Oil Well Service Vehicle Cycle Exemption Permit Application

5/22/2018 Oil Well Service Vehicle Cycle Exemption Permit Application

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Revised: November 22, 2013 Alberta Transportation Page 1 of 16

Section 63 of the federal Commercial Vehicle Drivers Hours of Service Regulation, (SOR/205-313) allows for apermit to be issued exempting qualified carriers from the cycle requirements provided a motor carrier satisfiescertain criteria. To qualify for this permit exemption, Alberta has identified that a motor carrier must meet theregulatory definition of an oil well service vehicle and the departments policies in this area. These policies havebeen summarized below as to which services do and dont qualify for the permit.

The intent of this exemption is to allow a transportation service to be provided directly to or from a well head. Theexemption does not apply when traveling between any two locations that do not include a well head site.

Services allowed by the permit include:

Moving a rig and its components directly to or from an oil/gas well site; Transportation of camp shacks and well-site trailers that are being moved in conjunction with a rig move to

or from an oil/gas well site;

Transporting materials or personnel directly to or from a well site and needed in the day-to-day operation ofthe well (e.g. drilling mud, drill pipe, compressed/liquefied gases, etc.);

Directly servicing or drilling of the well head or of equipment directly associated with the drilling of theoil/gas well site such as testing, mud filling, cementing, hydraulic fracturing, data logging, servicing done

with a water truck or vacuum truck, etc.; Transportation of raw petroleum products (e.g. crude oil, produced water, petroleum condensate, waste

sand, tailings) from a well head (or a temporary storage tank at the well head) directly to astorage/battery/upgrader site for processing or directly to another well head or other location for disposal;

Driving a vehicle operated under this permit directly between an oil/gas well site or a home terminal of thepermit holder and either:

a repair facility (for maintenance or for a CVIP inspection); or a cleaning/washing facility (equipped with a specialized wastewater capture/disposal system);

Non-driving work (e.g. in a shop, warehouse, office, etc.) and operating a vehicle registered for 4,500kilograms or less at one or more locations;

Conducting driver evaluations/re-certifications in a vehicle as long as the duration does not exceed 3 hours.A copy of the evaluation is to be retained in the drivers file and the time must be noted in both the driversand the examinersdaily logs.

* The use of this permit can include providing allowed services regardless of whether cargo/goods/persons arebeing transported in/on the vehicle. This permit cannot be used for any services or trips other than those listedabove.

* Travelling directly may include making rest stops (no longer than 24 hours) such as at a motel, branch office, etc.before getting to the final destination (e.g. well site or home terminal).

Services NOT covered by the permit include:

Transporting materials to or from an oil/gas well site that are used to prepare/develop the site itself or theroad leading to the site (e.g. lumber, gravel, etc.);

Transport equipment to or from a well site that is used to prepare/develop the site (e.g. dozers, backhoes); Transporting supplies, food, or personnel to support the operation of a camp; Transporting mixed shipments, some to a well site and the rest to another location not covered by the

permit;

Pipeline construction, maintenance or servicing; Maintenance of vehicles at a well site; Moving any materials, goods or equipment between two shops, storage yards, or other facilities, neither of

which are an oil well site;

Exploration activities (e.g. seismic work, explosives transport/storage, etc.); Transportation of petroleum products (e.g. cleaned crude oil, slop oil, produced water, waste sand) away

from a main storage/battery/upgrader site to any other location.

Conducting driver training/evaluation/orientation on a new company driver.

PolicyOil Well Service VehicCycle Exemption Permit


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Oil Well Service Vehicle CycleExemption Permit Application

Since January 2007 the Carrier Services Section of Alberta Transportation has been processingand issuing oil well service vehicle permits under the federal Commercial Vehicle Drivers Hours

of Service Regulations(SOR/2005-313) to members of the oil and gas service industry who areoperating commercial vehicles. This permit contains conditions intended to help balance therisks associated with allowing drivers to take a minimum of three 24-hour periods off duty every24 days instead of following Cycle 1 or 2 under Section 63 of the regulations.

