Operational Risk ManagementAnnual Briefing

January 20, 2015

SWR-TX-435 David Lee "Tex" Hill Composite Squadron

CAPR 62-1 CIVIL AIR PATROL SAFETY RESPONSIBILITIES AND PROCEDURES

3d(1): At least once annually, Operational Risk Management (ORM) will be discussed during a unit safety meeting.

If anyone asks if you have received your annual ORM briefing…the correct answer is “yes, I have”.

What the heck is ORM? a methodical, six-step process to “manage” risk

“manage” means diminish, limit, or eliminate

Why should I care about it?1. It’s required (while “on duty” at CAP)2. It’s a good idea (when not “on duty”)3. It reduces mishaps

mishaps = personal injury and damaged property

Operational Risk Management

NOT exclusive to the Civil Air PatrolMost Federal AgenciesAll DOD Agencies (USAF, USMC, etc.)

Most Industrial BusinessesFortune 500 Companies

It costs money to implement ORMIf it didn’t work, they wouldn’t do it

SWR-TX-435 David Lee "Tex" Hill Composite Squadron

It’s required for CAP Pilots, Ground Teams, and activities

BUT

You can use the same principles anywhere!…you just don’t have any forms to complete

Without “operational” it’s still “Risk Management”which, is a GOOD idea.

On Duty … it’s a formal processwith forms to fill out and people to notify

Everywhere Else … it’s pretty much justdeliberate thinking and applying common sense

We will review the formal process first.

Then we’ll talk about the informal process.

So…..you said that it’s a six step process?

1. Identify the hazards2. Assess the risks3. Analyze the risk control measures4. Make control decisions5. Risk control implementation6. Supervise and review

Don’t bother memorizing these steps….just follow the checklist.

ORM Checklist for Ground Team

Note similar “hazards” on FlyingChecklist:

FatigueWeatherExperience

Here are the six steps

Note…… the higher the risk levelthe higher the approval authority

ORM Checklist for Flying

Note that there are “No Go” hazards

Poor Health or FatigueBroken AirplaneBad Weather

Again note, that the higher the risk levelthe higher the approval authority

Everyone else’s ORM checklist

Risk Management Worksheet…Page 2

1. Identify Hazard: those things most likely to have a negative impact on the mission2. Assess Risk: use the Risk Assessment Matrix

3. Develop Controls: for each hazard to reduce its risk Specify who, what, where, when, and how for each control

4. Determine Mission Risk: From Block 6, identify hazard with highest residual riskCircle the appropriate risk level in Block 8

5. Make Risk Decision: Unit commander will determine authority and levelfor risk acceptance6. Implement Controls: Decide how each control will be put into effect

Enter in Block 107. Supervise: Show how each control will be monitored to ensure proper implementation …Enter in Block 11.8. Evaluate: After mission is complete, determine effectiveness of each control in reducing the risk of the targeted hazard.

1. Identify the hazards

2. Assess the risks

3. Analyze the risk control measures

4. Make control decisions

5. Risk control implementation

6. Supervise and review

Any questions so far?

ORM … not just with CAP … but everywhere else too

Remember from the formal checklist instructions Hazard: those things most likely to have a negative impact on the mission

So what is your “mission” when you aren’t at CAP?

Your daily mission (as a minimum) 1. Return home without injury 2. Return home without having damaged any property

It’s impossible to make a “checklist” for every hazard in life

So…what should get my attention?

Jim’s Biggies…extra thinking required!

Warning Labels Gasoline When you are “OFF” the ground

Also…from our CAP checklists:Fatigue Bad weather Lack of experience

1. Remember: An ounce of prevention is worth a pound of cure!

2. Don’t ruin your life with “analysis paralysis”.

If you are engaged in normal everyday stuff…press on and have fun.

3. However, if it is dumb, dangerous, or different:bad weather (rain is considered bad weather)a new activity that you are not intimately familiar withyou are tired or aren’t feeling wellyou see “warning labels” attachedgasoline is involved (chainsaws, dirt bikes, wave runners)ladders or scaffolding are involved

4. Think on it a bit before you begin.

Your “take home” message

U.S. Department of Defense four principles of ORM

1. Accept risk when benefits outweigh the cost2. Accept no unnecessary risk3. Anticipate and manage risk by planning4. Make risk decisions at the right level

In Summary

1. At CAP Activities … use the formal checklists (it’s required)

2. Everywhere else…think and use common sense (it’s smart)

A. YOU are the final “approving authority”B. YOU can always simply choose to say “NO” If you can’t reduce the risk….consider calling it a day

Questions?

Next Month: “Safety Day”

Probability

SEVERITy

Frequent

Likely Occasional

Seldom

Unlikely

Catastrophic

Extremely High

Critical High

Moderate Medium

Negligible Low

Frequent: Occurs often, happens many times during a single activityLikely: Occurs regularly, generally happens once per activityOccasional: Occurs infrequently, doesn't occur at every event, but occurs often enough to be consideredSeldom: Occurs sporadically, only happens once or twice in an entire CAP careerUnlikely: Occurs rarely, often never occurs during an entire CAP career

Catastrophic: Complete mission failure, death, or loss of systemCritical: Major mission degradation, severe injury, occupational illness, or major system damageModerate: Minor mission degradation, injury, minor occupational illness, or minor system damageNegligible: Less than minor mission degradation, minor injury, occupational illness, or minor system damage