MOST IMMEDIATE

OFFICE OF THE

CONTROLLER GENERAL OF ACCOUNTS DIRECTORATE GENERAL MIS/FABS, Islamabad.

CGA Complex, FBC Building Sector, G-5/2, ISLAMABAD

Ph: 051-9203219 Fax: 92-051-9208896

REQUEST FOR EXPRESSION OF INTEREST (E0I-26) FOR

SELECTION OF CONSULTING FIRM

SELECTION INFORMATION

Assignment Title: Revision of New Accounting Model (NAM-7 books)

Place of Assignment: Islamabad and major citie,3 of all four Provinces.

Duration of Assignment: 12 months

Tentative Assignment Start date: 01-12-2019

Publication Date:12.09.2019 (Thursday)

Expression of Interest (Submission Deadline):01.10.2019 (Tuesday) by 11:00 AM

Expression of Interest (Opening date): 01.10.2019 (Tuesday) by 11:30 A.M

Venue:

CGA's Office Committee Room, ei Floor, Old FBC Building. Opposite Nespak Office, Sector G-5/2. Islamabad

Language Notice: English

Individual/Firm: The consultant shall be a firm.

ASSIGNMENT DISCR1PTION

Background:

With support from the World Bank, the Government of Pakistan has initiated a reform program called "Public Financial Management and Accountability to Improve Service Delivery Program-fbr-Results (PforR)". This program supports the Public Financial Management (PFM) Reform Strategy (2018-2027) of the Government of Pakistan.

The PfbrR program aims to improve PFM through various measures, inclusive of a PFM law; strong cash management; timely and comprehensive financial reporting, improved federal-provincial coordination; timely release of funds; streamlined payroll and pension systems; efficient and transparent procurement; timely processing of payments, and user-friendly reports for citizen engagement.

Purpose:

An important initiative envisaged under the PforR program pertains to revision of the New Accounting Model (NAM), under which financial accounting and reporting functions of the

government are being canted out. NAM was initiated in Pakistan in the year 1998 using the Generally Accepted Accounting Standards as suggested in the INTOSAI guidelines for the governments' financial reporting and international good practices.

The salient features of existing NAM include: modified cash basis of accounting, double-entry book keeping, a multi-dimensional Chart of Accounts, GFS- COI:0G reporting; asset accounting and commitment accounting. NAM comprises: a) Manual of Accounting Principles (MAP); b) Handbook of Accounting Guidelines, c) Accounting Policies and Procedures Manual (APPM); d) Financial Reporting Manual; e) Accounting Code for Self-Accounting Entities; t) Accounting Policies and Procedures Forms; g) Chart of Accounts.

Purpose of the consultancy assignment is to develop a revised NAM to meet current and future financial reporting requirements of the government and to align it with international good practice.

Scope:

A key area of consideration for revision of NAM would be the extent to which financial reporting system of the country should adopt features of accrual accounting. A detailed action-plan for such transition would have to be laid out.

Government's budgeting and accounting processes are now being run on SAP-ER? based GFMIS called Financial Accounting and Budgeting System (FADS). This shift to IT systems also necessitates updating of NAM, particularly its Accounting Policies and Procedures Manual of NAM.

There is a requirement to link FADS with databases of other government entities, to capture timely financial information from entities outside of GFMIS. The processes and procedures for reporting

and recording such data, any changes in Chart of Accounts, and impact on current practices of reconciliation would need to be evaluated and reflected.

Under NAM certain entities were categorized as exempt entities, which were treated as outside the purview of accounting responsibilities of CGA. While updating NAM, comprehensive coverage of public sector entities under the ambit of financial reporting function of CGA needs to be addressed.

To implement Treasury Single Account (TSA), cash balances of government in commercial banks also need to be reported into the FADS. Accounting and reporting framework for TSA would need to be accommodated in NAM,

There is a need to incorporate business process modifications in NAM. These would include, online submission of payment claims to accounting offices; Electronic Fund Transfer (EFT) of payments to employees/vendors: e-procurement system; reporting in terms of geographic location of entities; and in thematic areas like climate change, nutrition, Sustainable Development Goals, immunization and other development concerns of the government.

Any allied changes for incorporation of above-mentioned reforms, improvements in other books of rules and procedures of the government would need to be highlighted.

SUBMISSION REQUIREMENT

Controller General of Accounts now invites eligible firms to indicate their interest in providing the services. Interested firms must provide information indicating that they are qualified to perform the services (brochures, description of similar assignments, experience in similar conditions, availability of appropriate skills among staff, etc. for firms).