Because of the serious nature of this permit, it is expected that all permit holders will take allsteps necessary to ensure they are meeting the specified criteria as summarized below:

have an acceptable fatigue management programin place and is being fullyimplemented(minimum program criteria have been specified);

have provided acceptable hours of service and fatigue management trainingto all

required employees before they operate a vehicle under this permit, and each employeesfile updated accordingly (minimum course requirements have been specified);

have provided General Oilfield Driver Improvement (GODI) training (or equivalent)PLUStraining in any other related ENFORM course that would be expected consideringeach employees specific job (e.g. if an employee is authorized by the permit holder tooperate vehicles over 15,000 kilograms then they must have completed the GODI courseand ALSO taken any transportation components of the Oilfield Haulers course that applyto the carriers operation and the drivers job requirements);

fully train all driversprior to operating under the permit, however, drivers may be on theDrivers List (as modified from time to time) and not yet have completed the training, aslong as they do not operate under the permit until they are fully trained;

have policieswritten into their safety program regarding compliance to the permit(apermit condition included to reduce confusion by carrier staff and ensure continuity givenstaff turnover);

have an active and effective monitoring programin place to ensure all drivers arecomplying to the federal hours of service regulations and that this program at least meetsthe specified expectations of verification frequency, depth, etc. (required by regulationand attached to the permit);

are complying toall the specified policies on the use of the permit (e.g. exemptionused only to travel directly to or from an oil/gas well site to perform allowed services);

are complying to all other requirements of the federal hours of service regulationsincluding the daily limits and work shift hours limits; and

are complying with all other conditions specified in the permit itself.

The department may conduct an Inspection on a carrier to confirm compliance to the abovecriteria and will take one or more appropriate actions to ensure compliance is achieved by thepermit holder such as:

requiring an action plan to be submitted and deficiencies corrected; issuing the permit for a short time while the permit holder corrects their deficiencies; cancelling or not supporting renewal of the permit;


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issuing Administrative Penalties for any identified violations (up to a maximum of $10,000per day) to the permit holder and/or the various drivers;

issuing a Long Form Information court ticket(s) to the permit holder (to a maximum of$25,000 per violation) and/or to the various drivers (to a maximum of $5,000 perviolation).

More Information:

Regulations:

Federal Commercial Vehicle Drivers Hours of Service Regulationson the internet at:www.tc.gc.ca/acts-regulations/GENERAL/M/mvta/regulations/mvta001/mvta1-2007.html

Education material on the federal regulations is available on the departments website at:www.transportation.alberta.ca/675.htmandwww.transportation.alberta.ca/Content/docType276/Production/Module5.pdf

Permit:For more information regarding compliance to this permit, please contact CarrierServices office at 403-755-6111 (toll free in Alberta by first dialing 310-0000).

General NSC Requirements:Check the departments website at:www.transportation.alberta.ca/499.htm

General Fatigue Management Information:Fatigue information:www.enform.ca/index.php?id=1013Fatigue safety information links:www.enform.ca/index.php?id=1427

An Employers Guide to Designing and Implementing a Fatigue Management Program:www.enform.ca/assets/files/gtsw_final_2007.pdf

Guide to Safe WorkFatigue Management:www.enform.ca/assets/files/enform_fatigue_2006.pdf

Developing a Fatigue Management Plan for Commercial Vehicle Drivers and Operators:

www.safetyline.wa.gov.au/pagebin/mechhazd0025.pdf
http://www.tc.gc.ca/acts-regulations/GENERAL/M/mvta/regulations/mvta001/mvta1-2007.htmlhttp://www.tc.gc.ca/acts-regulations/GENERAL/M/mvta/regulations/mvta001/mvta1-2007.htmlhttp://www.transportation.alberta.ca/675.htmhttp://www.transportation.alberta.ca/675.htmhttp://www.transportation.alberta.ca/Content/docType276/Production/Module5.pdfhttp://www.transportation.alberta.ca/Content/docType276/Production/Module5.pdfhttp://www.transportation.alberta.ca/499.htmhttp://www.transportation.alberta.ca/499.htmhttp://www.transportation.alberta.ca/499.htmhttp://www.enform.ca/index.php?id=1013http://www.enform.ca/index.php?id=1013http://www.enform.ca/index.php?id=1013http://www.enform.ca/index.php?id=1427http://www.enform.ca/index.php?id=1427http://www.enform.ca/index.php?id=1427http://www.enform.ca/assets/files/gtsw_final_2007.pdfhttp://www.enform.ca/assets/files/gtsw_final_2007.pdfhttp://www.enform.ca/assets/files/enform_fatigue_2006.pdfhttp://www.enform.ca/assets/files/enform_fatigue_2006.pdfhttp://www.safetyline.wa.gov.au/pagebin/mechhazd0025.pdfhttp://www.safetyline.wa.gov.au/pagebin/mechhazd0025.pdfhttp://www.safetyline.wa.gov.au/pagebin/mechhazd0025.pdfhttp://www.enform.ca/assets/files/enform_fatigue_2006.pdfhttp://www.enform.ca/assets/files/gtsw_final_2007.pdfhttp://www.enform.ca/index.php?id=1427http://www.enform.ca/index.php?id=1013http://www.transportation.alberta.ca/499.htmhttp://www.transportation.alberta.ca/Content/docType276/Production/Module5.pdfhttp://www.transportation.alberta.ca/675.htmhttp://www.tc.gc.ca/acts-regulations/GENERAL/M/mvta/regulations/mvta001/mvta1-2007.html


