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Online Applications 2011
Online Applications and Expressions of Interest User Briefing 2011
Online Applications 2011Rob Moffatt – Simon Collyer – Andrew Jell – Pauline Jackson
Online Applications and Expressions of Interest
Briefing
Agenda
• Strategic Drivers
• Functionality and Impacts
• Implementation and Consulting
• Business Rules
• Contacts
• Demonstration of Draft Domestic Postgraduate Application Form
Online Applications 2011Rob Moffatt – Simon Collyer – Andrew Jell – Pauline Jackson
Strategic Drivers
• Analysis of Student Lifecycle
• Applications processing speed
• Processing costs
• No enterprise reporting
• Student Lifecycle Committee
Online Applications 2011Rob Moffatt – Simon Collyer – Andrew Jell – Pauline Jackson
Implementation Process
• High Level Requirements Analysis Complete
• Reference Group – 18 stakeholders Ongoing
• Product Evaluations Complete
• Vendor Contract Complete
• Consulting on application form design In-progress
• Target dates for application forms:
• Domestic postgraduate coursework July 2011
• International student of any type Sept 2011
• Research student’s expressions of interest Oct 2011
• Integrations: Data warehouse; Doc Management Q1-2012
Online Applications 2011Rob Moffatt – Simon Collyer – Andrew Jell – Pauline Jackson
Functionality
How it will work…
• Application will be via UQ Courses and Programs site
• Applications will be electronic – not paper (Non QTAC)
• Student can return to application multiple times until complete
• Staff in processing units will access the system to see applications made by students over the internet
• Actual application assessment processes will be the same as before.
• Applications will be approved or rejected by staff using the web interface
• Offers will be made via the applicant portal
• If student then accepts the offer their details will be transferred into SI-net automatically
• After acceptance, the student’s online application will be locked and the student will be managed through SI-net
Online Applications 2011Rob Moffatt – Simon Collyer – Andrew Jell – Pauline Jackson
Expected Impacts on Units
For domestic postgraduate coursework applications:
• Applications are likely to be more complete and accurate thereby reducing the need to correct, check or follow-up about incomplete applications, because:
• Most fields will be compulsory • Some fields will have automatic data checking
• Acceptance and rejection communications will be largely automatic, triggered by the interface using template responses.
• Entry of the student’s details into SI-net will be automatic.
• Staff can supplement the process if required –communicating with student etc.
Online Applications 2011Rob Moffatt – Simon Collyer – Andrew Jell – Pauline Jackson
Consulting and Communications
Complete
• Reference Group formation
• Notifications: DVC memo; UQ update; Reference group; Unit Heads
• Web Site
• Central Meetings: FEOs, SAMC (Senior Administration Managers) etc.
• Faculty Meetings: SBS; EAIT; Arts; Health; BEL; Science
• Special Requirement School Meetings: Music; Architecture; Psychology etc
In Progress
• More consulting
• Reference Group Meetings
• Provide electronic version of draft application form for comment
• Test Postgrad process on units and students and collect feedback
Online Applications 2011Rob Moffatt – Simon Collyer – Andrew Jell – Pauline Jackson
Business Rules
• Online applications will be used for all non-QTAC applicants
• Applications will be from the Courses and Programs website
• No existing in-progress apps will be added to the new system
• Existing apps in SI-net will continue through to completion
• New paper based applications will have to be entered
• For international applicants, deposit fees will be paid into SI-net.
• Only common questions essential for application assessment
• Custom program questions can be included if required.
• Evidence documents can be submitted electronically (as scans). Offer can be conditional on provision of originals.
• Marketing and other questions can be asked using UQs centrally funded survey tool: https://survey.its.uq.edu.au/checkbox
Online Applications 2011Rob Moffatt – Simon Collyer – Andrew Jell – Pauline Jackson
Contacts
Project Information
http://www.uq.edu.au/operations/OnlineApplications
Overview; FAQ; Timelines; Updates; Contacts
Project Contacts
• Project Coordinator: Simon Collyer – [email protected] 0401991111
• Business Process Design Lead: Andrew Jell [email protected] 51087
• Postgraduate Coursework Business Analyst: Michelle Goward
• UQ International Business Analyst: Deborah Banks
• UQ Graduate School Business Analyst: Mark Engelmann
• Sponsor and Steering: Student Lifecycle Project Steering Committee
Online Applications 2011Rob Moffatt – Simon Collyer – Andrew Jell – Pauline Jackson
Reference Group Members
Rob Moffatt: Chair and Director ITS; Michelle Paez Kirkland -UQ Graduate School; Jan Barton - UQ International; Melissa Burton - UQ International; Julian Wilson- ICTE; Margaret Fairman (OPSSSE); Phil Berquier (Medicine); Maureen Bowen- SASD; Ian Holmes: SI-net support; Hayden Gill – MIS; Coral Cochrane - UQBS – School rep; Shirley Moran - Arts – Faculty Rep; Andrew Jell – Lead BA and SLP rep; Noela Meier - ITS – infrastructure; Greg Sutton – Enterprise Application Development; Simon Collyer – ITS PMO; Heather Kingston - FBS