ADDRESS FOR SUBMISSION OF EOI QUALIFICATION DOCUMENTS

Hard and soft copies to be delivered to focal person (mail and email address):

Nasir All Khan • Assn. Accounts Officer (Proc & CM), MIS/FADS Directorate General MIS/FABS, Department of the CGA Old Federal Bank for Cooperative building, Ground Floor. Ataturk Avenue, Sector 0-5/2, Islamabad, Pakistan Tel: + 0092 -51 — 9203219, 051-9214620 4Fax +0092-51-9208896 Email: nasiraliliticoa.rnv.pk

QUALIFICATION CRITERIA FOR SHORTLISTING

The Consultant should be a registered legal entity and should have been in business for the last 10 years in providing Consultancy Services of similar nature or related assignments. (The consultant is required to provide the Copy of Certificate of Incorporation issued by relevant authority in country of establishment).

The Consultant shall demonstrate having sound financial standing by submitting audited financial reports or any other credible financial documents for three years (2016 to 2019) where the consultant's Net Worth shall be positive.

The consultant shall provide proven experience for a minimum of executing two similar type and nature of contract with value of PKR 80 Million or US$ 0.5 Million each contract (equivalent to Pakistani Rupees Eighty Million Only) having been executed during any of the last 5 years indicating the duration, value and years of performance, which should showcase the expertise/ strength of the consultant for undertaking such assignments.

The consultant has successfully completed at least two projects, covering: a) development of legal architecture (Act, Rules, Regulation, Manuals etc.) for public financial management; b) development of large IT-based budget and accounting system.

et In case of .IV, the principal bidder shall meet the minimum requirement of (a. b, an c) above. For subconsultant the above requirement does not apply.

The Consultant while describing the assignment(s) for similar experience should furnish the following details:

explain in what way the executed assignment(s) was/were relevant to the current assignment; explain the exact role played by the Consultant in the assignment, if the assignment was carried out in association with other flans as J V or in sub-consultancy.

0 Consultant should be well-versed with IT environment of the government, working of ERP- systems, working of government's Finance and Accounting offices, reporting requirements of donors, public financial management context of the county; experience of similar assignment at regional/international level shall be preferred.

A consultant will be selected after shortlisting and issuance of REP by using "Quality and Cost Based Selection (QCBS) Method" under Two Stage bidding procedure" in accordance with the procedures set out in the PPRA Consultancy Regulations 2010, PPRA Rules 2004 ,PPRA Consultancy Guidelines in a compliance to PPRA Ordinance 2002.

Expressions of interest must be delivered in a written form to the address below (in person, or by post) on or before 11:00 hours on October 0, 2019 (Tuesday) which shall be opened on same day at 11:30 hours in the presence of representatives of consulting firms who may choose to be present in Committee Room of CGA Office, 61h

Floor. Sector, Old FBC Building, Opposite Nespak Office, Sector 0-5/2, Islamabad. This E01 is available FREE OF COST from MIS Directorate 0/o CGA and also available on the websites:

i) www.cga.gov.pk, ii) www.fabs.gov.pk iii) www.ppra.org.pk.

Supporting documents related to assignment available at given link website:

Public Financial Management Act (www.finance.gov.ok/PublicFinanceManagementAct 2019.ndt)

ii) Project PforR Appraisal Report (www.projg a gnk.or ) Hi) Existing New Accounting Model- 7 books (www.fabs.gov.pk/clownloads)

The assignment title of the consultancy should be clearly written on the front of the envelope or in the subject line.

Director General

Directorate General MIS/FABS, Department of the CGA Old Federal Bank for Cooperative building, Ground Floor,

Ataturk Avenue, Sector G-5/2, Islamabad, Pakistan Tel: + 0092 -51 - 9214620 /Fax +0092-51-9208896

Email: clumisitcaa.govmk

CHECK LIST OF DOCUMENTS

FOR SHORT LISTING OF CONSULTANCY FIRM

UNDER E0I-26- REVISION OF NAM (7 Rooks)

S4 Short listing Requirement

Documentary Proof

I

Attached with Bid (Yes) / Page

#

01

Legal status: Registration Existence Firm or 1V

Certificate of Registration (COR) Yes

10 Years Yes

status Yes

02 Financial Standings: Audited Financial Statements OR Credible financial document

For three (03) years only (any 03 reports from 2016 to 2019)

Yes

03

Experience

Two similar type and nature of contract with value of NCR 80 Million or US$ 0.5 Million each contract having executed during any of the last 5 years

Yes

04 Projects (at least 02 in Number)

Development of legal architecture (Act, Rules, Regulation, Manuals etc.)

Yes

Development of large budget and accounting IT system.

Yes

05 Qualification criteria

i

Principal bidder meets (clause aib.c) of qualification criteria while for sub consultant above does not requires.

Yes

Pi Describe the Relevance Executed assignments relevant to NAM revision.

Yes

Exact role played by consultant (Change Agent/Trainer/Implementation/manual writing/system development/Architecture)

Yes

07 Firm's understanding with IT Environmental background

Should be well-versed with IT Environment

Yes

Government of Pakistan Finance and Accounting Offices working environment

Yes

Donors reporting requirements Yes

Public Financial Management (PFM) Yes

Some regional experience is desirable Yes

Signature by bidder:

Name/Designation:

Email:

Contact No: