudit trailData Protection Act compliance

A.N.Other Recycling

Paper is recycledSecure collection vehicleSecurity checked personnel

Certificate of DestructionAudit trailData Protection Act compliance

Choosing an accredited shredding company:

Protect your bottomline against fines of up to

£500,000

Protect yourreputation

Protect yoursta� and customers

Protect yourbusiness from fraud

using a recycling company or unaccredited shredding service

COS Group in partnership with PHS Datashred

DATA SCANNING

Data is the lifeblood of many businesses and organisations, access to which is imperative to its productivity and its success. Organising such data can be a minefield, but it needn’t be.

With technological advances, data digitisation by scanning is a cost

effective and efficient way of reducing reliance on document storage,

freeing up space, sharing documents and improving document security.

With cloud based hosting of documents and data, organisations can

efficiently share information, speeding up and improving customer service.

COS can provide range of scanning services to suit your needs. Whether

you’re looking for a one off “scan on demand” service, or “real time

scanning”, we can tailor a solution that’s right for you, enabling enhanced

productivity, whether on your own site or at one of our scanning bureaus.

• On demand bulk scanning

• Real time scanning for inbound documents such as forms and letters

• Secure hosted service for instant access and sharing

• High quality, cost efficient service

• Reduce carbon footprint

• Compliant with BIP 0008

• In house or off site scanning

• Cloud based hosting

• ISO9001 and ISO27001 scanning

bureau

0808 168 3550 | datasolutions@phs.co.uk

Most businesses and organisations rely on documents as part of their day to day operations. From customer records to invoices, and employee files to correspondence, the amount of documents generated by an organisation can be huge.

Much of the time these documents will be required for just a short

time, and can therefore be disposed of securely when no longer needed.

However, there’s a vast array of papers that need to be retained, either by

law, or for business purposes. And it’s not just papers that require a high

security home. Other forms of media such as video and cassette tapes,

microfiche, CDs and USB sticks often contain highly confidential data, and

therefore we have high security data vaults for such items.

Storing these on site can be a costly and inefficient use of space. In

addition, “self-access” storage is proven to not be an effective use of

employees’ time. Employing an off site managed document storage service

from COS will not only keep your documents secure, but also enable you

quick and simple access to your files.

DATA STORAGE

• Off site document and data storage

• Managed storage for retrievals and tracking

• Keep documents safe from fire, flood, theft

• High quality, reliable archive boxes

• Facilities protected by CCTV and VESDA

• Online access to stored records

• Direct door to door delivery of paper documents

• High security data vaults

0808 168 3550 | datasolutions@phs.co.uk

DATA RECYCLING

With an increase in focus on secure destruction of documents, the disposal of electronic data contained in redundant IT equipment often gets overlooked. Vast amounts of data are contained within items such as hard drives, servers and electronic media.

A common misconception is that hitting delete on unwanted files

removes them permanently. This isn’t the case. Data can be easily

retrieved using widely available software, and used for fraudulent

purposes.

To combat this, a secure data wiping and IT Recycling service should be

used, to ensure that all confidential data is wiped from IT equipment

before it’s recycled. Our dedicated IT recycling centre in London follows

strict security procedures, wiping data to BS EN 15713 security shredding

standard.

• Data securely wiped to British HMG Infosec 5 standard

• Data Protection Act compliance

• Comply with the WEEE Directive

• Collection service or IT Recycling Box service

• All equipment processed here in the UK

• All equipment reused or recycled

• Zero waste goes to landfill

0808 168 3550 | datasolutions@phs.co.uk01446 418000 sales@cosgroup.co.uk

Office Stationery & Consumables

Print Management

Fitout & Refurbishment

Promotional Products & Business Gifts

Facilities Supplies

Water Coolers

Recycling & Secure Shredding

We offer a single source solution for all your business needs, saving you valuable time and money!

Unit 6, Ty Verlon Industrial EstateCardiff Road, BarryVale of GlamorganCF63 2BE

T: 01446 41800E: sales@cosgroup.co.ukW: www.cosgroup.co.uk

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