Online Emergency Management Tool

Richer communication for emergency management

APHA Annual MeetingNovember 11, 2009

Purpose

To allow clinics, agencies, tribes, and others to

• Share a consistent picture of a situation as it unfolds (geographically)• Quickly locate facilities and resources on a map• Get real-time updates of status and available resources • Search the web for anything near an incident • Post notifications to members participating in a conference• Update their contact information and provide real-time status• Update their inventory of available resources and request for aid

Components

The Online Emergency Management Tool Consists of:

• Regional Maps and Surveillance Tool• Contact/Status/Resources Update Tool• Database Search Tool• Local Maps and Web Search Tool• Conferencing Tool• Administration Tool

Maps Tool: Login

• Multiple users can login and join a conference• Options for Organization will change depending on the conference

Maps Tool: Identify an Incident

• Simple 2-step process to identify an incident• You can zoom, pan, and search the map

1. Select incident type (e.g. Biological)

2. Click on location of incident (e.g. Long Beach)

search tool

zoom tool

• Lists change in real-time as you zoom, pan, and click the map• Color indicates status• Resources change in real-time as updates come in

• who, what, when status line• clickable list of health programs• google map• data filters• search• real-time resources at a glance

Maps Tool: Overview

• Users can quickly get up to date contact info and status• Agencies can edit their own information• User can select which types of organizations to show

• info window• contact info and edit• real-time resources updates

• select program types to show

Maps Tool: Info Window

• User can select which resource types to show• controls info window and resources at a glance

• Resources update in real-time

• info window• contact info and edit• real-time resources updates

• select resource types to show

Maps Tool: Resources

• User can search for programs having some amount of resources

• search NAAEP database• choose search criteria• click Search• view search results

Database Search Tool

• Contact Info editor is used to• update name, address, etc.• update points of contact

• Editor• update contact info• update status• update resources

Update Tool: Contact Info

• Status editor is used to• update current status of the program

• Editor• update contact info• update status• update resources

Update Tool: Status

Resource Editor is used to • update actual resources vs. “normal supply” during an event as resources deplete• add extra resources/supplies and/or request specific types of resources/supplies

• Editor• update contact info• update status• update resources

Update Tool: Resources

• See a close up view of area surrounding incident• Mark the radius of incident • Search the web for local hospitals, fire departments, etc.• Create and save new searches

Local Maps/Web Search Tool: Overview

• Satellite view of local area • User can search the web for anything

• useful for locating/selecting alternative care sites or POD sites• uses Yahoo! Maps search facility

• Search local area• results displayed on map• map adjusted to fit search results• icons differentiate searches

• adjustable radius of incident• yellow box provides visual indication of distance from incident• slider controls size of box

• saved searches • useful for most incident types• use filters to select which results to see

• temporary searches

• search for anything• can be filtered like saved searches

Local Maps: Features

• search for anything• searches can be saved • search results have info windows too

• custom web search• 1. type in a search term • 2. name the search• 3. save or make temporary

Local Maps: Web Search

• See who has joined the conference• View notifications for the conference• Post new notifications

Conferencing Tool: Overview

• Notifications can be given a

• Subject• Message• Status code

Conferencing Tool: Create Notifications• Create a new Notification

• Notifications are easily expanded and collapsed• Most recent messages appear at top • Timestamp is adjusted to viewers timezone

Conferencing Tool: View Notifications

• View Notifications• expand to see message• collapse to hide detail

tool for add/delete/update of

• Conferences• AHP types• search filter types• resource types• AHPs

Administrative Tool

• lists can be expanded or collapsed

e.g. add a new AHP• 1. enter new AHP information• 2. click Add

Administrative Tool: Example

Simple 2-step process to add an Ambulatory Health Program to the database

Summary

Communication is greatly enhanced by:

• graphical/geospatial visualization of information• ability to filter information• database and web searching• real-time updates => everybody has a consistent up-to-date

picture• multi-user conferencing