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Technical Design Document Page ii Published 11/7/2013

TABLE OF CONTENTS

1  INTRODUCTION........................................................................................................ 1 

1.1  Purpose .................................................................................................................... 1 

2  OFFICE 365 WALKTHROUGH ............................................................................... 2 

2.1  Step One .................................................................................................................. 2 2.2  Step Two ................................................................................................................. 3 2.3  Step Three ............................................................................................................... 4 2.4  Step Four ................................................................................................................. 4 2.5  Step Five .................................................................... Error! Bookmark not defined. 2.6  Step Six .................................................................................................................... 5 2.7  Step Seven ............................................................................................................... 5 2.8  Step Eight ................................................................................................................ 6 2.9  Step Nine ................................................................................................................. 6 

3  NEW FEATURES IN OFFICE 365 ........................................................................... 7 

3.1  Tasks ........................................................................................................................ 7 3.2  Calendar .................................................................................................................. 8 3.3  People ...................................................................................................................... 9 3.4  IM & Personal Profile ......................................................................................... 10 3.5  Settings .................................................................................................................. 11 

4  CHANGING YOUR PASSWORD ........................................................................... 12 

4.1  Step One .................................................................... Error! Bookmark not defined. 4.2  Step Two ................................................................... Error! Bookmark not defined. 4.3  Step Three ................................................................. Error! Bookmark not defined. 4.4  Step Four ................................................................... Error! Bookmark not defined. 4.5  Step Five .................................................................... Error! Bookmark not defined. 

5  OFFICE 365 HELP ................................................................................................... 15 

5.1  Help within Office 365 ......................................................................................... 15 5.2  Additional Help for Office 365 ............................................................................ 16 

Technical Design Document Page 1 Published 11/7/2013

1 INTRODUCTION

#1 Here at Southwestern Baptist Theological Seminary, we provide every student with email through a seminary sponsored Office 365 online account. It is important for students to check their email accounts regularly in order to stay current on campus news and updates sent from campus offices.

1.1 PURPOSE

#1 The purpose of this document is to provide students with an introductory guide to Office 365. After enrolling in classes for the first time, students are automatically issued a seminary-sponsored email account. To begin using your student email account, follow the walkthrough step by step in section two.

#2 If you are not already at the Student Technology page of SWBTS, then open a web browser and type technology.swbts.edu into the address bar. Press enter to continue.

Technical Design Document Page 2 Published 11/7/2013

2 OFFICE 365 WALKTHROUGH

#1 This section will guide you through the steps of logging in for the first time to Office 365. After completing this walkthrough, you will have full access to your student email account.

2.1 STEP ONE

#1 Then Select from the side menu. This will take you to the Student Account Information Page

#2 To access your account information and set (or reset) your password, Enter your Last

Name, Birth Date, and either your Student ID OR the last four digits of your Federal

ID (SSN) in the fields provided. Then select the button.

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2.3 STEP THREE

#1 Enter your desired password and then confirm it by entering it a second time. Please be sure your password conforms to the minimum standard defined on the form.

#2 Then select the button to complete this process.

2.4 STEP FOUR

#1 Review your SWBTS Network Account information. Be advised it may take up to 30 minutes for Office 365 to acknowledge your new password.

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2.5

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3.4 IM & PERSONAL PROFILE

#1 The student’s personal profile can be found in the top right portion of the screen. By clicking on the user’s name shown in the menu bar, the personal profile & IM menu will open.

#2

#3 Within the personal profile & IM section, students can change their profile picture, IM status, open another mailbox or Sign out.

#4

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3.5 SETTINGS

#1 The settings wheel is located in the top right portion of the screen to the right of the Personal Profile & IM menu. The settings wheel allows the student to refresh, import contacts, manage apps, change themes, and access additional options and Office 365 settings.

#2

Technical Design Document Page 12 Published 11/7/2013

4 CHANGING YOUR PASSWORD

#1 If you are not already at the Student Technology page of SWBTS, then open a web browser and type technology.swbts.edu into the address bar. Press enter to continue.

4.1 STEP ONE

#1 Then Select from the side menu. This will take you to the Student Account Information Page

#2 To access your account information and set (or reset) your password, Enter your Last

Name, Birth Date, and either your Student ID OR the last four digits of your Federal

ID (SSN) in the fields provided. Then select the button.

Technica Publishe

4.2

#1

#2

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STEP TW

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and

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4.3 STEP THREE

#1 Enter your desired password and then confirm it by entering it a second time. Please be sure your password conforms to the minimum standard defined on the form.

#2 Then select the button to complete this process.

4.4 STEP FOUR

#1 Review your SWBTS Network Account information. Be advised it may take up to 30 minutes for Office 365 to acknowledge your new password.

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Technical Design Document Page 16 Published 11/7/2013

5.2 ADDITIONAL HELP FOR OFFICE 365

#1 Office 365 has set up a number of websites with helpful tutorials and additional documentation. These websites are listed below.

#2 Office 365 learning center.

http://office.microsoft.com/en-us/office-home-for-office-365-FX102821134.aspx

#1 An introduction to Office 365.

http://office.microsoft.com/en-us/office365-suite-help/get-started-with-office-365-HA102818409.aspx

#2 Work with email in Office 365.

http://office.microsoft.com/en-us/support/work-with-email-HA104103989.aspx

#3 Work with your calendar in Office 365.

http://office.microsoft.com/en-us/support/work-with-your-calendar-HA104113553.aspx

#4 Manage contacts in Office 365.

http://office.microsoft.com/en-us/support/manage-contacts-HA104113555.aspx