1

Operational Guide for Rapid Reporting

System on ICDS

Version - 1.0

Date:

Prepared By:

14.03.2016 National Informatics

Centre, Shastri Bhawan,

New Delhi -110001 and

MWCD [ME Unit,

ICDS Control Room]

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Index

Sr. no. Item Page No.

1. About ICDS 3

2. Rapid Reporting System (RRS) on ICDS 3

3. Benefit of RRS 4

4. Steps for AWC coding 4-5

5. Process for creation of an ICDS Project

under a District on to RRS of ICDS and

workflow for State M&E Officer

6-10

6. Process for creation of AWC under an

ICDS project on to RRS for ICDS and

workflow for CDPO, ICDS Work Flow

11-15

7. Data entry in RRS 16-19

8. AW MPR approval process by CDPO 19

9. Contacts 19

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1. Integrated Child Development Services (ICDS) Scheme

ICDS Scheme was launched on 2nd

October 1975. ICDS Scheme represents one of the

world’s largest and most unique programmes for early childhood development.

The Integrated Child Development Services (ICDS) Scheme was launched with the

objectives of improving the nutritional and health status of children in the age-group 0-6

years; laying the foundation for proper psychological, physical and social development of the

child; reducing the incidence of mortality, morbidity, malnutrition and school dropout;

achieving effective co-ordination of policy and implementation amongst the various

departments to promote child development; and for enhancing the capability of the mother to

look after the normal health and nutritional needs of the child through proper nutrition and

health education.

The objectives of ICDS are sought to be achieved through a package of services comprising

supplementary nutrition, immunization, health check-up, referral services, pre-school non-

formal education and nutrition & health education.

The concept of providing a package of services to children below 6 years of age and pregnant

& nursing mothers is based primarily on the consideration that the overall impact will be

much larger if the different services develop in an integrated manner as the efficacy of a

particular service depends upon the support it receives from related services. These services

are provided by Anganwadi Worker (AWW) and Anganwadi Helper (AWH) with Auxiliary

Nurse Midwife (ANM), Medical Officer (MO) and Accredited Social Health Activist

(ASHA) of Ministry of Health and Family Welfare.

2. Rapid Reporting System of ICDS

In the restructured and strengthened ICDS, revised Management Information System

(MIS) for ICDS Scheme has been rolled out wherein new formats of registers and reporting

(Monthly Progress Reports[MPR] and Annual Status Reports[ASR]) have been prescribed at

AWW and CDPO level. This has been revamped and revised AW-MPR has been introduced

which replaces AW-MPR and AW-ASR.

National Informatics Centre (NIC), Delhi has developed web-enabled data entry system

for use across all States/UTs for entry of revamped reporting formats at State/UT level. This

manual describes various screens of the web-enabled system and how to upload AWC coding

for a Project in the State/UT in the Rapid Reporting System before revamped AW-MPR can

be uploaded for a particular AWC. Presence of the AWC code in the Rapid Reporting System

is essential in order to input AW-MPR for the corresponding AWC.

In this regard, it may be noted that each AWC will be assigned 11 digit unique code [2

digit for State Code + 3 digit for district code + 2 digit for ICDS project code + 2 digit for

Sector code + 2 digit for AWC code]. Seven digits of the 11 digit unique code for an AWC

has already been communicated by the Ministry vide its letter no. 26-1/2006-ME dated 27-

12-2012. So, only remaining 4 digits (2 digit code for Sector and 2 digit code for AWC) of

the 11 digit unique code for each AWC, in a Sector, of the Project are to be assigned by the

concerned State/UT. The procedure for assigning the unique 11 digit code to each AWC is

explained in this manual.