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Application for Permit for Oil Well Service Vehicle Cycle ExemptionFederal Regulat ion Comm erc ial Vehic le Drivers Hou rs o f Serv ice

Regu lation (SOR/2005-313)

NOTE: This permit is available only to carriers who hold a Federal operating status issued by AlbertaTransportation and using vehicles base-plated in Alberta. If vehicles are not base-plated in Alberta, thecarrier must apply for a separate permit with the jurisdiction in which the vehicles are licensed.

Section A: Carrier Information

New Application

Renewal or Amendment __________________________ ____________________________Current Permit # Expiry Date

National Safety Code (NSC) Number: __AB________________________ (shown on Safety Fitness Certificate)

Do you hold a: "Federal" operating status "Provincial" operating status

Name of Applicant(s):___________________________________________________________________(Trade names are not acceptable)

Principal Place of Business (where records are maintained and day-to-day operations conducted):

____________________________________________________________________________________(Street address or legal land location; Post Office box number is insufficient)

City/Town:____________________________________________________________________________________

Postal Code: _____________ Telephone #: _____________________ Fax: _______________________

Mailing Address (if different from above):_________________________________________________________

____________________________________________________________________________________

Contact Persons Name and Title:___________________________________________________________

Name of Safety Officer: ________________________ Driver License #:__________________________

Section B: Application Information

1. Check the jurisdiction(s) in which you intend to use this permit:

Alberta British Columbia Saskatchewan

Oil Well Service VehicleCycle Exemption PermitApplication


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Yukon Northwest Territories

2. Do you hold any other Permits for any Hours of Service Exemptions in any other Jurisdiction?

Yes No

If Yes, please complete the following

Jurisdiction Permit # Expiry Date Type of Permit

3. Have you been denied a similar permit or had any permit or certificate cancelled or suspended in Alberby any other jurisdiction in the past 12 months? (e.g. safety fitness certificate, annual/semi-annual vehinspection certificate, etc)

Yes No

If Yes, specify:_______________________________________________ ____________________

Jurisdiction Date________________________________________________ ____________________

Jurisdiction DateComments:

__________________________________________________________________________

__________________________________________________________________________

4. Has the Applicant, the Applicants partners, Directors, Shareholders or beneficial owners of the applicamotor carrier, at any time been subject to a Conditional or Unsatisfactory safety fitness rating in any

jurisdiction in North America, including Alberta, for any commercial transportation operation?

Yes No

If Yes, list jurisdiction(s) and Safety Fitness Identification number(s):

_______________________________________________ __________________________Jurisdiction Safety Fitness Number

________________________________________________ __________________________Jurisdiction Safety Fitness Number

Section C: Description of the Nature of Your Transportation Business ( inc ludidenti f ication of general typ es of commo dit ies/loads being moved) (add addit ional pages, i f

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________


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______________________________________________________________________________

______________________________________________________________________________

Section D: National Safety Code Compliance

1. Which of the following have you implemented?

Written Safety Plan - Commercial Vehicle Certificate and Insurance Regulation, (AR314/2002)Individual Driver Files - Commercial Vehicle Certificate and Insurance Regulation, (AR

314/2002)Written Maintenance Plan - Commercial Vehicle Safety Regulation, (AR 121/2009)Individual Vehicle Files - Commercial Vehicle Safety Regulation, (AR 121/2009)

2. Which of the following reference material have you obtained?(Refer to our website at:www.transportation.alberta.ca/3.htm )

A copy of all relevant legislation (e.g. Hours of Service, Maintenance, Safety, etc.)A copy of your Carrier Profile within the past yearA copy of Alberta's Reference Guide for Hours of Service Training Development

A copy of Alberta's Education Manual on General Transportation Compliance

Section E: Description of Internal Controls to Ensure Compliance

Briefly describe any process(s) you have in place, such as: staff training, internal compliance monitoring astaff discipline, to ensure compliance with Drivers Hours of Service and other applicable Safety Laws (incldangerous goods, operation and control of vehicles, weight and dimensions, vehicle maintenance and repair, safeloading, etc). Add additional pages, if required)

_____________________________________________________________________________________

_____________________________________________________________________________________

__________________________________________________________________________________________________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

Section F: Description of Why Current Hours of Service Legislation is

Inadequate(Be speci f ic) (Inc lude any doc umentat ion needed to support appl icat ion) (Ad

addit ion al pages, i f required)

1. Describe why adjusting your operations (e.g. using more drivers, adjusting work hours, using sleeperberths, etc) will not allow compliance to the current cumulative cycle requirements.

2. If granted, how will you apply this permit to your operation? (e.g. work cycle; camp versus home whedrivers off-duty; obtain suitable rest during off duty periods to alleviate fatigue; contingency plans for reyou have an emergency at a well site, etc)

Attach detailed description related to questions 1 and 2 above.
http://www.transportation.alberta.ca/3.htmhttp://www.transportation.alberta.ca/3.htmhttp://www.transportation.alberta.ca/3.htmhttp://www.transportation.alberta.ca/3.htm


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Section G: Driver Information

1. Complete the attached Driver Listthat identifies the drivers that will be authorized to operate using thpermit. You are required to provide updates of the Driver List to the Director, Carrier Services when schanges are made.

2. Have all drivers (listed on the Driver List) who are authorized to operate vehicles under thispermit, completed applicable training in hours of service compliance and fatigue managemenprinciples? (See attached document Minimum Course Criteria for Hours of Service and Fatigue Manageme

Yes No

If NO, explain: (No driver, even if included on the Driver List, can use this permit until they have completed the required training)

________________________________________________________________________________

________________________________________________________________________________

3. Have all drivers, (listed on the Driver List) who are authorized to operate the vehicles under this pecompleted training in industry related courses applicable to the job being done? (See attached docuTraining Requirements SummaryFor Oilwell Service Vehicle Cycle Exemption Permit for details)

Yes No

If NO, explain: (No driver, even if included on the Driver List, can use this permit until they have completed the required training)

________________________________________________________________________________

________________________________________________________________________________

Section H: Fatigue Management Principles

1. oes your written Safety Program include policies requiring the implementation of fatigue managemenprinciples? (Owner Operators see information below) Your principles should include at least: a) drivresponsibility; b) dispatcher/managements responsibilities related to scheduling, monitoring anddiscipline; c) how a drivers hours of service compliancewill be monitored; d) how a drivers readineswork will be evaluated and monitored; e) employee fatigue alertness training; f) employee training indrivers hours of service regulations; and g) lifestyle management. (Also see attached document MinimCourse Criteria for Hours of Service and Fatigue Management)

Yes No

If NO, explain:________________________________________________________________________________

________________________________________________________________________________

2. Have drivers, dispatchers, and transportation safety management, operating under or responsible forcompliance to the permit, been trained in the hours of service regulations and fatigue managementprinciples? (See attached document Minimum Course Criteria for Hours of Service and Fatigue Managemen

Yes No


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If NO, explain:________________________________________________________________________________

________________________________________________________________________________

Owner Operators

1. As an owner/operator (with no drivers employed, other than the owner), does your Safety Programinclude implementation of fatigue management principles? Your principles should at least include:

a) driver readiness for work and fatigue alertness identification; b) training in drivers hours ofservice regulations; and c) lifestyle management. (See attached document Minimum Course Criteria forHours of Service and Fatigue Management)

Yes No

If NO, explain:______________________________________________________________________________________________________________________________________________________________

2. Have you been trained in the hours of service regulations and fatigue management principles? (Seeattached document Minimum Course Criteria for Hours of Service and Fatigue Management)

Yes No

If NO, explain:______________________________________________________________________________________________________________________________________________________________

Yes No

If Yes, explain how training was done:______________________________________________________________________________________________________________________________________________________________

Section I: Monitoring Driver ComplianceDo you conduct monitoring of drivers hours of service duty status records for completeness, accuracyand hours compliance as per Section 87(1) of the federal regulation that meets at least the requirementsspecified in the attached document Monitoring Driver Compliance?

