Office Services Assistant

8/3/2019 Office Services Assistant

1/7

Advanced Search >

Search Jobs Where:

< Back to Results

Job Title: Office Services Assistant (OA)

Department: Department of Defense

Agency: Defense Finance and Acc ounting Service

Job Announcement Number: D-DFAS-555620-12

SALARY RANGE: $34,881.00 to $45,341.00 / Per Year

OPEN PERIOD: Friday, October 28, 2011 to Monday, Novembe r 14, 2011

SERIES & GRADE: GS-0303-05

POSIT ION INFORMATION: Full Time - P ermanent

PROMOTION POTENTIAL: 05

DUTY LOCATIONS: 1 vacancy(s) - Ft. Irwin, CA View Map

WHO MAY BE CONSIDERED: United States Citizens

JOB SUMMARY:

DFAS' mission is to lead the DoD in finance and accounting by ensuring the delivery of efficient,

exceptional quality pay and financial information. We take pride in serving the men and women whodefend America. DFAS is seeking goal-oriented people who like a challenge and care about serving our

country. We offer rewarding careers in finance, accounting, information systems, contracting services,

human resources, clerical work and many other areas. For more information visit www.dfas.mil

Vacancy Information: This position is located in the Defense Military Pay Office in Ft. Irwin, CA.

This position is being announced using the USA Staffing Application Manager system.

Please click the How to Apply tab for instruct ions on applying for t his position.

Overview Duties Qualif ications & Evaluations Benefits & Other Info How to ApplyGo to section of this Job:

Agency Information:Defense Finance and Accounting

Service DEU

APPLY ONLINE OR BY FAX ONLY

SEE INSTRUCTIONS UNDER THE

HOW TO APPLY TAB, IN

46249

USA

Questions about this job:HR Customer Care Center

Phone: (317)212-0454

TDD: 317-212-6579

Email:

DFAS.DEU.PROCESSING@DFAS

.MIL

Job Announcement Number:D-DFAS-555620-12

Control Number: 301935800

Home Search Jobs My Account Resource Center SIGN IN OR CREATE AN ACCOUNT

PDFmyURL.com
http://www.usajobs.gov/Application/ApplyStart/301935800http://help.usajobs.gov/index.php/Top_Ten_FAQhttp://www.usajobs.gov/GetJob/ViewDetails/301935800#TopofPagehttp://www.usajobs.gov/GetJob/ViewDetails/301935800#dutieshttp://www.usajobs.gov/GetJob/ViewDetails/301935800#qualificationshttp://www.usajobs.gov/GetJob/ViewDetails/301935800#benefitshttp://www.usajobs.gov/StudentJobshttp://www.usajobs.gov/Veteranshttp://www.usajobs.gov/http://www.usajobs.gov/JobSearch/Search/AdvancedSearchhttp://www.usajobs.gov/IndividualsWithDisabilitieshttp://www.usajobs.gov/http://www.usajobs.gov/ResourceCenterhttp://pdfmyurl.com/?otsrc=watermark&otclc=0.01http://pdfmyurl.com/?otsrc=watermark&otclc=0.01http://www.usajobs.gov/GetJob/ViewDetails/301935800#http://www.usajobs.gov/SavedJobs/Save/301935800http://www.usajobs.gov/GetJob/PrintPreview/301935800http://www.usajobs.gov/Application/ApplyStart/301935800http://www.usajobs.gov/GetJob/ViewDetails/301935800#http://www.usajobs.gov/GetJob/ViewDetails/301935800#howtoapply2http://www.usajobs.gov/GetJob/ViewDetails/301935800#benefitshttp://www.usajobs.gov/GetJob/ViewDetails/301935800#qualificationshttp://www.usajobs.gov/GetJob/ViewDetails/301935800#dutieshttp://www.usajobs.gov/GetJob/ViewDetails/301935800#TopofPagehttp://goback%28%29/http://www.usajobs.gov/JobSearch/Search/AdvancedSearchhttp://help.usajobs.gov/index.php/Keyword_Tipshttp://www.usajobs.gov/http://www.usajobs.gov/Account/Accounthttp://www.usajobs.gov/Account/Loginhttp://help.usajobs.gov/index.php/Top_Ten_FAQhttp://www.usajobs.gov/SpotlightsAllhttp://www.usajobs.gov/SeniorExecutiveshttp://www.usajobs.gov/StudentJobshttp://www.usajobs.gov/Veteranshttp://www.usajobs.gov/IndividualsWithDisabilitieshttp://www.usajobs.gov/ResourceCenter/Index/Interactive/FormsHome#icchttp://www.usajobs.gov/ResourceCenterhttp://www.usajobs.gov/ResourceCenterhttp://www.usajobs.gov/Application/ListApplicationshttp://www.usajobs.gov/Applicant/Document/ListDocumentshttp://www.usajobs.gov/SavedJobs/ListSavedJobshttp://www.usajobs.gov/Applicant/SavedSearches/ListSavedSearcheshttp://www.usajobs.gov/Applicant/Resume/ListResumeshttp://www.usajobs.gov/Profilehttp://www.usajobs.gov/Applicant/MyAccount/Homehttp://www.usajobs.gov/Applicant/MyAccount/Homehttp://www.usajobs.gov/JobSearch/Search/AdvancedSearchhttp://www.usajobs.gov/http://www.usajobs.gov/http://www.usajobs.gov/


2/7

KEY REQUIREMENTS

U.S. Citizenship or National

Background Investigation

Suitable for Federal Employment

Registered for Selective Service (if applicable)

DUTIES:

Performs a variety of administrative and technical support functions in the areas o f personnel,

supply, training, and budget reporting.

Coordinates telephone control, forms control, charge c ard control, time a nd attendance, and

records management.

Uses office automation to consolidate, prepare, and edit various repo rts ensuring accuracy of

spe lling, punctuation, grammar, and fo rmat.

Reviews and routes information, data, reports, and reques ts rec eived requiring response.

Maintains tasking and suspense system determining required action and follows up on taskings.

Consolidates information and data rec eived for budget submitted, prepares budget reviews, and

monitors and assists in the preparation of budget e stimates.

Serves as the hand receipt holder for property book items and maintains reco rds to account for

turn in or transfer of equipment.

Serves as the training coo rdinator and provides a ssistance in coordinating the incentive awards

program.

QUALIFICATIONS REQUIRED:

One year of spe cialized expe rience equivalent in level of difficulty and responsibility to that of the next

lower grade within the federal se rvice, which demonstrates the ability to perform the duties of the

position, is required.

SPECIALIZED EXPEREINCE: performing a variety of administrative support functions which includes

providing administrative, technical and general office s upport duties to an organization; providing

support and a ssistance on personnel, supply, training, and budget reporting and processes ; utilizing

office automation to create, retrieve, update, manipulate and sto re elec tronic data ; and preparing,

editing and formatting documents and repo rts.

SUBSTITUTION OF EDUCATION FOR SPECIALIZED EXPERIENCE: Four years of succe ssfully

Back to top

Back to top

PDFmyURL.com
http://pdfmyurl.com/?otsrc=watermark&otclc=0.01http://pdfmyurl.com/?otsrc=watermark&otclc=0.01http://www.usajobs.gov/GetJob/ViewDetails/301935800#TopofPagehttp://www.usajobs.gov/GetJob/ViewDetails/301935800#TopofPage


3/7

completed education above the high school level in any field for which high school graduation, or the

equivalent, is a prerequisite may be substituted to meet the spe cialized experience requirement.

Equivalent combinations of success fully completed education and expe rience may be used to meet

total experience requirements. If you are using education to s ubstitut e for s pecialized

experience, you must submit t ranscripts (official or unofficial) or some for m of proof of

your education. To be c reditable, education must have been obtained in an accredited co llege or

university recognized by the U.S. Department of Education. Failure t o provide

documentat ion at the t ime of processing, or a dete rmination that you do not pos sess

sufficient education and experience t o meet t he total qualification requirements, will

result in an ineligible rating.

Background or Sec urity Investigation: This is a non-critical sensitive position. Employment

in this position requires a background investigation which may delay your starting date. If you are

selec ted and cannot obtain a favorable security determination within a reasonable pe riod of time due

to disclosed o r undisclosed background issues, the employment offer may be withdrawn. Individuals

selec ted for this position are required to obtain and maintain a favorable security determination to

occupy a sensitive position within the agency as a condition of employment. Failure to maintain

eligibility to occupy a sensitive pos ition may result in termination. For more information see the

security section ofUnderstanding Vacancy Announcements.

HOW YOU WILL BE EVALUATED:

Your application will be evaluated and rated under the Catego ry Rating and Selec tion Procedures. We

will review your resume and supporting documentation and compare this information to your responses

on the occupational questionnaire to determine if you meet the minimum qualifications for this job.

Please follow all instructions carefully. Errors or omiss ions may affect your rating. Eligible candidates

will then be placed for selec tion consideration into 3 categories as de scribed be low:

1. Qualified Category. Meets the minimum qualifications and demonstra tes minimum expe rience

and/or training only based on responses to occupational questionnaire.

2. Highly Qualified Category. Meets the minimum qualification requirements and demonstrates full-performance level experience based on responses to occupational questionnaire.

3. Bes t Qualified Category. Meets the minimum qualification requirements and demonstrates

experience as an expert in the field or recognized as a senior spec ialist, team lead, etc.

Application of Veterans Preference: The Category Rating Method does not add veterans'

preference po ints or apply the "rule o f three," but protects the rights of veterans by placing them

ahead o f non-preference eligibles within each catego ry. Preference eligible's who meet minimum

qualification requirements and who have a c ompensable se rvice-c onnected disab ility of at lea st 10

PDFmyURL.com
http://pdfmyurl.com/?otsrc=watermark&otclc=0.01http://pdfmyurl.com/?otsrc=watermark&otclc=0.01http://www.dfas.mil/dfas/careers/howtoapply/vacancyannouncement.htmlhttp://www.ope.ed.gov/accreditation/Search.aspx


4/7

percent must be listed in the highest quality catego ry, except when the po sition being filled is scientific

or professional at the GS-9 g rade level o r higher. A selec ting official may make se lections from the

highest quality category (Best Qualified) provided no preference eligible in that catego ry is passed

over to selec t a non-preference eligible in that catego ry unless the requirements of 5 U.S.C. 3317(b) or

3318(b) are satisfied.

The Assessment Questionnaire takes approximately 15 minutes t o complete and

collects information on your education, training and experience related t o the following

critical compete ncies:

Ability to provide administrative support.

Skill in planning, organizing, and coordinating activities and office schedules

Skill in using computers and various software programs

Ability to communicate orally

Ability to communicate in writing

BENEFITS:

Competitive wages, flexible schedules and one of the most comprehensive benefits packages found in

either government or private se cto r. Thes e extrao rdinary benefits encompas s health, pay, work/life

balance, growth & learning.

OTHER INFORMATION:

Moving expenses will not be paid.

Selec tions are subject to restrictions resulting from the DoD Program for Stability of Civilian

Employment.

A one year proba tionary or trial period may be required.

We may use this announcement to fill additional vacancies within 90 days of the closing date.

Travel requirement may be Occasional (up to 30%).

Retired Civil Service Employee: Employment of retired Federal employees receiving anannuity is subject to the requirements of the Department of Defense (DoD) policy guidance. (See

DoD Instruction 1400.25, Volume 300, at http://www.dtic.mil/whs/directives.

Interagency Career T ransition Assistance Program (ICTAP) Priority Consideration:

If you are a displaced Federal Civil Service employee and attain a rating of at leas t 85 or are

placed into the middle quality level ca tegory o f "Highly Qualified" under catego ry rating

procedures, you may be entitled to receive special priority selection under the ICTAP. For more

information on ICTAP, click here ICTAP Guidance. NOTE: If you have never worked for the

Federal Government, you are NOT ICTAP eligible.

Back to top

PDFmyURL.com
http://pdfmyurl.com/?otsrc=watermark&otclc=0.01http://pdfmyurl.com/?otsrc=watermark&otclc=0.01http://www.opm.gov/rif/employee_guides/career_transition.asp#ictaphttp://www.dtic.mil/whs/directiveshttp://www.dfas.mil/dfas/careers.html#http://www.usajobs.gov/GetJob/ViewDetails/301935800#TopofPage


5/7

HOW TO APPLY:

To apply for this posit ion, you must provide a complete Application Package. See

required documents below.

Click Apply Online' to create an account or log in to your existing USAJOBS account.

1. Follo w the prompts to com plete the assess ment questionnaire and upload required documents.

2. Please ensure you click the Submit My Answers button to submi t your application.3. Applications mus t be received by the closing date of the announcement to receive consideration.

4. Check application status by lo gging into yo ur USAJOBS account, clicking Application Status, then More

Information for this pos ition. Return to an inco mplete application by clicking Apply Online in the vacancy

announcement and re-selecting your resume and/or o ther documents from your USAJOBS account.

To fax suppo rting documents you are unable to uplo ad, complete this cover page

http://staffing.opm.gov/pdf/usascover.pdfusing the follo wing Vacancy ID555620 . Fax your do cuments to 1-478-

757-3144.

You are highly encouraged to submit your application package and complete your asses sment

quest ionnaire on-line. If you cannot apply online:

1. Click to view and print the assess ment questionnaire View Occ upational Questionnaire.

2. Print this 1203FX form to provide your respons e to the assess ment questionnaire

http://www.opm.gov./Forms/pdf_fill/OPM1203fx.pdf

3. You are limited to selecting 10 lo cations.

4. Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144. Your

1203FX will serve as a cover page for your fax transmission.

REQUIRED DOCUMENTS:

You must p rovide a complete Application Package which includes:

1. Rsum, you are encouraged to choose only ONE method of submitting your resume. (HR will

review the resume that the system date stamps as the latest one received and this may not be

the resume which best reflects your qualifications for the job and may result in an ineligible

rating.) You may submit your resume by: atta ching in your USAJobs account; uploading in your

Application Manager account; ORfaxing.

2. Complete Assessment Questionnaire

3. Other Supporting Documents

The following supporting documents are ONLY required if applicable to your personal qualifications or

Back to top

PDFmyURL.com
http://pdfmyurl.com/?otsrc=watermark&otclc=0.01http://pdfmyurl.com/?otsrc=watermark&otclc=0.01http://www.usajobs.gov/Forms/pdf_fill/OPM1203fx.pdfhttps://applicationmanager.gov/Questionnaire.aspx?ID=4263057&PreviewType=Questionnairehttp://staffing.opm.gov/pdf/usascover.pdfhttp://www.usajobs.gov/GetJob/ViewDetails/301935800#TopofPage


6/7

status. They must be received by the c losing date of the announcement or at the time of application if

applying to an announcement with an extended closing date.

1. Transcripts and/or Cert ifications: You must submit documentation if you are subs tituting

education for experience. Many applicants must a lso submit documentation for proof of meeting the

basic e ducation requirement. For additional information on acceptable documents, click here

Transc ripts and Certifications . You must also document your education and/or certifications in

your resume.

2. Veterans Preference: If you are c laiming veteran's preference , you MUST submit the

appropriate do cumentation. Failure to do so WILL result in the loss o f veteran's preference, and will

possibly impact your placement on the ce rtificate. For more veterans' information please click here.

10-Point Veterans' Preference: You MUST submit a signed SF-15, "Application for 10-Point

Veterans' Preference" plus the proof as required by the SF-15. Click here for a c opy o f the SF-15.

5-Point Veterans' Preference: You MUST submit a copy of your DD-214 which includes

Charac ter of Service (usually Member-4 copy). If you are currently active duty you may submit a

Statement of Service letter; however it MUST include dates served, campaign medals awarded

AND Character of Service.

3. Military Spouse Preference: Copy of spousal travel orders providing eligibility.

4. ICTAP Eligibles: A copy of the RIF sepa ration notice and SF50 if available.

5. Cover Lett er: You may submit a cover lette r which will be forwarded to the se lecting official with

your resume. Your cove r letter will not be used to ve rify your qualifications or determine eligibility for

preference.

Failure to submit a complete application package including any required documentation

by the closing date of the announcement, or at the time of application for

announcements with an extended closing date, may result in an ineligible rating and loss

of consideration.

AGENCY CONTACT INFO:HR Customer Care Center

Phone: (317)212-0454

TDD: 317-212-6579

Email: DFAS.DEU.PROCESSING@DFAS

.MIL

Agency Information:

Defense Finance and Accounting

Service DEU

APPLY ONLINE OR BY FAX ONLY

SEE INSTRUCTIONS UNDER THE

HOW TO APPLY TAB, IN

46249

USA

PDFmyURL.com
http://pdfmyurl.com/?otsrc=watermark&otclc=0.01http://pdfmyurl.com/?otsrc=watermark&otclc=0.01http://www.opm.gov/forms/pdf_fill/SF15.pdfhttp://www.fedshirevets.gov/job/vetpref/index.aspxhttp://www.dfas.mil/dfas/careers/howtoapply/transcriptscertifications.html


7/7

WHAT TO EXPECT NEXT:

Once the online questionnaire is received you will receive a n acknowledgement email that your

submission was successful. The questionnaire will assess your qualifications for the job, and will be

used to identify the best qualified applicants to be re ferred to the hiring manager for further

consideration and poss ible interviews. We will notify you of the outcome a fter each of these steps has

been completed. After making a tentative job offer, we will conduct a suitability/security background

investigation.

You will no longer need to call the HR Office to determine your application status. USAJOBS has added

an alert setting to their system to drive sta tus updates notification for applicants. You can elect to

activate the proac tive notification from your USAJOBS profile at any point during the app lication

process to sign-up for automatic alerts when there are status changes for jobs to which you have

applied.

It is the applicants responsibility t o verify that information and documents ente red,

uploaded, or faxed is rece ived, legible and accurate. HR will not modify answers

submitted by an applicant.

< Back to ResultsBack to top

EEO Policy Statement | Reasonable Accommodation Policy Statement | Veterans Information | Legal and Regulatory Guidance

Site Map Contact Us Help/FAQs Privacy Act and Public Burden Information FOIA About Us USA.gov

This is a United States Office of P ersonnel Management website.USAJOBS is the Federal Governments official one -stop source for Federal jobs and employment information.

PDFmyURL.com
http://pdfmyurl.com/?otsrc=watermark&otclc=0.01http://pdfmyurl.com/?otsrc=watermark&otclc=0.01http://www.usa.gov/http://help.usajobs.gov/index.php/About_Ushttp://www.opm.gov/efoia/http://help.usajobs.gov/index.php/USAJobsHelp:Privacy_policyhttp://help.usajobs.gov/index.php/Top_Ten_FAQhttp://www.usajobs.gov/Home/ContactUshttp://www.usajobs.gov/Home/Sitemaphttp://help.usajobs.gov/index.php/Legal_and_Regulatory_Guidancehttp://help.usajobs.gov/index.php/Veterans_Informationhttp://help.usajobs.gov/index.php/Reasonable_Accommodation_Policy_Statementhttp://help.usajobs.gov/index.php/EEO_Policy_Statementhttp://www.usajobs.gov/GetJob/ViewDetails/301935800#TopofPagehttp://goback%28%29/