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3. Benefits of the Rapid Reporting System of ICDS

Online Monitoring of all critical indicators from Supervisor Level onwards through

Anganwadi Monthly Progress Report (AWMPR)

Timely collection, updation and dissemination of Information

Networking all the Stakeholders & 24X7 accessibility of information

Authorized Access for data updation/ query/ report generation

Centralized Database & Web based Operations at all levels

Specific data entry modules for data entry

4. Steps to be followed for uploading/ input the AWC code in the Rapid Reporting

System is described below:

i) Each State/ UT has been assigned unique 2 digit code which is already available at the

NIC centrally in the Rapid Reporting System (RRS) of ICDS;

ii) Within each State/ UT, each District has been assigned 3 digit code which is already

available at the NIC centrally in the RRS of ICDS. The 3 digit district code are based on

Census 2011 district code. For new districts, district codes will assigned by MWCD for

which Senior Programmer at 23073832 or icds.wcd@nic.in may be contacted;

iii) Create list of all the ICDS Projects in a particular district in the Rapid Reporting

System. The process to be followed for this in RRS is described in para 5 below;

iv) After creation of an ICDS Project, AWCs under that Project can be added (which also

includes AWC coding) in the Rapid Reporting System. The process to be followed for this in

RRS is described in para 6 below.

It is suggested that AWC coding should be readily available, preferably hardcopy, as it will

facilitate easy input of AWC coding in the RRS. An example of the AWC coding done by

U.P. for a project is given below as an example:

State

Code State

District

Code District

Project

Code Project

Sector

Code Sector Name

AWC

Code AWC Name

0 9 U.P. 157 Lucknow 0 4 Chinhat 0 1

Amraigaon

0 1 Amraigaon 1

0 9 U.P. 157 Lucknow 0 4 Chinhat 0 1 0 2 Amraigaon 2

0 9 U.P. 157 Lucknow 0 4 Chinhat 0 1 0 3 Amraigaon 3

0 9 U.P. 157 Lucknow 0 4 Chinhat 0 1 0 4 Amraigaon 4

0 9 U.P. 157 Lucknow 0 4 Chinhat 0 1 0 5 Chamraukha 1

0 9 U.P. 157 Lucknow 0 4 Chinhat 0 2

Bhitauli

0 1 Basawanpur

0 9 U.P. 157 Lucknow 0 4 Chinhat 0 2 0 2 Bhitauli

0 9 U.P. 157 Lucknow 0 4 Chinhat 0 2 0 3 Boromau 1

0 9 U.P. 157 Lucknow 0 4 Chinhat 0 2 0 4 Boromau 2

5

0 9 U.P. 157 Lucknow 0 4 Chinhat 0 2 0 5 Dhatingara

0 9 U.P. 157 Lucknow 0 4 Chinhat 0 3

Chinhat

0 1 Bagulaha

0 9 U.P. 157 Lucknow 0 4 Chinhat 0 3 0 2 Chinhat 1

0 9 U.P. 157 Lucknow 0 4 Chinhat 0 3 0 3 Chinhat 1

0 9 U.P. 157 Lucknow 0 4 Chinhat 0 3 0 4 Chinhat 1

0 9 U.P. 157 Lucknow 0 4 Chinhat 0 3 0 5 Chinhat 1

0 9 U.P. 157 Lucknow 0 4 Chinhat 0 4

Faizullaganj

0 1 Alinagar

0 9 U.P. 157 Lucknow 0 4 Chinhat 0 4 0 2 Allonagar

0 9 U.P. 157 Lucknow 0 4 Chinhat 0 4 0 3 Daoudnagar 1

0 9 U.P. 157 Lucknow 0 4 Chinhat 0 4 0 4 Daoudnagar 2

0 9 U.P. 157 Lucknow 0 4 Chinhat 0 4 0 5 Diguria

0 9 U.P. 157 Lucknow 0 4 Chinhat 0 5

Gomti Nagar

0 1 Behmampurva 1

0 9 U.P. 157 Lucknow 0 4 Chinhat 0 5 0 2 Behmampurva 2

0 9 U.P. 157 Lucknow 0 4 Chinhat 0 5 0 3 Chamrahi

0 9 U.P. 157 Lucknow 0 4 Chinhat 0 5 0 4 Digdiga

0 9 U.P. 157 Lucknow 0 4 Chinhat 0 5 0 5 Gomti Nagar Station

0 9 U.P. 157 Lucknow 0 4 Chinhat 0 6

Indira Nagar

0 1 Abrar Nagar

0 9 U.P. 157 Lucknow 0 4 Chinhat 0 6 0 2 Bastauli 1

0 9 U.P. 157 Lucknow 0 4 Chinhat 0 6 0 3 Bastauli 2

0 9 U.P. 157 Lucknow 0 4 Chinhat 0 6 0 4 Gazipur 1

0 9 U.P. 157 Lucknow 0 4 Chinhat 0 6 0 5 Gazipur 2

0 9 U.P. 157 Lucknow 0 4 Chinhat 0 7

Kalyanpur

0 1 Chandan 1

0 9 U.P. 157 Lucknow 0 4 Chinhat 0 7 0 2 Chandan 2

0 9 U.P. 157 Lucknow 0 4 Chinhat 0 7 0 3 Chandan 3

0 9 U.P. 157 Lucknow 0 4 Chinhat 0 7 0 4 Chandan 4

0 9 U.P. 157 Lucknow 0 4 Chinhat 0 7 0 5 Faridinagar

0 9 U.P. 157 Lucknow 0 4 Chinhat 0 8

Malhaur

0 1 Bada Bharwara

0 9 U.P. 157 Lucknow 0 4 Chinhat 0 8 0 2 Badhamau

0 9 U.P. 157 Lucknow 0 4 Chinhat 0 8 0 3 Bhaisora

0 9 U.P. 157 Lucknow 0 4 Chinhat 0 8 0 4 Bharwara 1

0 9 U.P. 157 Lucknow 0 4 Chinhat 0 8 0 5 Bharwara 2

0 9 U.P. 157 Lucknow 0 4 Chinhat 0 9

Matiyari

0 1 Aanandlok

0 9 U.P. 157 Lucknow 0 4 Chinhat 0 9 0 2 Anaurakala

0 9 U.P. 157 Lucknow 0 4 Chinhat 0 9 0 3 Anaurakhurd

0 9 U.P. 157 Lucknow 0 4 Chinhat 0 9 0 4 Bajrang Kutia

0 9 U.P. 157 Lucknow 0 4 Chinhat 0 9 0 5 Bhawanipur

0 9 U.P. 157 Lucknow 0 4 Chinhat 10

Paltan

0 1 Akilapur

0 9 U.P. 157 Lucknow 0 4 Chinhat 10 0 2 Atrauli

0 9 U.P. 157 Lucknow 0 4 Chinhat 10 0 3 Bahadurpur

0 9 U.P. 157 Lucknow 0 4 Chinhat 10 0 4 Batha

0 9 U.P. 157 Lucknow 0 4 Chinhat 10 0 5 Beligarad

Note : In case of any inconsistency, NIC-MWCD, Delhi may be contacted at 011-

23388074 or email icdsmisonline@gmail.com.

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5. Process to be followed for creation of a Project under a district in the Rapid

Reporting System

a) Before adding a particular ICDS Project in RRS, it is required to first create CDPO

username for that ICDS Project in the RRS. CDPO username for a particular ICDS Project

can be added by completing the following steps:

i) Go to web address http://icds-wcd.nic.in/icds/. The following screen will be

shown:

ii) Log-in using State level username and password, which has already been

communicated to the State/UTs. However, in case the same is not available for some

reason then Senior Programmer, ICDS Control Room, Ministry of Women and Child

Development and NIC-MWCD (011-23388074), Delhi may be contacted at 011-

23073832, 011-23389612 or by email at icds.wcd@nic.in.

iii) After log-in using State level username and password, the following screen

will be shown:

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iv) Select ‘DPO/CDPO Add’ option (first option under ‘Admin’ head) in the screen

mentioned in (a) (iii) above. And the following screen will be shown:

v) For creating CDPO username, the following information will be required to be

input in the screen mentioned in (a) (iv) above:

User ID required : This will be the CDPO username to be created for the

particular ICDS Project. This username will be used, after its creation in the web-

enabled system, for further creation of AWCs under that Project. It is suggested

that for creation of CDPO username, name of district and project name may be

used for easy recognition e.g.

<Any limitation on creation of username may also be indicated such as

prohibited use of some alphabets or compulsory use of capital alphabet etc.>

Password : May be assigned as per requirement.

(Password should be of at least six characters)

Confirm password : Must be same as the Password entered before.

Name : Enter name of the CDPO for the concerned ICDS Project.

District : Select the district, from the drop-down menu, under which ICDS

project falls.

In case, the district is not available in the drop-down menu, Kindly contact NIC-

MWCD at 011-23388074.

Designation : Choose ‘CDPO’ from the drop-down menu.

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Date of joining : Enter date of joining of the concerned CDPO.

This is not a mandatory field so even if it is kept blank i.e. no value is entered,

CDPO username will be created on clicking the ‘Save’ button.

Date of Superannuation : Enter date of superannuation/ retirement of the

concerned CDPO.

This is not a mandatory field so even if it is kept blank i.e. no value is entered,

CDPO username will be created on clicking the ‘Save’ button.

After all the above information, which is mandatory, is input, click ‘Save’ button

to create CDPO username for the concerned Project in the web-enabled system.

b) Only after creation of CDPO username for an ICDS Project in the Rapid Reporting

System, the concerned ICDS Project can be created in the RRS. For creation of Project, Log-

in using State level username and password at web address http://icds-wcd.nic.in/icds/ and the

input screen mentioned at 5 (a) (iii) will be shown. Select ‘Project Add’ option (third option

under ‘Admin’ head) in the input screen. And following screen will be shown:

i) For adding a new ICDS Project in the web-enabled system, the following

information will be required to be input in the screen mentioned at 5 (b) above :

District : Select the district in which the Project falls from the drop-down

menu.

< In case, the district is not available in the drop-down menu, Kindly

contact NIC-MWCD.

Project Name : Enter the name of the Project which is available with

State/UT .

Project Code : Enter 2 digit Project code assigned by the Ministry. In case

of any query, kindly contact Sr. Programmer, Min. of WCD or NIC-

MWCD, Delhi.

Year of Sanction : Enter year of sanction of the Project.

As this is a mandatory field so in case year of sanction data is not available,

as a stop-gap arrangement some dummy data may be filled here which can

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be updated later using ‘Project Modify’ option (fourth option under

‘Admin’ head) in the screen mentioned in (iv) above.

Year of Operationalisation : Enter year of operationalization of the Project.

As this is a mandatory filed so in case year of operationalisation data is not

available, as a stop-gap arrangement some dummy data may be filled here

which can be updated later using ‘Project Modify’ option (fourth option

under ‘Admin’ head) in the screen mentioned in 5 (a) (iv) above.

Nature of Project : Enter nature of the Project from drop-down menu.

As this is a mandatory field so in case nature of Project data is not

available, as a stop-gap arrangement some data may be filled from drop-

down menu here which can be updated later using ‘Project Modify’ option

(fourth option under ‘Admin’ head) in the screen mentioned in 5 (a) (iv)

above.

Project assisted by : Select appropriate option from the drop-down menu

where option of ‘Others’ means other than those listed options above it.

Email Id of CDPO : Enter email id of CDPO if available.

Sanction vide GOI Order No. : Enter Government of India sanction order

for the Project.

As this is a mandatory field so in case GOI Sanction order number data is

not available, as a stop-gap arrangement some data may be filled here

which can be updated later using ‘Project Modify’ option (fourth option

under ‘Admin’ head) in the screen mentioned in 5 (a) (iv) above.

Date of Sanction letter : Enter date of sanction letter for the Project in

DD/MM/YYYY format.

As this is a mandatory field so in case GOI Sanction order number data is

not available, as a stop-gap arrangement some data may be filled here

which can be updated later using ‘Project Modify’ option (fourth option

under ‘Admin’ head) in the screen mentioned in 5 (a) (iv) above.

Number of AWCs Sanctioned : Enter number of AWCs sanctioned under

this Project.

Number of AWCs Operationalised : Enter number of AWCs operationalised

under this Project.

Number of mini AWCs Sanctioned : Enter number of mini-AWCs

sanctioned under this Project.

Number of mini AWCs in Operation : Enter number of mini-AWCs

operational under this Project.

Number of Sectors : Enter number of sectors under this Project.

Number of Supervisors : Enter number of Supervisors in-position in this

Project.

Name of CDPO : Enter name of the CDPO for this Project i.e. CDPO

username created earlier for this Project.

Name of ACDPO : Enter name of the ACDPO for this Project.

Number of AW Workers : Enter number of Anganwadi workers under the

Project.

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Number of AW Helpers : Enter number of Anganwadi helpers under the

Project.

After all the above information, that is mandatory, is input, click ‘Save’ button to add

the concerned Project in the web-enabled system.

c) Work Flow for State Officer

Can view various reports of state level

Go/Click the URL

http://icds-wcd.nic.in/icds/

Whether State Level

User Id /Password

available

NO

Contact ICDS

Control Room,

MWCD, Delhi for

State level User Id

at 011-23073832 or

icds.wcd@nic.in

Yes YES

Login by State level User

Create CDPO User Ids for all Projects

YES

Add Project and assign Project to

CDPO

YES YES

Yes

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6. Process to be followed for creation of AWC under a Project in the Rapid

Reporting System (RRS)

After a Project is created in the Rapid Reporting System using State/UT level

username, AWCs under the Project and coding for the same may be created in the system.

However, before AWCs are created in the RRS, concerned Supervisor username must be

created in the system as the same is required while creating AWCs in the system.

i) Before adding AWCs (AWC coding) in the system, remember to add the concerned

Supervisor username for all the Sectors under the Project in the RRS. For adding Supervisor

username in the system, log-in using the CDPO username created earlier for the concerned

Project. After log-in using CDPO username, the following screen will be shown:

ii) For adding Supervisor username for a Sector, Click ‘Supervisor Add’ (under Admin

head) in the screen mentioned in 6 (i) above and the following screen will be shown:

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iii) Give the supervisor ID (username) and check its availability by clicking ‘Check

Availability’ button. If it is available then following screen will be shown:

iv) For creating SUPERVISOR username, the following information will be required

to be input in the screen mentioned in 6 (iii) above:

User ID required : This will be the SUPERVISOR username to be created for

the particular sector. This username will be used, after its creation in the web-

enabled system, for further creation of AWCs under that sector. It is suggested

that for creation of SUPERVISOR username, name of district and project name

may be used for easy recognition.

( Supervisor User Id may be created like ‘sup <2 digit of state name> <2 digit of project

name><2 digit of Sector name)

Password : May be assigned as per requirement.

( Password should be of at least six characters)

Confirm password : Must be same as the Password entered before.

Name : Enter name of the SUPERVISOR for the concerned sector.

Designation : Choose ‘SUPERVISOR’ from the drop-down menu.

Date of joining : Enter date of joining of the concerned SUPERVISOR.

This is not a mandatory field so even if it is kept blank i.e. no value is entered,

SUPERVISOR username will be created on clicking the ‘Save’ button.

Date of Superannuation : Enter date of superannuation of the concerned

SUPERVISOR.

This is not a mandatory field so even if it is kept blank i.e. no value is entered,

SUPERVISOR username will be created on clicking the ‘Save’ button.

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After all the above information, that is mandatory, is input, click ‘Save’ button to

create SUPERVISOR username for the concerned sector in the web-enabled

system.

v) Finally for Adding the AWC in RRS, we need to login using CDPO user ID and the

screen in the 6(i) will appear after login. Click on the link ‘Anganwadi Add’ and the

following screen will shown:

a) For adding an AWC in the web enabled application following information need to

be filled:

Block: Enter the concerned Project from the drop-down menu. The name of

Project will only appear in the drop-down menu if the same is already created

in the web-enabled system following steps mentioned in 5 (b) above.

Sector : Select Sector name from the drop-down menu if the same is already

created otherwise create the Sector for which AWC is to be added using ‘Add

New’ button. When ‘Add New’ button is clicked for creating a Sector under

the concerned Project, the following will be required to be input:

Name : Enter name of the Sector as decided by State/UT.

Code (2 digits) : Enter 2 digit code for the Sector. Remember that this is 2

digit code is same as mentioned in para 2 above.