Yes No

If NO, explain:_____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

_______________________________________________________________________________________________

Do you take immediate remedial action when non-compliance is identified and document the non-compliance and action(s) taken?

Yes No

If NO, explain:______________________________________________________________________________________________________________________________________________________________


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Section J: Vehicle Information

Complete the attached form, listing the Alberta-registered vehicles that will be covered by this permit. If mpages are required you can make additional copies of the form. If you have a large fleet list and already hthis information in electronic format, we will accept an electronic report, provided all of the information that specified on our form is included. If this is a new application, please provide information as to how vehicles have been alteor equipped for use in the Oil or Natural Gas Industry. (add additional pages, if necessary)

___________________________________________________________________________________

_________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

You are required to provide updates of the vehicle list to the Director, Carrier Service, when changes aremade. Provide photographsof each of the different vehicle types to be covered under this permit .

Section K: Collision Information

Do you investigate and document the findings of every traffic accident involving a vehicle registered to thepermit holder for more than 4,500 kilograms or a passenger vehicle originally designed to transport 11 ormore persons, including the driver that resulted in:

a) the death of a person;b) an injury requiring treatment by a medical doctor;c) a condition that causes an employee to lose consciousness; ord) damage to all property, including cargo, totaling $2,000 or more?

Yes No

If NO, explain:____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Those collisions found to have occurred while operating under this permit must be evaluated to determine collision was preventable on the part of the permit holder and/or their driver(s). Each evaluation must use criteria established by the National Safety Council (www.nsc.org). Each evaluation and follow-up action(staken must be fully documented and retained by the permit holder for at least the current year and the follo4 years. Any collision considered non-preventable may be submitted to Alberta Transportation for verifica(seewww.transportation.alberta.ca/656.htm). Verified non-preventable collisions will not be used to helpdetermine the carriers risk associated with operation under this permit.

Section L: Safety Review

Prior to issuance of this permit, the department will determine:

a) Whether this permit application is complete;b) Whether your vehicles meet the requirements, as defined by this permit, and the services they are

used for;c) Whether your companys operation of providing services to a well site meets the Departments

policies for issuing such permits; andd) That the following information is acceptable:

i. the contents of your current Alberta Carrier Profile;ii. past compliance to safety laws in Alberta or in any other jurisdiction;iii. the results of an Alberta NSC Audit conducted within the last 3 years;iv. content and implementation of applicants policies/proceduresregarding driver trainingon
http://www.nsc.org/http://www.transportation.alberta.ca/656.htmhttp://www.transportation.alberta.ca/656.htmhttp://www.nsc.org/


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hours of service compliance and fatigue management principles;iv. content and implementation of Applicants written policies/procedures regarding the

Applicants compliance to the Hours of Service regulations (including driver compliancemonitoring program) and to all permit conditions;

v. content and implementation of Applicants written policies/procedures regardingcompliance to the permit conditions (including fatigue management principles, etc.) and

vi. any other information the Director considers appropriate.

At the end of this preliminary review, the Director may:

a) Issue the permit for the full year;b) Issue the permit with a reduced time period,c) Apply conditions to be satisfied prior to issuing or renewing the permit;d) Table the application until it is considered complete or Applicant is verified as being in

compliance;e) Not support issuing the permit due to safety/compliance concerns.

Section M: Permit Policies

Summary of requirements and Permit Policies:

a) Permit Holder must have and maintain an acceptable Carrier Profile (including R-Factor score),general NSC compliance (including a pass audit score and Fatigue Violation Rate) and permitcompliance (including a passPermit Inspection score, when available).

b) Only drivers who have been fully trained in all required industry-related courses are authorized toutilize the permit exemption.

c) All drivers, dispatchers and transportation safety management, operating or responsible forcompliance under the permit, must have successfully complete the specified training in hours ofservice compliance and fatigue management.

d) Permit Holder has an effective Fatigue Management program in place that meets the specifiedrequirements.

e) The hours of service cycle exemption is being used ONLY for allow transportation servicesdirectly to and/or from an oil/gas well facility.

f) The Permit Holder must have and implement a written policy which identifies that they effectivelymonitor the hours of service compliance of each driver.

g) The Permit Holder must have and implement specific written policies and procedures identified intheir safety program to ensure that all conditions of the permit are being complied with at all timesand must actively monitor compliance to all permit conditions including documenting the results ofthe monitoring.

