Ohio Department of Transportation

Office of Transit

Urban Roundtable

September 30, 2010

1

Marianne Freed, Administrator Office of Transit

Welcome and Introductions

2

Agenda• Urban Transit Program

• Transit Projects in Ellis

• FY 2012 – 2015 STIP/TIP Process

• CMAQ Eligibility Process

• Flex Funds Transfers

• Unified Planning Work Program3

Agenda

• Federal Update• Clean and Green Program• ODOT Vehicle Term Contracts• Standard Contract Changes• Department of Labor• Questions & Answers• Open Discussion

4

Urban Transit Program

• FY 2011 – Allocations

Juana Hostin – Urban Transit Program Coordinator

5

Urban Transit Program

Outstanding items:• Capital and operating budgets• Audits• Schedule C• STIP amendments due by Oct. 1 • TEAM grants for GRF recipients• Traffic Monitoring System report

6

Ellis

• Transit projects in Ellis:

- Flexible funds transfers

- Toll Revenue Credit

- Capital discretionary

7

Ellis

- ARRA-funded

- Earmarks

- TRAC-funded

- STIP FY 2012 – 2015

8

Ellis – Overview

9

Ellis - Funding

10

Ellis - Phase

11

Ellis – Funding Event

12

STIP

• Shyna Gawell – ODOT STIP Coordinator– STIP Development Schedule

13

STIP

• What is different for the FY 2012 – 2015 cycle?- Transit projects programmed in Ellis- Transit projects run from an Ellis report- Table consistent with highway projects- Rural transit projects in MPO areas - Adhere to a quarterly schedule for amendments

14

STIP

• Administrative Modifications:1) Project description without significant change to the project scope2) Revise the funding within 20 percent of the

cost for transit projects3) Change the source of funds (state to federal or type of federal funds

15

STIP

• Administrative Modifications cont.

4) Change in lead agency

5) Split or combine individual projects6) Change funding type for statewide line

items7) Move an illustrative project

16

STIP

An Administrative Modification

• 1) Does not affect air quality conformity

• 2) Does not impact fiscal constraint

17

STIP

• Full STIP amendments required for:

– Revisions of more than 20% of the project cost

– Completely new projects

18

STIP

• Send TIP amendment using form to:

- ODOT.Transit.STIP-TIP@dot.state.oh.us

• Include approved resolution

19

STIP Table Specifics

• Differences between previous table and current table

• Relationship to Ellis

20

CMAQ Eligibility

• Dave Moore – MPO Program Manager• Overview

1. Consistent with federal regulations2. Quantitative Emission Reduction Analysis

• Project Types• Funding Practice• Eligibility Process

21

CMAQ Documentation

1. PID Number2. Project Name3. Project Description and Scope4. Project Location5. Sponsoring Agency6. CMAQ cost estimate

22

CMAQ - Documentation

7. Project phases8.STIP/TIP Status9.Narrative of project’s consistency with

eligibility criteria

23

Flex Fund Transfers

• Between FHWA and FTA• Initiated by MPO or ODOT • Transit systems may request the use of flex

funds for eligible projects• CMAQ or STP funds• CMAQ requires eligibility determination• Transfer must take place before contract can

be issued

24

Flex Fund Transfers

• 1. PID Number Submit Request to Program in Ellis form to

Office of Transit

• 2. CMAQ Eligibility (CMAQ funds only)– Submit to Office of Systems Planning &

Programming

• 3. STIP– Submit TIP amendment to Office of Transit

25

Flex Fund Transfers

• 4. FTA Grant Number- Contact FTA and enter grant into TEAM

• 5. Request to Transfer Funds- Submit Request to Transfer Flexible Funds to Office

of Transit

26

Unified Planning Work Program

• Federal Regulation• Definition• Required Elements• Budget• Administrative Requirements

27

Unified Planning Work Program

• FINAL RULE – Wednesday, February 14, 2007 Vol. 72 No. 30

• Statewide Transportation Planning; Metropolitan Transportation Planning;

• Federal Highway Administration 23 CFR Parts 450 and 500

• Federal Transit Administration 49 CFR Part 613

28

Unified Planning Work Program

• This final rule revises the regulations governing the development of metropolitan transportation plans and programs for urbanized areas, State transportation plans and programs and the regulations for Congestion Management Systems.

• Effective March 16, 2007

29

Unified Planning Work Program

• Unified planning work program (UPWP) means a statement of work identifying the planning priorities and activities to be carried out within a metropolitan planning area.

30

Unified Planning Work Program

• Each MPO, in cooperation with the State(s) and public transportation operator(s), shall develop a UPWP that includes a discussion of the planning priorities facing the MPA.

31

Unified Planning Work Program

• Work proposed for one- or two- year period• List by major activity and task• Sufficient detail to indicate– Who will perform the work– Schedule for completing work– Resulting products– Proposed funding by activity/task

32

Federal Update

• Vanessa Adams

33

Clean and Green Program

1. Applications received 2. Projects selected and announced 3. PID numbers created 4. CMAQ eligibility approved 5. STIP amendment submitted 6. C&G Program entered in TEAM 7. Transfer requested and completed

34

Clean and Green Program

8. Contracts issued9. Submit invoices for reimbursement10. Monitor progress and submit QPRs 11. Project closeout

35

State Term Contracts

• Currently available for all vehicles smaller than a 30 foot bus

• Exception is the standard minivan

36

Standard Contract Changes

Ohio Elections Law

Prohibition regarding offshore services

Coming soon: FFATA

37

Department of Labor

• Issues- no boilerplate letter available- different certifications for capital and operating- overlapping service areas- use of outdated certifications

• New Contact at DOL: Denise Diminuco- (202) 693-0221

38

Questions

39

Open Discussion

40