After entering these two inputs, Click ‘Add New’ button which will result in

creation of a new Sector under the concerned Project. Now the same can be

chosen in the drop-down menu. If the newly created Sector is not appearing in

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the drop-down menu then refresh screen by choosing ‘-Select-‘ in both

‘Block’ as well as ‘Sector’ drop-down menu.

AWC / Mini AWC ? : Using Mouse, Click AWC or Mini AWC toggle switch

as the case may be, for choosing AWC/mini-AWC.

Anganwadi Code : Enter 2 digit code for the Anganwadi under this Sector as

decided by State/UT. Remember that this 2 digit code is same as mentioned in

para 2 and 3 above.

Anganwadi Name : Enter the name of AWC as decided by State/UT.

Year of Operationalisation : Select year of operationalization of the AWC

from drop-down menu.

Note: If there is any ’*’ mark in all above the forms against any input field,

then it is a mandatory field so, for example, in case year of operationalization

data, which is mandatory field, is not available then as a stop-gap arrangement

some data may be selected here which can be updated later using ‘Anganwadi

Project Modify’ option (fourth option under ‘Admin’ head) in the screen

mentioned in 5(a) (iii) above.

vi) Work Flow for CDPO

Go/Click the URL

http://icds-wcd.nic.in/icds/

YES

Whether CDPO Level

User Id available NO

Contact State

Officer for CDPO

level User id

Yes

YES Yes

Login by CDPO User Id

Yes

YES

Create Supervisor User Id for all AWC

Yes

YES

Add AWC and assign it to Supervisor

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6) Work flow of ICDS

Anganwadi Centre

AWW

CDPO

DPO

Central/State Level

ICDS Monitoring Cells

Empowered Committees

ICDS Basic Parameters

Consolidation of ICDS

Indicators

Generation of

Analytical queries/reports

Information release on the

Net for access at higher levels

Compilation of

Plan/Exp/Adm Info

Consolidation to higher levels

Assist in Policy making

and decision making,

monitoring & implementation

State wise Consolidation of Information & Generation of various Analytical Report

Services

(G2C, G2B, G2G etc)Success Stories/

Best PracticesNIPCCD

Linkages

ICDS Work-Flow

State DWCD Websites

Linkages

Verification

Validation &

Authentication

Adm/Plan/Exp Monitoring Info

CDPO/District wise Consolidation of information

Compilation of AW register,

MPR etc.

NRHM/FNB

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7. MPR Data entry using RRS

i) Work Flow for Supervisor for submitting MPR

Login using Supervisor Id

Select AWC and Month of MPR

YES

Go/ Click the portal

http://icds-wcd.nic.in/icds/

Whether Have User Id

/Password NO

Fill the form and click on save and next

Update any

previous form

Yes

Submit the AWC level MPR data to

CDPO

Contact CDPO for

User Id And

Password

Whether have completed all

the entries and want to

submit the form NO

Yes

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ii) After completion of the coding part in RRS, we can send the MPR data at Supervisor level.

For filling the MPR, supervisor needs to do login using the supervisor ID in the screen (http://icds-

wcd.nic.in/icds/) as shown below:

iii) After login, select the AWC and the reporting month in the screen as shown below:

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iv) After selection of the month and AWC, the following main content screen will appear in

which all the data is to be entered and submitted :

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8. MPR Approval process by CDPO: Concerned Supervisor (s) is requested to take

approval of all the reporting Anganwadi Centre’s MPR before submission of the AW MPR

onto the RRS system. After submission of the AW MPR at the supervisor level, AW MPR

data can also be download in MS Excel format at all levels to generate the adhoc need based

reports.

9. Contact Person Administrative :-

Shri A.K. Goyal

Senior Programmer

ICDS Control Room, ME Unit

Ministry of Women and Child Development

‘A’ Wing, Shastri Bhawan ,

New Delhi- 110001

Email: icds.wcd@nic.in

Phone:011-3073832 (Telefax), 011-23389612

Mobile : 09868581435

Contact Person Technical requirement:-

Shri Shiv Kumar

Technical Director

NIC – MWCD Division,

‘A’ Wing, Shastri Bhawan

New Delhi -110001

Email: nic-mwcd@gov.in and icdsmisonline@gmail.com

Phone: 011-23388074