Do you understand and agree to abide by these policies?

Yes No

If NO, explain:______________________________________________________________________________________________________________________________________________________________

Section N: Certification

I certify that I understand and agree to abide by the above requirements, and thatinformation provided in this application is true and correct.

______________________________________ ________________________________Print Name Signature

______________________________________ ________________________________Position/Title Date

______________________________________________Email Address


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Payment Form: Safety Permit Application

APPLICATION FILING FEE OF $55 (GST if applicable) (PAYMENT IS NON-REFUNDABLE)

Applicants Name:

Telephone # ( ) Cell # ( )

Email Address:

PAYMENT OPTIONS: Cheque or Money Order

Cheque Attached Money Order Attached

PAYMENT OPTION: Credit Card (Visa, MasterCard, American Express)

Credit Card

Credit Card Acceptance Policy ChangeThe Government of Alberta has changed the process for accepting credit card payments toprotect the security of cardholder data. As of December 31, 2013, Alberta Transportation canno longer accept credit card numbers in any format by phone, fax, email, or mail. You cannot

include the credit card number on the application. Failure to comply with the paymentprocedures will result in the application not being processed.

Once the application is received and reviewed, Carrier Services will contact the applicantin order to process the credit card payment.

At the time of the call, you will be required to have the following information: Credit Card Number, Expiry Date, Name of Cardholder and Security Code Number

(Indicated on the back of a Visa or MasterCard, or on the front of an American Expresscard)

For further information contact Carrier Services at 403-755-6111 or toll free by first dialing 310-0000.

Alberta TransportationCarrier ServicesRoom 401, 492051 StreetRed Deer, Alberta, T4N 6K8Phone #: 403-755-6111 (Toll Free in Alberta by first dialing 310-0000)Fax #: 403-340-4806


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Driver List

Carrier Name:

Date Submitted:

Driver NameDriver License # and

Jurisdiction

Oilfield DriverTraining *

Specify whichtraining courses thedrivers have taken

(see below)

HoS and FTraining

Confirm driverbeen trained

a b c d HoS F

* The only acceptable Oilfield Driver Training Programs offered by Industry are: a) General Oilfield Driver Improvement(GODI); b) Oilfield Hauler; c) Light Duty Vehicles - Driver Improvement, and d) CAODC Driver Training Program. Coursesmust be related to the job that the driver is doing. For details, refer to the document entitled Training RequirementsSummary for Oilwell Service Vehicle Cycle Exemption Permit.

Equivalent transportation industry-related oilfield driver training courses that have been developed and instructed byprofessional safety personnel will be considered. We may request you provide a copy of any course material for evaluation.

** Confirm if the driver has been trained in Hours of Service (HoS) compliance and Fatigue Management Principles (FMP) asspecified in the attached Hours of Service and Fatigue Management document.


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Vehicle List

Carrier Name:

Date Submitted:

Year Make Alberta Plate # Serial Number(at least last 8 digits)

RegisterGVW (kg


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Training Requirements Summary For Oilwell Service Vehicle CExemption Permit

Last Updated: November 20, 2013 Alberta Transportation

The following table provides a summary of the training requirements for anyone authorized, by the holder of an Oilwell Service Vehicle Cycle Exemption perdrive or manage an NSC vehicle under this permit and is intended to supplement and clarify information contained elsewhere. The training requirements arethe specific job responsibilities of each employee.

For example:1. if a Driver only operates a pickup truck registered for 5,000 kgs, then either the Light Duty OR the GODI course are acceptable industry related train2. if a Driver operates a vehicle registered over 4500 kgs. only for a CAODC member company, then their minimum training could be the CAODC Driv

plus the hours of service and fatigue management training.

Job Responsibilities Always required Industry Related Training Requirements

Option #1, 2,3 Option #4

Hours of Service andFatigue Management

(that meets the specif ied

criteria)

Light Duty Vehicles(LDV) *(or equivalent)

General Oilfield DriverImprovement (GODI)

(or equivalen t)

Oilfield Haulers (OH)

(or equivalent)

Can. Assoc. of Oilwell DriContractors (CAODC) Driver

Program

(or equivalent)

Driver of PermittedVehicle

Yes

Training must meet allthe criteria specified.

Yes

Full course if authorizedto operate a vehicleregistered for 5,500 kg sor less.

Yes

Full course if authorized tooperate a vehicleregistered for more than4,500 kgs.

Yes

At least the transportationcomponents unique tovehicle(s) the driver isauthorized to operate if thevehicle is registered for morethan 15,000 kgs.

Yes

Applies to the drivers of CAODmember companies only

Dispatcher Yes


No

Not required if notauthorized to drive.

No


No

Not required if not authorizedto drive.

No

Not required if not authorized to

TransportationSafety Manager

Yes


No


No


No

Not required if not authorizedto drive.

No

Not required if not authorized to

1) Equivalent courses are acceptable. Equivalencies to specified course learning objectives must be documented and retained, and the instructor(s) must be adequately know2) Either LDV OR GODI course is acceptable if the driver is authorized to operate only vehicles registered between 4,501 and 5,500 kgs.3) GODI is considered to be a prerequisite of the Oilfield Haulers course and thus is considered to not share learning objectives.4) CAODC member companies may use this option if they have implemented CAODCsdriver training program (approved by Alberta Transportation) OR an equivalent pro

meets at least the minimum specified standards. If completed, as per the permit requirements, no other industry training is required (e.g. GODI). To meet this standard:a) Persons must have completed the Heavy Duty training component, obtained a Heavy Duty Training Certificate, completed the Fatigue and Hours of Service training coand passed all associated exams; orb) Persons must have completed the Convoy Training component, obtained a Convoy Training Certificate, completed the Fatigue and Hours of Service training compopassed all associated exams.


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Last Revised: November 20, 2013

Minimum Course Criteria forHours of Service and Fatigue Management

To ensure that training in hours of service and fatigue management is successful to meet the requirements of theHours of Service exemption Permit, it is required that the course Instructor or the Carrier Representative ensure thathe following minimum criteria are met.

A. Course Administration: Course Duration:minimum of 4 to 14 hours depending on the needs of the company and/or driver(s). If

required by permit or exemption, managers and supervisors should have a minimum of 8 to 14 hours trainin Learning methods:May use self study, classroom, computer CD or on-line, practical exercises, etc. Material Required:Traffic Safety Act (relevant sections), Federal and/or Provincial Hours of Service

legislation, Application Guide to Federal Regulations (if applicable), sample log, etc. Instructor and the carrier are required to retain:course date and location, record of class list, individual

marks, copy of course material delivered and instructors name. Owner/Operators who have NO other drivers except the owner also need to take appropriate actions to me

these minimum requirements. This may be done by acquiring and retaining the necessary information andlearning it themselves (e.g. by obtaining the relevant modules from the departments Education Manual).Although it would not be necessary for the Owner/Operator to write an exam, it would be of value. Informatio

regarding completion of the training must be added to the owners driver file (e.g. date, material covered, etc

B. Learning Objectives:

Overview Fatigue and the Human Biological Clock Recognizing Fatigue

Interpretation and Definitions Responsibilities of Motor Carriers, Shippers,

Consignees, and Others

Responsibilities of drivers safety officers,dispatchers, and managers

Required Off-Duty Time Limitations on Driving and On-duty times

Cycles, if applicable Daily Log Requirements

Sleeper Berth Usage by Teams and Single d Permits Emergency and Adverse Driving Conditions

Radius Record Requirements Monitoring of Drivers Compliance by Motor

Carriers

Carriers policies/procedures thatmay bebeyond regulatory requirements

Enforcement (on road and administrative) Scheduling and dispatching

Carrier internal monitoring to determine if theprogram is effective

C. Evaluation Method(s):

Test participants knowledge of the subject matter taught. The test may be open book but must be written aquantifiable. e.g.: conduct knowledge test with sample log exercises, etc. (Duration: minimum 1/2 to 1 hour)

Provide the student with results of test and review it (e.g.: return test to student and review areas of concern Reissue a second different test, as necessary. Student must retake course if they dont pass a second exa

D. Issuance of Certificate:

Issue certificates to successful students (pass mark should be at least 80% for any regulatory subject). Record the results of knowledge testing with the class list and retain the original list and tests for your

records.

Retain a copy of the certificate on the individual drivers file.

E. Further Information: Carrier Services Section:

#401, 492051 Street, Red Deer, Alberta, T4N 6K8Phone: 403-755-6111 Fax: 403-340-4811 Email: [email protected]

General educational information is available on the department Website at: www.transportation.alberta.ca The federal Commercial Vehicle Drivers Hours of Service Regulationsare available at:

http://laws.justice.gc.ca/en/showtdm/cr/SOR-2005-313 The hours of service Application Guide is available at: http://www.ccmta.ca/english/pdf/HoS_Application_Guide.pdf The provincial regulations ( including the Drivers' Hours Of Service Regulation) are available at:

www.transportation.alberta.ca/525.htm TheAlberta Reference Guide For Hours of Service Training (Federal) and the Education Manual (Federal and Provincia

can be found on our website at: www.transportation.alberta.ca/3.htm
mailto:[email protected]:[email protected]://www.transportation.alberta.ca/http://www.transportation.alberta.ca/http://laws.justice.gc.ca/en/showtdm/cr/SOR-2005-313http://laws.justice.gc.ca/en/showtdm/cr/SOR-2005-313http://www.transportation.alberta.ca/675.htmhttp://www.transportation.alberta.ca/675.htmhttp://laws.justice.gc.ca/en/showtdm/cr/SOR-2005-313http://www.transportation.alberta.ca/mailto:[email protected]


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Last Revised: November 20, 2013 Alberta Transportation

Monitoring Driver Compliance

Under the Federal Hours of Service Regulations

This information is an excerpt from Module 24 Daily Log Audits of Alberta Transportations document titled AlbertaReference Guide for Hours of Service Training Development. This document explains the regulatory requirements

the federal Commercial Vehicle Drivers Hours of Service Regulations (SOR/2005-313) and can be found on theinternet at:http://www.transportation.alberta.ca/675.htm

Section 87 of these federal regulations states:

87. (1) A motor carrier shall monitor the compliance of each driver with these Regulations.

(2) A motor carrier that determines that there has been non-compliance with these Regulations shall takeimmediate remedial action and record the dates on which the non-compliance occurred, the date of issuancof a notice of non-compliance and the action taken.

Motor carriers are liable for the actions of their employees even if the carrier contends that it did not require or permthe violations to occur. Neither intent to commit, nor actual knowledge of a violation is a necessary element ofliability. Carriers permit violations of the Regulations by their employees if they fail to have management systems place that effectively prevent such violations.

One of the most effective ways to monitor driver compliance is for the motor carrier to conduct an internal daily log

audit that should then be used to verify that the frequency of hours of service violations are being reduced (i.e. thecarriers fatigue violations rate decreases over time).

This daily log audit needs to include the following:

Verify that all drivers have a record for all calendar days

Check all drivers to ensure that drivers apply the Regulations to all roads, both public and private (foresroads), as well as waterways (ferries) in Canada

Check all drivers for all form and manner compliance (i.e. name, date, etc.)

Check all drivers in detail at least once a year for fatigue-related violations (i.e., driving over hours, twologs for 1 day, false logs, etc.)

Have written policies in their Safety program that address the following:

Use independent (i.e., that the driver does not create or can modify) supporting documents toverify logs (e.g. fuel receipts, tach cards, bills of lading with shipping times, etc.)

Check new drivers / dispatchers / safety staff more frequently until carrier is satisfied that theyunderstand the rules

Check drivers / dispatchers / safety staff with previously identified problems more frequently untcarrier believes they now are following the rules

Check a random percentage of all drivers / dispatchers / safety staff at least monthly (e.g. 10% drivers monthly will ensure all drivers are selected at least yearly)

Record dates on which non-compliance occurred and record date that the motor carrier issued notice of non-compliance

Identify who is responsible for performing these checks, preparing the summary reports, taking

actions, etc. and ensure that these employees have the necessary skills and knowledge Address all identified deficiencies with individual staff, taking appropriate actions (e.g. re-trainin

or discipline) and documenting the actions taken in the staff's file

Prepare a summary report at least monthly of the findings of this internal audit, the correctiveactions taken; provide this report at least to carrier's senior management; and retain all suchreports for at least 6 months (longer is recommended)

It is the motor carriers responsibility to ensure that the all drivers, including new drivers, comply with the RegulationIf the motor carrier cannot obtain copies of the daily logs from the previous carrier, at the very least, the motor carrieshould obtain a signed statement from the driver that specifies the total on-duty and off-duty hours for the previous 1days.
http://www.transportation.alberta.ca/675.htmhttp://www.transportation.alberta.ca/675.htmhttp://www.transportation.alberta.ca/675.htm

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